HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 99 Northgate Plan ReviewCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED NOVEMBER 3, 2023
WITH PARAMETRIX, INC.
TASK ORDER NO. 99
Project title: Northgate Plan Review
Contract Amount: $9,940
THIS TASK ORDER is entered into on Nov 27, 2023 , 202_ between the City of San
Rafael, a municipal corporation ("City"), and Parametrix, Inc., ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated November 3, 2023 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, titled Northgate Plan Review, as directed by the City.
David Parisi shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. C_O's dude:. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Nhat Phan as the person at the City responsible for monitoring performance
under this Task Order.
b.Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
Signatures. The parties have executed this Task Order, as of the date first written above.
2
Rev May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
CITY OF SAN RAFAA'EL
By:
'/' J� '*�
April Miller, Public Works Director
Reviewed By
By: �VA
Robert F. Epstein, City Attorney
CONSULTANT
By:
�l
Name: Nathan Johnson
Title: Senior Vice President
(if Consultant is a corporation, add signature
of second corporate officer)
ar,,,j Pr n
By:
Name: Dave Pennington
Title: Vice President
Exhibits:
A Scope of work titled Northgate Plan Review, time of completion, work hours estimate,
cost estimate and budget.
Rev. May 2021
Exhibit A
Northgate Plan Review
We are excited for the opportunity to:
1) Peer review the Northgate Plan Review latest Submittal and last set of City Comments (Civil
sheets, or C.X, only)
2) Provide a draft comment response letter for the City to send back to the Developer as part of
the resubmittal process (Civil sheets, or C.X, only)
Parametrix is to complete the two scope items listed above by October 28th, 2023, for a fee not to
exceed 9 940.
RAP 11'`
�1
i z
TY WITH P cr
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Nataly Torres (for Nhat Phan) Extension: 3353
Contractor Name: Parametrix, Inc.
Contractor's Contact: Shannon Ihlen Contact's Email: Slhlen@parametrix.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
Project Manager
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
11/17/2023
Attorney c/o Laraine.Gittens@cityofsanrafael.org
a. Review, revise, and comment on draft agreement
❑X NT
2
City Attorney
11/17/2023
and return to Project Manager
11/17/2023
❑X NT
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
❑X NT
3
I Department Director
Approval of final agreement form to send to
11/17/2023
®AM
11
contractor
4
Forward three (3) originals of final agreement to
11/21/2023
Project Manager
❑X
Project Manager
_contractor for their signature
When necessary, contractor -signed agreement
5
® N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
agreement
8
City Attorney
Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
Agreement executed by City Council authorized
9
City Manager / Mayor
City Clerk
official
Attest signatures, retains original agreement and
10
forwards copies to Project Manager
Task Order No. 99 - Parametrix, Inc. - Northgate
Plan Review
Final Audit Report
Created: 2023-11-21
By: Nataly Torres (nataly.torres@cityofsanrafael.org)
Status: Signed
Transaction ID: CBJCHBCAABAASmdWn5VDj0UfjXaiZBaWQzQB101WGxfY
2023-11-27
"Task Order No. 99 - Parametrix, Inc. - Northgate Plan Review"
History
Document created by Nataly Torres (nataly.torres@cityofsanrafael.org)
2023-11-21 - 11:55:39 PM GMT
C'4 Document emailed to Nathan Johnson (njohnson@parametrix.com) for signature
2023-11-21 - 11:58:05 PM GMT
Email viewed by Nathan Johnson (njohnson@parametrix.com)
2023-11-22-1:19:51 AM GMT
de Document e-signed by Nathan Johnson (njohnson@parametrix.com)
Signature Date: 2023-11-22-1:20:11 AM GMT - Time Source: server
C'y Document emailed to Dave Pennington (dpennington@parametrix.com) for signature
2023-11-22-1:20:13 AM GMT
Email viewed by Dave Pennington (dpennington@parametrix.com)
2023-11-22 - 4:52:29 PM GMT
de Document e-signed by Dave Pennington (dpennington@parametrix.com)
Signature Date: 2023-11-22 - 4:53:12 PM GMT - Time Source: server
Cl' Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval
2023-11-22 - 4:53:14 PM GMT
Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
2023-11-22 - 6:53:56 PM GMT
be Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
Appi uval Date: 2023-11-22 - 7:25:05 PM GMT - Time Source: server
SAN RAFAEL I '
by
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THE _I TY-T" AMISSION Acrobat Sign
�'y Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature
2023-11-22 - 7:25:06 PM GMT
Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org)
2023-11-22 - 7:52:19 PM GMT
6o Document e-signed by Genevieve Coyle(genevieve.coyle@cityofsanrafael.org)
Signature Date: 2023-11-22 - 7:52:35 PM GMT - Time Source: server
P4 Document emailed to city.clerk@cityofsanrafael.org for approval
2023-11-22 - 7:52:37 PM GMT
Email viewed by city.clerk@cityofsanrafael.org
2023-11-22 - 7:53:09 PM GMT
4o Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi
2023-11-22 - 7:53:17 PM GMT
6o Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org)
Approval Date: 2023-11-22 - 7:53:19 PM GMT - Time Source: server
[':''y Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature
2023-11-22 - 7:53:21 PM GMT
Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org)
2023-11-27 - 3:07:07 PM GMT
0o Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org)
Signature Date: 2023-11-27 - 3:07:25 PM GMT - Time Source: server
�? Agreement completed.
2023-11-27 - 3:07:25 PM GMT
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