HomeMy WebLinkAboutCC 2013 Election; ConsolidationAgenda Item No: 3. b
Meeting Date: May 6, 2013
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther Beirne Z� -
City Manager Approval -� iU 4-�Clf
File No.: 9-4
SUBJECT: RESOLUTION RE: ELECTION MATTERS - GENERAL MUNICIPAL ELECTION,
TUESDAY, NOVEMBER 5, 2013 (CC)
RECOMMENDATION:
Recommend adoption of Resolution:
I ) Proposing a General Municipal Election, including the San Rafael Elementary School
District and the San Rafael High School District General Election, to be held on
Tuesday, November 5, 2013;
2) Requesting the Board of Supervisors to consolidate with any other election conducted on
the same date
3
3) Requesting election services by the Registrar of Voters; and
4) Reaffirming policy regarding number of words in candidate's Statement of
Qualifications and providing that the cost of printing and handling Statement of
Qualifications shall be borne by the candidate and paid for at the time nomination papers
are filed
BACKGROUND / ANALYSIS:
a. The Resolution proposes that a General Municipal Election be held on Tuesday,
November 5, 2013, including the School Districts, and lists the reasons for the election to be
held.
The request to consolidate with any other election held on the same day is proposed so that
the City may share election costs with other jurisdictions, thus cutting down on the City's
costs.
FOR CITY CLERK ONLY
File No.: —q- 1-f - 000, -Ict-26�
Council Meeting:
Disposition: CESO4 Vz%V(,-J
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pages_2
In line with City Council policy, the Resolution requests various election services be
provided to the City by the Registrar of Voters.
b. The Resolution provides for a Candidate's Statement of Qualifications and establishes rules
regarding Statements of Qualifications, including costs for printing same in Sample Ballot,
of $370.00 for City Candidates and $437.00 for School Board Candidates, to be paid for at
the time of filing nomination papers.
FISCAL IMPACT:
Funds in the amount of approximately $88,500 will be proposed for the 2013/2014 Elections
Budget to cover this election.
OPTIONS:
Not applicable.
ACTION REQUIRED:
Adoption of Resolution
Elections/2013/staff report
RESOLUTION NO. 13529
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
1) PROPOSING A GENERAL MUNICIPAL ELECTION, INCLUDING THE
SAN RAFAEL ELEMENTARY SCHOOL DISTRICT AND THE SAN RAFAEL HIGH SCHOOL
DISTRICT GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5,2013;
2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE
WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE;
3) REQUESTING ELECTION SERVICES BY THE REGISTRAR OF VOTERS;
4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT
OF QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING
STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR
AT THE TIME NOMINATION PAPERS ARE FILED
WHEREAS, the Charter of the City of San Rafael, Article IV, Section 1, requires that a
General Municipal Election shall be held in the City of San Rafael on the Tuesday after the first
Monday in November of each odd numbered year; and
WHEREAS, under Article VI, Section 3 of the Charter of the City of San Rafael, elections
for members of the Board of Education shall be held at the General Municipal Election of the City of
San Rafael; and
WHEREAS, it is the determination of the City Council of the City of San Rafael that a
General Municipal Election be held on Tuesday, November 5, 2013, including the San Rafael
Elementary School District and the San Rafael High School District General Election; at which
election the issues to be presented to the voters shall be:
1. Election of two (2) City Councilmembers for the full term of four years each;
2. Election of two (2) members of the Board of Education for the full term of four years
each; and
WHEREAS, the City Council of the City of San Rafael may request the Board of
Supervisors of the County of Marin to consolidate the General Municipal Election with any other
election conducted on the same date; and
WHEREAS, the City Council of the City of San Rafael may request election services by
the Registrar of Voters of Marin County, California; and
WHEREAS, the City Council may authorize an increase in the limitation on words in the
Candidate's Statement of Qualifications from 200 to 400 words;
WHEREAS, the City Council has previously authorized a decrease in the limitation on
words for such statement from 400 to 200 words due to increased costs for printing and has further
resolved that in the event a candidate wished to avail himself/%erself of the right to prepare a
candidate's statement of qualifications, the cost of printing and handling of the candidate's statement of
qualifications would be borne by the candidate and not by the City of San Rafael; and
WHEREAS, the amount of printing 200 words has been estimated by the County to be
$370.00 for each candidate's statement of qualifications for City Office, and $437.00 for each
candidate's statement of qualifications for School District Office.
