HomeMy WebLinkAboutCC SA Minutes 2013-03-18IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, Monday, March 18, 2013
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MINUTES
Regular Meeting
San Rafael City Council
Present: Mayor Phillips, Vice Mayor Heller, Councilmembers: Colin, Connolly, McCullough
City Manager Nancy Mackle, Assistant City Manager Jim Schutz, City Attorney Robert
Epstein, City Clerk Esther Beirne, Deputy City Clerk Jeannie Courteau
Mayor Phillips announced the reappointment of Carolyn Lenert, appointment of Leonard Thompson, and
appointment of Thomas Weathers as an Alternate to the Fire Commission
OPEN SESSION - COUNCIL CHAMBERS - 5:30 PM
Mayor Phillips announced Closed Session item
CLOSED SESSION - THIRD FLOOR CONFERENCE ROOM - 5:30 PM
2. Closed Session:
a. Conference with Labor Negotiators- Government Code Section 54957.6(a)
Lead Negotiators: Jack Hughes and Kelly Tuffo, Leibert Cassidy and Whitmore
Negotiating Team: Nancy Mackie, Jim Schutz, Anil Comelo, Mark Moses, Robert Epstein
Employee Organization(s):
San Rafael Fire Chief Officers' Assn. Western Council of Engineers
San Rafael Firefighters' Assn. Local 1 - Confidential
San Rafael Police Mid -Management Assn. SEW Miscellaneous & Supervisory
San Rafael Police Association
Unrepresented Management
Unrepresented Mid -Management
Elected City Clerk and Elected Part -Time City Attorney
Robert Epstein, City Attorney announced that no reportable action was taken.
ORAL COMMUNICATIONS OF AN URGENCY NATURE - 7:00 PM - NONE
CONSENT CALENDAR:
3. Consent Calendar Items:
Councilmember Connolly moved and Councilmember Heller seconded to approve the consent calendar
as follows:
a. Approval of Minutes of Special City Council Meeting of March 4, 2013 and Regular City
Council and Successor Agency Meeting of March 4, 2013 (CC)
Minutes Special 03 04 2013
Minutes Regular 03 04 2013
Minutes approved as submitted.
b. Call for Applications to Fill Two Four -Year Terms on the Board of Library Trustees Due to
the Expiration of Terms of Glena Coleman and Carol Manashil (CC) file No. 9-2-3
Applications Library
Approved staff recommendation.
C. Resolution Authorizing the Temporary Closure of Downtown City Streets for the 26th
Annual May Madness Classic Car Parade on Saturday, May 11, 2013 (ED) File No 11-19
Street Closure Mav Madness
RESOLUTION NO. 13507 - RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF
DOWNTOWN CITY STREETS FOR THE 26TH ANNUAL MAY MADNESS CLASSIC CAR PARADE ON
SATURDAY, MAY 11, 2013
d. Resolution Authorizing Temporary Street Closures for the San Rafael Twilight Criterium
from 12:00 noon to 10:00 pm on Saturday, July 27, 2013 (ED) File No. 11-19
Street Closure Twiliaht Criterium
RESOLUTION NO. 13508 - RESOLUTION AUTHORIZING TEMPORARY STREET CLOSURE FOR THE
SAN RAFAEL TWILIGHT CRITERIUM FROM 12:00 NOON TO 10:00 PM ON SATURDAY, JULY 27,
2013
e. Resolution Approving an Agreement with Marin Housing for the Administration of the
Below Market Rate Homeownership Program for a Five Year Period in the Amount of
$80,000 Annually (ED) File Nos. 229 x R-173 x R-102
BMR Five Years
RESOLUTION NO. 13509 - RESOLUTION APPROVING AN AGREEMENT WITH MARIN HOUSING
FOR THE ADMINISTRATION OF THE BELOW MARKET RATE HOMEOWNERSHIP PROGRAM FOR A
FIVE YEAR PERIOD IN THE AMOUNT OF $80.000 ANNUALLY
FY 2011-2012 Single Audit Report (FIN) File Nos. 8-9 x 9-3-20
2011 2012 Single Audit Report
Accepted report.
g. Resolution Adopting the Measure 'S' Committee Report Covering the Actual Fiscal Year
2011-2012 General Fund Results (FIN) File No. 9-2-58
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Measure S Report FY 2011 2012
RESOLUTION NO. 13510 - RESOLUTION ADOPTING THE MEASURE `S' COMMITTEE REPORT
COVERING THE ACTUAL FISCAL YEAR 2011-2012 GENERAL FUND RESULTS
h. Resolution of Appreciation for Harriet MacLean, Recipient of the Women in School
Leadership Award from the American Association of School Administrators (CM) File No.
