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MS Essential Facilities Strategic PlanCI F� Agenda Item No: 6. b Meeting Date: July 20, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: CITY MANAGER Prepared by: Jim Schutz, Assistant City Manager City Manager Approval:// �- TOPIC: ESSENTIAL PUBLIC SAFETY FACILITIES STRATEGIC PLAN SUBJECT: ADOPT A RESOLUTION ACCEPTING THE ESSENTIAL FACILITIES STRATEGIC PLAN FOR THE CITY OF SAN RAFAEL EXECUTIVE SUMMARY: Building from over a decade of community efforts to address San Rafael's aging essential public safety facilities, the Essential Facilities Strategic Plan provides a thorough and operationally forward -thinking vision for police and fire facilities. There are a total of seven projects recommended for either replacement or renovation, including a new public safety center across the street from City Hall. The Plan estimates completion of all projects by 2019 and the order of magnitude total budget range is $63 to $72 million. RECOMMENDATION: Staff recommends the City Council adopt the attached resolution accepting the Essential Facilities Strategic Plan for the City of San Rafael. BACKGROUND: The City has had a goal for many years to make needed improvements to essential public safety facilities. Past efforts have involved countless hours of community members volunteering their time, working with the City, to realize this goal. Considerable effort was invested in the 2003 "Essential Facilities Strategic Analysis" and accompanying "Facility Evaluation Report," the work of the 2004-05 Critical Facilities Strategy Committee, and the work of the 2007-08-09 Critical Facilities Committee. This important work serves as the foundation for the proposed Essential Facilities Strategic Plan ("Strategic Plan" or "Plan"), attached as Exhibit B. In November 2013, Measure E was passed by the voters of San Rafael extending for 20 years an existing 0.5% transactions and use tax and adding 0.25% (25 cents on a $100 purchase). The new tax went into effect in April 2014. In anticipation of the additional revenue, in February 2014, the City Council directed staff to set aside the revenues from the added quarter percent to begin to address the FOR CITY CLERK ONLY File No.: )2— 22 -)- 9-3-30 A 1 --39-3 I Council Meeting: 20 ?-oi S Disposition: J�CSo4 ° 1 1ati 139 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paw: 2 City's aging essential facilities, including making critical improvements to our public safety facilities in San Rafael. This portion of Measure E revenues raises approximately $3.7 million per fiscal year. In 2014, the City Council Facilities Subcommittee, made up of Mayor Phillips and Vice Mayor McCullough, worked with staff to oversee financial and bond issuance preparation, budget development, program study, and communications. In October 2014, the City issued two Requests for Proposals (RFP) and hired Mary McGrath Architects for an Essential Facilities Strategic Plan and Kitchell CEM for project management and pre -construction services. The Strategic Plan, of which the City Council is considering tonight, updates the 2003 facility condition assessments; develops space needs of essential facilities and feasibility studies of improving existing or new public safety facilities; develops project budgets and a funding plan; prioritizes projects; and develops a phasing and implementation schedule. The City established a Working Group to provide advice and recommendations to the Facilities Subcommittee on the development of the Strategic Plan. The Working Group included: ■ Andy Rogerson, Fire Captain ■ Carl Huber, Police Sergeant ■ Chris Gray, Fire Chief ■ Diana Bishop, Police Chief ■ Jackie Schmidt, Resident/Measure E Oversight Committee ■ Jim Schutz, Assistant City Manager ■ Larry Luckham, Fire Commissioner ■ Mark Bustillos, Parks & Recreation Commissioner ■ Kevin McGowan, Acting Director of Public Works ■ Nancy Mackle, City Manager ■ Viktoriya Wise, Planning Commissioner The Working Group and Facilities Subcommittee met five times to develop the Strategic Plan. This work included providing input on development scenarios and communication strategies. Public safety personnel were interviewed to develop an understanding of current operational procedures as they relate to current and future space needs. Updates were completed to facility assessments with a focus on the current condition's compliance with seismic codes and departmental operational requirements. Order of magnitude budgets were developed for each project. The projects were then evaluated as a group of development scenarios that presented different approaches for improving or replacing the City's essential facilities. The variables included maximizing the use of the available funding, improvements for seismic safety, and providing operationally efficient facilities. Over several months, these scenarios were reviewed and refined using input from all stakeholder groups resulting in a final proposed scenario for the Strategic Plan. ANALYSIS: The goal of this Strategic Plan is to serve as a guide for the City in implementing the replacement and/or seismic upgrade/remodel of the City's Essential Facilities; thereby ensuring that our police and fire facilities are capable of serving the citizens in the event of a major earthquake and other potential disasters. The Strategic Plan includes suggested improvements, estimates of costs, a design and construction schedule, and assumes a range of funds that can be identified for the implementation of the Plan. It must be noted that as implementation begins, more details will become available -- through detailed design development and associated cost updates, assessment of the bidding environment as well as the conditions in the financial market — and therefore the Plan is a "living document" that will be reviewed as it progresses. Costs and schedule are therefore subject to change. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 Guiding Principles The Strategic Plan is guided by the following key principles: 1. All seismic safety and key operational efficiency issues must be addressed to accommodate a modern workforce. 2. The plan should improve as many facilities (police/fire) as possible and spread funds around so that the city can make improvements at all locations rather than just a few. 3. Set a budget range of $63M to $72M and refine the scope of each project as they are developed to find savings if possible. 4. Set a project delivery schedule that allows the Measure E funds to be maximized through the potential of lower interest rates in the near term. 5. Because current fire station locations provide appropriate response times, the goal of optimizing locations for improved response times must be balanced with the costs. 6. Lease savings and other cost savings should be included in the financial plan. 7. Utilize city -owned property if possible to maximize funds for facilities. Recommended Improvement Scenario There are a total of seven projects recommended for either replacement or renovation, summarized below and discussed in great detail in the Strategic Plan. All recommended projects would be implemented on city -owned property and through this scenario all seismic safety and key operational efficiencies will be addressed. The budgets reflected below are known as an "Order of Magnitude Cost Plan," identifying costs within a range or approximate amount. A. New Public Safety Center located at Fifth Ave. (Across from City Hall) A new Public Safety Center would consolidate Police operations (currently located in five separate facilities), Fire Station 51, Fire administrative operations, and the City's Emergency Operations Center. Because the Police Department is located partially in City Hall, it is not a candidate for seismic retrofit and expansion, as the cost to make it an essential facility would exceed new construction across the street. The cost to retrofit/remodel Station 51 would also exceed new construction. Significant savings are assumed due to the termination of several leased facilities. Order of Magnitude Cost Plan: $41 M to $43M B. Replacement Fire Station No. 52 and Training Tower at Third Street The condition of Station 52 is sufficiently poor to require a rebuild rather than retrofit. This would allow a reconfiguration of the site to allow improved training capacity and a medic unit. Order of Magnitude Cost Plan: $13.2M to $14.2M C. Replacement Fire Station No. 57 at the Marin County Civic Center The condition and configuration of Station 57 is sufficiently inadequate to require a rebuild rather than retrofit. With a rebuild, costs can be saved by relocating the medic unit from Station 53. Station 53 can be repurposed for other uses. Due to the fire service agreement with Marin County for CSA 19, the County may participate in funding a replacement station. Order of Magnitude Cost Plan: City portion is anticipated to be $5.5M to $6M, However, negotiations with the County are just underway and will determine the final cost sharing agreement. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 D and E. Seismic and Operational Upgrade to Fire Stations 54 and 55 Due to the smaller scale of fire stations 54 and 55, operational requirements compared to other locations and the buildings' construction type, these fire stations are candidates for seismic renovation, remodel and minor expansion. Order of Magnitude Cost Plan: $7M to $8M F. Operational Improvements at Fire Station No. 56 at Del Ganado Fire Station 56 is the newest station and requires the least amount of improvements. Further, it is a candidate for relocation when funds are available in the future. Order of Magnitude Cost Plan: $150K to $250K G. Re -Purpose of the First Floor of City Hall (to be Vacated by Police) The new Public Safety Center location and program drives the required relocation to City Hall of the Economic Development Department, Parking Services, and Police Department Youth Services Bureau. Space will be reconfigured for additional staff as identified. Order of Magnitude Cost Plan: $150K to $250K Schedule An implementation schedule is included in the Plan which shows the commencement of plan implementation with design in summer of 2015 and completion of all projects by 2019. Phasing of the projects considers fiscal as well as operational concerns. During implementation, when more details become developed, so shall the details of the schedule, and therefore is subject to change. ENVIRONMENTAL ANALYSIS: The next step for this project is the design phase for the first set of buildings. This phase includes an entitlement process as well as California Environmental Quality Act (CEQA) analysis, which includes topics such as historical significance and building heights. Fire Station 51 (1039 C Street) is not on the City's Historical/Architectural Survey, however the building at 1313 Fifth Avenue is listed and rated as "Good." COMMUNITY OUTREACH: A Communications Plan (see Exhibit C) was developed to identify strategies to enhance engagement and transparency throughout the Essential Facilities Strategic Plan and the resulting future design and construction work. To -date, a webpage has been created at a ae or ac) es with information about the Working Group as well as the tasks and timeline for the strategic planning process. Staff conducted project updates to a variety of community and stakeholder groups including the Federation of San Rafael Neighborhoods, North San Rafael Coalition of Residents, Business Issues Committee, San Rafael Chamber of Commerce Economic Vitality Committee, and multiple updates with the San Rafael Fire Commission. The proposed Strategic Plan itself was posted to the City's website on July 10th at http.//www cityofsanrafael.org/citymgr-pro'-facilities. Information about the Strategic Plan was also included in a press release, the City Manager eNewsletter "Snapshot," and all City social media accounts. During implementation, each project will undergo additional outreach, with neighbors and other stakeholders to review operational and design issues. SAN RAFAEL CITY COUNCIL AGENDA REPORT/ Page: 5 FISCAL IMPACT: There is no direct fiscal impact to the recommended action in this staff report. Subsequent steps, which will come before the City Council, will have fiscal impacts. City Council actions will be required in the coming months to approve contracts and funding for professional design, engineering and project management services and ultimately for bidding and construction of each facility. The order of magnitude total budget range for all projects included in the Strategic Plan is $63 to $72 million. Funding for implementation of the Plan will be appropriated from the portion of Measure E revenues allocated to public safety facilities construction and improvements. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt resolution accepting the Essential Facilities Strategic Plan 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt Resolution. EXHIBITS: A. Resolution B. Essential Facilities Strategic Plan — Volume I, II, III and IV ntt►awwww.cityofsanrafael.org/citymgr-pro'-facilities. C. Essential Facilities Communication Plan RESOLUTION NO. 13978 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL TO ACCEPT THE ESSENTIAL FACILITIES STRATEGIC PLAN WHEREAS, the ability of the City's Fire and Police Departments to carry out their mission to serve and protect our citizens and provide a foundation for business prosperity is essential. With an increased population, a rise in demand for emergency responses, current economic constraints, and an aging infrastructure, the ability of our police and fire departments to deliver essential emergency services in the future may be challenged; and WHEREAS, the City's Police Department has a skilled staff of 90 total employees overseeing the Traffic Unit, SWAT team, Foot -beat, Investigations, School Resource, Directed Patrol, Youth Services Bureau, Records, Property Evidence, Dispatch, Permits and Personnel and Training. Currently, these services are administered from an array of locations and temporary facilities; and WHEREAS, the City's Fire Department has 80 total employees over seven stations, trained in specialties including emergency medical care, firefighting, hazardous materials and emergency preparedness. In addition, the San Rafael Fire Department is partnering with the Larkspur Fire Department and the Marinwood Fire Department to provide shared services over an expanded operational area; and WHEREAS, in order to maintain high quality, cost effective and efficient service, today's "All Risk" public safety entities must have the infrastructure to support and enhance their essential mission; and WHEREAS, starting in 2002, the City Council commissioned important facility studies which resulted in the August 2003, "Strategic Analysis of City of San Rafael Essential Facilities," a companion document also from August 2003 entitled, "Facility Evaluation Report of City of San Rafael Essential Facilities," and a separate study of the San Rafael library; and WHEREAS, a Critical Facilities Strategy Committee was established in September 2004 to review the August 2003 studies and "recommend to the [City] Council financially sound and politically viable strategies that would assure the ability of San Rafael's public safety facilities and library to meet current and future needs;" and WHEREAS, in November 2007, the City Council established a new Critical Facilities Committee to "educate and inform the community about the current condition and needs for improving our essential service buildings" and develop strategies (particularly funding) to begin addressing the needs of our buildings. This Committee reviewed the 2003 reports and the work of the prior Committee, studied the issues, and released their final report in August 2009; and WHEREAS, in November 2013, the local voters passed Measure E, a three-quarter cent transactions and use tax with a term of twenty years. This tax supplanted the former, one-half cent transactions and use tax (Measure S), effective April 1, 2014; and WHEREAS, in June 2014, the City Council allocated the additional funds from Measure E (i.e., the amounts collected in excess of the prior transactions and use tax), approximately $3.7 million/year, to be used for public safety facilities improvements and construction; and WHEREAS, after completion of Phase I preparatory work on a Strategic Plan, on December 15, 2014 the City Council authorized agreements with Mary McGrath Architects for architectural services and Kitchell CEM Inc. for project management to complete Phase 11, the preparation of an "Essential Facilities Strategic Plan"; and WHEREAS, the City Council Facilities Subcommittee appointed a Strategic Plan Working Group which represents public safety personnel, and neighborhood, business, and property owners in San Rafael, to advise the City Council Subcommittee on the Plan; and WHEREAS, between January and July 2015, the City Council Facilities Subcommittee and the Strategic Plan Working Group developed the Essential Facilities Strategic Plan dated July 20, 2015, that addresses seismic safety and key operational efficiency issues at seven facilities including a new Public Safety Center; and WHEREAS, the order of magnitude cost plan for all seven projects ranges from $63 to $72 million; and WHEREAS, consistent with the provisions of the California Environmental Quality Act (CEQA) Guidelines, the Essential Facilities Strategic Plan has been reviewed to determine appropriate environmental review. As the Essential Facilities Strategic Plan is a planning study that will serve as a guide when making future recommendations regarding replacement and/or seismic upgrade of the City's essential facilities, it has been determined that this Plan is exempt from environmental review per CEQA Guidelines Section 15262 (Feasibility and Planning Studies); NOVO', THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael accepts the Essential Facilities Strategic Plan dated July 20, 2015; and BE IT FURTHER RESOLVED that the City Council of the City of San Rafael does hereby thank the Strategic Plan Working Group members for their work on the Plan. I, ESTHER BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael held on Monday, the twentieth day of July, 2015 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER BEIRNE, City Clerk 1 0 ::17 TIP" Im NESSENTIAL FACILITIES STRUEGIC PLAN Prepared by: #TH,,j ARCjq,ITE.I,cts DRAFT 7/20/215 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN VOLUME I. STRATEGIC PLAN REPORT TABLE OF CONTENTS PAGE NO. EXECUTIVE SUMMARY ------------------------------------------------------ 1-9 GOALS PURPOSE OBJECTIVE DEVELOPMENT SCENARIO RECOMMENDATION IMPLEMENTATION SCHEDULE STRATEGIC PLAN A. Background, Stakeholder Input And Plan Development PAGE NO. Process And Study Organization ------------------------------------------- 1-1 - 1-6 B. Police And Fire Department Organization -------------------------------- 1-7 - 1-13 C. Existing Facility Analysis Summary ----------------------------------------- 1-14 - 1-19 D. Space Needs And Site Arrangements Summary --------------------------1-20 - 1-26 E. Strategic Plan Implementation Scenarios --------------------------------- 1-27 - 1-31 F. Strategic Plan Implementation Schedule ----------------------------------1-32 - 1-33 BACKGROUND STUDIES (SEPARATE VOLUMES) VOLUME II. DETAILED FACILITY STUDY -PUBLIC SAFETY CENTER VOLUME III. DETAILED FACILITY STUDY - REPLACEMENT OF FIRE STATION 52 & TRAINING TOWER AND FIRE STATION 57 VOLUME IV. DETAILED FACILITY STUDY - SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATIONS 54 AND 55 DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN M1WIa GOAL The goal of this Strategic Plan is to create a thorough and operationally forward -thinking Essential Facilities Strategic Plan for the City of San Rafael. The Plan shall guide the City of San Rafael through the implementation of the replacement and/or seismic upgrade of the City's essential services buildings, here -in referred to