NOW, THEREFORE, BE IT RESOLVED that pursuant to the requirements of the laws of
the State of California there is called and ordered held in the City of San Rafael, County of Marin,
State of California, on Tuesday, November 5, 2013, a General Municipal Election of the qualified
electors of San Rafael.
BE IT FURTHER RESOLVED that the Board of Supervisors of the County of Marin, is
hereby requested to:
1) Consolidate said election with any other election conducted on the same day; and
2) Authorize and direct the Registrar of Voters, at City expense, to provide the following
election services and to canvass the results of said election:
Provide Voter Indexes
Provide Voter Count by Precinct
Provide Verification of Signatures
Provide Drayage and Rental of Polling Places
Provide Printing of Sample and Official Ballots
Provide Printing of Candidates' Statements of
Qualifications, Measures and Arguments
Appoint and Notify Election Officers
Mail Sample Ballots and Polling Place Notification
Provide Precinct Supplies
Provide Training of Precinct Workers
Provide Processing of Vote by Mail Ballots
Provide Central Counting
Provide Canvass of Votes Cast
Provide such other services as are necessary to
conduct the Municipal Election
BE IT FURTHER RESOLVED that the ballots to be used at the election shall be in both
form and matter as required by law.
BE IT Ft,,TR'-I'HER RESOLVED that the polls for said election shall be opened at seven
o'clock a.m. on the day of said election and shall remain open continuously from said time until eight
o'clock p.m. of the same day when said polls shall be closed, except as provided in Section 14401 of
the Elections Code of the State of California.
BE IT FURTHER RESOLVED that the City Council of the City of San Rafael does
hereby reaffirm that the number of words of the candidate's statement of qualifications for all San
Rafael Municipal Elections shall be 200 words and the cost of printing of the candidate's statement of
qualifications, as determined by the Marin County Registrar of Voters, shall be borne by the candidate
and not by the City of San Rafael, and that the cost shall be paid by the candidate at the time
Nomination Papers are filed.
BE IT FURTHER RESOLVED that no additional materials shall be prepared to be sent on
behalf of the candidate with the City of San Rafael Ballot/Voters Pamphlet;
BE IT FURTHER RESOLVED that in all particulars not recited in this resolution the
election shall be held and conducted as provided by law for holding municipal elections in said City.
BE IT FURTHER RESOLVED that notice of the time and place of holding the election is
hereby given and the City Clerk is hereby authorized, instructed and directed to give such further or
additional notice of said election in time, form, and manner as required by law.
BE IT FURTHER RESOLVED that the City Clerk is directed to submit a certified copy of
this Resolution to the Board of Supervisors of the County of Marin.
1, ESTHER BEIRNE, Clerk of the City of San Rafael, hereby certify that the forgoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said
City held on Monday, the 6th day of May, 2013, by the following vote, to wit:
AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER BEIRNE, City Clerk
Elections/2013/Resolution
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. 3. b
DATE OF MEETING: May 6, 2013
FROM: Esther Beirne
DEPARTMENT: City Clerk
DATE: April 25, 2013
TITLE OF DOCUMENT:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
1) PROPOSING A GENERAL MUNICIPAL ELECTION, INCLUDING THE
SAN RAFAEL ELEMENTARY SCHOOL DISTRICT AND THE SAN RAFAEL HIGH SCHOOL
DISTRICT GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5,2013;
2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE
WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE;
3) REQUESTING ELECTION SERVICES BY THE REGISTRAR OF VOTERS;
4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT OF
QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING
STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR AT
THE TIME NOMINATION PAPERS ARE FILED
Department Director (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM.-
AGENDA
ORM:AGENDA ITEM:
City Manager (signature) City Attorney (signature)
REMARKS: