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Home My WebLink AboutCC SA Minutes 2015-06-15IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, June 15, 2015 M5lur.n t1�+M i. Regular Meeting MINUTES San Rafael City Council Present: Mayor Phillips Vice -Mayor McCullough Councilmember Bushey Councilmember Gamblin Absent: Councilmember Colin Also Present: Assistant City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION - COUNCIL CHAMBERS - 6:00 PM 1. Mayor Phillips announced Closed Session item. CLOSED SESSION- CITY MANAGER'S CONFERENCE ROOM - 6:00 PM 2. Closed Session: a. Conference with Labor Negotiators- Government Code Section 54957.6 Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore Negotiating Team: Nancy Mackie, Jim Schutz, Deirdre Dolan, Mark Moses, Robert Epstein Employee Organization - SEW City Attorney Robert Epstein announced that no reportable action was taken in Closed Session OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM Kelly London addressed Council regarding safety on Pt. San Pedro Rd. Mayor Phillips Chief of Police Diana Bishop discussed safety on Pt. San Pedro Rd. Mayor Phillips Kraig Tambornini addressed Council regarding SEIU negotiations Salamah Locks reported to Council on the Marin County Aging Commission 1 Kevin Hagerty addressed Council regarding safety on Pt. San Pedro Rd. Mayor Phillips Colleen Fernald addressed Council regarding ending unconstitutional war John Jenkel addressed Council regarding ending unconstitutional war Sarah Gant addressed Council regarding safety on Pt. San Pedro Rd. Alexandra Zurker addressed Council regarding safety on Pt. San Pedro Rd. Mayor Phillips Chris Welch addressed the Council regarding safety on Pt. San Pedro Rd. CONSENT CALENDAR: 3. Consent Calendar Items: Mayor Phillips announced that items 3.e and item 3.j would be removed from the Consent Calendar for comment Councilmember McCullough moved and Councilmember Gamblin seconded to approve the remainder of the Consent Calendar Items: a. Approval of Minutes of City Council Special Meeting and City Council/Successor Agency Regular Meeting June 1, 2015 (CC) Regular Meeting Minutes 06/01/2015 Special Meeting Minutes 06/01/2015 Approved as submitted b. Reappointment of Salamah Locks to Fill One Three -Year Term to the end of June, 2018 on the Marin County Commission on Aging (CC) — File 199 Aging Commission Appointment Salamah Locks was reappointed to fill a three-year term to the end of June, 2018, on the Marin Commission on Aging. C. Resolution of the City Council (CC): — File 9-4 Proposing a General Municipal Election, Including the San Rafael Elementary School District and the San Rafael High School District General Election, to be held on Tuesday, November 3, 2015; 2. Requesting the Board of Supervisors to Consolidate with any other Election Conducted on the same Date; 3. Requesting Election Services by the Registrar of Voters; and 4. Reaffirming Policy Regarding Number of Words in Candidate's Statement of Qualifications and Providing that the Cost of Printing and Handling Statement of Qualifications shall be Borne by the Candidate and Paid for at the time Nomination Papers are Filed RESOLUTION 13940 - RESOLUTION 1) PROPOSING A GENERAL MUNICIPAL ELECTION, INCLUDING THE SAN RAFAEL ELEMENTARY SCHOOL DISTRICT AND THE SAN RAFAEL HIGH SCHOOL DISTRICT GENERAL ELECTION, TO BE HELD ON TUESDAY, NOVEMBER 3,2015; 2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; 3) REQUESTING ELECTION SERVICES BY THE REGISTRAR OF VOTERS; 4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT OF QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR AT THE TIME NOMINATION PAPERS ARE FILED November 3, 2015 Election d. Resolution of Appreciation to Steve Mason, Employee of the First Quarter, 2015 (CS) — File 102 RESOLUTION 13941 - RESOLUTION OF APPRECIATION TO STEVE MASON, EMPLOYEE OF THE FIRST QUARTER, 2015 Resolution Setting the District Tax for Loch Lomond #10 for Fiscal Year 2015-2016 at $578 Per Parcel, Excepting Exempt Assessor Parcel No's. 16-330-12, 13, 14 (Fin) — File 6-50 x 9-12-1 Loch Lomond Tax Rate RESOLUTION 13942 - RESOLUTION SETTING THE DISTRICT