as "essential facilities", to ensure that the essential facilities within the City are capable of serving the citizens in the event of a major earthquake and other potential disasters. PURPOSE The purpose of this study is to provide the City of San Rafael policy makers with the San Rafael Police Department (SRPD) and San Rafael Fire Department (SRFD) long-term vision for their facilities. This planning tool is meant to help prioritize and inform the capital development decisions, which are to be funded through the recent Measure E sales tax initiative. The development priorities are to focus on: 1. Replace and/or improve each of the city's fire stations so that they are seismically improved to remain operational in the event of a major disaster while improving the operational capability and location of each responding unit to better serve the changing calls for service within the community; 2. Increasing operational efficiencies of the SRPD by providing a single, seismically and operationally improved facility from which the department can deliver law enforcement services to the residents, businesses, and visitors to San Rafael; and 3. Develop the facilities in a manner that maximizes the use of the funds available through Measure E and other sources as identified by the City. OBJECTIVE The objective of the plan is to provide a set of tools for decision making during the implementation of the Facilities Strategic Plan by establishing implementation goals through the following key findings: PUBLIC SAFETY CENTER The functions identified to be placed in a new Public Safety Center include the police department and most of the fire operations which occur in the existing Fire Station 51. The San Rafael Police Department is currently located in five separate facilities including the first floor of City hall, a leased office building across the street from City Hall, a storage facility on 4`h Street, and in modular buildings located in the City Hall easterly parking lot. Rent for the lease spaces serving the police department currently totals $16,300 per month. No one facility is capable of being modified for the use by the SRPD and a new facility is recommended. The SRPD priorities for a replacement facility include: Executive Summary 1 1 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN • W All police divisions to be located within a single building. ■ The facility is located in the Downtown area, preferably adjacent to City hall. The SRFD Administration and Fire Station 51 Engine and medic companies are currently located in the existing fire station on the corner of 5`h Avenue and C Street. The City's Emergency Operations Center (EOC) and Battalion Chief (BC) office are located on C Street, adjacent to Fire Station 51. Rent for the adjacent lease space used by the Battalion Chiefs is $4,300 per month. The existing Fire Station 51 is past its useful life and recently suffered visible damage during the recent Napa Earthquake; replacement is recommended. The SRFD priorities for the replacement of Fire Station 51 include: ® Close proximity of Fire Administrative leadership to responding Company 51 and BC offices; • A new facility is to include a fully functional EOC; and • Apparatus storage shall be provided for a BC command vehicle, Engine 51, and a cross -staffed Truck 51. It was determined that there were many opportunities and benefits for the SRPD and SRFD to share space. Based on the findings above, a new Public Safety Center is recommended to be developed on 5`h Avenue across from City Hall. It shall maximize the joint -use functions of the SRPD and SRFD and provide a single location for the delivery of law enforcement services for the SRPD. The Fire Administrative functions shall maintain a close adjacency to the operating Fire Station 51 functions for a continuation of shared management duties. An EOC shall be located in the public safety center and shall also function as a training classroom and meeting room. The new facility shall provide sufficient space to eliminate the need for lease space to support each operation. FIRE STATIONS 52, 53, 54, 55, 56 & 57 Existing Fire Stations 52 and 57 are past their useful life and are recommended to be replaced. They are proposed to be replaced at their existing locations with increased response capacity by enlarging each station to allow the placement of a medic company at these locations. In addition, Fire Station 52 is the training location for the SRFD and this site will include a replacement training classroom and tower. Medic Company 51 is proposed to be relocated to Fire Station 52 for a more centralized medic response in the southern area of the city. Medic Company 53 is proposed to be relocated to Fire Station 57 for a more centralized medic response in the northern area of the city. Fire Station 53 is past its useful life and not in a location that facilitates improved response times and is recommended to be closed as a fire station. Fire Stations 54 and 55 are proposed to be seismically and operationally upgraded in their current locations. Fire Station 56 was developed as an essential facility and is planned to receive minor maintenance upgrades. 2 1 Executive Summary DRAFT 7/20/15 FIGURE 1-1 CURRENT FACILITY LOCATION MAP San Rafael: Current Essential Facilities CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN V San Rafael Fire Station Operational Area Station San Rafael Police Station Executive Summary 13 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN • DEVELOPMENT SCENARIO RECOMMENDATION Guiding principles were established to inform the development of the preferred Strategic Plan Development Scenario and subsequent implementation. They are as follows: GUIDING PRINCIPLES 1. All seismic safety and key operational efficiency issues must be addressed to accommodate a modern workforce. 2. The plan should improve as many facilities (police/fire) as possible and spread funds around so that the city can make improvements at all locations rather than just a few. 3. Set a total project cost budget range of $63-72 million for all the proposed projects and refine the scope of each project as they are developed to find savings if possible. 4. Set a project delivery schedule that allows the Measure E funds to be maximized through the potential of lower interest rates in the near term. 5. Because current fire station locations provide appropriate response times, the goal of optimizing locations for improved response times must be balanced with the costs. 6. Lease savings and other cost savings should be included in the financial plan. 7. Utilize city -owned property if possible to maximize funds for facilities. RECOMMENDED SCENARIO A total of seven scenarios were developed for the Strategic Plan Working Group to review. Each was an evolution from the previous. The scenarios tested a variety of ways to meet the Guiding Principles and in the end helped to shape the Principles themselves. The recommended development scenario (Scenario 7) is described below and a summary of the key points for each project follows. SCENARIO 7 DESCRIPTION There are a total of seven projects recommended for the either replacement or renovation. All recommended projects would be implemented on city -owned property and through this scenario all seismic safety and key operational efficiencies will be addressed. The order of magnitude total budget for all projects ranges from $63M to $72M. The budgets reflected below are known as an "Order of Magnitude Cost Plan." As a perspective, an order of magnitude cost plan has the objective of identifying costs within a range or approximate amount. The budget is not meant to be the lowest possible, rather, to identify the Order of Magnitude of costs in considering next steps. Volumes II, III and IV provide additional cost data on each project. This range of costs was used for planning purposes. The ranges below include saving from lease costs currently incurred by the City and a placeholder for potential cost sharing savings with the County on Fire Station 57. In this Scenario 7, the initial focus is on the projects with the largest financial exposure so that the maximum value of the bonds can be realized (assuming interest rates and costs will increase over time). The proposed projects are listed in the attached table and summarized below: 4 1 Executive Summary DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN <1f=0R' PSC with Shared Replace Fire Replace Fire Facilities Station 52 on Stations 57 Maximized, the Existing with Two Station 51 with Site with a Company Single Engine Two -Company Station. Company and Station; Assumes BC. Recovered Re -build Cost Share Monthly Lease Training Facility with County Expenditure Order of Magnitude Budgets Range Per Project Renovate Fire Fire Station 55 Fire Station 56 Scope of Station 54 Seismic and Maintenance Work TBD Seismic and Operational Project— Operational Upgrades Maintenance Upgrades Allowance $41M — $43M $13.21M — $5.5M — $3.5M — $4.OM $3.5M — $14.2M $6.OM $4.01V! Cumulative Order of Magnitude Total Budget $63M — $72M $15OK— $150K - $250K $250K 1. NEW PUBLIC SAFETY CENTER LOCATED AT 1401 5T" AVENUE (ACROSS FROM CITY HALL) Key Attributes ■ A 44,000- to 45,000 -square -foot (SF) Public Safety Center for the Police and Fire Departments. ■ Monthly rental costs of $20,400 are recovered to reduce overall expenses. ■ Staff and program growth factors are included in the Space Summary. ■ All necessary police staff, specialty vehicle storage, and evidence storage are contained in this single building. ■ The apparatus bays provide space for the front line Engine 51, a cross -staffed truck, and a BC vehicle. ■ Spaces shared between the Police and Fire Departments include conference rooms, the main lobby, restrooms, fitness room, training and building support facilities. Rationale Because the SRPD is located in City Hall, it is not a candidate for seismic retrofit and expansion as the cost to make it an essential facility would exceed new construction. The cost to retrofit/remodel Fire Station 51 would exceed new construction. Order of Magnitude Budget Range a $41M — $43M Project Schedule Begin Design Fourth Quarter, 2015 Begin Construction Third Quarter, 2017 Executive Summary ; 5 CITY OF SAN RAFAEL DRAFT 7/20/15 -, ESSENTIAL FACILITIES STRATEGIC PLAN 2. REPLACEMENT OF FIRE STATION 52 AND THE TRAINING TOWER AT 3RD STREET Key Attributes • An 11,000- to 11,200 -SF fire station that houses Engine Company 52, Medic Company 51, and provides space to cross -staff Truck 52. • The fire station is programmed to provide living and operational work area for six on -duty fire fighters. • A 24 -person training classroom and multi -storage training tower is included in the project program. • This station will replace the existing Fire Station 52 modular training classroom and training tower at the same location. Rationale The condition of Fire Station 52 is sufficiently poor to require a rebuild rather than retrofit. This would allow a reconfiguration of the site so that a training capacity can be improved. Order of Magnitude Budget Range • $13.2 —14.2M Project Schedule Begin Design Fourth Quarter, 2015 Begin Construction Fourth Quarter, 2016 3. REPLACEMENT OF FIRE STATION 57 AT THE MARIN COUNTY CIVIC CENTER — 3530 CIVIC CENTER DRIVE Key Attributes • A 9,800- to 10,000 -SF fire station that houses Engine Company 57, Medic Company 53, and provides space to cross -staff Truck 57. • The fire station is programmed to provide living and operational work area for six on -duty fire fighters. • This site is designated for reserve utility vehicle and trailer storage on-site. • This station will replace the existing Fire Station 57 at the same location. Rationale The condition and configuration of Fire Station 57 is sufficiently inadequate to require a rebuild rather than retrofit. With a rebuild, costs can be saved by relocating the medic company from Fire Station 53. Fire Station 53 can be repurposed for other uses. Due to the fire service agreement with Marin County for County Service Area (CSA) 19, the County may participate in funding a replacement station. Order of Magnitude Budget Range (Assumes 50% cost share with County) $5.5M — $6.OM ($11M — $12.OM) Project Schedule Begin Design Fourth Quarter, 2015 Begin Construction First Quarter, 2017 6 1 Executive Summary DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN %moo;a wre. 4. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 54 AT 46 CASTRO STREET Key Attributes • The existing fire station is proposed to be expanded and upgrade to address seismic safety and operational requirements of the fire department. • The fire station is programmed to provide living and operational work area for four on -duty fire fighters. Rationale Due to the smaller scale of Fire Station 54 operations compared to other locations and the buildings construction type, this fire station is a candidate for seismic renovation, remodel, and minor expansion. Order of Magnitude Budget Range $3.5M —$4M Project Schedule Begin Design Fourth Quarter, 2016 Begin Construction Second Quarter, 2017 S. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 55 AT 955 PT. SAN PEDRO ROAD Key Attributes The existing fire station is proposed to be expanded and upgraded to address seismic safety and operational requirements of the Fire Department. The fire station is programmed to provide living and operational work area for four on -duty fire fighters. Rationale Due to the smaller scale of Fire Station 55 operations compared to other locations and the buildings construction type, this fire station is a candidate for seismic renovation, remodel, and minor expansion. Order of Magnitude Budget Range $3.5M —$4M Project Schedule Begin Design Fourth Quarter, 2016 Begin Construction Second Quarter, 2017 Executive Summary 7 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN 6. OPERATIONAL IMPROVEMENTS AT FIRE STATION 56 AT DEL GANADO Key Attributes • This existing fire station is the most recently built station and was designed as an essential facility. Seismic upgrade to current codes is not recommended. • Minor operational upgrades include reconfiguring sleeping area for a dedicated fitness space and converting a portion of the apparatus bay to turn -out storage. Rationale Fire Station 56 is the newest station and requires the least amount of improvements. Further, it is a candidate for relocation when funds are available in the future. Order of Magnitude Budget Range $150K— $250K Project Schedule Begin Design First Quarter, 2018 Begin Construction Second Quarter, 2018 7. REPURPOSE OF THE FIRST FLOOR OF CITY HALL (VACATED BY SRPD) -1400 5T" AVENUE Key Attributes • This portion of the building was recently renovated and includes newer heating, ventilating, and air conditioning (HVAC) and electrical systems. The improvements may be limited to minor space reconfiguration to accommodate the new use. • The building, when studied in 2003, was found to be in "fair" condition seismically and is "likely to survive a major earthquake with moderate damage". • The existing spaces include newer locker and restrooms, a group of private and open office spaces and include meeting rooms and storage. • The new users have not yet been identified and the scope of work has not been defined. The budget range is a placeholder until additional programming takes place. Rationale The new Public Safety Center location and program drives the required relocation to City Hall of the Economic Development Department, Parking Services, and SRPD Youth Counseling Services. Space will be reconfigured for additional staff as identified. Order of Magnitude Budget Range $150 — $250K Project Schedule Begin Design First Quarter, 2018 Begin Construction Second Quarter, 2018 8 1 Executive Summary DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN IMPLEMENTATION SCHEDULE An implementation schedule is included below which shows the commencement of plan implementation with the design phase in the summer of 2015 and completion of all projects by 2019. Phasing of the projects considers fiscal as well as operational concerns. CITY OF SAN RAFAEL ESSENTIAL FACILITY STRATEGIC PLANNING AND IMPLEMENTATION PRELIMINARY MASTER PHASING SCHEDULE 2015 2016 1 2017 2.018 2019 ID TASK START 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 CITY OF SAN RAFAEL ESSENTIAL FAC:LITY STRATEGIC PLANNING CITY OF SAN RAFAEL AND IMPLEMENTATION ESSENTIAL FACILITY 1 1/5/2015 STRATEGIC PLANNING AND IMPLEMENTATION ESSENTIAL FACILITIES ESSENTIAL FACILITIES STRATEGIC PLAN (EFSP) PROCESS 2 STRATEGIC P;AN (EFSP) 1/5/2015 PROCESS ESSENTIAL FACILITIES E SENTIAL FACILITIES STRATEGIC PLAN APPROVAL 3 STRATEGIC PLAN 7/20/2015 APPROVAL 7/20 X PLANNING/PRE-DESIGN P NNING/PRE-DESIGN PHASE 4 7/20/2015 PHASE 7/20 DESIGN PHASE NOTICE TO D SIGN PHASE NOTICE TO PROCEED 5 11/6/2015 PROCEED 11/6 X TEMPORARY FACILITYTEMPORARY FACILITY DESIGN AND INSTALLATION 6 DESIGN AND 6/6/2016 INSTALLATION 6 6 PLAN STALLATION NEW PUBLIC SAFETY NEJWPUBLICSAFET CENTER AND STATION 51 7 11/7/2015 CENTER AND STATION 51 11/7 BICONSTRUCTION NEW STAT ON 52 AND NEJN STATION 52 A D TRAINING FAC LITY 8 11/7/2015 TRAINING FACILITY 11/7 W=BIQ UNSTRUCTIOt NEW STATION 57 N4X STATION 57 (C MBINED WITH STATION 53) 9 (COMBINED WITH 11/7/2015 11/7 BID CONSTRUCTION STATION 53) ENOVATE STATIONS 54 AND 55 RENOVATE STATIONS 54 10 5/30/2017 AND55 RENOVATION 5/30 =Bl (p CE MAINTENANCE CE AT MAINTENANCE AT STATION 56 11 4/25/2018 STATION 4/25 E IGN RENOVATION RE -PURPOSE RE -PURPOSE CITY HALL 12 4/25/2018 CITY HALL 4/25 D IGN RENOVATION Executive Summary 19 DRAFT 7/20/15 CITY OF SAN RAFAEL ff ESSENTIAL FACILITIES STRATEGIC PLAN .