102
RESOLUTION NO. 13511 - RESOLUTION OF APPRECIATION FOR HARRIET MACLEAN, RECIPIENT
OF THE WOMEN IN SCHOOL LEADERSHIP AWARD FROM THE AMERICAN ASSOCIATION OF
SCHOOL ADMINISTRATORS
Resolution Declaring March 17 Through March 22, 2013 "Zero Waste Week" in San Rafael,
and Encouraging Residents and Businesses to Participate in Waste Reduction and Zero
Waste Activities (CM) File No. 13-1
Zero Waste Week
RESOLUTION NO. 13512 - RESOLUTION DECLARING MARCH 17 THROUGH MARCH 22, 2013
"ZERO WASTE WEEK" IN SAN RAFAEL, AND ENCOURAGING RESIDENTS AND BUSINESSES TO
PARTICIPATE IN WASTE REDUCTION AND ZERO WASTE ACTIVITIES
j. Resolution Accepting a Proposal from HDR Engineering, Inc. for Engineering Services to
Develop at Grade Rail Crossing Alternatives on Andersen Drive, Conduct Safety Studies
and Develop Quiet Zone Applications for All City Rail Crossings in the Amount of $70,684
(PW) File No. 4-3-547
HDR Engineering Rail Crossing
RESOLUTION NO. 13513 - RESOLUTION ACCEPTING A PROPOSAL FROM HDR ENGINEERING,
INC. FOR ENGINEERING SERVICES TO DEVELOP AT GRADE RAIL CROSSING ALTERNATIVES ON
ANDERSEN DRIVE, CONDUCT SAFETY STUDIES AND DEVELOP QUIET ZONE APPLICATIONS
FOR ALL CITY RAIL CROSSINGS IN THE AMOUNT OF $70,684
AYES: Councilmembers
NOES: None
ABSENT: None
SPECIAL PRESENTATION:
4. Special Presentation:
Colin, Connolly, Heller, McCullough & Mayor Phillips
a. Presentation of Resolution of Appreciation to Harriet MacLean, Recipient of the Women in
School Leadership Award from the American Association of School Administrators (CM)
Manor Phillips
Dr. Harriet MacLean
Dr. Michael Watenpauch, Superintendent of Schools, San Rafael Schools
OTHER AGENDA ITEMS:
5. Other Agenda Items:
a. Informational Report on City Council Sustainability Subcommittee Priorities (CM) File No.
13-1
Council Sustainabilitv Subcommittee
Cory Bytof, Volunteer & Sustainability Program Coordinator presented the staff report.
Councilmember Connolly
Councilmember Colin
Mavor Phillips invited public comment:
Bill Carney
Mayor Phillips
Councilmember Connolly moved and Councilmember Heller seconded to accept the report
AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: None
ABSENT: None
b. Resolution Approving an Amended Memorandum of Understanding with the Sustainable
Energy and Economic Development (SEED) Fund Administered by Strategic Energy
Innovations (SEI), a California 501C3, for Cooperative Purchasing of Renewable Energy
(CM) File No. 13-1
MOU SEED SEI
Rebecca Woodbury, Management Analyst presented the combined staff reports for Items 5.b and 5.c.
Councilmember Heller
Rebecca Woodbury/Councilmember Heller
Councilmember McCullough
Jim Schutz, Assistant City Manager
Councilmember Colin
Rebecca Woodbury
Mayor Phillips invited public comment:
Bill Carney
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Jonathan Freeman
Seeing no further comment from the public, Mayor Phillips brought the item back to Council for
discussion.
