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Home My WebLink AboutCC SA Minutes 2015-03-16IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, March 16, 2015 ".Ci. .t 51.d. Regular Meeting MINUTES San Rafael City Council Present: Mayor Phillips Vice -Mayor McCullough Councilmember Colin Councilmember Gamblin Absent: Councilmember Bushey Also Present: City Manager Nancy Mackle City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION - COUNCIL CHAMBERS 1. None. CLOSED SESSION- CITY MANAGER'S CONFERENCE ROOM 2. None. OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM Rhonda Kutter, Chairman of Massage Ordinance Advisory Committee, thanked staff for approving a training with California Massage Therapy Council, and addressed Council regarding the Massage Ordinance. Fritzi Schnell, Massage Therapist, addressed the Council regarding Massage Therapy in San Rafael. CONSENT CALENDAR: 3. Consent Calendar Items: Item 3.g removed from the Consent Calendar by Councilmember Colin for comment. Councilmember McCullough moved and Councilmember Colin seconded to approve the remainder of the Consent Calendar Items: a. Approval of Minutes of City Council / Successor Agency meetings of February 17 and March 2, 2015 (CC) 1 CCSA Minutes February 17, 2015 CCSA Minutes March 2, 2015 APPROVED AS SUBMITTED b. Reappointment of Lawrence "Larry" Luckham to a Four -Year Term on the San Rafael Fire Commission, to the End of March, 2019 — File 9-2-5 Reappoint Fire Commissioner LAWRENCE "LARRY" LUCKHAM REAPPOINTED TO FILL ONE, FOUR-YEAR TERM ON THE SAN RAFAEL FIRE COMMISSION TO EXPIRE THE END OF MARCH, 2019 C. Call for Applications to Fill Three Four -Year Terms on the Board of Library Trustees, Due to Expiration of Terms of Melanie Leavitt Cantarutti, Sean Prendiville and Hanna Rodriguez -Farrar, with Terms to Expire End of April 2019 (Lib) — File 9-2-3 Call for Apps Board of Library Trustees APPROVED STAFF RECOMMENDATION d. Resolution Authorizing the City Manager to Execute a Professional Services Agreement in an Amount of $18,500 and not to Exceed $7,500 in Reimbursable Expenses with Peckham and McKenney, Inc. for Executive Recruitment for a Public Works Director (CM) — File 4-3-465 PSA PW Director Recruit RESOLUTION NO. 13884 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT OF $18,500 AND NOT TO EXCEED $7,500 IN REIMBURSABLE EXPENSES WITH PECKHAM AND MCKENNEY, INC. FOR EXECUTIVE RECRUITMENT FOR A PUBLIC WORKS DIRECTOR e. Resolution of Appreciation for Vera De Ferrari, Community Services, Employee of the Fourth Quarter of 2014 (CS) — File 102 RESOLUTION NO. 13885 - RESOLUTION OF APPRECIATION FOR VERA DE FERRARI, COMMUNITY SERVICES, EMPLOYEE OF THE FOURTH QUARTER OF 2014 Resolution Approving an Agreement with Marin Housing for the Administration of the Below Market Rate Homeownership Program for Fiscal Year 2015-2016 in an Amount Not to Exceed $80,000 (ED) — File 229 x R-173 Below Market Rate FY 2015/2016 RESOLUTION NO. 13886 - RESOLUTION APPROVING AN AGREEMENT WITH MARIN HOUSING FOR THE ADMINISTRATION OF THE BELOW MARKET RATE HOMEOWNERSHIP PROGRAM FOR FISCAL YEAR 2015-16 IN AN AMOUNT NOT TO EXCEED $80,000 h. Resolution Authorizing Temporary Closure of Pt. San Pedro Road from Riviera Drive to Biscayne Drive for Marin County Marathon on Saturday, April 4, 2015, from 7:00 a.m. - 12:00 Noon (ED) — File 11-19 Marin County Marathon Street Closure RESOLUTION NO. 13887 - RESOLUTION AUTHORIZING TEMPORARY CLOSURE OF PT. SAN PEDRO ROAD FROM RIVIERA DRIVE TO BISCAYNE DRIVE FOR MARIN COUNTY MARATHON SATURDAY, APRIL 4, 2015 FROM 7AM TO 12PM Resolution Authorizing the Temporary Closure of City Streets, Fourth Street from Cijos Street to B Street, for the Seasonal Downtown Farmers' Market Festival on Thursday Evenings from April through September Each Year Starting April 2015 through September 2016 (ED) — File 11-19 Farmers' Market Street Closure RESOLUTION NO. 13888 - RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF CITY STREETS, FOURTH STREET FROM CIJOS STREET TO B STREET, FOR THE SEASONAL DOWNTOWN FARMERS' MARKET FESTIVAL ON THURSDAY EVENINGS FROM APRIL THROUGH SEPTEMBER EACH YEAR STARTING APRIL 2015 THROUGH SEPTEMBER 2016 j. Resolution Approving a Fixed Term Fire Administrator Position (FD) — File 9-3-31 x 7-4 Approve Fire Administrator Position RESOLUTION NO. 13889 - RESOLUTION APPROVING A FIXED TERM FIRE ADMINISTRATOR POSITION k. Resolution Identifying the Terms and Conditions for Compensation of Fire Department Personnel Following a Response Away from the Official Duty Station and Assignment to an Out -of -County Emergency Incident (FD) — File 9-3-31 Compensation Out -of -County Emergency Incidents