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Home My WebLink AboutCC SA Minutes 2015-04-06IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, April 6, 2015 t1�+i. ..4Ml 5lur.n MINUTES Regular Meeting San Rafael City Council Present: Mayor Phillips Councilmember Bushey Councilmember Colin Councilmember Gamblin Absent: Vice -Mayor McCullough Also Present: City Manager Nancy Mackie City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION - COUNCIL CHAMBERS - 6:00 PM 1. Mayor Phillips announced Closed Session item. CLOSED SESSION- CITY MANAGER'S CONFERENCE ROOM - 6:00 PM 2. Closed Session: a. Conference with Real Property Negotiators - Government Code Section 54956.8 Property Boyd House, 1125 B Street, San Rafael, CA 94901; APN 011-131-03 Agency Negotiators: Nancy Mackie, Jim Schutz, Carlene McCart, Robert Epstein Negotiating Parties: Marin History Museum Under Negotiation: Renegotiation of Price and Terms of Lease City Attorney Robert Epstein announced that no reportable action was taken in Closed Session OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM Kathleen Liporini addressed the Council regarding outdoor wood burning fires Mayor Phillips CONSENT CALENDAR: 3. Consent Calendar Items: Items 3.e and 3.g removed from the consent calendar. 1 Councilmember Colin moved and Councilmember Bushey seconded to approve the remainder of the Consent Calendar Items: a. Approval of Minutes of City Council / Successor Agency meeting of March 16, 2015 (CC) Minutes CCSA 03/16/2015 Approved as submitted b. Call for Applications to Fill One Four -Year Term and One Alternate Four -Year Term on the San Rafael Design Review Board, Due to the Expiration of Terms of Stewart Summers and Serge Federov, Alternate, with Terms to Expire End of June, 2019 (CC) — File 9-3-39 Call for Apps DRB Approved staff recommendation C. Resolution Authorizing the City Manager to Execute a Professional Services Agreement in an Amount of $18,500 and not to Exceed $7,500 in Reimbursable Expenses with Peckham and McKenney, Inc. for Executive Recruitment for an Assistant City Manager (CM) — File 4- 3-465 PSA Assistant City Manager Recruit RESOLUTION NO. 13897 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT OF $18,500 AND NOT TO EXCEED $7,500 IN REIMBURSABLE EXPENSES WITH PECKHAM AND MCKENNEY, INC. FOR EXECUTIVE RECRUITMENT FOR AN ASSISTANT CITY MANAGER d. Resolution to Authorize Purchase of Replacement Furnishings for San Rafael Community Center from AAA Business Interiors (CS) — File 4-2-360 x 9-3-65 SRCC Furnishing Replacement RESOLUTION NO. 13898 - RESOLUTION TO AUTHORIZE PURCHASE OF REPLACEMENT FURNISHINGS FOR SAN RAFAEL COMMUNITY CENTER FROM AAA BUSINESS INTERIORS f. Resolution Authorizing the City Manager to Execute an Agreement with Vavrinek, Trine, Day & Co. for Accounting and Financial Reporting Services (Fin) — File 4-3-587 PSA Accounting & Financial Reporting Services RESOLUTION NO. 13899 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH VAVRINEK, TRINE, DAY & CO. FOR ACCOUNTING AND FINANCIAL REPORTING SERVICES h. Resolution Accepting a Proposal from Econolite Control Products, Inc. for the Procurement of Traffic Signal Equipment for the Regional Transportation System Enhancements Project, City Project No. 11237, in the Amount of $49,295.79 and Authorizing the Public Works Director to Execute the Purchase Agreement (PW) — File 4-1-662 Econolite Control Products Traffic Signal Equipment RESOLUTION NO. 13900 - RESOLUTION ACCEPTING A PROPOSAL FROM ECONOLITE CONTROL PRODUCTS, INC. FOR THE PROCUREMENT OF TRAFFIC SIGNAL EQUIPMENT FOR THE REGIONAL TRANSPORTATION SYSTEM ENHANCEMENTS PROJECT, CITY PROJECT NO. 11237, IN THE AMOUNT OF $49,295.79, AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE THE PURCHASE AGREEMENT Resolution of Local Support for MTC Discretionary Funding and Authorizing the Filing of an Application for Funding Assigned to the