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Home My WebLink AboutCC SA Minutes 2014-10-06IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, October 6, 2014 Regular Meeting MINUTES San Rafael City Council Present: Mayor Phillips Vice -Mayor Connolly Councilmember Bushey Councilmember Colin Councilmember McCullough City Manager Nancy Mackle City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION - COUNCIL CHAMBERS: None CLOSED SESSION - THIRD FLOOR CONFERENCE ROOM: 2. Closed Session: - None OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM The public is welcome to address the Cit Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the aaenda. Comments may be no lonaer than two minutes and should be respectful to the community The following members of the audience addressed the City Council on the issue of Juniper Tree removal / Vegetation Management at Peacock Point, San Rafael: Carter Manny Jane Richman Manor Phillips Roberta Goldber Maya Manny Member of the public Wendy Hermann Dolores Heeb Mayor Phillips Nancy Mackle, City Manager Robert Epstein, City Attorney Mayor Phillips Councilmember Bushey Councilmember Connolly Councilmember McCullough Carol Thompson, Downtown Business Improvement District, announced "Ranch to Town Dinner" event on Saturday, October 25, 2014. CONSENT CALENDAR: 3. Consent Calendar Items: Councilmember Connolly moved and Councilmember McCullough seconded to Approve Consent Calendar Items: a. Approval of Minutes of Regular City Council / Successor Agency Meeting of September 15, 2014 (CC) Minutes 09 15 2014 Approved as submitted b. Reappointment of Frederic Divine, Eric Holm, Rob Simon and Gladys Gilliland to Fill Four, Four -Year Terms on the San Rafael ADA Access Advisory Committee to Expire the End of October, 2018 (CC) — File 9-2-56 Reappoint ADA Frederic Divine, Eric Holm, Rob Simon and Gladys Gilliland Reappointed to Fill Four, Four -Year Terms on the San Rafael ADA Access Advisory Committee to Expire the End of October, 2018 C. Call for Applications to Fill Four, Four -Year Terms on the Bicycle & Pedestrian Advisory Committee, Due to Expiration of Terms of Tim Gilbert, Dru Arika Parker, Kate Powers and DJ Allison and Two Alternate Terms Due to Expiration of Terms of Preston McCoy and Gerald Belletto - Terms to Expire End of November, 2018 (CC) — File 9-2-55 Call for Apps BPAC Approved staff recommendation 2 d. Resolution Authorizing the City Manager to Execute a Professional Services Agreement in an Amount Not to Exceed $32,665 with Godbe Research to Conduct a City Satisfaction Survey for 2015 (CM) — File 4-3-435 Citv Satisfaction Survev 2015 RESOLUTION NO. 13813 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT NOT TO EXCEED $32,665 WITH GODBE RESEARCH TO CONDUCT A CITY SATISFACTION SURVEY e. Resolution to Enter Into, and Authorize, the Community Services Director to Execute a Contract for Professional Services with the County of Marin to Provide a Congregate Meal Program at Albert J. Boro Community Center (CS) — File 4-10-368 Senior Activities Al Boro Comm Center RESOLUTION NO. 13814 - RESOLUTION TO ENTER INTO, AND AUTHORIZE, THE COMMUNITY SERVICES DIRECTOR TO EXECUTE A CONTRACT FOR PROFESSIONAL SERVICES WITH THE COUNTY OF MARIN TO PROVIDE A CONGREGATE MEAL PROGRAM AT ALBERT J. BORO COMMUNITY CENTER Resolution Supporting 'Litquake San Rafael' an All -Day Downtown Lit -Walk on October 11, 2014 (ED) — File 283 Litquake Joel Eis. Rebound Bookstore. announced Litauake on October 11. 2014 RESOLUTION NO. 13815 - RESOLUTION SUPPORTING `LITQUAKE SAN RAFAEL' AN ALL -DAY DOWNTOWN LIT -WALK ON OCTOBER 11, 2014 g. Resolution Declaring Council's Intention to Levy an Annual Assessment for the Downtown San Rafael Business Improvement District and Amend San Rafael Municipal Code Chapter 10.09 (ED) — File 224 Annual Assessment BID RESOLUTION NO. 13816 - RESOLUTION DECLARING COUNCIL'S INTENTION TO LEVY AN ANNUAL ASSESSMENT FOR THE DOWNTOWN SAN RAFAEL BUSINESS IMPROVEMENT DISTRICT AND AMEND SAN RAFAEL MUNICIPAL CODE CHAPTER 10.09 h. Resolution Amending the Master Fee Schedule for Services Provided by the Various City Departments (Fin) — File 9-10-2 Amend Master Fee Schedule RESOLUTION NO. 13817 - RESOLUTION AMENDING THE MASTER FEE SCHEDULE FOR SERVICES PROVIDED BY THE VARIOUS CITY DEPARTMENTS Resolution