�,� A. BACKGROUND, STAKEHOLDER INPUT AND PLAN DEVELOPMENT PROCESS AND STUDY ORGANIZATION BACKGROUND The City of San Rafael is a full-service charter city with an annual general fund budget of $69M. The City provides services such as police, fire, street and park maintenance, community development (building and planning), library, recreation, and childcare services to a population of approximately 58,000 over more than 22 square miles of land and bay. The ability of the San Rafael Fire Department (SRFD) and San Rafael Police Department (SRPD) to carry out their mission to serve and protect our citizens and provide a foundation for business prosperity is essential. With an increased population, a rise in demand for emergency responses, current economic constraints, and an aging infrastructure, the ability of our police and fire departments to deliver essential emergency services in the future may be compromised. The SRPD has a skilled staff of 90 employees overseeing the traffic unit, SWAT team, foot -beat, investigations, school resource, directed patrol, youth services counseling, records, property evidence, dispatch, permits and personnel and training. Currently, these services are administered from an array of locations and temporary facilities. The SRFD has 80 employees trained in specialties including emergency medical care, firefighting, hazardous materials, and emergency preparedness. In addition, the SRFD is partnering with the Larkspur and Marinwood Fire Departments to provide shared services over an expanded operational area. In order to maintain high quality, cost effective, and efficient service, today's "all risk" public safety entities must have the infrastructure to support and enhance their essential mission. Starting in 2002, the City Council commissioned important facility studies which resulted in the August 2003 "Strategic Analysis of City of San Rafael Essential Facilities," a companion document also from August 2003 entitled "Facility Evaluation Report of City of San Rafael Essential Facilities," and a separate study of the San Rafael library. These facility studies were all very comprehensive and still extremely useful today, over 10 years later, due to their level of detail and recommendations that have largely stood up over time through the review of two citizen committees. A Critical Facilities Strategy Committee was established in September 2004 to review the August 2003 studies and "recommend to the [City] Council financially sound and politically viable strategies that would assure the ability of San Rafael's public safety facilities and library to meet current and future needs." The Committee issued a report dated April 18, 2005 outlining a series of recommended strategies to address the City's operational budget deficit and strategies to address the seismic and modernization needs of San Rafael's fire stations, City Hall and police facilities, and the Terra Linda and San Rafael Community Centers. A — Background, Stakeholder Input And Plan Development Process And Study Organ zation 1 1-1 CITY OF SAN RAFAEL DRAFT 7/20/15 LW _-L._ ESSENTIAL FACILITIES STRATEGIC PLAN Much of this work led to the local voters passing Measure S in the November 2005 election, a half -cent transactions and use tax with a term of 10 years which "filled the hole" of the structural deficit of the time, but did not raise additional funds to address the facility needs. In November 2007, the City Council established a new Critical Facilities Committee to "educate and inform the community about the current condition and needs for improving our essential service buildings" and "develop financially sound and politically viable implementation strategies to begin addressing the needs of our buildings. The new Committee reviewed the 2003 reports and the work of the prior Committee, studied the issues, and released their final report in August 2009. Among other recommendations, the August 2009 report advocated putting before the voters "a November 2009 ballot measure authorizing the City to issue up to $89M in general obligation bonds, and impose a tax sufficient to upgrade, renovate, and replace public safety buildings." It further recommended that the City "pursue financing for the upgrade, renovation, or expansion of the downtown main library after securing financing for the public safety buildings" listed in the Committee's prioritization. The Committee suggested deferring action on the community centers until a later date. Such a measure was on the November 2009 ballot as Measure G, which required two-thirds approval to pass. The measure received just over 61 percent in favor and thus it was not successful. As Measure S, from the 2005 election, was nearing its expiration, the City Council made the determination to ask the voters to extend and increase it. In November 2013, the local voters passed Measure E, a three -quarter -cent transactions and use tax with a term of 20 years. This tax supplanted the former, one -half -cent transactions and use tax (Measure S), effective April 1, 2014. In February 2014, the City Council indicated that the additional funds from Measure E (i.e., the amounts collected in excess of the current transactions and use tax), approximately $3.6M/year, shall be used for public safety facilities improvements and potential construction, and to address other critical public facilities infrastructure. This direction was built into the City's current budget, approved in June 2014. In April 2014, the City Council approved an agreement with Public Financial Management, Inc. (PFM) to advise on the financing for the Essential Facilities effort. The agreement included pre -issuance financial planning, debt issuance preparation, and issuance. PFM subsequently met several times with the City Council's Finance Committee and with the full Council in Study Session. In February 2015, PFM prepared a presentation on "Measure E Estimated Debt Capacity" which included four scenarios based on various assumptions. In short, the first scenario assumed a level debt service with no assumed tax growth. The second scenario assumed increasing debt service with tax revenues growing at 3 percent a year. The third scenario assumed an extended borrowing term and the fourth scenario factored in long-range forecasting of City costs and available funds in future years. While no final determination has yet been made by the City Council, the Working Group has been using the second scenario, which would generate approximately $63.4 million, as a placeholder for strategic planning. It should be strongly noted that the Estimated Debt Capacity was based on interest rates as of January 7, 2015 plus a credit spread and a 50 basis point interest rate cushion. While future interest rates cannot be known, the Working Group determined that the likelihood of an environment of rising rates is more likely than rates staying as they are or decreasing. For this reason, the Strategic Plan process incorporated a range of costs and prioritized improvements due to financing that will not be locked in until months after the Strategic Plan is complete. Indeed, interest rates 1-2 1 A — Background, Stakeholder Input And Plan Development Process And Study Organization DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN M have already been rising since the estimates from January 2015. It is the recommendation of the Working Group, and this Strategic Plan, that the City Council work with PFM to maximize the revenues available for the projects with the Strategic Plan, and also work to identify and implement funding so that all projects can be carried out. In November 2014, a draft "San Rafael Fire Department Station and Unit Location Study", was prepared for the City by Markus Weisner, (FireGeek, LLC Consulting). In July 2015, it will be finalized and available for review. The Station and Unit Location Study evaluates the current response performance of the fire department related to call response timing and coverage; station locations; the ability for multiple companies to respond concurrently; and the location of units specific to types of calls. It also evaluated dispatch performance. The report provided recommendations for short term and long term performance improvements. At a very high level, there were two key improvements recommended which were able to be achieved through the proposed Essential Services Facility Improvement Scenario 7. They included providing added levels of flexibility in the department's deployment model by sizing the replacement stations to accommodate, at a minimum, a truck, engine and medic company, or the ability to cross -staff those apparatus. A second improvement was to relocate medic units closer to the freeway. These were accomplished through the proposed projects Fire Stations 52 and 57 replacements. Other recommendations such as relocating Fire Stations 56 and 55 closer to the freeway were considered to be future adjustments that could be made in following years. One key recommendation, combining Fire Stations 52 and 51 with the headquarters functions at a location near the freeway and 2"d Street provided to be infeasible because many of the properties in the southern portion of the City near the freeway are in a 100 -year flood zone and do not qualify as candidates for fire station locations. This work described above forms the foundation of this Essential Facilities Strategic Plan which relies on these new and prior studies and committee work as a starting point for the comprehensive analysis and plan development. A similar process for additional data gathering and vetting of the potential scenarios of the Strategic Plan is outlined below. STAKEHOLDER INPUT AND PLAN DEVELOPMENT PROCESS To meet the Council direction for the development of an Essential Facilities Strategic Plan, the City Manager's office, together with the SRPD and SRFD, conducted a Request for Proposal (RFP) process and selected Mary McGrath Architects along with Kitchell CM to guide the plan development. Mary McGrath Architects, located in Oakland, CA, has a practice that focuses solely on the planning and design of public and municipal facilities with a specialty in police and fire programming and design. An inclusive process was developed for data development and evaluation. Stakeholders were identified and a variety of methods were developed to gather input, confirm understandings and present alternatives for comment and direction. The Design Team held numerous workshops with an array of staff members to discuss current law enforcement practices, fire company requirements, administrative needs, and support operations. The stakeholder groups were identified as follows: City Council Essential Facilities Sub -committee — Policy Oversight and Direction Gary Phillips, Mayor Andrew McCullough, Vice Mayor A - Background: Stakeholder Input And Plan Development Process And Study Organization 1 1-3 0 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN Strategic Plan Development Management Team — Plan Development Leadership Gary Phillips, Mayor Andrew McCullough, Vice Mayor Nancy Mackie, City Manager Jim Schutz, Assistant City Manager Diana Bishop, Police Chief Chris Gray, Fire Chief Mary McGrath, Mary McGrath Architects Bill Johal, Kitchell CM Strategic Plan Working Group — User, Management, and Citizen Advisory Group Gary Phillips, Mayor Andrew McCullough, Vice Mayor Nancy Mackie, City Manager Jim Schutz, Assistant City Manager Diana Bishop, Police Chief Chris Gray, Fire Chief Carl Huber, Police Seargent Andy Rogerson, Fire Captain Viktoriya Wise, Planning Commissioner Kevin McGowan, Acting Public Works Director Larry Luckham, Fire Commissioner Mark Bustillos, Parks and Recreation Commissioner Jackie Schmidt, Resident, Member Measure E Oversight Committee Mary McGrath, Mary McGrath Architects Bill Johal, Kitchell CM SRFD Design Committee — User Group Chris Gray, Fire Chief Bob Sinnott, Larkspur Fire Chief Matt Windrem, Battalion Chief Jason Hatfield, Fire Captain Rob Winner, Fire Captain Eric Mac Ausland, Fire Captain Garrett Northern, Fire Captain Melissa Millspaugh, Firefighter/Paramedic Scott Preckwinkle, Firefighter/Paramedic SRPD Design Committee — User Group Diana Bishop, Police Chief Glenn McElderry, Operations Captain Jim Correa, Night Shift Lieutenant Todd Berringer, Seargent, Patrol Team 2 Kyle Hornstein, Corporal, Special Operations Unit 1-4 1 A — Background. Stakeho'der Input And Plan Development Process And Study Organization DRAFT 7/20/15 Elisha Adams, Officer, Patrol Team 2 Justin Schraeder, Traffic Officer Henry Tirre, Traffic Officer Scott Eberle, Seargent, Street Crimes Unit Trevor Carney, Cadet Charly Taylor, Support Services Supervisor David Starnes, Administrative Services Captain Dan Fink, Lieutenant Lori Coen, Records Specialist Jorge Navarro, Evidence Technician Alan Piombo, Lieutenant Rogelio Leon, Seargent, Special Operations Unit Lisa Holton, Professional Standards Seargent Lynette Keller, Community Services Officer Rebecca Kuga, Youth Services Supervisor Lynn Murphy, Mental Health Outreach Provider Anita Rose, Administrative Assistant Beth Minka, Administrative Technician Nicola Pata, Dispatcher CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN Technical Advisory Committee — City Staff and Outside Agencies Nancy Mackle, City Manager Jim Schutz, Assistant City Manager Diana Bishop, Police Chief Chris Gray, Fire Chief Mary McGrath, Mary McGrath Architects Bill Johal, Kitchell CM Kevin McGowan, Acting Public Works Director Sarah Houghton, Library Director, Communications Paul Jensen, Community Development Director Facility Assessment Team and Cost Development — Design Consultants Mary McGrath and Joshua Horne, Mary McGrath Architects Tom Swayze, Cornerstone Structural Engineering Group, Structural Evaluation Joel Cruz, Interface Engineering, Mechanical, Electrical and Plumbing Engineering Mark Kelly, Mack 5, Cost Consultant The Plan Development process was implemented as follows: The work scope identified for the creation of the Strategic Plan included an update of the facility assessments created through the 2003 Facilities Evaluation Reports, an assessment of the current police and fire department space needs, and finally, the development of alternatives for improving the City's essential facilities so that they are seismically safe and provide efficient work environments for the police and fire departments. The process included: A Background Stakeholder Input And Plan Development Process And Study Organ zation 1 1-5 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN 1. Interviews of fire and police department User Groups to develop an understanding of the current police and fire department operational procedures as they relate to current and future spaces needs. This process included several day -long workshops and visits to the each of the existing essential facilities with the User Groups. Following the workshops, a prototypical space needs outline for each site and facility type was developed. These were used to evaluate existing facilities and to define potential sites and building arrangements if the current site/facility was not suitable for renovation and may require replacement or relocation. 2. Updates to the facility assessments developed in 2003. This was completed through station tours with the design and engineering team, study of prior reports, and the "test to fit" of the program needs assessment to the current facilities. The update focused on an evaluation of each facility's current condition, its compliance with current seismic codes and its ability to provide adequate space to meet the operational requirements identified in item 1 above. The Facility Assessment Team prepared the assessment updates and "test to fit" of the program elements. 3. Next, the data developed above was used to begin defining varying projects types that best responded to the needs and existing building conditions above. Order of magnitude budgets were developed for each project. The projects were then evaluated as a group of development scenarios that presented different approaches for improving or replacing the city's essential facilities. The variables included maximizing the use of the available funding, improvements for seismic safety, and providing operationally efficient facilities. Over several months, these scenarios were reviewed and refined using input from all stakeholder groups resulting in a final proposed scenario for the strategic plan. PLAN ORGANIZATION The Essential Facilities Strategic Plan is organized into four volumes. Volume I provides an Executive Summary; an overview of the planning process, SRPD and SRFD histories, and current operation descriptions; a summary of the overall space needs determinations per project type; and a review of the current essential facility conditions. The final sections of Volume I include specific project development recommendations and culminate in the description of a variety of development scenarios. A refined development scenario is presented as the recommended plan for implementing the essential facilities improvements funded by Measure E. A schedule for implementation and overall budget parameters are included in this final scenario description. Volumes 11, III, and IV contain project -specific data. They include the Space Needs Summaries, component diagrams, site arrangement studies, and budget detail for each project type and location. This background and supporting material is presented on a project basis per volume and provides the detailed Space Needs Summaries with background data that formed each project included in the development scenarios. 1-6 1 A — Background, Stakeholder Input And Plan Development Process And Study Organization DRAFT 7/20/15 CITY OF SAN RAFAEL _ ESSENTIAL FACILITIES STRATEGIC PLAN POLICE AND FIRE DEPARTMENT ORGANIZATION SAN RAFAEL POLICE DEPARTMENT MISSION STATEMENT The SRPD is engaged with the community to provide professional, fair, compassionate, and dedicated law enforcement with integrity and respect. VISION STATEMENT SRPD is committed to working with and enhancing the quality of life for San Rafael residents and local businesses in a problem -solving partnership with the communities, public safety partners, service groups, and other city resources and individuals of San Rafael. VALUE STATEMENT "The San Rafael Way." We Value... Ethics, The Law, Diversity, Flexibility, Each Other Partnerships, Performance, Our Community. DEPARTMENT DESCRIPTION The SRPD has been in existence since 1855. In its current configuration, the Chief of Police directs a staff of 64 sworn and 26 non -sworn employees. Patrol is the largest division led by a Captain and includes the Traffic Unit, SWAT team, the Street Crimes Unit, Marine Unit, and is supported by a cadre of cadets and volunteers. The Support Services Captain oversees investigations and support services. Investigations are led by the Investigations lieutenant and include one sergeant, seven detectives, a school resource officer, youth services counseling, professional standards and training divisions. The Administrative Lieutenant oversees the foot beat and mental health worker, open space patrol, records, property and evidence, dispatch, permits and business office functions. The SRPD staffing is currently at 1.1 sworn officers per 1,000 residents. Staffing levels of a police department are typically compared to the number of sworn officers per 1,000 population when evaluated for coverage. The average sworn officer ratio for similar cities in California is 1.4 sworn officers per 1,000. Because the City does not expect tremendous growth in the next 20 to 30 years, the current population is predicted to grow from 58,725 in 2015 to 68,700 in 2040; therefore, limited staff growth is anticipated in the department. An additional nine sworn and 10 non -sworn positions are included in the future facility planning for the department which has a 35- to 40 -year planning window. B - Police And Fire Department Organ zation 1 1-7 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN SAN RAFAEL POLICE DEPARTMENT ORGANIZATION CHART - DEPARTMENT PERSONNEL COUNT DRAFT 7/20/15 Chief of Police (1) Administrative Assistant (1) Operations Captain (1) Administrative Services Captain (1) Day Shift Night Shift Administrative Lieutenant (1) Lieutenant (1) Lieutenant (1) Patrol Patrol Team 3 Team 1 (10) Mental (9) ___ Health Worker Records (1) (6) Investigations Lieutenant (1) Investigations Youth Services (7) Bureau (1) Crime Patrol Analyst Team 2 Patrol (i) (� Team 4 10) (10) Footbeat Dispatch (4) (10) Property Traffic & (3)Evidence Street Crimes (i) Unit (3) Open Space (2) Business Volunteers Marine (1) Office (1) (ig) I-8 1 B — Police And Fire Department Organization Professional Standards (1) Community Service Officer (2) Cadets (6) Interns (4) DRAFT 7/20/15 CITY OF SAN RAFAEL Ao_%NM.%& ESSENTIAL FACILITIES STRATEGIC PLAN With a focus on building on their Community Oriented Public Service (COPS) strategy, which is the foundation for the department's direction and long-term goals, the departments' anticipates focusing growth in non -sworn staff toward Community Service Officer Positions. The Departments Patrol efforts fulfill the COPS strategy of every resident and business owner knowing their Beat Officer and the Beat Officer knowing her/his neighborhood. Following this strategy several of the sworn future sworn officers would be assigned to the foot beat and patrol. The SRPD patrols an area of 22 square miles, consisting of 17 square miles of land, 5 square miles of water and tidelands, 176 miles of streets, 23,398 housing units, 26 educational facilities, and 19 parks equaling 141 acres. In addition to the service population within the city limits there is an estimated commerce/visiting population of 100,000+. The SRPD has one main police station located at 1400 5th Avenue and also operates a sub -station at the Northgate Mall. The main offices of the department (Administration, Patrol, Records, Dispatch and Evidence (partial) are housed at 1400 5`h Avenue in the first level of City Hall. They also function out of modular buildings and storage containers located in the parking lot adjacent to this first floor location. Investigations, Professional Standards and Youth Services are house in leased office space across the street. Evidence processing and storage is located in City Hall and in a variety of leased storage buildings across the City. All support, staff, specialty and patrol vehicles are parked in a non -secure lot on the city hall site or in the street. In the evaluation of space needs for the SRPD there were two guiding principles which led the discussion: For an efficient work environment and to encourage interaction between departments, all working groups within the department are desired to be located in a single building. Because of the interaction with the City Management Team, a location near the existing City Hall is preferred. SAN RAFAEL FIRE DEPARTMENT MISSION STATEMENT The mission of the SRFD is to help — by protecting the people, property and environment of this community. This is done through the collective efforts of skilled individuals, executing on a comprehensive range of programs designed to control the risk and impact of fire, medical, and physical emergencies. DEPARTMENT DESCRIPTION The SRFD was founded in 1874 and purchased its first motorized chain -driven apparatus in 1913. The 102 years since that purchase has brought extensive changes to the number of staff and types of services provided by the SRFD. Several changes have occurred in the delivery of fire services and perhaps the biggest change in the operations of a fire department is the shift from fire suppression to fire prevention. Nationwide, the number of fires a city experiences has dropped dramatically as stricter building codes are enforced along with the simple invention of the smoke detector. B — Po ice And F re Department Organization 1 1-9 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN 'EL AV SAN RAFAEL FIRE DEPARTMENT ORGANIZATION CHART - DEPARTMENT PERSONNEL COUNT Fire Chief / Fire Marshal (1) Marinwood Fire Chief/ Larkspur Deputy Fire Fire Chief Chief (1) Battalion Emergency Chiefs (3) Services (1) Deputy Fire Marshal (1) Emergency Fire/Rescue Emergency Medical Operations Companies Services Oversight A, B. C Shifts (EMS) (1) Station 51 EMS Station 15 (15) Coordinator Larkspur Station 55 (1) (9) Station 52 Management EMS Station 56 Medical (9) (9) Director Station 16 (1) Larkspur Station 53 (6) Mechanic Fire Environmental Nurse (1) Inspector Educator Station 58 Station 54 (1) Marinwood (9) Pub. Ed. Management EMS Acct. Station 55 II (9) (1) Management EMS Station 56 Assistant (9) (1) Station 57 EMS Clerk (Future) (9) 1-10 1 B — Police And Fire Department Organization Apparatus Equipment Fire Maintenance Prevention Bureau DRAFT 7/20/15 Administration Admin. Assistant 1111] Admin. Assistant 11(i) Fire Mechanic Fire Environmental (1) Inspector Management (2) Vegetation Pub. Ed. Management (Future) Specialist (1) Environmental Management Coordinator / HHW (1) DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN \Il..bea1. The second change is from pr'marily providing fire suppression to providing medical aid. EMS calls account for about eight out of every ten calls the fire department responds to and over the last 9 years there has been a 20 percent increase in medical calls. The remaining incident types (fires, false alarms, service calls, etc.) have remained level. Because of this great shift in demand, all firefighters hired by the City of San Rafael are now certified as paramedics as well as firefighter. This shift has occurred over the last 20 years and has driven considerable need for different types of support spaces in fire stations which currently do not exist. In addition, today's firefighter provides many more services than a generation ago. In addition to providing medical aid and with an emphasis on fire prevention, the SRFD personnel spends an appreciable amount of time working with the community to educate businesses and residents on how to ensure safe work environments and homes. Another change which has been emerging in the fire service is the addition of female firefighters to the department. Fire departments across the country have been developing into a more diverse workforce which brings about new requirements for space planning that did not exist 30 years ago. Today the department is served by seven stations covering 22 square miles. It has a total of 80 employees, of which 70 are assigned to fire and paramedic service. A minimum of 23 personnel are deployed during each 48-hour shift to staff six fire engines, two cross -staffed ladder trucks, two full-time medic units, and two cross - staffed medic units. Among the 80 personnel there are four chief officers and 56 paramedics (30 at the firefighter level and an additional 26 in promoted positions). The primary services provided by the SRFD are: ■ Fire suppression and fire prevention. • Emergency medical advanced life support (ALS) and basic life support (BLS) response and transport. ■ Natural and human -caused disaster preparedness and response. AGREEMENTS SRFD has several agreements in place to provide and receive emergency services. Discussed below are CSA 19, the Marinwood CSD response agreement, the Larkspur Battalion Chief response agreement, the San Rafael/Larkspur/Marinwood operational area, and the countywide mutual aid system. County Service Area 19 The SRFD has a contract with Marin County to provide fire protection services and paramedic coverage to unincorporated areas contiguous to San Rafael, designated CSA 19. CSA 19 includes Santa Venetia, Los Ranchitos, Country Club, California Park, and Bayside Acres. B — Police And Fire Department Organ zation 1 1-11 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN Response Agreement with Marinwood The SRFD contracts to provides fire and EMS services to some areas of Marinwood, which border San Rafael to the northeast. The City of San Rafael has had a fire protection services agreement in place with Marinwood since 1973. Under this agreement, the SRFD provides contractual paramedic service, incident command service, access to training facilities, computer equipment for submitting incident reports, and dispatch services to Marinwood. The CSD Response Agreement has been updated several times over the years and continues to expand shared services and opportunities for efficiency between the two departments. Response Agreement with Larkspur The SRFD provides Battalion Chief coverage to Larkspur. This agreement, like that with Marinwood, also seeks to enhance shared services between the two departments. The latest agreement contains provisions for the operational area concept (discussed in the next section) and for sharing personnel for deployment staffing. San Rafael / Larkspur / Marinwood Operational Area San Rafael has long had a close working relationship with both the Larkspur and Marinwood fire departments. The agreement referred to as the "operational agreement" or the "initial action agreement" comes close to having the three fire departments function as a single department, which benefits residents of all three communities. This arrangement is very beneficial to San Rafael, which receives some coverage from Larkspur Station 16 in the south and significant coverage from Marinwood Station 58 in the north. San Rafael has more units than either of the other departments and is valuable in providing units for structure fires and other multi -unit responses. Dispatch Agreement with Marin County Sherriff's Office Prior to 2009, the SRFD was providing its own dispatching service. The department had three dispatchers, one assigned to each of the three fire department shifts. Because of a change in the shift schedule and the desire for a high coordination of fire resources with other departments, the SRFD considered several different dispatching options, including merging with the San Rafael police dispatch center or contracting the Marin County Sheriff's Office Communications Division to provide dispatching services. In a resolution passed on February 17, 2009, the City decided to contract service from Marin County. Countywide Mutual -Aid System The SRFD is an active participant in the countywide mutual -aid system that links all of the County fire departments, allowing for dispatching of neighboring units for large-scale fires and emergencies. This means that the SRFD provides units to other jurisdictions when necessary and also receives them for large-scale emergencies in San Rafael. The local mutual -aid system is integrated with the State Office of Emergency Services Regional and Statewide Mutual Aid Fire and Rescue System. 1-121 B— Police And Fire Department Organization DRAFT 7/20/15 Response Analysis and Guiding Principles CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN lf, rr.rroK•� In preparation for this Essential Facilities Strategic Plan, the City of San Rafael and the SRFD commissioned a "Station and Unit Location Study" (City of San Rafael Station and Unit Location Study, Initial draft dated November 2014 and prepared by Markus Weisner, FireGeek, LLC). The study was tasked with evaluating the current response times throughout SRFD's response area and provides an assessment of performance and recommendations for improvement. Overall the determination was that "The San Rafael Fire Department has many strong points. It is evident that both the executive staff and firefighters are dedicated to the department. The department is well staffed and firefighters are also trained paramedics. Current travel times are excellent and most of the city is well covered by the current station layout. The commercial and residential sprinkler ordinances have paid off with significantly fewer fires and fire deaths than other cities. The tax measure approved by citizens will enable to the city to make needed improvements to fire stations." However, within San Rafael there are certain planning areas that have a significantly higher demand for emergency services than others. In particular the Downtown, Terra Linda, North San Rafael Commercial Center, and Canal areas have the highest number of calls. Hotspot mapping for fire and EMS incident densities confirmed the higher number of calls in these areas and also showed that fire and EMS hotspots closely followed population densities. Based on this Station and Unit Location Study and in the evaluation of space needs for the fire department there were several guiding principles which led the discussion: Through this strategic planning effort determine how to increase the number of medic units closer to the central areas of the city and the freeway and relocate Truck 54 closer to Downtown. Create North (Fire Station 57) and South (Fire Station 52) Task Force Stations which house department wide medical cache, include bays for cross -staffing a truck and reserve apparatus storage. a At a minimum, seismically and operationally upgrade each fire station. B — Police And Fire Department Organization 11-13 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN C. EXISTING FACILITY ANALYSIS SUMMARY In 2002, the City of San Rafael commissioned two significant studies of the City's essential facilities. The "City of San Rafael Essential Facilities Strategic Analysis," prepared by Group 4 and dated August 2003, and the appendix to that document titled City of Essential Facilities,, Facility Evaluation Report. This initial document provides an overview of the City's facilities and recommended improvements. The appendix also provides detailed assessment of the facility conditions. These rigorous analyses and report of the city's public safety infrastructure, essential facilities, and the City's ability to respond to emergencies was a cornerstone of the facility review completed as a part of this Strategic Plan effort. Overall, the recommendations of the report have changed little; at a minimum, seismic retrofitting is recommended at most of the City's essential facilities and to the other extreme, many of the facilities are beyond their useful lifespan and would be more cost effective to replace rather than renovate. The 2003 report indicates that "The essential facilities examined in this study are an average age of 38 years old. Except for Fire Station 6, the facilities were built at a time when code requirements were significantly less stringent than they are today. In fact, Fire Station 1, which will celebrate its 87`h birthday this year, was built before even the earliest structural codes had been adopted. In general, most of the facilities require moderate to significant structural upgrades in order to meet the requirements of recent codes. Depending on the facility, such improvements may include replacing foundations, strengthening connections, fortifying columns and shear walls, and reinforcing masonry walls. Such renovations are required in order to ensure that the City's essential facilities remain standing after an earthquake or other ground -shaking event." Seven of the City's eight facilities evaluated as a part of this planning effort do not meet basic life safety guidelines required today such as the provision of automatic fire suppression systems (i.e., sprinklers). The facilities were initially evaluated under the 1998 California Building Code. There have been four building code changes during the time period between the original study and the current analysis. The newest code is much more stringent when designing for seismic forces, energy criteria (lighting, HVAC, and building envelope efficiency), accessible access and storm water management. Code compliance is one of the factors which would render a facility more practical and cost effective to replace rather than renovate. The recommendations of the 2003 Facility Evaluation Report has proven to be as salient today as it was in 2003. Most facilities lack spacial arrangement that contribute to efficient, best practice operations in the police and fire departments. Most important, the police and fire stations lack adequate facilities for each department to perform their duties within safe environments; whether safety issues stemming from a lack of secure detainee transfer facilities at the SRPD, to the lack of medical clean-up and dedicate turn -out storage in the fire station. Many conditions are neither optimum nor efficient for these departments to perform their duties. While well maintained, most of the facilities have obsolete systems and finishes. Most are not insulated and have single -glazed windows. Damage from leaking roofs and buckling floors were observed at individual facilities. Many of the facilities also require mechanical, electrical, and/or plumbing system upgrades or replacement. As an example, most of the facilities have exceeded their main electrical service capacity requiring a complete replacement of the electrical service. Failing plumbing infrastructure is a common problem at almost all of the facilities. An updated assessment of City's essential service buildings is outlined below: 1-14 1 C — Existing Facility Analysis Summary DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN METHODS OF ANALYSIS The Strategic Planning Design Team began the updated facility analysis by reviewing available drawings and reports on the existing essential facilities and sites (City Hall and selected fire stations) to become familiar with the construction, configuration, and systems comprising the existing facilities and prior recommendations. Then the Design Team toured each facility as a group to identify current condition. Cornerstone Structural Engineering Group performed a structural analysis of the facilities. They utilized an ASCE 31 Tier 1 seismic evaluation of four of the fire stations which were candidates for renovation. They performed their analysis using the Immediate Occupancy performance level. The buildings were evaluated for Basic Structural, Supplemental Structural, and Geologic Site Hazard and Foundation checklists. Interface Engineering prepared a comprehensive system analysis in an effort to fully understand the mechanical, electrical, plumbing, and phone/data requirements in upgrading the City's essential facilities. They evaluated systems in the buildings and service to the buildings. Finally, a significant part of the evaluation prepared by the Design Team is a comparison of existing space to current space needs. The goal was to determine if the space standards identified in the needs assessment portion of the work can be supported by the existing facilities and accommodate near-term and far -term growth/service. Several iterations of scenarios were developed outlining possible solutions to the City's facilities existing conditions. ANALYSIS AND DISCOVERY FIRE STATION 51 — 1039 C STREET Fire Station 51 is located at the corner of C Street and 5th Avenue in Downtown San Rafael and serves the downtown and western portions of the City. Fire Station 51 was originally built in 1917, and as the oldest fire station in San Rafael has been upgraded several times, most recently in 1986 to its current size of 9,411 square feet. The station serves as the headquarters and administration for the City's fire department. The administrative offices, originally built to accommodate a smaller number of employees, are overcrowded and do not fulfill the needs of the department. Deputy Fire Chiefs, the fire prevention and clerical staff squeeze into cubicles designed for half as many personnel. The conference room doubles as records storage, and is lined with file cabinets. Members of the public who visit the offices find that there is little space available for activities such as plan checks. At 98 -years -old, this station is beyond modernization and is at the end of its life -cycle. Recommendations include integration with a new Public Safety Center (PSC) on the site of Fire Station 51. Primary deficiencies include: ■ Even with renovation in the 1980s, the station remains seismically unsafe and has failing structural systems. The Essential Services Building Act, enacted in 1990, outlines that "It is the intent of the Legislature that essential service buildings, which shall be capable of providing essential services to the public after a disaster, shall be designed and constructed to minimize fire hazards and to resist, insofar as practical, the forces generated by earthquakes, gravity, and winds." The 2015 assessment of the existing facilities concluded that, C — Ex,sting Fac lityAnalysisSummary 11-15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN M,IaAv structurally, Fire Station 51 has significant dry rot damage, differential settlement of perimeter walls, water damage, and seismic cracking. Fire Station 51, as currently exists, is built on a sloping site and has many stair transitions throughout the building interior. Meeting accessibility requirements with transitions between the three levels would utilize a significant amount of floor space rendering the station mostly unusable for fire protection services. ■ The second floor does not have a code compliant stair or a code compliant second exit for the second floor. There is not space on the site to add either and maintain current operations. ■ Fire Station 51 does not have an elevator which would be required in any significant upgrade and there is no site area to provide one. DRAFT 7/20/15 �f • The current apparatus bays openings are not large enough to accommodate a ladder truck. A ladder truck at this location will provide a key response improvement in the city response area. • The existing plumbing systems in the building are mostly original and are nearing the end of their service life. • The building is not supported by a fire alarm system nor is it protected by fire sprinklers. ■ The communications room is installed under a significant plumbing route and there have been ongoing issues with plumbing line leaking on to sensitive data equipment. FIRE STATION 52 — 210 3R`' STREET Fire Station 52 is located at the corner of 3`d and Union Streets and serves a portion of the city east of Highway 101 and provides backup for Fire Stations 51, 54, 55, and 57. Fire Station 52 was originally built in 1957 and is the smallest of San Rafael's fire stations at approximately 2,982 square feet. In addition to the station building, the site also features training facilities such as a five -story drill tower and an approximately 1,000 -square -foot modular classroom. Structurally, the drill tower is in a state of disrepair as the floor slab is lower than the level of the surrounding grade, and no floor drains were included in the design to handle the resulting ponding. Water damage to floor and wall panels can be seen throughout the tower. Recommendations include the complete replacement of facilities, including the training tower. Primary deficiencies include: The station is seismically unsafe in the event of a major event. Fire Station 52 has significant dry rot damage, differential settlement of perimeter walls, and seismic cracking. Apparatus bay size is inadequate for today's apparatus and equipment. 1-16 1 C— Existing Facility Analysis Summary DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN m„�En Similar to Fire Station 51, much of the plumbing is original, is constantly under repair, and has passed its useful life span. This site offers a prime opportunity to bring a medic company closer to the freeway and the facility is proposed to house an engine company, truck and medic company. It is more cost effective to build a new facility rather than adapt this one to accommodate these uses. FIRE STATION 53 — 30 JOSEPH COURT Fire Station 53 is located on Joseph Court and recently was re -activated with a medic company which was relocated from Fire Station 56. As a part of this Strategic Plan, Medic Unit 53 is recommended to be relocated to Fire Station 57 to improve response times throughout the entire city and to save the cost of operating and maintaining this facility. For this reason this station was not studied further as a part of this analysis. The building will be re -purposed by the City as needs for its use is developed further. In the short-term, Fire Station 53 will be needed for interim facilities during the construction of Fire Station 57. FIRE STATION 54 — 46 CASTRO AVENUE Fire Station 54 is located on Castro Avenue and serves San Rafael's Canal neighborhood. This approximately 4,120 - square -foot facility was constructed in 1964 in response to increased commercial and residential growth in this portion of the city. Fire Station 54 provides SCBA storage in a small shed outside the rear of the apparatus bays. This station currently houses Engine 54 and Truck 54. The truck is proposed to be relocated to the new Fire Station 52 providing space in the apparatus bay for reserve apparatus. This is one of the department's smaller stations; however, it only provides living quarters for three firefighters per shift. With interior reconfiguration and a minor expansion, current operational practices can be accommodated. Recommendations include seismic and exterior enclosure upgrade. A remodeled interior and a minor expansion is proposed to provide private sleeping quarters, a fitness room, dedicated turnout spare, and medical clean-up facilities. Primary deficiencies that would be corrected include: Structural system is in need of major seismic upgrade. The apparatus bay requires lateral strengthening and the lower portion of the station requires seismic ties at the roof level. The station has evidence of apparatus bay slab deterioration which would be repaired as new footings are provided as a part of the seismic renovation. The heating systems appear to be a part of the original construction and at 50 years old is past its useful service life. There are two inefficient wall air conditioners that were installed to supplement the original heating system. The plumbing systems in the building are mostly original and are nearing or are at the end of their service life. The SRFD is performing emergency repairs to the shower to keep them operational until systems are replaced. The building is not supported by a fire alarm system and is not protected by fire sprinklers. ° The station has only a single restroom/locker room combination limiting the ability to provide privacy for a modern workforce. C — Existing Fac ty Analysis Summary 11-17 CITY OF SAN RAFAEL DRAFT 7/20/15 „ 1, A ESSENTIAL FACILITIES STRATEGIC PLAN FIRE STATION 55 — 955 POINT SAN PEDRO ROAD Fire Station 55 is located on Point San Pedro Road and serves the Loch Lomond, Glenwood, and Peacock Gap areas of eastern San Rafael, as well as provides additional backup for Fire Station 52. Fire Station 55 was originally built in 1966 as a mirror image of Fire Station 54, which was constructed just two years earlier. Similar to Fire Station 54, this is one of the department smaller stations; however, it only provides living quarters for three firefighters per shift. With interior reconfiguration and a minor expansion current operational practices can be accommodated. Recommendations include seismic and exterior enclosure upgrade. A remodeled interior and a minor expansion is proposed to provide private sleeping quarters, a fitness room, dedicated turnout spare, and medical clean-up facilities. Primary deficiencies that would be corrected include: Structural system is in need of major seismic upgrade. The apparatus bay requires lateral strengthening and the lower portion of the station requires seismic ties at the roof level. The station has evidence of apparatus bay slab deterioration which would be repaired as new footings are provided as a part of the seismic renovation. • The heating systems appear to be a part of the original construction and at 50 years old is past its useful service life. There are two inefficient wall air conditioners that were installed to supplement the original heating. • The existing plumbing systems in the building are mostly original and are nearing the end of their service life. • Lighting systems are mostly original and are inefficient. • The building is not supported by a fire alarm system and is not protected by fire sprinklers. • The station has only a single restroom/locker room combination limiting the ability to provide privacy for a modern workforce. FIRE STATION 56 — 650 DEL GANADO ROAD Fire Station 56 is located adjacent to the Terra Linda Community Center on Del Ganado Road in northern San Rafael. At approximately 6,265 square feet, Fire Station 56 was constructed in 1995-1996 to accommodate modern apparatus and equipment as well as a more diverse workforce. The current facility, which replaced an older building originally constructed in the 1950s on the same site, now houses one firefighting company. The apparatus bays are appropriately -sized for modern engines, but lack a dedicated fitness room and safety related spaces. Current living areas were designed to accommodate any mixture of male and female firefighters. Recommendations include a maintenance allowance to remodel bedrooms to accommodate the creation of a dedicated fitness room, and the enclosure of a portion of the apparatus bay for turn -outs and the creation of a medical clean-up room. Per the Station and Unit Location Study, this station is recommended to be relocated to the east when its condition and functionality has exceeded its effective useful life span. 1-18 I C — Existing Facility Analysis Summary DRAFT 7/20/15 FIRE STATION 57 — 3530 CIVIC CENTER DRIVE CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN Fire Station 57 is located across the street from the Marin County Civic Center and serves the portion of San Rafael north of Puerto Suello Hill. Fire Station 57 was constructed in 1978 in the shadow of Frank Lloyd Wright's Civic Center and this approximately 3,801 -square -foot facility sits on a large parcel of land owned by the County. Fire Station 57's seismic condition has been rated as "poor" in the City's 2003 assessment, meaning that there is a significant risk of damage or even collapse in the event of a major earthquake. At 37 years old, this is the second newest fire station in the City, however the condition and configuration of Fire Station 57 is sufficiently inadequate to require a rebuild rather than retrofit. • This station as structurally designed (cantilevered wall framing) has not been allowed by the building code for over 20 years. The entire apparatus bay seismic system is based on this design and would need to be completely replaced at 235 percent greater forces that the original design. In addition the apparatus bay size is inadequate for today's apparatus and equipment. • Similar to Fire Stations 54 and 55, much of the plumbing is original, is constantly under repair, and has passed its useful life span. • This station is well located per the SRFD Station and Unit Location Study and offers a prime opportunity to bring a medic company closer to the freeway. The replacement facility is proposed to house an engine company, truck and medic company. It is most cost effective to build a new facility rather than adapt the existing station to accommodate these uses. Due to the fire service agreement with Marin County for CSA 19, the County may participate in funding a replacement station. CITY HALL— 1400 5T" AVENUE City Hall is located Downtown on 5th Avenue between C and E Streets. In approximately 26,500 square feet, it houses the City's Administrative, Police, and Community Development Departments. San Rafael's City Hall was constructed in the 1960s and has undergone several minor renovations since opening. The building, when studied in 2003, was found to be in "fair" condition seismically and is "likely to survive a major earthquake with moderate damage". The most recent renovation was to the first floor police area primarily to install an energy efficient HVAC system. It was also intended to improve the safety of the lobby and create new locker spacing for both male and female officers and staff. In addition to the newer locker and restrooms the space includes a group of private and open office spaces, meeting rooms and storage. The new users have not yet been identified and the scope of work has not been defined. The budget range is a placeholder until additional programming takes place. As a part of this Essential Facilities Strategic Plan process one option included an evaluation of upgrading the City Hall building and adding an annex in the east parking lot area to accommodate the Police Department programmed needs. This option was eliminated because the entire City Hall building would require a seismic upgrade and new fire sprinklers to house the SRPD in just a small portion of it. It was determined that the Measure E funds were dedicated to providing seismic safe essential facilities and the cost to update City Hall was not necessarily part of that mandate. Also, the cost to upgrade the entire City Hall and add an approximately 25,000 - square -foot annex was significantly more than it would cost to build a new police station across the street and this option was consequently eliminated. C - Existing Facility Analys s Summary 1-19 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN aw�r uy D. SPACE NEEDS AND SITE ARRANGEMENTS SUMMARY BACKGROUND SPACE NEEDS OUTLINE The Space Needs Outline identifies the space needs (both site and building) that are necessary to provide an efficient and safe work environment for both current and future operations. An assessment of the current and future staffing, current and future apparatus types, and special operations was completed at each fire station and the SRPD. From this assessment a Space Needs Outline was developed for each proposed facility. This Space Needs Outline is compared space -to -space with the current facility layouts to develop the station space/facility upgrade or replacement conclusions. For the SRFD, department -wide facility standards for each use and station type were developed. The standards include space needs, component diagrams, specialty equipment and furnishing documentation, standardized site criteria, and specialty product standards. For the SRPD, a detailed assessment of the police operations space needs for current, 10, and 20 years staffing plans was created. The SRPD needs assessment includes detailed space needs, space standards, specialty equipment and furnishing documentation, records storage requirements, holding requirements, sally port, and other site support requirements. COMPONENT DIAGRAMS The space requirements as defined in a Space Needs Outline are informed through the development of "component diagrams." A component diagram is a pictorial summary of all of the specialty equipment, furnishings and circulation space required in any particular space. For instance, a Bunk Gear Storage room is required to provide lockers, bunker gear cleaning equipment, and circulation area to access the equipment and lockers. The size of the space depends on the number of people assigned to the station which defines the number of lockers (see sample photo opposite). A diagram is prepared for selected spaces and is used to inform the square footage requirements in the space needs outline. EQUIPMENT AND FURNISHINGS LIST Component diagrams, along with a space needs outline, inform the needed equipment and furnishings for a particular project. The equipment and furnishings list provides a count of needed items to be used or installed in the facility. Each room is listed, followed by its equipment or furnishings, as well as indications of responsibility and estimated costs. 1-20 1 D — Space Needs And Site Arrangements Summary DRAFT 7/20/15 SITE ARRANGEMENT STUDIES CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN _..,.. W \VNrt Once square footages and other considerations are determined, an initial arrangement of spaces developed through site analysis is performed. Considerations in each scheme include needed apparatus circulation, utility locations, firefighter/police access, public access, site adjacencies, and the goals put forth by the City of San Rafael. An example Site Arrangement Study is shown below. PARKM 1000 P 1 600 5F SF ARATOS / BAY L9oo ki SF / BAY IC SUPPo umny UAR TM �M cRcuunoN �s5 >F llll 8F CIRMAMM two SF ofR= 566 Q SF Y 1 PAI�ONG 6 \ FONB4 \ 686 SF D --Space Needs And Site Arrangements Summary 1-21 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN M Mrin CONCEPTUAL BUDGET The conceptual project budget components to be accounted for are outlined via an analysis of building costs, specialty equipment, furnishings and equipment, on-site improvement costs, off-site improvement costs, soft costs, contingencies, and fees. The conceptual project budget for the City of San Rafael Essential Facilities has been calculated on an Order of Magnitude basis. An Order of Magnitude cost model has the objective of identifying costs within a range or approximate size. The budget is not meant to be the lowest possible, rather, to identify the Order of Magnitude of costs in considering next steps. A range of costs was used for planning purposes. 1-22 1 D — Space Needs And Site Arrangements Summary DRAFT 7/20/15 SCENARIO PROJECT DETAILED DESCRIPTION CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN N \4rin PUBLIC SAFETY CENTER AT 1401 5T" STREET: $41M — $43M BUDGET (INCLUDING RENTAL SAVINGS) Overall project budget is based on the April 9th Program draft adjusted to add the Fire Administrator. The Program includes minimal staffing growth and maximized joint facilities. SRPD features include: • Adequate on-site storage area to eliminate off-site storage costs. • Locates all SRPD units in the same building except the Youth Services Bureau and the Marine Unit. • SRPD program provides 424 net square feet to accommodate future staffing levels including: — One new Street Crimes Officer— 24 SF work station — One new Motor Officer — 24 SF work station — One property and evidence assistant — 80 SF work station — One new investigator — 80 SF work station — Three additional records specialists — 216 SF. SRFD features include: • Adequate on-site storage area to eliminate off-site storage costs. ■ A fire department administrative program which provides 264 net square feet to accommodate future staffing levels including: — One new Fire Administrator -120 SF office — One new Public Education Specialist— 72 SF workstation — One new Emergency Medical Service (EMS) Clerk— 72 SF workstation. • An Emergency Operations Center that includes seating for 60 and training at tables for 24 with support areas for the emergency management functions. • The Fire Engine 1 Company with apparatus bay space for cross -staffing a truck and a secure bay for the BC vehicle. It provides living accommodations for four fire fighters and the BC. Joint Facilities include: • Conference rooms ■ Emergency Operations Center (EOC)/training room ■ Break rooms ■ Fitness room ■ Lobby and public restrooms ■ Men's and women's staff toilets ■ All Infrastructure support areas including computer rooms, electrical rooms, etc. Items and Functions not included which will need to be accommodated at another location: • Parking — only patrol vehicles and specialized support units (SWAT, CSI VAN, and various trailers) are planned to be on-site. Personal vehicles and un -marked SRPD vehicles will be parked off-site. • The SRFD Apparatus Maintenance Program will be relocated to the Public Works Yard. • Medic Unit 51 will be relocated to Fire Station 52. ■ The Youth Services Bureau may be relocated to the first floor of the current City Hall. D — Space Needs And Site Arrangements Summary 1 1-23 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN FIRE STATIONS 52 WITH TRAINING AT 210 3RD STREET: $13.2M — $14.21VI BUDGET Overall project budget is based on the April 6`h Program providing space for two companies and cross -staffing a third unit. The station is designated as a South Central Cache location and includes specialty space for this function. Fire Station 52 features include: • Engine Company 52 and Medic Company 51 will be located at this station with accommodations provided for six firefighters. • A truck will be housed at this location for cross staffing by the engine company. • This station includes a training classroom for 24, seated at tables, and a 4- to 5 -story pre-engineered training tower. • This location is the South Area central supply and has space for the following elements: — Medical cache — Airfill room with new Self -Contained Breathing Apparatus (SCBA) Unit. — Back up emergency generator Items and functions not included which may need to be accommodated at a future time: • Added site area for improved training scenarios. FIRE STATIONS 57 AT 3530 CIVIC CENTER DRIVE: $5.5M — $6.01VI BUDGET (INCLUDING PLACEHOLDER FOR COST SHARING WITH COUNTY) Overall project budget is based on the April 9`' Program with two companies and cross -staffing a third unit. The station is designated as a North Central Cache location and includes specialty space for this function. Fire Station 57 features include: • Engine Company 57 and Medic Unit 53 will be located at this station with accommodations provided for six firefighters. ■ Ladder Truck 57 will be housed at this location and cross -staffed by the engine company. • This location is the North Area central supply and has specialty space for the following elements: — Central Medical Supply Storage — Airfill room with oxygen storage — Site parking area for reserve and ancillary units (planned for a future pre-engineered building). — Back-up emergency generator Items and functions not included which will need to be accommodated at a future time: • Storage building or covered parking structure for asset storage. Site area will be prepared for this future infrastructure. 