Councilmember Heller
Councilmember Connolly
Councilmember Colin
Mayor Phillips
Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution
RESOLUTION NO. 13514 - RESOLUTION APPROVING AN AMENDED MEMORANDUM OF
UNDERSTANDING WITH THE SUSTAINABLE ENERGY AND ECONOMIC DEVELOPMENT (SEED)
FUND ADMINISTERED BY STRATEGIC ENERGY INNOVATIONS (SEI), A CALIFORNIA 501C, FOR
COOPERATIVE PURCHASE OF RENEWABLE ENERGY
AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: None
ABSENT: None
C. Resolution Approving and Authorizing the City Manager to Execute a Professional
Services Agreement in an Amount not to Exceed $7,000 with Marin Energy Authority for
Technical Assistance Related to the Solar SEED Fund Project (CM) File No. 31-1
Aqrmt MEA SEED
Public Comment: NONE
Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution
RESOLUTION NO. 13515 - RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT NOT TO EXCEED $7,000
WITH MARIN ENERGY AUTHORITY FOR TECHNICAL ASSISTANCE RELATED TO THE SOLAR
SEED FUND PROJECT
AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: None
ABSENT: None
d. Resolution Recommending Community Development Block Grant Project Funding for the
Year 2013-14 to the Marin County Board of Supervisors (ED) File No. 4-13-38
Katie Korzun, Exonomic Development Coordinator presented the staff report.
Councilmember McCullough
Katie Korzun
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Councilmember Heller/Katie Korzun
Mayor Phillips
Katie Korzun
Mayor Phillips
Roy Bateman, Planning Manager, County of Marin
Mayor Phillips
Roy Bateman
NancV Mackle, City Manager
Public Comment: NONE
Councilmember McCullough
Councilmember Heller moved and Councilmember McCullough seconded to adopt the Resolution
RESOLUTION NO. 13516 - RESOLUTION RECOMMENDING COMMUNITY DEVELOPMENT BLOCK
GRANT PROJECT FUNDING FOR THE YEAR 2013-14 TO THE MARIN COUNTY BOARD OF
SUPERVISORS
AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: None
ABSENT: None
e. Resolution on Traffic Mitigation Fees Held Over 5 Years (PW) File No. 9-10-2(1)
Traffic Mitigation Report
Nader Mansourian, Public Works Director presented the staff report.
Councilmember Heller
Nader Mansourian
Councilmember McCullough
Nader Mansourian
Mayor Phillips/Nadar Mansourian
Councilmember Colin
Nader Mansourian
Mayor Phillips
M
Nader Mansourian
Mayor Phillips
Nader Mansourian
Mayor Phillips
Nancy Mackle
Mayor Phillips
Councilmember Connolly
Nader Mansourian
Public comment: NONE
Councilmember Connolly moved and Councilmember McCullough seconded to adopt the Resolution
RESOLUTION NO. 13517 - RESOLUTION ON TRAFFIC MITIGATION FEES HELD OVER 5 YEARS
AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: None
ABSENT: None
f. Resolution Authorizing the Public Works Director to Initiate Informal Bids for the "2013
City Hall Interior Improvements Project", for a Total Project Cost Not to Exceed $650,000
(PW) File No. 4-1-641
City Hall Interior Improv Project
Kevin McGowan, Assistant Public Works Director/City Engineer presented the staff report.
Councilmember McCullough
Councilmember Connolly
Councilmember Heller
Kevin McGowan
Councilmember Heller/Kevin McGowan
Mayor Phillips
Nader Mansourian
Nancy Mackle
Mayor Phillips
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Nader Mansourian/Mayor Phillips
Councilmember Colin
Kevin McGowan
Councilmember Colin/Kevin McGowan/Nancy Mackle
Public comment: NONE
Councilmember McCullough moved and Councilmember Heller seconded to adopt the Resolution
RESOLUTION NO. 13518 - RESOLUTION AUTHORIZING THE PUBLIC WORKS DIRECTOR TO
INITIATE INFORMAL BIDS FOR THE "2013 CITY HALL INTERIOR IMPROVEMENTS PROJECT", FOR
A TOTAL PROJECT COST NOT TO EXCEED $650,000
AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: None
ABSENT: None
g_ Acceptance of San Rafael Action Plan 2013-14(CM) File No. 8-5
SR Action Plan 2013 2014
Jim Schutz, Assistant City Manager presented the staff report.
