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Home My WebLink AboutCC SA Minutes 2015-05-18IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, May 18, 2015 ti7iulnn S'il? i�f 1lurin Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Vice -Mayor McCullough Councilmember Bushey Councilmember Colin Councilmember Gamblin Absent: None Also Present: City Manager Nancy Mackle City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION - COUNCIL CHAMBERS 1. None. CLOSED SESSION- CITY MANAGER'S CONFERENCE ROOM 2. Closed Session: a. None SPECIAL PRESENTATION: 1. Presentation on San Rafael City Schools' Facilities Master Plan — File 285 Rachel Kertz, Vice -President, Board of Education, gave a PowerPoint presentation Dr. Michael Watenpaugh, Superintendent, San Rafael City Schools, gave a PowerPoint presentation Natu Tuatagaloa, President, Board of Education, gave a PowerPoint presentation Councilmember Gamblin / Natu Tuatagaloa Councilmember Gamblin / Natu Tuatagaloa Councilmember McCullough / Natu Tuatagaloa Mayor Phillips OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM Alan Moody addressed Council regarding issues with the clarity of the City's ADA Policy 1 Keene Simonds, Executive Officer, LAFCO, informed Council of LAFCO's county -wide 60 -day water study review and announced a meeting to take place on August 13, 2015 Hugo Landecker addressed Council regarding the San Rafael Depot CONSENT CALENDAR: 3. Consent Calendar Items: Item 3.f held by Mikes Bikes for comment Item 3.i held by Councilmember Colin for comment Councilmember McCullough moved and Councilmember Colin seconded to approve the remainder of the Consent Calendar Items: a. Call for Applications to Fill Six Four -Year Terms on the Citizens' Advisory Committee on Economic Development and Affordable Housing, Due to the Expiration of Terms of Dirck Brinckerhoff, Bill Carney, Bob Jackson, Jane Winter and Abraham Yang - Terms to Expire End of June 2019; and One Unexpired Vacant Position to End of June, 2017 (CC) — File 9-2-65 Call for Apps CAC Approved staff recommendation b. Reappointment of Stewart Summers to Fill One Four -Year Term on the San Rafael Design Review Board to the End of June, 2019 (CC) — File 9-2-39 DRB Reappointment Approved staff recommendation; Stewart Summer reappointed to fill one four-year term to the end of June, 2019 C. City Council Goals for Fiscal Year 2015-2016 (CM) — File 9-1a Council Goals FY15/16 Accepted report d. Resolution Authorizing Closure of Downtown City Streets for the San Rafael Rocks Block Party (Fundraiser for DrawBridge) on July 11th - Fourth Street from C Street to D Street from 8:00 a.m. - 8:00 p.m. (ED) — File 11-19 SR Rocks Block Party RESOLUTION 13921 - RESOLUTION AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE SAN RAFAEL ROCKS BLOCK PARTY (FUNDRAISER FOR DRAWBRIDGE) ON JULY 11TH; FOURTH STREET FROM C STREET TO D STREET, 8AM - 8PM e. Resolution Authorizing Closure of Downtown City Streets for the San Rafael Mile & 5K on Sunday, July 12, 2015 from 4:00 a.m. - 11:00 a.m. (ED) — File 11-19 San Rafael Mile & 5K RESOLUTION 13922 - RESOLUTION AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE SAN RAFAEL MILE & 5K ON SUNDAY, JULY 12t", 2015 FROM 4:00 A.M. TO 11:00 A.M. g. Resolution Acknowledging the Successor Agency Intends to Grant a 24 -Month Temporary License to Pacific Gas & Electric Company for Subterranean Utility Work on Real Property Located at the Southeast Corner of Second Street at Lincoln Avenue (APN 013-021-47), and Declaring the City Council's Intention to Accept the Transfer of this Property from the San Rafael Successor Agency (ED) — File 9-10 x SA Staff Reports CC Subterranean Utility Work RESOLUTION 13923 - RESOLUTION ACKNOWLEDGING THE SUCCESSOR AGENCY INTENDS TO GRANT A 24 -MONTH TEMPORARY LICENSE TO PACIFIC GAS AND ELECTRIC COMPANY FOR SUBTERRANEAN UTILITY WORK ON REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF SECOND STREET AT LINCOLN AVENUE (APN 013-021-47), AND DECLARING THE CITY COUNCIL'S INTENTION TO ACCEPT THE TRANSFER OF THIS PROPERTY FROM THE SAN RAFAEL SUCCESSOR AGENCY h. Second Reading and Final Adoption of Ordinance No, 1930: (Fin) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL CONTINUING THE PARAMEDIC TAX RATES, COMMENCING WITH FISCAL YEAR 2015-2016, AT THE RATES ESTABLISHED IN ORDINANCE NO. 1911 FOR RESIDENTIAL AND NON-RESIDENTIAL PROPERTIES IN THE CITY OF SAN RAFAEL COUNTY SERVICE AREA NO. 13, AND COUNTY SERVICE AREA NO. 19. ($89.00 FOR RESIDENTIAL AND $0.12 PER SQUARE FOOT FOR NON-RESIDENTIAL PROPERTIES), AND FOR RESIDENTIAL AND NON- RESIDENTIAL PROPERTIES IN THE MARINWOOD COMMUNITY SERVICES DISTRICT ($85.00 FOR RESIDENTIAL AND $0.11 PER SQUARE FOOT FOR NON-RESIDENTIAL PROPERTIES) — File 9-12-1 x 9-3-31 Paramedic Tax - Second Reading Approved Final Adoption of Ordinance No. 1930 j. Resolution Authorizing the Sole Source Purchase of Holmatro Hydraulic Rescue Tools to Furnish the New Pierce Ladder Truck Arriving in July, 2015 with Funds Appropriated from Fire Equipment Replacement Fund (FD) — File 9-3-31 Purchase Holmatro Hydraulic Rescue Tools RESOLUTION 13924 - RESOLUTION AUTHORIZING THE SOLE SOURCE PURCHASE OF HOLMATRO HYDRAULIC RESCUE TOOLS TO FURNISH THE NEW PIERCE LADDER TRUCK ARRIVING IN JULY 2015 WITH FUNDS APPROPRIATED FROM FIRE EQUIPMENT REPLACEMENT FUND k. Resolution Approving and Authorizing the City Manager to Execute a Professional Services Agreement with Group 4 Architecture, Research, + Planning, Inc. for a Library Needs Assessment and System Analysis (Lib) — File 9-3-61 Removed from Agenda at request of staff Report Awarding a Contract for the 1309 Fifth Avenue Demolition and Parking Lot Project, City Project No. 11258, to Team Ghilotti, Inc. in the Amount of $169,690.00 (Bid Opening Held on Thursday, April 30 2015 (PW) — File 4-1-667 1309 Fifth Ave. Demolition RESOLUTION 13925 - RESOLUTION AWARDING A CONTRACT FOR THE 1309 FIFTH AVENUE DEMOLITION AND PARKING LOT PROJECT, CITY PROJECT NO. 11258, TO TEAM GHILOTTI, INC., IN THE AMOUNT OF $169,690.00 (BID OPENING HELD ON THURSDAY, APRIL 30, 2015) M. Resolution Authorizing the Acting Director Public Works to Purchase Seven 2015 BMW Police Department Motorcycles to Replace Seven Existing Motorcycles, in an Amount not to Exceed $223,892.55 (PW) — File 4-2-361 x 9-3-40.1 Purchase Seven Motorcycles RESOLUTION 13926 - RESOLUTION AUTHORIZING THE ACTING DIRECTOR OF PUBLIC WORKS TO PURCHASE SEVEN 2015 BMW POLICE DEPARTMENT MOTORCYCLES TO REPLACE SEVEN EXISTING MOTORCYCLES, IN AN AMOUNT NOT TO EXCEED $223,892.55 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None The following item was held from the Consent Calendar at the request of Mikes Bikes Resolution Authorizing Closure of Downtown City Streets for the 17th Annual San Rafael Sunset Criterium (formerly the Twilight Criterium) on Saturday, July 25, 2015 from 11:45 a.m. - 10:00 p.m. (ED) — File 11-19 San Rafael Sunset Criterium Matt Adams, Mikes Bikes Mayor Phillips Councilmember Colin moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION 13927 - RESOLUTION AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE 17TH ANNUAL SAN RAFAEL SUNSET CRITERIUM (FORMERLY THE TWILIGHT CRITERIUM) ON SATURDAY, JULY 25, 2015 FROM 11:45 AM TO 10:00 PM AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None The following item was held from the Consent Calendar at the request of Councilmember Colin Second Reading and Final Adoption of Ordinance No.1931: (CD) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL REZONING CERTAIN REAL PROPERTY FROM PLANNED DEVELOPMENT (PD 1760) DISTRICT TO A REVISED PLANNED DEVELOPMENT (PD -1931) DISTRICT TO ALLOW THE REPLACEMENT OF AN EXISTING SINGLE -STORY ADMINISTRATION BUILDING WITH A NEW, TWO-STORY 11 ADMINISTRATION/LIBRARY BUILDING AND MINOR SITE IMPROVEMENTS ON THE MARK DAY SCHOOL (FORMERLY ST. MARK'S SCHOOL) CAMPUS LOCATED AT 39 TRELLIS DR. (ZC14-001) — File 10-2 x 10-3 Mark Day School - Second Reading Councilmember Colin City Attorney