1-24 1 D — Space Needs And Site Arrangements Summary DRAFT 7/20/15 CITY OF SAN RAFAEL Awl ESSENTIAL FACILITIES STRATEGIC PLAN of \4rin FIRE STATION 54 AT 46 CASTRO STREET: $3.5M — $4.OM BUDGET Overall project budget is based on the April 8th Cost Plan. The station will continue to house Engine 54. The scope of work includes a complete seismic, operational, and systems upgrade. Fire Station 54 features include: ■ Seismic upgrade ■ Four private bedrooms with two firefighter restrooms ■ Dedicated laundry and building storage ■ Dedicated turn -out storage room ■ Dedicated fitness room ■ New electrical main service and systems ■ New plumbing and mechanical systems ■ Upgraded building envelope with new windows and insulation ■ New roof • Refurbished site to correct drainage issues ■ Back-up emergency generator Items not included: Added site area for improved on-site parking and training. FIRE STATION 55 AT 955 PT. SAN PEDRO ROAD: $3.5M — $4.OM BUDGET Overall project budget is based on the April 8`h Cost Plan. The station will continue to house Engine 55. The scope of work includes a complete seismic, operational, and systems upgrade. Fire Station 55 features include: ■ Seismic upgrade ■ Four private bedrooms with two firefighter restrooms ■ Dedicated laundry and building storage ■ Dedicated turn -out storage room with extractor and dryer ■ Dedicated fitness room ■ New electrical main service and systems ■ New plumbing and mechanical systems ■ Upgraded building envelope with new windows and insulation ■ New roof ■ Replacement of site paving and site fencing ■ Back-up emergency generator Items not included: Replacement or relocation of modular building currently on-site. D - Space Needs And Site Arrangements Summary 1 1-25 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN el [ub IMPROVEMENTS AT FIRE STATION 56 AT DEL GANADO $150 - 250K BUDGET The existing fire station is the most recently built station and was designed as an essential facility. Seismic upgrade to current codes is not recommended. Minor operational upgrades include reconfiguring sleeping area for a dedicate fitness space and converting a portion of the apparatus bay to turn-out storage. REPURPOSE OF THE FIRST FLOOR OF CITY HALL — 1400 5' H AVENUE $150 250K BUDGET City Hall, when studied in 2003, was found to be in "fair" condition seismically and is "likely to survive a major earthquake with moderate damage". The most recent renovation was to the first floor police area primarily to install an energy efficient HVAC system. It was also intended to improve the safety of the lobby and create new locker spacing for both male and female officers and staff. In addition to the newer locker and restrooms the space includes a group of private and open office spaces, meeting rooms and storage. The new users have not yet been identified and the scope of work has not been defined. The budget range is a placeholder until additional programming takes place. 1-26 1 D Space Needs And Ste Arrangements Summary DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN E. STRATEGIC PLAN IMPLEMENTATION SCENARIOS Guiding principles were established to inform the development of the preferred Strategic Plan Development Scenario and subsequent implementation. They are as follows: GUIDING PRINCIPLES 1. All seismic safety and key operational efficiency issues must be addressed to accommodate a modern workforce. 2. The plan should improve as many facilities (police/fire) as possible and spread funds around so that the city can make improvements at all locations rather than just a few. 3. Set a total project cost budget range of $63-72 million for all the proposed projects and refine the scope of each project as they are developed to find savings if possible. 4. Set a project delivery schedule that allows the Measure E funds to be maximized through the potential of lower interest rates in the near term. 5. Because current fire station locations provide appropriate response times, the goal of optimizing locations for improved response times must be balanced with the costs. 6. Lease savings and other cost savings should be included in the financial plan. 7. Utilize city -owned property if possible to maximize funds for facilities. SCENARIO DEVELOPMENT A total of seven scenarios were developed for the Strategic Plan Working Group to review. Each was an evolution from the previous. The Guiding Principles were developed as the space needs were developed and the scenarios emerged. The recommended development scenario is described below and a summary of the key points of each project follows. E —Strategic Plan Implementation Scenarios 1 1-27 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN .11xb, ity of �Wr�n SCENARIO 1 Scenario 1 begin with the approach of optimizing SRPD operations in a single location, eliminate monthly lease and storage cost with a new police station across from City Hall. The second project optimized SRFD response times by creating a new fire headquarters station and Emergency Operations Center by combining Fire Stations 51 and 52 at a site on the south side of the Downtown area. The third and fourth projects assumed a complete replacement of Fire Station 57 and a new training center at a location to be determined. An allowance was used for the training center assumption. This approach was set aside as the first two projects used almost all of the funds available and would not allow the first Guiding Principle to be realized. Full Replacement of Police Station Replacement HQ Fire Station with Merged Fire Stations No. 51 and 52, New EOC PROJEcT t Replacement Fire Station No. 53/57 with storage building ASSUME 50% COST SHARE WITH COUNTY New Training Center - Pre- engineered Training Tower and classroom building. ALLOWANCE BUDGET TO BE DEVELOPED Scenario 2 began with the creation of a joint Public Safety Center (PSC) to make use of property currently owned by the City. The following Project proposed the replacement of Fire Stations 52, 54, and 53/57. This scenario replaces most fire facilities, optimized most of SRPD operations (eliminating some functions), and reduced monthly lease and storage costs. This approach was set aside as the first three projects used almost all of the funds available and would not allow the first Guiding Principle to be realized. PROJEcT 2 ..t ..t Create PSC with Replace Fire Station 52 Replace Fire Station 54 Replace SRPD/Station 51/Fire on the Existing Site, on the Future Training Fire Stations 53/57 Admin. & EOC Relocate Training Center Site Cumulative Order of Magnitude Budgets $58,224,481 $65,061,449 $71,878,417 $77,028,417 1-28 1 E—Strategic Plan Implementation Scenarios DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN SCENARIO 3 Scenario 3 improves most fire station facilities and includes a new Joint PSC, renovated Fire Stations 52 and 54, replacement of Fire Station 57, a new training center on a site to be determined and renovation of Fire Station 55. This scenario optimizes most of SRPD operations (eliminating some functions) and reduces monthly lease and storage costs. This approach was set aside as the first five projects used almost all of the funds available and would not allow the first Guiding Principle to be realized. It also required the potential purchase of property which became Guiding Principle 7 because purchasing property would reduce the amount of funds available for facility improvements. SCENARIO 4 Scenario 4 changes the orders of the projects with the goal of improving all fire station facilities first and then provides the remaining funds for the SRPD replacement. This set of projects is completed pretty close to the $93.4M target but falls short of meeting the needs of either department. This resulted in limited optimization of SRPD operations, reduced some monthly lease costs, and did not eliminate storage costs. It also was determined that the budget allowances provided for the renovations of Fire Stations 52, 54, and 55 would not be adequate to fully upgrade those facilities. Finally, there was a placeholder for a new training center site which was later determined to be best located at Fire Station 52. Replace Fire Renovate Fire Renovate Fire Create PSC with Renovate Fire Renovate Fire Replace Fire Training Fire Station 55 SRPD/Station 51/ Station 52 on the Station 54 Stations 53/57 Center Seismic and Fire Admin. & EOC Existing Site, Operational Relocate Training Upgrades Center Cumulative Order of Magnitude Budgets $58,224,481 $61,244,481 $64,244,481 $69,244,481 $74,244,481 $77,244,481 SCENARIO 4 Scenario 4 changes the orders of the projects with the goal of improving all fire station facilities first and then provides the remaining funds for the SRPD replacement. This set of projects is completed pretty close to the $93.4M target but falls short of meeting the needs of either department. This resulted in limited optimization of SRPD operations, reduced some monthly lease costs, and did not eliminate storage costs. It also was determined that the budget allowances provided for the renovations of Fire Stations 52, 54, and 55 would not be adequate to fully upgrade those facilities. Finally, there was a placeholder for a new training center site which was later determined to be best located at Fire Station 52. Fire Station 55 Seismic and Operational Upgrades Training Fire Station 56 PSC with Center Maintenance Outside Projects Storage Leases Cumulative Order of Magnitude Budgets _ $5,150,000 $10,300,000 $13,390,000 $16,480,000 $21,630,000 $21,877,500 $64,034,980 E—5trategic Plan imp ementation 5cenar os 1 1-29 Replace Fire Renovate Fire Renovate Fire Stations Station 52 Station 54 53/57. Seismic and Seismic and ASSUMES Operational Operational COST SHARE Upgrades Upgrades WITH COUNTY Fire Station 55 Seismic and Operational Upgrades Training Fire Station 56 PSC with Center Maintenance Outside Projects Storage Leases Cumulative Order of Magnitude Budgets _ $5,150,000 $10,300,000 $13,390,000 $16,480,000 $21,630,000 $21,877,500 $64,034,980 E—5trategic Plan imp ementation 5cenar os 1 1-29 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN SCENARIO 5 Scenario 5 is very similar to Scenario 4 as it changes the orders of the projects with the goal of improving all SRFD facilities first and then provides the remaining funds for the SRPD replacement. In Scenario 4 it was determined that the PSC would have to be reduced to an amount that would fall short of meeting the needs for both departments. Between Scenario 4 and 5, the detailed facility studies were completed and it provided additional data for refining the proposed Project scenarios. On further study it was determined that it was not cost effective to attempt to renovate Fire Station 52 and that Fire Stations 54 and 55 renovation scope of work could not be reduced to a level the was proposed in the prior budgets. Therefore Fire Station 52 is proposed to be replaced in the option and the budget for Fire Stations 54 and 55 increased. This option was set aside as it did not meet the needs of the department and greatly exceeded the known funding. PROJECT 1 PROJECT 2 Fire Station 56 Replace Fire Station 54 Seismic and PROJECT 3 PROJECT 4 PROJECT 5 PROJECT 6_&' ROJEcT 7 Replace Fire Replace Fire Renovate Fire Fire Station 55 Training Fire Station 56 PSC with Stations Station 52 Station 54 Seismic and Center Maintenance Reductions per 53/57. on the Seismic and Operational Projects 3.31 Space ASSUMES Existing Site Operational Upgrades Needs COST SHARE Upgrades WITH COUNTY Cumulative Order of Magnitude Budgets $5,150,000 $16,480,000 $19,570,000 $22,660,000 $27,810,000 $28,067,500 $76,880,061 SCENARIO 6 Scenario 6 follows the same order and is similar to Scenario 5. It was determined that the training center could be accommodated at Fire Station 52 so that project was eliminated and the training classroom and budget was added to the Fire Station 52 program. This scenario adds the monthly lease amount recovery to the PSC project budget as was identified in Guiding Principle 6. Renovate Fire Station 55 Fire Station 56 Replace Fire Station 54 Seismic and Maintenance Stations 53/57 Seismic and Operational Project— Assumes 50% Operational Upgrades Maintenance Cost Share with Upgrades Allowance County Cumulative Order of Magnitude Budgets $3,985,197 $7,630,624 $7,883,124 $13,788,438 1-30 1 E -Strategic Plan Implementation Scenarios Replace Fire PSC with Shared Station 52 on Facilities the Existing Site Maximized, Fire with a Two- Station 51 with Company Single Engine Station; Company and BC; Re -build Reduces Overall Training Facility Costs $27,978,781 $70,843,525 DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN It \14.Ln Lby M\Yria SCENARIO 7 In the final scenario, Scenario 7, the initial focus is on the projects with the largest financial exposure so that the maximum value of the bonds can be realized (assuming interest rates and costs will increase over time). There are a total of seven projects recommended for the either replacement or renovation. All recommended projects would be implemented on city -owned property and through this scenario all seismic safety and key operational efficiencies will be addressed. It was identified that there are many financial and design variables that will influence the overall strategic plan implementation and the budgets should be addressed as a range of costs. This plan focuses on identifying cost of the largest projects first while the financial variable can become better established. PSC with Shared Replace Fire Replace Fire Renovate Fire Fire Station 55 Facilities Station 52 on Stations Station 54 Seismic and Maximized, the Existing 53/57 with Seismic and Operational Station 51 with Site with a Two Operational Upgrades Single Engine Two -Company Company Upgrades Company and Station; Station. BC. Recovered Re -build Assumes Monthly Lease Training Facility Cost Share Expenditure with County Order of Magnitude Budgets Range Per Project $41M — $43M $13.2M — $S.SM — $3.5M — $4.OM $3.5M — $14.2M $6.OM $4.OM Cumulative Order of Magnitude Total Budget $63M — $72M Fire Station 56 Maintenance Project — Maintenance Allowance Scope of Work TBD $150K — $150K - $250K $250K E—Strategic Plan Imp ementation Scenarios 1-31 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN F. STRATEGIC PLAN IMPLEMENTATION SCHEDULE The schedule for implementation is a key element in the Strategic Plan. Guiding Principles 2 and 4 both relate directly to the proposed timeline. The three largest projects are proposed to begin first with the goal of both confirming the largest budgets at the earliest portion of the Plan and also taking advantage of what is assumed to be more favorable interest rates and reduced cost escalation earlier in the timeline. Once the initial budgets for these projects are confirmed, the design will begin on the remaining smaller projects with a more informed budget and funding variables confirmed. This expanded timeline define design, bidding and constructions phases of each project. 1-32 1 F—Strategic Plan Implementation Schedule & . | ! ! \ � § ! � !) § ))§§§t§)§ § �. ! ! !:!!!■!§!!§ ;!l,,l;!!! ! :! !!!!!!!!, �! ! � / - !!'It `fƒI` ,§ � � /�|l�,.;>■ | ,.■�-`,� I ;; ji,..,..! 'IrpT,-7, I- ■ VE7 fib N�SENTIAL FACILITIES STRATEGIC PLAN Prepared by: MAtYtAjC RdATH"ARCHIT-E DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN VOLUME II. DETAILED FACILITY STUDY- PUBLIC SAFETY CENTER TABLE OF CONTENTS PAGE NO. A. INTRODUCTION-------------------------------------------------------------- II -1 -11-2 B. PUBLIC SAFETY CENTER PROGRAM OVERALL SPACE NEEDS SUMMARY AND SUMMARY OF BUILDING PER DEPARTMENT------------------------------------------------------ 11-3 - 11-5 SPACE NEEDS OUTLINE------------------------------------------------------------- II -6 - II -32 SPACE STANDARDS AND COMPONENT DIAGRAMS ---------------------------- II -33 11.54 OVERALL PROJECT BUDGET-------------------------------------------------------- 11.55 11.57 SITE ARRANGEMENT DIAGRAMS -------------------------------------------------- II -58 - 11-60 C. EXISTING FACILITY ASSESSMENTS STATION 51-1039 C STREET ------------------------------------------------------ II -61 - II -62 CITY HALL -1400 5i" AVENUE ----------------------------------------------------- II -63 APPENDIX San Rafael Strategic Plan Tier 1- Fire Station No. 51 Structural Review and Conditional Assessment Prepared by Cornerstone Structural Engineering Group Dated: June 23, 2015 ss rr 13 p -,s Jaem rr .r Basis of Design Narrative - Fire Station 51 City of San Rafael - Essential Facilities Strategic Plan MEP Review and Conditional Assessment Prepared by Interface Engineering Dated: June 22, 2015 r r e - � refp�prr s 1 - - S 7'1 a ��� � �!: • •_' ?� a i I M M DRAFT 7/20/15 A. INTRODUCTION CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN �' M\u1. Initially, Space Needs Assessments were developed for a stand-alone police station and a replacement "Headquarters Fire Station" which comprised of Fire Station 51, Fire Administration functions and a new Emergency Operations Center. The police station and the headquarters fire station were each envisioned to be placed on separate sites. The replacement headquarters fire station was evaluated on a site near 2nd street and the police station was studied to be either added to City Hall or replaced across the street from City Hall on 5th Avenue. As the scenario study developed, it became apparent that these two stand-alone projects did not develop into a cost-effective solution for improving the seismic safety and operations of each department. It was determined that in order to maximize the funds available the following considerations would need to be made: A joint Public Safety Center would allow many of the spatial elements of a police and fire station to be shared. They include the lobby, public restrooms, staff break and restrooms, classroom, and all circulation and mechanical/electrical support spaces. If at all possible, the replacement facilities should be located on City -owned property. This would allow the maximum amount of available funds to be put toward facility improvements instead of property purchases. Evaluate alternative possibilities for moving Medic 51 closer to the freeway as a response to the recommendations of the Standards of Coverage Study in place of re -building space in a potential Public Safety Center (PSC) at its similar location (discussed in Volume 1). Mission critical for both the San Rafael Fire and Police Departments (SRFD and SRPD) is to have all divisions located in the same building and moved from the leased spaces they currently occupy. Concurrent with developing the Space Need Assessments for each department, the Design Team evaluated the existing facilities currently serving each group. The goal was to determine if the facilities could be cost-effectively renovated to serve the established needs and goals of providing operationally efficient and seismically safe facilities for each department. The Team evaluated the existing Fire Station 51 and the existing City Hall (SRPD is located in the first level of City Hall). In general, it was determined that neither renovating and adding to the existing City Hall, nor renovating and expanding the existing Fire Station 51 proved to be cost-effective or operationally efficient solutions to meeting the stated goals above. The detail behind these findings is presented in Section C of this report. The proposed Public Safety Center (PSC), detailed in the following documents, recommends the development of a 44,666 -square -foot PSC, located on City -owned property on 5th Avenue between C and D Streets. PUBLIC SAFETY CENTER AT 1401 5r" AVENUE: $41M — $43M PROJECT BUDGET (INCLUDING RENTAL SAVINGS) The following Overall Space Needs Summary, Space Standards and Component Diagrams, Site Arrangement Diagrams, and Overall Conceptual Project Budget provide the background detail which resulted in the proposed total square footage recommendation and overall project budget range. These documents will be used in the A—introduction 1 II -1 i114. CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN subsequent phases of the Measure E, Essential Facility Improvement Program as a basis for design and budget confirmation. San Rafael Police Department (SRPD) features include: Adequate on-site storage area to eliminate off-site storage costs. Locates all SRPD units in the same building except the Youth Services Bureau and the Marine Unit. SRPD program provides 424 net square feet to accommodate future staffing levels including: — One new Street Crimes Officer — 24 SF work station — One new Motor Officer — 24 SF work station — One property and evidence assistant — 80 SF work station One new investigator — 80 SF work station Three additional records specialists — 216 SF San Rafael Fire Department (SRFD) features include: Adequate on-site storage area to eliminate off-site storage costs. A fire department administrative program which provides 264 net square feet to accommodate future staffing levels including: — One new Fire Administrator —120 SF office — One new Public Education Specialist — 72 SF work station — One new Emergency Medical Service (EMS) Clerk — 72 SF work station An Emergency Operations Center that includes seating for 60 and training at tables for 24 with support areas for the emergency management functions. The Fire Engine 51 Company with apparatus bay space for cross -staffing a ladder truck and a secure bay for the BC vehicle. It provides living accommodations for four fire fighters and the BC. Joint Facilities include: Conference rooms Emergency Operations Center (EOC)/training room Break rooms Fitness room Lobby and public restrooms Men's and women's staff toilets All Infrastructure support areas including computer rooms, electrical rooms, etc Items and functions not included which will need to be accommodated at another location: Parking — only patrol vehicles and specialized support units (SWAT, CSI VAN, and various trailers) are planned to be on-site. Personal vehicles and un -marked SRPD vehicles will be parked off-site. The SRFD Apparatus Maintenance Program will be relocated to the Public Works Yard. Medic Unit 51 will be relocated to Fire Station 52. The Youth Services Bureau may be relocated to the first floor of the current City Hall. 11-2 1 A - Introduction CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN B. PUBLIC SAFETY CENTER PROGRAM OVERALL SPACE NEEDS SUMMARY AND SUMMARY OF BUILDING PER DEPARTMENT The Space Needs Summary summarizes the anticipated building space needs into an outline form indicating each departments area requirements and the building support areas. The summary of space needs per department lists the anticipated space needs per department and provides a breakdown of the shared and non -shared space allocations. 