TAX FOR LOCH LOMOND #10 FOR FISCAL YEAR 2015-2016 AT $578 PER PARCEL, EXCEPTING EXEMPT ASSESSOR PARCEL NO'S. 16-330-12, 13, 14 g. Resolution to Approve the City of San Rafael Investment Policy (Fin) — File 8-9 x 8-18 City Investment Policy RESOLUTION 13943 - RESOLUTION TO APPROVE THE CITY OF SAN RAFAEL INVESTMENT POLICY h. Resolution Approving and Authorizing the City Manager to Execute a Professional Services Agreement with Group 4 Architecture, Research, + Planning, Inc. for a Library Needs Assessment and System Analysis (Lib) — File 9-3-61 Library Needs Assessment RESOLUTION 13944 - RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH GROUP 4 ARCHITECTURE, RESEARCH, + PLANNING, INC. FOR A LIBRARY NEEDS ASSESSMENT AND SYSTEM ANALYSIS Resolution Approving a Professional Services Agreement with Strategic Energy Innovations to Employ One Climate Corps Bay Area Fellow for Sustainability Programs (MS) — File 4-3-536 Hiring for Sustainability Program RESOLUTION 13945 - RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH STRATEGIC ENERGY INNOVATIONS TO EMPLOY ONE CLIMATE CORPS BAY AREA FELLOW FOR SUSTAINABILITY PROGRAMS k. Resolution Authorizing the City Manager to Execute the First Amendment to Professional Services Agreement for Crime Analysis Services, and Appropriating $130,000 from the Safety Grant Fund to Support this Extended Agreement (PD) — File4-3-562 Crime Analysis Services RESOLUTION 13946 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT CRIME ANALYSIS SERVICES, AND APPROPRIATING $130,000 FROM THE SAFETY GRANT FUND TO SUPPORT THIS EXTENDED AGREEMENT Second Reading and Final Adoption of Ordinance No. 1932 (PW) An Ordinance of the City of San Rafael amending the San Rafael Municipal Code by amending Chapter 9.30 thereof entitled "Urban Runoff Pollution Prevention" for the Purpose of Adopting New Construction and Post -Construction Stormwater Management Requirements as Prescribed by the City's National Pollutant Discharge Elimination System (NPDES) Phase II Stormwater Permit — File 4-4-6b Stormwater Mgmt. Ordinance - Second Reading Approved final adoption of Ordinance No. 1932 M. Resolution Approving a Creek Maintenance Agreement with Marin County Flood Control and Water Conservation District and Authorizing the Acting Director of Public Works to Sign the Agreement on Behalf of the City (PW) — File 4-13-117 x 4-4-6b Creek Maintenance Agreement RESOLUTION 13947 - RESOLUTION APPROVING A CREEK MAINTENANCE AGREEMENT WITH MARIN COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT AND AUTHORIZING THE ACTING DIRECTOR OF PUBLIC WORKS TO SIGN THE AGREEMENT ON BEHALF OF THE CITY n. Resolution Authorizing the City Manager to Enter into a Professional Services Agreement with Spatial Wave, Inc., to Develop Additional Maintenance, Regulatory and Permitting Modules for the Department's Geographic Information Based Tracking System, in an Amount not to Exceed $34,300 (PW) — File 4-3-548 Spatial Wave Agreement 11 RESOLUTION 13948 - RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH SPATIAL WAVE, INC., TO DEVELOP ADDITIONAL MAINTENANCE, REGULATORY AND PERMITTING MODULES FOR THE DEPARTMENT'S GEOGRAPHIC INFORMATION BASED TRACKING SYSTEM, IN AN AMOUNT NOT TO EXCEED $34,300 AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin The following item was held from the Consent Calendar at the request of Bruce Birch: e. Resolution Rescinding Resolution # 13921 and Authorizing Closure of Downtown City Streets for the San Rafael Rocks Block Party (fundraiser for DrawBridge) on July 11, 2015 - Fourth Street from C Street to E Street - 9:00 a.m. - 9:00 p.m. (ED) — File 11-19 SR Rocks Block Party Street Closure Bruce Birch, San Rafael Rocks Producer Assistant City Manager Jim Schutz Councilmember Gamblin / Bruce Birch Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 13949 - RESOLUTION RESCINDING RESOLUTION NO. 13921 AND AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE SAN RAFAEL ROCKS BLOCK PARTY (FUNDRAISER FOR DRAWBRIDGE) ON JULY 11TH; FOURTH STREET FROM C STREET TO E STREET, 8AM - 9PM AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin The following item was held