Councilmember McCullough
Jim Schutz
Councilmember McCullough
Councilmember Connolly
Jim Schutz
Councilmember Colin
Councilmember Heller
Mayor Phillips
Nancy Mackle
Mayor Phillips invited public comment:
Jonathan Freeman
Seeing no further comment from the public, Mayor Phillips brought the item back to Council for
deliberation.
w
Mayor Phillips
Councilmember Connolly
Councilmember McCullough moved and Councilmember Heller seconded to accept the Plan
AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: None
ABSENT: None
h. Resolution Declaring Council's Intention to Amend the Existing Downtown Parking and
Business Improvements Area and Levy an Assessment (ED) File Nos. 224 x 183
Downtown Parking Bus Improv Areas
Katie Korzun, Economic Development Coordinator presented the staff report.
Councilmember Connolly
Katie Korzun
Councilmember Connolly/Katie Korzun
Katie Korzun
Councilmember Colin
Katie Korzun
Councilmember Colin
Katie Korzun
Councilmember Colin
Katie Korzun
Councilmember Colin
Katie Korzun
Katie Korzan - Amended Exhibit B
Public comment - NONE
Mayor Phillips invited members of the BID to make their presentations:
Stan Gibbs, President of BID
Mayor Phillips
M
Michael LaMorte, Napoli Pizza
Grea Gener. First Bank
Sandy Greenblat, Art Works
Kyle Hixon, Phoenix Club
Mayor Phillips
Robert Berry, Building owner 1010 B Street
Carol Thompson, Director BID
Councilmember Heller
Carol Thompson/Katie Korzun/Barbara Heller
Councilmember Connolly
Carol Thompson
Mayor Phillips
Carol Thompson
Mayor Phillips/Carol Thompson
MaVor Phillips
Katie Korzun
Mayor Phillips
Carol Thompson
Mayor Phillips
Carol Thompson
MaVor Phillips
Councilmember McCullough
Carol Thompson
Councilmember McCullough
Carol Thompson
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Nancy Mackle
John Godsey, Fourth Street Press
Jonathan Freeman
Seeing no further comment from the public, Mayor Phillips brought the item back to Council for
discussion.
Councilmember McCullough
Councilmember Colin
Councilmember Connolly
Mayor Phillips
Councilmember McCullough moved and Councilmember Heller seconded to adopt the Resolution
RESOLUTION NO. 13519 - RESOLUTION DECLARING COUNCIL'S INTENTION TO AMEND THE
EXISTING DOWNTOWN PARKING AND BUSINESS IMPROVEMENT AREA AND LEVY AN
ASSESSMENT WITH AMENDED EXHIBIT B
AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: None
ABSENT: None
Comments from Councilmembers and staff on Katie Korzun's retirement on March 29, 2013:
Councilmember Heller
Nancy Mackle
Councilmember Connolly
Councilmember Colin
Councilmember McCullough
Katie Korzun
Mayor Phillips
CITY MANAGER'S REPORT:
6. City Manager's Report
Nancy Mackle, City Manager announced that D Street will be paved on March 26 and 27, 2013 and the
Canal Community Garden Grand Opening will be held on March 30, 2013 at 11:30 am.
Councilmember McCullough
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COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234
Reports on meetings and conferences attended at City expense)
7. Councilmember Reports
Councilmember Heller reported regarding her meeting with Marin Transit Authority
Mayor Phillips reported on his meetings of the past week.
SAN RAFAEL SUCCESSOR AGENCY
8. Successor Agency - Consent Calendar - None
ADJOURNMENT - 9:47 PM
ESTHER C. BEIRNE, City Clerk
APPROVED THIS DAY OF 2013
GARY O. PHILLIPS, Mayor
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