to Enter Into a Contract for Security Services with Barbier Security LLC (Lib) — File 4-3-576 Barbier Security RESOLUTION NO. 13818 - RESOLUTION TO ENTER INTO A CONTRACT FOR SECURITY SERVICES WITH BARBIER SECURITY LLC j. Resolution Authorizing Closure of City Hall and Community Services Facilities on December 26, 2014 and January 2, 2015 (MS) — File 284 Holiday Closure RESOLUTION NO. 13819 - RESOLUTION AUTHORIZING CLOSURE OF CITY HALL AND COMMUNITY SERVICES FACILITIES ON DECEMBER 26, 2014 AND JANUARY 2, 2015 k. Accept Completion of the Street Resurfacing Curb Ramps 2013/2014 Project, City Project No. 11219, and Authorize the City Clerk to File Notice of Completion (PW) — File 4-1-652 Street Resurfacina Curb Ramps 13/14 Approved Staff Recommendation Resolution Authorizing the Public Works Director to Waive Competitive Bidding and Enter Into a Maintenance Contract with Pumps Repair Service Company to Repair Five Storm Water Pumps (PW) — File 4-1-658 Storm Water Pum RESOLUTION NO. 13820 - RESOLUTION AUTHORIZING THE PUBLIC WORKS DIRECTOR TO WAIVE COMPETITIVE BIDDING AND ENTER INTO A MAINTENANCE CONTRACT WITH PUMPS REPAIR SERVICES COMPANY TO REPAIR FIVE STORM WATER PUMPS M. Resolution Accepting a Proposal from CSW/Stuber-Stroeh Engineering Group, Inc. for Design Assistance on the Manuel T. Freitas Parkway and Las Gallinas Avenue Intersection Improvement Project, City Project No. 11171, and Authorizing the Director of Public Works to Enter Into a Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. in an Amount Not to Exceed $245,282.00 (PW) — File 4-3-577 Freitas Pkwy Las Gallinas Intersection Improvement RESOLUTION NO. 13821 - RESOLUTION ACCEPTING A PROPOSAL FROM CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR DESIGN ASSISTANCE ON THE MANUEL T. FREITAS PARKWAY AND LAS GALLINAS AVENUE INTERSECTION IMPROVEMENT PROJECT, CITY PROJECT NO. 11171, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. IN AN AMOUNT NOT TO EXCEED $245,282.00 n. Resolution Accepting a Proposal from Kimley-Horn & Associates, Inc. for Design Assistance of Accessibility Ramps Near the Downtown Sonoma Marin Area Rail Transit Crossings and Authorizing the Public Works Director to Enter Into a Professional Services Agreement with Kimley-Horn & Associates, Inc. in an Amount Not to Exceed $42,000. (PW) — File 4-3-578 4 SMART Accessibilitv Ram RESOLUTION NO. 13822 - RESOLUTION ACCEPTING A PROPOSAL FROM KIMLEY-HORN & ASSOCIATES, INC. FOR DESIGN ASSISTANCE OF ACCESSIBILITY RAMPS NEAR THE DOWNTOWN SONOMA MARIN AREA RAIL TRANSIT CROSSINGS AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY- HORN & ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $42,000 o. Resolution Accepting Proposals from Miller Pacific Engineering Group and ENGEO, Inc. for On -Call Geotechnical Engineering and Material Testing Services and Authorizing the Public Works Director to Enter Into Professional Service Agreements with Miller Pacific Engineering Group and ENGEO, Inc. in the Amount of $75,000.00 Per Year, Each (PW) — File 4-3-579 x 4-3-580 On -Call Geotechnical Engineering Councilmember Connolly moved and Councilmember McCullough seconded to Approve Consent Calendar Items: RESOLUTION NO. 13823 - RESOLUTION ACCEPTING PROPOSALS FROM MILLER PACIFIC ENGINEERING GROUP AND ENGEO, INC. FOR ON-CALL GEOTECHNICAL ENGINEERING AND MATERIAL TESTING SERVICES AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ENTER INTO PROFESSIONAL SERVICE AGREEMENTS WITH MILLER PACIFIC ENGINEERING GROUP AND ENGEO, INC. IN AN AMOUNT OF $75,000.00 PER YEAR, EACH AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None OTHER AGENDA ITEMS: 4. Other Agenda Items: a. Resolution Authorizing the Partial Permanent Closure of Tamalpais Avenue from Mission Avenue to Approximately 90 Feet North of Mission Avenue to Accommodate Sonoma - Marin Area Rail Transit Operations (PW) — File 245 Tamalpais Closure SMART Operations Kevin McGowan, Assistant Public Works Director, presented the staff report Mayor Phillips Councilmember Colin Councilmember McCullough Kevin McGowan Councilmember Bushey Kevin McGowan Councilmember Bushey / Kevin McGowan Mayor Phillips / Kevin McGowan Mayor Phillips Kevin McGowan Councilmember McCullough Robert Epstein, City Attorney Councilmember McCullough / Robert Epstein Kevin McGowan Mayor Phillips Kevin McGowan