4 - ■ ,'� _ _ �l .�.-rte OVERALL SPACE NEEDS SUMMARY AND SUMMARY OF BUILDING PER DEPARTMENT • ' •m'T Component 2015 2040 Comment Area Gross S.F. Number of Personnel Area Gross S. F. Number of Personnel Office of the Police Chief 655 3.0 655 3.0 Fire Administration 2,200 14.0 2,387 17.0 Includes Fire Administrator Emergency Operations Center 2,079 1.0 2,079 1.0 Includes Large Training/EOC Room Operations Division: Office 562 42.0 562 51.0 Includes Operations Captain Office Street Crimes 580 3.0 611 4.0 Patrol Sergeant Work Room 867 867 Staff counted in Operations: Office Traffic 395 3.0 426 4.0 Misc. Functional Spaces 125 6.0 125 7.0 Foot Beat Cadets 248 6.0 248 6.0 Patrol Support Areas 2,284 2,284 Staff counted in Operations: Office Evidence Processing and Secure Storage 2,509 1.0 2,509 2.0 Temporary Holding 2,698 2,698 Investigations 3,414 11.0 3,518 12.0 Includes Admin. Captain Office Professional Standards 738 3 738 3 Youth Services Bureau 0 5 0 5 Location TBD Records 1,877 6 2,157 9 Dispatch 996 10 1,017 12 Staff Support 5,388 5,388 Facility Support 5,811 5,811 Size based on 2040 staffing Station 51 Apparatus Bay and Support 3,931 3,931 Station 51 Offices 635 635 Station 51 Living Quarters 1,959 1,959 Total Building Spaces 39,950 111.0 40,605 133.0 Building Gross Factor - 10% 3,995 4,061 Total Building Gross Square Footage 43,945 44,666 B - Public Safety Center Program 1 II -3 OVERALL SPACE NEEDS SUMMARY AND SUMMARY OF BUILDING PER DEPARTMENT Component 2015 2040 Comment Area Number of Area Gross Number of Gross S.F. Personnel S.F. Personnel Ancillary Support - On -Site 1,771 1,771 Motors, Bicycles, Large Vehicle Storage. Store in Sub -Terrain Garage Area. Minimum improvements. Exterior Spaces - Some parking level, 13,386 13,386 Some at street level. Total Exterior and Building Spaces 59,102 59,823 Ancillary Support - Parking Level 6,191 6,191 Trailers and vehicles II -4 1 B - Public Safety Center Program OVERALL SPACE NEEDS SUMMARY AND SUMMARY OF BUILDING PER DEPARTMENT •. 014:7—AIAN FD PD Share Area Gross S.F. Area Gross S.F. Area Gross S.F. Office of the Police Chief 655 Fire Administration 2,387 Emergency Operations Center 2,079 Operations Division: Office 562 Street Crimes 611 Patrol Sergeant Work Room 867 Traffic 426 Misc. Functional Spaces 125 Cadets 248 Patrol Support Areas 2,284 Evidence Processing and Secure Storage 2,509 Temporary Holding 2,698 Investigations 3,518 Professional Standards 738 Youth Services Bureau 0 Records 2,157 Dispatch 1,017 Staff Support 5,388 Shared 50/50 Facility Support 5,811 Station 51 Apparatus Bay and Support 3,931 Station 51 Offices 635 Station 51 Living Quarters 1,959 Total Building Spaces 10,990 18,416 11,199 Building Gross Factor - 10% 1,099 1,842 1,120 Total Building Gross Square Footage 12,089 20,257 12,319 44,666 Area percentage per Work Group: 27.07% 45.35% 27.58% B — Public Safety Center Program 1 II -5 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN B. PUBLIC SAFETY CENTER PROGRAM SPACE NEEDS OUTLINE This section identified and itemizes the building spaces into an outline form indicating each space, the required attributes and the required square footage. The space needs of the project have been established through meet- ings with both the police department and fire department design team, site visits and multiple review meetings. The square footage requirements for each space are derived through the development of "component dia- grams" reflecting the operations -based layout of each space and the use of space standards SPACE NEEDS OUTLINE B Public Safety Center Program 1 II -6 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Office of the Police Chief Police Chief 0-1 1 224 224 1 224 1 Accommodate meetings of 4-5 people Police Chief's Closet CL -3 1 40 40 40 Executive Assistant 0-4 1 120 120 1 120 1 Need space to hold project files, operating staff files Senior Admin./Finance 0-4 1 120 120 1 120 1 Needs space to hold personnel files, billing files Division Subtotal 504 3.0 504 3.0 Efficiency Factor - 30% 151 151 Office of the Chief TOTAL 655 3.0 655 3.0 Fire Administration Fire Chief Office 0-1 1 224 224 1 224 1 Private office, lateral file cabinets, meeting table for 4, shelving Fire Administrator 0-4 1 120 120 0 120 1 Private office, lateral file cabinets, shelving Deputy Fire Marshal 0-4 1 120 120 1 120 1 Private office with plan layout desk, lateral file cabinets, shelving Management Analyst 0-4 1 120 120 1 120 1 Private office, lateral file cabinets, shelving EMS Coordinator W-1 1 80 80 1 80 1 Semi -private open work station with supply storage Medical Director I W-2 1 72 72 1 72 1 Semi -private open work station with supply storage B Public Safety Center Program 1 II -6 SPACE NEEDS OUTLINE II -7 1 B — Pubhc Safety Center Program 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Fire Administration -Continued Nurse Educator W 2 1 72 72 1 72 1 Semi -private open work station with supply storage Administrative Open W 2 2 72 144 2 144 2 Open work stations Work Area adjacent to lobby, (Two positions) lateral file cabinets, shelving, adjacent to copy, file, supply room EMS Open Work Area W-2 2 72 144 2 216 3 Open work stations (Two Current Positions, adjacent to Admin - One Future) istrative Work Area, one - "Times -two, 7 tier" file cabinet in open work area, shelving, adjacent to copy, file, supply room Fire Prevention Open Work W-1 2 80 160 2 160 2 Open Work Area Area Fire Inspector II adjacent to Fire (Two Positions) Marshall; two work stations and work counter for plan layout, storage area for inactive files and plans; near Admin. Work area. Vegetation Management W 2 1 72 72 1 72 1 Open work station, Specialist lateral file cabinets, shelving Environmental W 2 1 72 72 1 72 1 Open work station, Management Coordinator lateral file cabinets, shelving Future Public Education W-2 1 72 0 0 72 1 Open work station, Specialist Office/Storage desk, files, shelving, adjacent to storage room. Fire General Storage - CL -5 1 60 60 60 Full -height shelving. Supply Public Ed. And Medical Supply Storage II -7 1 B — Pubhc Safety Center Program SPACE NEEDS OUTLINE B — Public Safety Center Program 1 II -8 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Fire Administration -Continued Fire Admin File Storage F-4 7 16 112 112 File cabinets (locking); 4 - "Times -Two' - 7 tier file systems Fire Admin Workroom/ F-3 3 40 120 120 Full -height shelving, Storage open area for copy machine, central work counter for report assembly, storage for office supplies, form storage, mail box for each station and admin. personnel Division Subtotal 1,692 14.0 1,836.0 17.0 Efficiency Factor - 30% 508 551 Fire Administration TOTAL 2,200 14.0 2,387 17.0 Main Response Room C-4 1 960 960 960 Seating for 60; storage areas; counters; serves as EOC room and class- room, partition Call Taker Room, Ham Radio C-1 1 180 180 180 4 work stations Equipment Storage CL -5 3.25 60 195 195 Table and Chair storage, rations, cots, equipment Task Force Conference Rm. 0-4 0 120 0 0 Removed from (two total) Program - Use Conference Rooms adjacent to lobby in major event EOC Coordinator 0-4 1 120 120 1 120 1 Private office, lateral file cabinets, shelving B — Public Safety Center Program 1 II -8 SPACE NEEDS OUTLINE II -9 I B — Public Safety Center Program 2015 2040 Space Type No. of Units Area per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff Wall Map W-2 2 72 144 0 144 ROSS mapping, maps, TV monitors, CAD monitors Division Subtotal 1,599.0 1.0 1,599.0 1.0 Efficiency Factor - 30% 480 480 Emergency Operations Center TOTAL 2,079 1.0 2,079 1.0 Operations Division: Office Operations Captain 0-3 1 132 132 1 132 1 Operations Captain's Closet CL -3 0.5 40 20 20 Day Shift Day Shift Police Lieutenant 0-4 1 120 120 1 120 1 Shared office with Night Shift Lieutenant Lieutenant's Closet CL -3 0.5 40 20 20 Patrol Team 1 Sergeant 1 1 Refer to Patrol Sergeant shared office space Patrol Team 1 8 10 Patrol Team 2 Sergeant 1 1 Refer to Patrol Sergeant shared office space Patrol Team 2 9 10 Night Shift Night Shift Police Lieutenant 0-4 1 120 120 1 120 1 Shared office with Day Shift Lieutenant Lieutenant's Closet CL -3 0.5 40 20 20 II -9 I B — Public Safety Center Program SPACE NEEDS OUTLINE B Pub c Safety Center Program II -10 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Night Shift - Continued Patrol Team 3 Sergeant 1 1 Refer to Patrol Sergeant shared office space Patrol Team 3 9 10 Patrol Team 4 Sergeant 1 1 Refer to Patrol Sergeant shared office space Patrol Team 4 9 10 Future CSO CSO 0 4 Division Subtotal 432 432 Efficiency Factor - 30% 130 130 Operations Division Office 562 42.0 562 51.0 TOTAL Street Crimes Street Crimes Sergeant W-1 1 80 80 1 80 1 Street Crimes Sergeant office would be in Street Crimes work area, Adjacent to Patrol Street Crimes Officers Street Crimes Work Area Workstations W-4 1 24 48 2 72 3 Case Files F-1 8 5 40 40 Equipment Storage CL -1 3 8 24 24 Raid jackets, vests, thigh holsters, trackers, wires, locked. Work Table F-3 4 40 160 160 Table for 4- 6 with white board and covered bulletin board, away from the entry Book shelves SH -1 1 40 40 40 File Cabinets F-1 3 5 15 15 B Pub c Safety Center Program II -10 SPACE NEEDS OUTLINE II -11 I B - Public Safety Center Program 2015 2040 Space Type No. of Units Area per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff WT Atiperations M&Mvisio—n-j Continued K-9 Support Workstation W-3 0 48 Staffed by Street Crimes Unit Files F-2 1 13.5 14 14 Case Law Books SH 4 1 12 12 12 Equipment Cabinet F-2 1 13.5 14 14 Kennels See Ancillary Police Support space list Division Subtotal 446 470 Efficiency Factor - 30% 134 141 Street Crimes TOTAL 580 3.0 611 4.0 Patrol Sergeant Work Room Sergeant Work Area Workstations W-2 6 72 432 432 Four Patrol Team Sergeants and Foot Beat Sergeant, One Light duty. Refer to Unit for Staffing Color Printer/Copier F-3 1 40 40 40 File Storage F-1 6 5 30 30 Forms Storage F-1 1 5 5 5 Resource Manuals SH -4 1 12 12 12 Briefing Table B 1 6 18 108 108 Equipment Storage CL -1 5 8 40 40 Division Subtotal 667 667 Efficiency Factor - 30% 200 200 Patrol Sergeant Work Room TOTAL 867 0.0 867 0.0 II -11 I B - Public Safety Center Program SPACE NEEDS OUTLINE B — P&;c Safety Center Program 1 II -12 2015 2040 Space Type No. of Units Area Per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff Traffic Traffic Sergeant W-1 1 80 80 1 80 1 Traffic Sergeant office would be in Traffic work area. Motor Officers Traffic Work Area Workstations W-4 1 24 48 2 72 3 Color Printer/Copier F-3 1 40 40 40 Diagrams/Surveys Files F-1 2 5 10 10 Forms Storage F-1 1 5 5 5 Traffic Citations File F-1 1 5 5 5 Resource Manuals SH -4 1 12 12 12 Briefing Table B-1 4 18 72 72 Equipment Storage CL -1 4 8 32 32 Division Subtotal 304 328 Efficiency Factor - 30% 91 98 Traffic Work Area TOTAL 395 3.0 426 4.0 Misc. Functional Spaces Foot beat Foot Beat Sergeant 1 1 Refer to Patrol Sergeant shared office space Foot Beat Officers 3 4 Mental Health Worker W-3 1 48 48 1 48 1 Locate near Patrol Sergeants Supply Storage CL -1 6 8 48 48 Interior Storage for Misc. Supplies. See Exterior Storage for Bicycles Storage B — P&;c Safety Center Program 1 II -12 SPACE NEEDS OUTLINE 11-13 1 B - Public Safety Center Program 2015 2040 Space Type UnitsSquare No. ofN4O Net Footage No. of Staff Net Square Footage No. of Staff Marine Officer W-3 0 0 1 0 1 Located Off-site Supply Storage CL -3 0 0 0 See Off-site Storage for additional supplies Division Subtotal 96 96 Efficiency Factor - 30% 29 29 Misc. Functional Spaces TOTAL 125 6.0 125 7.0 Cadets Cadet Work Area 6 6 Overseen by Traffic Sergeant, locate near patrol Workstations W-3 2 48 96 96 Work Bench F-3 1 40 40 40 Equipment Storage F-1 3 5 15 15 Book Case SH -4 2 12 24 24 1 16 16 16 Division Subtotal 191 191 Efficiency Factor - 30% 57 57 Cadet Work Area TOTAL 248 6.0 248 6.0 Volunteers Volunteer work station 18 total Volunteer - Not counting in staffing. Refer to investigations and Records for work station locations 11-13 1 B - Public Safety Center Program SPACE NEEDS OUTLINE B — Pub: c Safety Center Program ; II -14 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff e Patrol Support Areas Briefing Room Seating B-1 20 18 360 360 reduced from 24 to 20 Presentation Area 1 40 40 40 Duty Bag Room Duty Bag/2nd Bag Room L-3 67 2.75 184.25 184 2 per sworn field ops personnel, 74 total Sworn. Less 7 Admin. 67 total storage lockers Patrol Equipment CL -4 2 40 80 80 Flashlight, Radios, Cameras, Keys, Gloves, Wipes Equipment Room Patrol Equipment 1 120 120 120 Rifles, shotguns, ammo, handcuffs, vests SWAT Equipment 1 120 120 120 SWAT Specialty rifles, Rams, ammo. Armory Ammunition SH 1 2 40 80 80 16' of full height shelving Gun cleaning station F-3 1 40 40 40 Workbench with air tools, parts storage Shotgun Storage SH -2 3 56 168 168 24' of full height shelving - 4' deep Training guns and supplies SH -2 1 56 56 56 16' of full height shelving - 4' deep Gun Clearing Station 2 9 18 18 Report Writing Room Report Writing Stations W-4 8 24 192 192 Includes two special program stations Form Storage F-1 2 5 10 10 Officer Files F-2 4 13.5 54 54 4 - 4 -drawer high cabinets B — Pub: c Safety Center Program ; II -14 SPACE NEEDS OUTLINE II -15 1 B — Public Safety Center Program 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Patrol Support Areas - Continued Juvenile Holding Holding Room 1-3 1 100 100 100 Visual contact to report writing Work Area F-3 3 40 120 120 printer/copier, office supply storage, counter for report assembly, fax Officer Mail Boxes 60 0.25 15 15 1 per sworn field ops personnel Division Subtotal 1,757 1,757 Efficiency Factor - 30% 527 527 Patrol Support Work Area 2,284 0.0 2,284 0.0 TOTAL Evidence Processing and Secure Storage Evidence Processing 1 250 250 250 Perimeter counter space with sink. Center island for evidence layout, fingerprint testing , weighing, photographing, (2 drying cabinets, 2 fume hoods), CSI supplies storage Bag and Tag work area 1 60 60 60 Evidence processing supplies Valtox Work area 1 60 60 60 Kit storage and workbench Temporary Storage Lockers 1 60 60 60 Temporary storage while processing Refrigerator/Freezer 1 18 18 18 Temporary storage while processing II -15 1 B — Public Safety Center Program SPACE NEEDS OUTLINE B— Public Safety Center Program II -16 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Evidence Processing and Secure Storage - Continued Property and Evidence Staff Office Property and Evidence W-1 1 80 80 1 80 1 Specialist P& E Assistant W-3 1 48 48 0 48 1 Files F-2 3 13.5 40.5 41 forms storage, finger- print cards, photo/ latent files, evidence supplies Shelving SH -4 1 12 12 12 Secure Evidence Storage Area Compact Evidence Storage 6 75 450 450 6 rows System Gun Storage Cage CL -4 1 40 40 40 Narcotics Room CL -4 1 40 40 40 Safe 1 1 18 18 Refrigerator 1 18 18 18 Freezer 1 200 200 200 Drying Locker 1 24 24 24 Arson Locker 0 15 0 0 No arson items stored at PD Bicycle Storage 16 12 192 192 Accessible to outdoor loading area Bulky Evidence Storage CL -4 8 40 320 320 Accessible to outdoor loading area Evidence Processing Sup- port Evidence Processing F-3 2 40 80 80 With supplies storage Work Counter in cabinetry Hand Wash Sink and F-3 1 40 40 40 Counter Emergency Eyewash 1 10 10 10 Evidence Receiving Counter 1 30 30 30 B— Public Safety Center Program II -16 SPACE NEEDS OUTLINE II -17 I B Public Safety Center Program 2015 2040 Space No. of Area Net No. of Net No. Type Units Per Square Staff Square of Unit Footage Footage Staff Evidence Processing and Secure Storage - Continued Vehicle Evidence 0 400 0 0 Space Eliminated - Processing Use County Facilities Bulk Marijuana See Exterior Spaces Temporary Holding space list Large Evidence and See Ancillary Police Vehicle Storage Support space list Outdoor Loading Area See Exterior Spaces space list Subtotal 2,091 2,091 Efficiency Factor -20% 418 418 Evidence Processing/ 2,509 1 2,509 2 Secure Storage TOTAL Temporary Holding Vehicle Sallyport 2 400 800 800 Prisoner Sallyport 1 100 100 100 Between vehicle sallyport and holding Prisoner Release Sallyport 1 50 50 50 Between public area and holding Booking Area Staff Work Area and 1 150 150 150 Counter Intoxilizer 1 40 40 40 Photo Area 1 80 80 80 Fingerprint Area 1 25 25 25 Live Scan 1 25 25 25 Prisoner Property 1 25 25 25 Prisoner Booking 2 36 72 72 Secure Booking Area Booking Interview Rooms 1-1 1 80 80 80 Holding Cells 2 80 160 160 Temporary holding room with toilet, single occupancy, vision lite in door. Reduced from three to two. II -17 I B Public Safety Center Program SPACE NEEDS OUTLINE B — Pub c Safety Center Program 111-18 2015 2040 Space Type No. of Units Area per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff Temporary Holding - Continued Detainee Toilet T-4 1 64 64 64 Detainee Shower T-5 1 80 80 80 Staff Toilet T-4 1 64 64 64 Janitor Closet 1 50 50 50 Safety Equipment Storage 1 40 40 40 AV Monitoring Equipment 1 40 40 40 Supplies Storage CL -3 2 40 80 80 Staff Sallyport 1 50 50 50 Between police building and holding Division Subtotal 2,075 2,075 Efficiency Factor - 30% 623 623 Temporary Holding TOTAL 2,698 2,698 Administrative Services Division Administrative Services Captain 0-3 1 132 132 1 132 1 Captain's Closet CL -3 0.5 40 20 20 Investigations Investigations Lieutenant 0-4 1 120 120 1 120 1 Police Lieutenant's Closet CL -3 0.5 40 0 0 Investigations Sergeant 0-4 1 120 120 1 120 1 Investigators W-1 1 80 560 7 640 8 Briefing Table B-1 8 18 144 144 Mapping Wall M-1 2 40 80 80 Case Files F-1 6 5 30 30 Equipment Storage F-1 8 5 40 40 Tactical vests, Jackets Volunteer Workstation W-4 2 20 40 40 Plan for two work stations B — Pub c Safety Center Program 111-18 SPACE NEEDS OUTLINE II -19 1 B — Pubhc Safety Center Program 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Investigations - Continued Crime Analyst 0-4 1 80 80 1 80 1 Investigation Work Room Color Printer/Copier F-3 1 40 40 40 File Storage F-4 4 16 64 64 Equipment Storage CL -4 1 40 40 40 Resource Manuals SH -4 1 14 14 14 Storage 1 16 16 16 Investigation Conference C 2 1 432 432 432 12-16 chairs Room Staff Pantry P-1 1 20 20 20 For coffee, water Waiting Area S-1 6 15 90 90 Confidential Meeting Room 1-3 0 