Metropolitan Transportation Commission (MTC) Committing any Necessary Matching Funds and Stating the Assurance to Complete the Grand Avenue Bridge Project (PW) — File 170 x 4-3-522 MTC Grand Avenue Bridge RESOLUTION NO. 13901 - RESOLUTION OF LOCAL SUPPORT FOR MTC DISCRETIONARY FUNDING AND AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO THE METROPOLITAN TRANSPORTATION COMMISSION (MTC) COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING THE ASSURANCE TO COMPLETE THE GRAND AVENUE BRIDGE PROJECT AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: McCullough The following item was removed from the Consent Calendar at the request of Councilmember Colin: e. Resolution Amending the Master Fee Schedule for Library Services, Related to Children's Book and Other Fines, and Establishing a Clean Slate Policy for Minors (Lib) — File 9-3-61 Amend Master Fee Schedule Councilmember Colin Sarah Houghton, Library Director Mayor Phillips Mayor Phillips invited public comment Brad Sears Councilmember Colin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION NO. 13902 - RESOLUTION AMENDING THE MASTER FEE SCHEDULE FOR LIBRARY SERVICES, RELATED TO CHILDREN'S BOOK AND OTHER FINES, AND ESTABLISHING A CLEAN SLATE POLICY FOR MINORS AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: McCullough The following item was removed from the Consent Calendar at the request of staff: g. Resolution Increasing the Contingency for the H Street Roadway Improvement Project, City Project No. 11206 (PW) — File 4-1-654 H St. Roadway Improvement Contingency Increase Kevin McGowan, Acting Public Works Director, presented the staff report Councilmember Bushey Councilmember Colin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION NO. 13903 - RESOLUTION INCREASING THE CONTINGENCY FOR THE H STREET ROADWAY IMPROVEMENT PROJECT, CITY PROJECT NO. 11206 AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: McCullough CITY MANAGER'S REPORT: 4. City Manager's Report None COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 5. Councilmember Reports • Mayor Phillips reported that he attended a C.E.R.T. training on Saturday Councilmember Bushey reported that as an employee of the California Public Utilities Commission she had been assigned to a proceeding involving Pacific Gas & Electric Company's state of their distribution and transmission gas mains and their knowledge of the locations of these. She stated it appeared that the rupture that occurred in San Rafael a week ago may have something to do with a similar set of facts that occurred in several other cities, all of which are in a proceeding to which she is assigned. Councilmember Bushey indicated that because of her interest in what happened in San Rafael and because of her professional involvement in that proceeding, she would need to take formal action to look into events in San Rafael. She reported that she would be issuing a ruling in her proceeding requesting PG&E to complete a report on what happened in San Rafael and to file and serve it in that proceeding so that she is completely above board and everyone involved in that proceeding, including the Utility, knew what she knew and how she came to know it. Indicating that while she did not anticipate any ramifications, she wanted everyone to know what she was doing in her day job. SAN RAFAEL SUCCESSOR AGENCY 6. Successor Agency - Consent Calendar 4 None ADJOURNMENT 7:14 PM EMERGENCY TRAINING - Third Floor Conference Room: 7:30 PM Mayor, Councilmembers and Standby Councilmembers - Emergency Training (FD) Mayor Phillips, Councilmembers Bushey, Colin and Gamblin and Standby Councilmembers Eric Holm, Charles Pick, Jeff Kirchman, Tom Obletz, Viktoriya Wise and Armando Quintero attended Emergency Training conducted by Chief Gray and Emergency Management Coordinator John Bruckbauer. ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 12015 GARY O. PHILLIPS, Mayor