Robert Epstein Councilmember McCullough moved and Councilmember Bushey seconded to approve Final Adoption of Ordinance No. 1931 Approved Final Adoption of Ordinance No. 1931 AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None ABSTAINING: Councilmembers: Colin PUBLIC HEARING 4. Public Hearing: a. Resolution Amending the City Master Fee Schedule Updating Building Permit Fees (P15- 004) (CD) — File 9-10-2 Amend Master Fee Schedule Paul Jensen, Community Development Director, presented the staff report Mayor Phillips Mayor Phillips declared the Public Hearing opened Mark Carrington, Chairman, San Rafael Chamber of Commerce There being no further comment from the audience, Mayor Phillips closed the public hearing Councilmember McCullough / Paul Jensen Councilmember McCullough / Thomas Ahrens, Chief Building Official Councilmember McCullough Thomas Ahrens Mayor Phillips Councilmember Colin Councilmember Bushey Councilmember McCullough Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 13928 - RESOLUTION AMENDING THE CITY MASTER FEE SCHEDULE UPDATING BUILDING PERMIT FEES (P15-004) AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None OTHER AGENDA ITEMS: 5. Other Agenda Items: a. Annual Update Presentation from the San Rafael Fire Commission (FD) — File 9-2-5 Fire Commission Update Dr. Stephen Mizroch, Fire Commission Chair, presented the update Mayor Phillips Councilmember McCullough moved and Councilmember Bushey seconded to accept report AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. Resolution Approving the Measure A Work Plan for Proposed Expenditure of Measure A Funds for July 1, 2015 - June 30, 2016 and Appropriating the Measure A Special Revenue Fund into the City Operating Budget for Fiscal Year 2015-2016 (CS) — File 170 x 9-3-40 Measure A Spending Plan Carlene McCart, Community Services Director, presented the staff report Mayor Phillips Councilmember Colin / Carlene McCart Mayor Phillips / Carlene McCart Mayor Phillips / Carlene McCart Mayor Phillips / Carlene McCart Mayor Phillips Mayor Phillips invited public comment Kevin Hagerty, President, Glenwood Homeowners Association Paul Minault, Marin Conservation League Kate Powers Mark Lubamersky, Bret Harte Community Association Board Member Jim Robinson, Glenwood Homeowners Association Board Member Elan Roten, Glenwood Homeowners Association Board Member Bill Carney, Sustainable San Rafael There being no further comment from the audience, Mayor Phillips declared public comment closed Councilmember Gamblin / Carlene McCart Councilmember Colin Councilmember Bushey / Carlene McCart Nancy Mackle Councilmember McCullough Mayor Phillips Councilmember Gamblin / Carlene McCart Kevin McGowan, Acting Public Works Director Councilmember Colin Carlene McCart Councilmember Colin / Carlene McCart Councilmember Gamblin Councilmember McCullough Councilmember Colin / Carlene McCart Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 13929 - RESOLUTION APPROVING THE MEASURE A WORK PLAN FOR PROPOSED EXPENDITURE OF MEASURE A FUNDS FOR JULY 1, 2015 - JUNE 30, 2016 AND APPROPRIATING THE MEASURE A SPECIAL REVENUE FUND INTO THE CITY OPERATING BUDGET FOR FISCAL YEAR 2015 - 2016 Comment by Councilmember McCullough clarifying language for subsequent two years: While not committing to funding the outer two years of this Workplan, it is the sense of the Council that subject to the availability of Measure A funds, and barring unforeseen events that would cause a change in priorities, the Park and Recreation Department would return to Council next year (2016) proposing to continue on this Workplan and seek funding accordingly. Regarding the redistribution of funds, as suggested by Councilmembers Colin and Gamblin, Council to consider earmarking some of the funds originally allocated to the Starkweather Shoreline Park to the playground equipment at Pickleweed Park AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None C. Resolution Authorizing the City Manager to Execute an