Mayor Phillips Robert Epstein Nancy Mackle Mavor Phillips invited Public Comment - none Councilmember McCullough moved and Councilmember Bushey seconded to Continue item to next Council Meeting AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. Resolution Authorizing the Public Works Director to Sign a Funding Agreement with the Sonoma -Marin Area Rail Transit District to Perform Construction Work Associated with Various Roadway Infrastructure Improvements, in an Amount Not to Exceed $500,000 (PW) — File 245 SMART Funding Infrastructure Improvements Kevin McGowan, Assistant Public Works Director, presented the staff report Councilmember Connolly Kevin McGowan Councilmember Connolly / Kevin McGowan Mayor Phillips C.1 Nancy Mackle Councilmember Connol Mayor Phillips Councilmember Connolly Nancy Mackle Councilmember Bushey Kevin McGowan Councilmember Bushey / Kevin McGowan Councilmember McCullough / Kevin McGowan Councilmember McCullough Mayor Phillips declared Public Comment opened Jeff Richman Mayor Phillips declared Public Comment closed Kevin McGowan Nancy Mackle Councilmember Bushey Mayor Phillips Councilmember Colin Kevin McGowan / Councilmember Colin Mayor Phillips / Kevin McGowan Councilmember Bushey Kevin McGowan Councilmember Bushey / Kevin McGowan NancV Mackle Councilmember McCullouah 7 Kevin McGowan Councilmember McCullo Kevin McGowan Mayor Phillips Kevin McGowan recommended acceptance of entire item; however, items 1 & 3 were the bare essentials. Councilmember McCullough Kevin McGowan Mayor Phillips Councilmember McCullough Kevin McGowan Councilmember Bushey Councilmember Connolly Councilmember Bushey Kevin McGowan Mavor Phillips Kevin McGowan Councilmember Connolly moved and Councilmember Bushey seconded to Adopt the Resolution — At the prices listed in items 1 & 3 of Exhibit B in the amount of $150,000. RESOLUTION NO. 13824 - RESOLUTION AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SIGN A FUNDING AGREEMENT WITH SONOMA-MARIN AREA RAIL TRANSIT DISTRICT TO PERFORM CONSTRUCTION WORK ASSOCIATED WITH VARIOUS ROADWAY INFRASTRUCTURE IMPROVEMENTS, IN AN AMOUNT NOT TO EXCEED $150,000. AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None CITY MANAGER'S REPORT: 5. City Manager's Report None N COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 6. Councilmember Reports • Councilmember McCullough reported on his attendance at the MCCMC invented Minimum Wage Study Group at which Professor Robert Eyler, Sonoma State University, presented. Meetings will continue throughout the Spring. • Councilmember Bushey reported on the third and final Quiet Zone meeting in Terra Linda last week. Final comments will be presented to the City Council; however, Councilmember Bushey will recuse herself from voting. o Mayor Phillips noted there were a couple of areas to be addressed by staff prior to the Quiet Zone issue being presented to the City Council for final decision, including indemnification and cost of insurance. He expressed the hope that the issue would be reviewed by the end of November. • Councilmember Connolly reported that he attended the Marin County Smoke Free Coalition meeting this morning. He noted Main County passed an ordinance prohibiting tobacco sales in pharmacies in the unincorporated areas of the County and suggested perhaps the same could be done in the City of San Rafael. • Mayor Phillips / Councilmember Connolly Mayor Phillips reported that he was invited to visit the Grand Jury this week to talk about the homeless issue; o He will be meeting with Farhad Mansourian, SMART, to discuss certain issues; o Met with Whistlestop and their architect and CEO to talk about where they are with their plans / SMART; o Measure E - passed in part to include provision for facility improvement etc. An Ad- hoc committee that Mayor Phillips and Councilmember McCullough sit on is about to receive a report from a consultant concerning the positioning of the various Fire Stations in San Rafael. The Ad -Hoc committee will appoint a working group consisting of Police and Fire Chiefs, Association members, Community members, Planning Commission, Public Works, etc. SAN RAFAEL SUCCESSOR AGENCY 7. Successor Agency - Consent Calendar None None ADJOURNMENT: 8:20 PM ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2014 GARY O. PHILLIPS, Mayor M