RESOLUTION NO. 13890 - RESOLUTION IDENTIFYING THE TERMS AND CONDITIONS FOR COMPENSATION OF FIRE DEPARTMENT PERSONNEL FOLLOWING A RESPONSE AWAY FROM THE OFFICIAL DUTY STATION AND ASSIGNMENT TO AN OUT -OF COUNTY EMERGENCY INCIDENT Resolution Authorizing the Purchase of Three (3) Cardiac Monitor/Defibrillators Through a Cooperative Purchasing Agreement with Zoll Medical Corporation at a Price Not to Exceed $99,000 (FD) — File 9-3-31 Purchase 3 Defibrillators RESOLUTION NO. 13891 - RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) CARDIAC MONITOR/DEFIBRILLATORS THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH ZOLL MEDICAL CORPORATION, AT A PRICE NOT TO EXCEED $99,000 M. Resolution of Appreciation to Nader Mansourian, Public Works Director, Retiring after 29 Years of Service to the City of San Rafael (PW) — File 102 RESOLUTION NO. 13892 - RESOLUTION OF APPRECIATION TO NADER MANSOURIAN, PUBLIC WORKS DIRECTOR, RETIRING AFTER 29 YEARS OF SERVICES TO THE CITY OF SAN RAFAEL n. Accept Completion of the Third Floor HVAC Upgrade Project, City Project 11252, and Authorize the City Clerk to File the Notice of Completion (PW) — File 4-1-661 Third FI. HVAC Upgrade Completion Approved staff recommendation AYES: Councilmembers: Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Bushey The following item was removed from the Consent Calendar at the request of Councilmember Colin g. Resolution Authorizing the City Manager to Enter Into a Professional Services Contract with St. Vincent de Paul Society for an Existing Reunification Program to Provide Transportation Assistance to Indigent Members of the Community in an Amount not to Exceed $5,000 (ED) — File 4-3-586 PSA St. Vincent de Paul for Transportation Assistance Councilmember Colin Mayor Phillips Councilmember Colin moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION NO. 13893 - RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH ST. VINCENT DE PAUL SOCIETY FOR AN EXISTING REUNIFICATION PROGRAM TO PROVIDE TRANSPORTATION ASSISTANCE TO INDIGENT MEMBERS OF THE COMMUNITY IN AN AMOUNT NOT TO EXCEED $5,000 AYES: Councilmembers: Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Bushey SPECIAL PRESENTATIONS: 4. Special Presentations: a. Presentation of Resolution of Appreciation to Vera De Ferrari, Employee of the Quarter for the Fourth Quarter of 2014 (CS) Mayor Phillips presented Resolution of Appreciation to Vera De Ferrari, Employee of the Fourth Quarter, 2014 Vera De Ferrari b. Presentation of Resolution of Appreciation to Nader Mansourian, Retiring Public Works Director (PW) 11 Mayor Phillips presented the Resolution of Appreciation to Nader Mansourian Nader Mansourian Councilmember McCullough Councilmember Colin Councilmember Gamblin Mayor Phillips OTHER AGENDA ITEMS: 5. Other Agenda Items: a. Resolution Approving San Rafael's 3 -Year Capital Improvement Program for Fiscal Years 2015/16 through 2017/18 (PW) — File 9-3-40.2 CIP Report CIP Report - Exhibit A Nader Mansourian, Public Works Director, presented a portion of the staff report Kevin McGowan, Assistant Public Works Director, introduced Leslie Blomquist Leslie Blomquist, Associate Civil Engineer, presented the staff report relating to active projects Kevin McGowan presented the staff report relating to the Capital Improvement Program Nader Mansourian Mayor Phillips Mayor Phillips / Nader Mansourian Mayor Phillips / Kevin McGowan Mayor Phillips / Leslie Blomquist Mayor Phillips Nader Mansourian Councilmember Colin / Nader Mansourian Councilmember Gamblin / Nader Mansourian Robert Epstein, City Attorney 5 Councilmember McCullough / Nader Mansourian Mayor Phillips Mayor Phillips invited public comment Diane McCracken Kate Powers, San Rafael resident Alisha Oloughlin, Marin County Bicycle Coalition Mayor Phillips Cindy Winter, Chair of Larkspur Bicycle and Pedestrian Advisory Group Ross Bishop, Spinnaker Point Board of Directors Jackie Mayor Phillips closed public comment Kevin McGowan Mayor Phillips Nancy Mackle Mayor Phillips / Nader Mansourian Mayor Phillips Councilmember McCullough Nader Mansourian Councilmember Colin Councilmember Colin / Kevin McGowan Councilmember Gamblin / Nader Mansourian Councilmember Colin / Nader Mansourian Mayor Phillips Councilmember Gamblin / Nader Mansourian Mayor Phillips IXI Councilmember Colin / Kevin McGowan Councilmember Colin Councilmember McCullough / Nader Mansourian Nancy Mackle Councilmember McCullough Nader Mansourian Mayor Phillips Mayor Phillips / Nader Mansourian Mayor Phillips Nader Mansourian Mayor Phillips / Nader Mansourian Nancy Mackle Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution and request staff to return in 6 months