Agreement for Professional Services with AECOM for Assistance Needed to Prepare an Environmental Document for the SMART Rail/Andersen Drive at -Grade Crossing (CD) — File 4-3-590 SMART Rail/Anderson At -Grade Crossing Councilmember Bushey recused herself from this item due to her employment with the California Public Utilities Commission. Paul Jensen, Community Development Director, presented the staff report Mayor Phillips invited public comment; however there was none Councilmember Colin moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION 13930 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH AECOM FOR ASSISTANCE NEEDED TO PREPARE AN ENVIRONMENTAL DOCUMENT FOR THE SMART RAIL/ANDERSEN DRIVE AT - GRADE CROSSING AYES: Councilmembers: Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Bushey d. Resolution Approving a Professional Services Agreement with Kimley-Horn and Associates, Inc. in the Amount Not to Exceed $250,000 for a Downtown Parking and Wayfinding Study (MS) — File 4-3-591 Downtown Parking & Wayfinding Study Jim Myhers, Parking Services Manager, presented the staff report Mayor Phillips Councilmember McCullough / Jim Myhers Councilmember Colin / Jim Myhers Councilmember Colin / Frederick Grainger, Kimley-Horn Councilmember Colin / Frederick Grainger 0 Mayor Phillips invited public comment Carol Thompson, Downtown Business Improvement District John Reynolds Bill Carney, Sustainable San Rafael Jim Myhers Councilmember Bushey moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION 13931 - RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. IN THE AMOUNT NOT TO EXCEED $250,000 FOR A DOWNTOWN PARKING AND WAYFINDING STUDY AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None e. Resolution Approving the City -Wide Budget for the Fiscal Year 2015-2016 and Providing for the Appropriations and Expenditure of all Sums Set Forth in Said Budget in the Amount of $100,183,188.00 (Fin) — File 8-5 Operating Budget FY15/16 Nancy Mackle Mayor Phillips invited public comment; however there was none Councilmember McCullough / Mark Moses, Finance Director Councilmember Gamblin / Mark Moses Councilmember Gamblin / Mark Moses Mayor Phillips Nancy Mackle Mayor Phillips Councilmember Colin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 13932 - RESOLUTION APPROVING THE CITY-WIDE BUDGET FOR THE FISCAL YEAR 2015-2016 AND PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN SAID BUDGET IN THE AMOUNT OF $100,183,188 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None CITY MANAGER'S REPORT: 6. City Manager's Report No report. COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 7. Councilmember Reports Mayor Phillips reported that Hanna Rodriguez -Farrar, Melanie Leavitt Cantarutti and Sean Prendiville were reappointed to fill three four-year terms to the end of April, 2019 on the Board of Library Trustees, at a Special Meeting held earlier this evening. SAN RAFAEL SUCCESSOR AGENCY 8. Consent Calendar: Member Bushey moved and Member McCullough seconded to approve Consent Calendar: a. Resolution Approving the Grant of a 24 -Month Temporary License to Pacific Gas & Electric Company for Subterranean Utility Work on Real Property Located at the Southeast Corner of Second Street at Lincoln Avenue (APN 013-021-47), and Declaring the Successor Agency's Intention to Transfer the Property to the City of San Rafael (ED) — File SA Subterranean Utility Work RESOLUTION 2015-02 - RESOLUTION APPROVING THE GRANT OF A 24 -MONTH TEMPORARY LICENSE TO PACIFIC GAS AND ELECTRIC COMPANY FOR SUBTERRANEAN UTILITY WORK ON REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF SECOND STREET AT LINCOLN AVENUE (APN 013-021-47), AND DECLARING THE SUCCESSOR AGENCY'S INTENTION TO TRANSFER THE PROPERTY TO THE CITY OF SAN RAFAEL AYES: Members: Bushey, Colin, Gamblin, McCullough & Chairman Phillips NOES: Members: None ABSENT: Members: None ADJOURNMENT 9:35PM ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2015 GARY O. PHILLIPS, Mayor 10