from the Consent Calendar at the request of Councilmember Gamblin: j. Resolution Rescinding Resolution No. 13766 and Adopting a Revised Temporary, Seasonal, Retiree and Fixed -Term Employees Salary and Benefit Plan (MS) — File 7-8-6 Temp Employees Salary Benefit Plan Jim Schutz Councilmember Gamblin Jim Schutz presented the staff report Councilmember McCullough / Jim Schutz Councilmember Gamblin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 13950 - RESOLUTION RESCINDING RESOLUTION NO. 13766, AND ADOPTING A REVISED TEMPORARY, SEASONAL, RETIREE, AND FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin SPECIAL PRESENTATION: 4. Special Presentation: a. Presentation of Resolution of Appreciation to Steve Mason, Employee of the First Quarter, 2015 (CS) Mayor Phillips presented the resolution of appreciation to Steve Mason, employee of the first quarter, 2015 Steve Mason, Community Services Senior Recreation Supervisor OTHER AGENDA ITEMS: 5. Other Agenda Items: a. Annual Update Presentations for San Rafael Boards and Commissions: 1. Park and Recreation Commission — File 9-2-4 Park & Rec Update Ralph Mihan, Park & Recreation Commission Chair Mayor Phillips 2. Design Review Board — File 9-2-39 DRB Update Stewart Summers, Design Review Board Chair, presented the update Mayor Phillips Councilmember McCullough Councilmember McCullough moved and Councilmember Bushey seconded to accept the annual update presentations for San Rafael Boards and Commissions: AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin M b. Resolution Approving and Supporting Camp Chance 2015 (PD) — File 9-3-30 Camp Chance 2015 Rebecca Kuga, San Rafael Police Department Youth Services Bureau Program Supervisor, presented the staff report and a video recording from the 2013 camp session Mayor Phillips Rebecca Kuga Councilmember Bushey moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION 13951 - RESOLUTION APPROVING AND SUPPORTING CAMP CHANCE 2015 AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin C. Resolution Authorizing an Agreement Between Coker Tire Company and the City of San Rafael to Sponsor the Start of the 2016 Great Race on Saturday, June 18, 2016 (ED) — File 4-3-592 x R-181 Great Race Stephanie Lovette, Economic Development Manager, presented the staff report with Brian Auger Brian Auger, Economic Development Events Coordinator. Stephanie Lovette Mayor Phillips Brian Auger Councilmember McCullough Mayor Phillips invited public comment Tom Obletz Mayor Phillips closed the public comment period Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 13952 - RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN COKER TIRE COMPANY AND THE CITY OF SAN RAFAEL TO SPONSOR THE START OF THE 2016 GREAT RACE ON SATURDAY, JUNE 18TH, 2016 AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin CITY MANAGER'S REPORT: 6. City Manager's Report • Jim Schutz, Assistant City Manager, announced the upcoming Italian Street Painting Festival on June 27th & 28th COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 7. Councilmember Reports • Mayor Phillips announced that at a Special Meeting held earlier this evening, Council reappointed Dirck Brinckerhoff, William Carney and Bob Jackson and appointed Kati Miller and William O'Connell to fill five four-year terms to the end of June, 2019, Roger A. Smith was appointed to fill one unexpired four-year term to the end of June, 2017, and Gladys Gilliland was appointed Alternate. Abraham (Abe) Yang was appointed as an Emeritus member on the San Rafael Citizens Advisory Committee on Economic Development and Affordable Housing. SAN RAFAEL SUCCESSOR AGENCY 8. Consent Calendar: Member McCullough moved and Member Bushey seconded to approve Consent Calendar: a. Resolution to Update the Successor Agency's Investment Policy (Fin) — File SA Financial Reports & Policies SA Investment Policy RESOLUTION 2015-03 - RESOLUTION TO UPDATE THE AGENCY'S INVESTMENT POLICY AYES: Members: Bushey, Gamblin, McCullough & Chairman Phillips NOES: Members: None ABSENT: Members: Colin ADJOURNMENT 8:30 P.M. ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF , 2015 GARY O. PHILLIPS, Mayor