with a recommendation for Bungalow Avenue. RESOLUTION NO. 13894 - RESOLUTION APPROVING SAN RAFAEL'S 3 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2015/16 THROUGH 2017/18. AYES: Councilmembers: Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Bushey b. Re -Opening of Boyd Park (CS) — File 2-1-9 Re -Opening Boyd Park Carlene McCart, Community Services Director, presented the staff report Mayor Phillips Councilmember McCullough / Carlene McCart Councilmember McCullough / Carlene McCart Councilmember Colin / Carlene McCart Nancy Mackle Councilmember Gamblin / Carlene McCart 7 Nancy Mackle Councilmember Gamblin Carlene McCart Mayor Phillips Nader Mansourian Mayor Phillips Mayor Phillips invited public comment Hugo Landecker George Sandoval Mayor Phillips closed public comment Mayor Phillips Carlene McCart Councilmember Gamblin Carlene McCart Mayor Phillips Councilmember Colin moved and Councilmember McCullough seconded to accept the report confirming the short term funding suggested; however long-term, do additional work specifically around the restroom. ACCEPTED REPORT AYES: Councilmembers: Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Bushey C. Resolution Recommending Community Development Block Grant (CDBG) Project Funding for the Year 2015-2016 to the Marin County Board of Supervisors (ED) — File 147 CDBG 2015/2016 Tom Adams, Economic Development Specialist, presented the staff report Mayor Phillips invited public comment Carolyn Peadie, Executive Director, Fair Housing of Marin Harmon Sarouko, Manager of Homeownership programs at Marin Housing 0 Brent Kush, Director of Finance of Lifehouse Jackie Mayor Phillips closed public comment Nancy Mackle Councilmember Gamblin Councilmember Gamblin moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION NO. 13895 - RESOLUTION RECOMMENDING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FUNDING FOR THE YEAR 2015-16 TO THE MARIN COUNTY BOARD OF SUPERVISORS AYES: Councilmembers: Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Bushey d. City Council Direction Regarding Preferred Downtown SMART Station Design Color Selection (CM) — File 245 SMART Station Design Color Selection Nancy Mackle, City Manager, presented the staff report Councilmember Gamblin / Nancy Mackle Councilmember Gamblin / Nancy Mackle Mayor Phillips Councilmember Gamblin / Mayor Phillips Councilmember Colin Councilmember McCullough Mayor Phillips invited public comment Mayor Phillips closed public comment Councilmember Colin moved and Councilmember McCullough seconded to approve selection of Terra Cotta as the preferred Downtown SMART Station Design Color PROVIDED DIRECTION SELECTING TERRA COTTA AS THE PREFERRED DOWNTOWN SMART STATION DESIGN COLOR AYES: Councilmembers: Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Bushey e. Resolution Appointing James M. Schutz City Manager and Approving and Authorizing the Mayor to Execute an Employment Agreement to Take Effect August 1, 2015 (CM) — File 9-3-11 City Manager Appointment Robert Epstein, City Attorney, presented the staff report Mayor Phillips Councilmember McCullough Councilmember Colin Councilmember Gamblin Mayor Phillips invited public comment Jim Schutz, Assistant City Manager Mayor Phillips closed public comment Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION NO. 13896 - RESOLUTION APPOINTING JAMES M. SCHUTZ CITY MANAGER AND APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT TO TAKE EFFECT AUGUST 1, 2015 AYES: Councilmembers: Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Bushey CITY MANAGER'S REPORT: 6. City Manager's Report • Nancy Mackle commented on her sadness at leaving the City; however, she noted that she is leaving the City in the capable hands of Jim Schutz. COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 7. Councilmember Reports • Councilmember McCullough reported that he attended an envisioning exercise regarding the new library and complimented Sarah Houghton, Library Director. • Councilmember Colin reported that she attended a meeting with Safe Routes to School to discuss the role of liaisons, and to learn what other communities were doing regarding safe routes to school projects. 10 • Mayor Phillips announced that the State of the City Dinner is scheduled to take place on Thursday, March 19, 2015 at Peacock Gap Golf Course SAN RAFAEL SUCCESSOR AGENCY 8. Successor Agency - Consent Calendar - None Mayor Phillips announced that earlier this evening Adrian Bartshire was appointed as the Advisory Member to the Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force. ADJOURNMENT 9:38PM ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2015 GARY O. PHILLIPS, Mayor 11