100 0 0 Eliminated. Use soft interview room Interview Rooms Share with Field Services Interview Room (Soft) 1-2 2 120 240 240 Separate from hard interview rooms Video Monitoring and CL -3 2 40 80 80 For confidential Viewing meeting room, suspect interview and victim interview rooms. Reduced from three rooms to two Monitoring/Computer/ CL -3 1 40 40 40 Surveillance, Equipment Storage monitoring equipment Interviewee Restroom T-4 1 64 64 64 single -occupancy, unisex Children's Waiting Room 1 120 120 120 Retained, confidential meeting room eliminated Division Subtotal 2,626 2,706 Efficiency Factor - 30% 788 812 Administration and 3,414 11.0 3,518 12.0 Investigations TOTAL II -19 1 B — Pubhc Safety Center Program SPACE NEEDS OUTLINE B — Public Safety Center Program 1 II -20 2015 2040 Space Type No. of Units Area Per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff Professional Standards Professional Standards 0-4 1 120 120 1 120 1 Uniform Storage CI -5 2 60 120 120 Training Record File Storage F-4 4 16 64 64 Community Service Officers W-2 1 72 144 2 144 2 Future CSO added to patrol. CSO Storage Closet CL -5 2 60 120 120 Division Subtotal 568 568 Efficiency Factor - 30% 170 170 Professional Standards TOTAL 738 3.0 738 3.0 Youth Services Bureau Program Supervisor 0-2 0 143 0 1 0 1 Interns W-3 0 48 0 4 0 4 Confidential Meeting Rooms 1-2 0 120 0 0 Sound Proof with recording equipment Conference Table B-1 0 18 0 0 Files, Supplies F-2 0 13.5 0 0 Kitchenette K-1 0 40 0 0 Includes microwave, pantry storage Waiting Area 120 0 0 Separate entrance from PD lobby Staff Restroom T-4 0 64 0 0 1 unisex Recording equipment room 0 80 0 0 Storage Closet CL -5 0 60 0 0 Division Subtotal 0 0 Efficiency Factor - 30% 0 0 Youth Services TOTAL 0 5.0 0 5.0 Bureau eliminated from program B — Public Safety Center Program 1 II -20 SPACE NEEDS OUTLINE II -21 1 B Public Safety Center Program 2015 2040 Space Type No. of Units Area per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff Records Records Staff Police Records/Dispatch Supervisor 0-4 1 120 120 1 120 1 Police Records Specialist W-2 1 1 72 360 S 576 8 Volunteer Work Station W-4 1 24 24 24 Light -Duty Desk Officer Station W-4 1 24 24 24 Public Reception Separation from work area Counter 2 25 50 50 Cash Register 1 25 25 25 Computer Station W-4 1 24 24 24 Reporting Counter Separation from work area Counter 1 25 25 25 Separation from main lobby Live Scan Room 1-3 1 100 100 100 Off of Main Lobby Interview Room 1-3 1 100 100 100 Off of Main Lobby Copier Room Document Imaging Systems (2) 2 30 60 60 Recycling Area 1 1 25 1 25 25 Workstation W-4 1 24 24 24 LETS/CLETS Terminal W-4 1 24 24 24 Microfiche Reader W-4 1 24 24 24 Printer W-4 1 24 24 24 Files (in open work area) Records Files F-4 1 6 16 96 96 290/11590/Gang Regis trants F-4 2 16 32 32 Warrants F-4 2 16 32 32 Leads Storage SH -1 1 40 40 40 Mail Trays 30 0.2S 7.5 8 Storage Room Supplies Storage 1 16 16 16 II -21 1 B Public Safety Center Program 2015 2040 Area Net Net No. Space No. of No. of Type Units per Square Staff Square of Unit Footage Footage Staff Storage Room - Continued 33 1 3 Purged Document Storage F-3 6 Safe 40 1 Briefing Supplies 16 1 Forms SH -4 3 Restraint, Cite Books, Citations F-2 3 Microfiches/Small AV Storage F-2 1 "Time5-2" Record Storage F-4 4 Subtotal 13.5 13.5 Efficiency Factor - 30% 14 Records TOTAL 36 5.5 33 1 3 33 F-3 12 12 40 12 Dispatch Staff 16 16 Personal Storage Lockers 16 18 12 36 36 36 W-1 13.5 40.5 80 41 80 13.5 13.5 14 9 36 36 share single office 1,444 W-3 1,660 48 192 433 192 498 3 on -duty, one special Dispatcher 1,877 1 6.0 j 2,157 j 9.0 SPACE NEEDS OUTLINE Dispatch F-2 1 3 Work Counter F-3 1 Credenzas 40 4 Dispatch Staff SH -4 1 Personal Storage Lockers CL -2 18 Break Room 2 36 Lead Dispatcher W-1 1 80 80 2 80 2 Lead Dispatchers share single office Public Safety W-3 4 48 192 8 192 10 3 on -duty, one special Dispatcher Ops, 4th call taking Public Safety W-3 1 48 48 48 Outside of dispatch Dispatcher Trainee room Station Monitor wall 1 40 40 40 Radio, Vestas, CAD, MAP, security camera screens Dispatch Files, Supplies F-2 1 3 Work Counter F-3 1 Credenzas 40 4 Dispatch Reference Books SH -4 1 Personal Storage Lockers CL -2 18 Break Room 2 36 13.5 40.5 41 40 40 40 15 60 60 12 12 12 2 36 36 Adjacent to Dispatch B — Public Safety Center Program 111-22 SPACE NEEDS OUTLINE II -23 1 B -- PubHc Safety Center Program 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Break Room - Continued Kitchenette K-1 1 40 40 40 Includes refrigerator, microwave, pantry storage, bottles/cans recycling Table S-2 2 15 30 30 Staff Restroom T-4 1 64 64 64 1 unisex Chairs 1 8 84 100 Pantry P-1 0 20 0 0 Radio and 911 0 240 0 0 Include in Building Equipment Room Wide Space Division Subtotal 767 783 Efficiency Factor - 30% 230 235 Dispatch TOTAL 996 10.0 1,017 12.0 Staff Support Training Room See EOC Above Men's Locker Room PD Only Officer Lockers L-1 67 12 804 804 74 police officers total - assume 90% men Locker size reduced Cadet Lockers L-3 4 2.75 11 11 6 Cadets - assume 60% men Non -Sworn Lockers L-2 15 5.5 83 83 ^30 non -sworn total - assume 50% men Dispatcher Lockers L-3 5 2.75 13.75 14 Smaller due to additional lockers in the work area. 12 dispatchers - assume 40% men Restroom Facilities T-1 1.5 200 300 300 4 toilet stalls, 1 urinal, 2 lays Shower Facilities T-5 3 80 240 240 Three showers with dressing area II -23 1 B -- PubHc Safety Center Program SPACE NEEDS OUTLINE B — Public Safety Center Program 1 II -24 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Staff Support - Continued Women's Locker Room PD ONLY Officer Lockers L-1 22 12 264 264 74 police officers - assume 30% women Locker size reduced Cadet Lockers L-3 4 2.75 11 11 6 Cadets - assume 60% women Non -Sworn Lockers L-2 52 5.5 286 286 —30 non -sworn total - assume 80% women Dispatcher Lockers L-3 10 2.75 27.5 28 Smaller due to additional lockers in the work area. 12 dispatchers - assume 80% women Restroom Facilities T-2 1 150 150 150 3 toilet stalls, 2 lays Shower Facilities T-5 2 80 160 160 Two Showers with dressing area Sleeping Rooms 2 80 160 160 Small room with bunk bed, can be trainee rooms for Fire too. Fitness Room 1 800 800 800 Eliminated from FD Program, share with FD Break Room Vending Machines V-1 2 15 30 30 Kitchen K-1 3 40 120 120 sink, microwave, refrigerator, toaster oven, counter, bottled water storage Seating S-2 12 20 240 240 Increased for both PD and Fire Lounge Area 0 120 0 0 Eliminated from Program Dry Cleaning Closet CL -3 1 40 40 40 Men's Staff Toilets T-3 3 125 375 375 Shared with FD Admin include lockers Women's Staff Toilets T-3 3 125 375 375 Shared with FD Admin. include lockers B — Public Safety Center Program 1 II -24 SPACE NEEDS OUTLINE II -25 1 B — Public Safety Center Program 2015 2040 Space Type No. of Units Area per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff Staff Support - Continued Subtotal 4,490 4,490 Circulation - 20% 898 898 Staff Support TOTAL 5,388 5,388 Facility Support Public Lobby Lobby Area 1 400 400 400 Seats for Waiting S-1 8 15 120 120 Standing Area/ Reception Line 8 6 48 48 Reception Counter 1 25 25 25 Public Telephones - 0 14 0 0 None Anticipated Pamphlet Rack - 1 12 12 12 Display Area 1 80 80 80 Public Restrooms T 2 2 150 300 300 Large Conference Room C-2 1 432 432 432 Shared Space with PD Small Conference C-1 1 180 180 180 Shared Space with PD Interview Room (Soft) 1-2 0 120 0 0 See Records Janitor Closet J-1 4 50 200 200 Throughout Building Computer and Networking Room System Administrator Workstation W-2 1 72 72 72 Work bench 1 25 25 25 Network Racks 3 48 144 144 Storage 1 16 16 16 Electrical Room 1 225 225 225 Mechanical Rooms 2 400 1 800 800 Fire Alarm Room 1 80 80 80 UPS Room 1 100 100 100 Elevator 4 80 320 320 Two total II -25 1 B — Public Safety Center Program SPACE NEEDS OUTLINE B - Pub c Safety Center Program 111-26 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Facility Support - Continued Stairs 6 120 720 720 Three total Maintenance and Supplies 1 200 200 200 4 supply cabinets in a central location Recycling Areas 1 150 150 150 Subtotal 4,649 4,649 Circulation -25% 1,162 1,162 Facility Support TOTAL 5,811 5,811 Station 51 Apparatus Bay and Support Apparatus Bay 2 1000 2000 9 2,000 9 20' x 50' back -in bays (2 Back -in bays) Apparatus Bay 1 540 540 3 540 3 BC Vehicle (single deep, back-up) Medical Clean Up W-1 1 80 80 80 Stainless Steel sink with drain board for hands washing and equipment cleaning, Shower for backboard wash down, drying racks Medical Supply Storage CL -3 1 40 40 40 Small storage cabinet for medical supplies Yard Storage 0 0 0 0 Included in Facility Support Turnout Gear Room - 1 144 144 144 16 -turnout gear open metal storage lockers; continuous exhaust fan, floor drain, heavy duty shelving; wildland gear bags B - Pub c Safety Center Program 111-26 SPACE NEEDS OUTLINE II -27 1 B — Public Safety Center Program 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Station 51 Apparatus Bay and Support - Continued Work Shop Alcove - 1 90 90 90 Work bench/shop area for vise, peg board, tool storage with large flat work surface, solvent tank, tool chest, storage cabinet, shop sink and 6LF for Hose storage. Janitor Closet J-1 1 50 50 50 Apparatus Bay cleaning supplies, Mop sink Special Project Room - 1 80 80 80 Room for assigned support duty such as turn -out, mask repair, hose repair, allows outsourced projects to be brought in house. Subtotal 3,024 12 3,024 12 Circulation 30% 907 907 Apparatus Bay and 3,931 3,931 Support TOTAL Station 51 Offices Station 51 Night Lobby 1 84 84 84 Small entry point for public; with seating adjacent to the public restroom. Counter separation between office and lobby Station 51 Public Restroom T-4 1 64 64 64 unisex, accessible near Lobby Station 51 Office 0-4 1 120 120 120 Shared office space for 2 -persons; provide space for lat- eral file cabinets (one drawer per company) copy machine and office supply storage, book shelving. II -27 1 B — Public Safety Center Program SPACE NEEDS OUTLINE B Public Safety Center Program 1 II -28 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Station 51 Offices -Continued Battalion Chief Office W-1 3 80 240 240 Three work stations, Lateral file cabinets for three occupants, side table for 4 Subtotal 508 508 Circulation -25% 127 127 Station 51 Offices TOTAL 635 635 Station 51 Living Quarters Kitchen 1 143 143 143 2 -refrigerators; 2 -shift pantries; 1 -dish- washer; gas range/ oven with hood; large microwave; large double -bowl sink with disposer; prep sink at island; open to Dining Area Dining Area C-11 1 180 180 180 Seating for 6 persons; wall -mounted TV, open to kitchen; open to Day Room Day Room 1 224 224 224 Seating for 6 with recliner chairs; entertainment center and book shelving; Open to Dining Laundry Room 1-2 1 120 120 120 Service sink; countertop; janitorial supplies; mop rack; Washer/ Dryer Firefighter Bedroom 0-3 4 132 528 528 4 -separate bedrooms each containing 4 -lockers, desk, chair, wall -mounted TV, 1 bed Firefighter Bathroom, T5 1 80 80 80 Accessible restroom - Accessible shower, sink, toilet Firefighter Bathroom T-5 1 80 80 80 Restroom with shower, sink, toilet B Public Safety Center Program 1 II -28 SPACE NEEDS OUTLINE II -29 I B — Public Safety Center Program 2015 2040 Space Type No. of Units Area per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff Station 51 Living Quarters - Continued BC Quarters 0-3 1 132 132 132 BC Bathroom, Accessible T 5 1 80 80 80 Accessible restroom - shower, sink, toilet Fitness Room 0 0 0 0 Fitness room included in Staff Support Subtotal 1,567 1,567 Circulation -25% 392 392 Station 51 Living Quarters TOTAL 1,959 1,959 Ancillary Support - On -Site Patrol Bicycle Storage Can share space with Motorcycle Garage Bicycles 12 9 108 108 floor racks Lockers L-1 3 12 36 36 Storage Cabinets/Shelving SH -1 2 40 80 80 Work Bench 1 50 50 50 Motorcycle Garage Can share space with Bicycle Patrol Storage Motorcycle Parking 7 40 280 280 2 Motors are taken home at night, balance storage in motors garage. Officer Locker L-1 9 12 108 108 2 full time, nine part-time for events Storage Cabinets/Shelving SH -1 2 40 80 80 Remote Radar Batteries SH -1 2 40 80 80 Work bench 1 50 50 50 oil check, fill tires, charging, platform lift Kennels Kennels 2 32 64 64 2 for police K-9 Supplies Storage 1 60 60 60 SWAT Storage Storage Cabinets/Shelving SH -1 6 40 240 240 II -29 I B — Public Safety Center Program SPACE NEEDS OUTLINE B — Public Safety Center Program 111-30 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Swat Storage - Continued SWAT Van and Trailer 0 400 0 0 Store in parking area CSI Storage Storage Cabinets/Shelving SH -1 6 40 240 240 CSI Panel Truck 0 200 0 0 Store in Parking Area Subtotal 1,476 1,476 Circulation -20% 295 295 Ancillary Support - On -Site 1,771 1,771 TOTAL Exterior Spaces - Some parking level, Some at street level. Evidence Loading Area 1 400 400 400 Adjacent to Property and Evidence Bulk Marijuana Temporary 2 50 100 100 In exterior storage Holding units to avoid odors filtering into building through the mechanical system Vehicle Inspection Area - 1 400 400 400 Covered area with air, water, storage for windshield wipers, hoses, etc. Parking Visitor Parking 0 350 0 0 All Visitor parking is off-site except ADA Disabled Access Parking 4 500 2000 2,000 Police Staff Parking 0 350 0 0 Limited, Use City parking above City Hall Unassigned Vehicle 0 200 0 0 Parking Police Patrol Vehicle 18 400 7200 7,200 18 No Room for on-site Parking vehicle growth Police Unmarked Vehicle 0 350 0 0 0 No Room for on-site Parking vehicle growth Trash Cans at Official 4 9 36 36 Vehicle Parking Area B — Public Safety Center Program 111-30 SPACE NEEDS OUTLINE II -31 1 B — Public Safety Center Program 2015 2040 Space Type No. of Units Area per Unit Net Square Footage No. of Staff Net Square Footage No. of Staff Exterior Spaces - Some parking level, Some at street level - Continued Site Development Landscaped Areas 1 0 - 0 Site Dependent Outdoor Plazas 1 0 0 0 Flagpole 1 50 50 50 Staff Courtyards 1 400 400 400 Near lunch room Patrol Ingress and Egress Points 2 600 1200 1,200 Minimum of 2 Entries Public Entry 1 200 200 200 Staff Entry 1 200 200 200 Patrol Entry 1 200 200 200 Trash Dumpsters General Trash 1 200 200 200 On -Site Fueling Above Grade fueling system 1 200 200 200 Dispensing Area 1 400 400 400 Emergency Power Emergency Generator 1 200 200 200 for24-hours min., 72 hours is ideal Fuel Tank 0 400 0 0 Skid mounted tank Exterior Spaces TOTAL 13,386 13,386 Ancillary Support - Parking Level 4th Street? Emergency Supply Storage Room 1 600 600 600 Conditioned room, secure from vermin. Emergency slights, kits, food, water, soups, coffee, (Phone Kits, Riot shields, extra gas masks, first aid supplies. II -31 1 B — Public Safety Center Program SPACE NEEDS OUTLINE B — Public Safety Center Program 111-32 2015 2040 Space No. of Area Net No. of Net No. Type Units per Square Staff Square of Unit Footage Footage Staff Ancillary Support - Parking Level - Continued Field Training Records 1 200 200 200 Conditioned room, secure from vermin. Limited Access Marine Equipment Storage 1 100 100 100 Parts and accessories Training Equipment 1 200 200 200 Training dummy, Storage Room mats, training materials, easels, tables and chairs, Phase Training Equip- ment, Fleet Maintenance Storage Miscellaneous Storage 4 16 64 64 Tires? Flares 4 16 64 64 Large Evidence and 1 2000 2000 2,000 Moved from both Vehicle Storage DuBois and 4th street. Homicide Evidence 1 600 600 600 Moved from DuBois Storage and other locations Records Storage 1 600 600 600 Moved from DuBois Message Board Trailer 1 200 200 200 Moved from street/ PD parking Lot Radar Trailer 2 100 200 200 Moved from street/ PD parking Lot ATV on Trailer 1 200 200 200 Moved from street/ PD parking Lot Command RV 1 200 200 200 Moved from street/ PD parking Lot Storage Trailer 1 200 200 200 Moved from street/ PD parking Lot Humvee 1 200 200 200 Currently at 4th Street Subtotal 5,628 5,628 Circulation -10% 563 563 Facility Support TOTAL 6,191 6,191 B — Public Safety Center Program 111-32 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN B. PUBLIC SAFETY CENTER PROGRAM SPACE STANDARDS AND COMPONENT DIAGRAMS Space standards are developed using the area required for a function adding in the necessary space around the use for circulation. For instance, in determining the size of a lockeroom, each locker is counted plus the space in front of the locker to access it. This is a similar approach followed for each standard. Component diagram use space standards and expand them into room diagrams that graphically illustrate the equipment and furniture arrangements in each required space and are used to determine the room area requirements. Considerations include: • Number of staff to occupy the space at any given time, • Equipment size and operating clearances, • Circulation within the space, and • Furniture layout for efficient space use. j 1 L�- ltt:�- SPACE STANDARDS AND COMPONENT DIAGRAMS B — Public Safety Center Program 1 II -33 Space Standard Category Name/Type of Space Space Categories Standard Area (Sq. Ft.) Comments/Approx. Dimensions Offices Office 1 0-1 224 14' x 16' Office 2 0-2 143 11' x 13' Office 3 0-3 132 11' x 12' Office 4 0-4 120 12'-0" x 10'-0" Workstations Workstation 1 W-1 80 8'-0" x 10'-0" Workstation 2 W-2 72 8'-0" x 9'-0" Workstation 3 W-3 48 8'-0" x 6'-0" Workstation 4 W-4 24 4'-0" x 6'-0" Conference Rooms Seating 15-25 Sq. ft. per occupant Conference 4 C-4 960 60 chairs Conference 3 C-3 400 20 chairs Conference 2 C-2 432 12 - 16 chairs Conference 1 C-1 180 8 chairs Lecture/Training Briefing/Training Room B-1 18 Sq. ft. per occupant Interview Hard Interview 1-1 80 For 3 people Soft Interview 1-2 120 For 4 people Soft Interview - Small 1-3 100 For 4 people Multi -Purpose Room 1-4 80 Files and Common Work Area Letter Size File Cabinets F-1 5 Sq. ft. each unit, 1'-3" x 4'-0" Lateral File Cabinets F-2 13.5 Sq. ft. each unit, 1'-6" x 4'-0" Work Area F-3 40 5'-0" x 8'-0" Times -2 Legal F-4 16 Sq. ft. each unit, 4'-0" x 4'-0" Shelving 2 -Foot Deep Shelving SH -1 40 2'-0" x 8'-0" + circulation 4 -Foot Deep Shelving SH -2 56 4'-0" x 8'-0" + circulation High-density shelving SH -3 0.16 1 s.f. per 6.4 I.f.. of storage Bookshelf SH -4 12 1'-0" x 4'-0" + circulation Computer Rack SH -5 36 4'-0" x 3'-0" + circulation Electronic Equipment Rack SH -6 14 1'-7" x 3'-0" + circulation Closets/Storage Private Coat Closet CL -1 8 2'-0" x 4'-0" B — Public Safety Center Program 1 II -33 SPACE STANDARDS AND COMPONENT DIAGRAMS Space Standard Category Name/Type of Space Space Categories Standard Area (Sq. Ft.) Comments/Approx. Dimensions Unit Coat Closet CL -2 2 2 sq. ft. per occupant, 2'-0" x 1'-0" Closed Storage Area CL -3 40 Sq. ft. Closet/Storage - Continued Open Storage Area CL -4 40 Sq. ft. Closed Storage Area CL -5 60 Sq. ft. Lockers Officer Lockers L-1 12 Sq. ft. each unit, 2'x 2'x 6' Staff Lockers L-2 5.5 Sq. ft. each unit, 1'-0" x 2'-0" x 6'-0" Day Lockers L-3 2.75 Sq. ft. each unit, V-0" x 2'-0" x 3'-0" Duty Bag Bins 1-3 3 Sleeping Area L-4 60 Janitor/Toilet/ Shower Janitor's Closet J-1 50 Sq. ft. 6'-0" x 8'-0" Toilet 1 T-1 200 Sq. ft. - 4 stalls Toilet 2 T-2 150 Sq. ft. 3 stalls Toilet 3 T-3 125 Sq. ft. 2 stalls Toilet 4 T-4 64 Sq, ft. single occupancy Shower T-5 80 Includes dressing area Seating Seating in Waiting Areas S-1 15 Seating in Staff Lounges S-2 15 Lunch Room/ Support Vending Machines V-1 15 Kitchenette K-1 40 Staff Pantry P-1 20 II -34 1 B - Public Safety Center Program • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 FIRE ADMINISTARTION BOOKSHELF WARDROBE CLOSET STORAGE (PLANS) SHELVING ABOVE STORAGE (FILES) PLAN LAYOUT DESK SPACE STANDARDS AND COMPONENT DIAGRAMS I F FIRE CHIEF OFFICE (224 S.F.) SCALE: J F rL� \ ,� !LF L J O I � I DEPUTY FIRE MARSHAL If 120 S.F.' SCALE: 1/8"=V-0" SHELVING ABOVE B — Public Safety Center Program 1 II -35 SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 FIRE ADMINISTARTION SHELVING ABOVE 'TIMES TWO" 7 TIER FILE SYSTEM 11-36 1 B - Public Safety Center Program FIRE ADMINISTRATOR (120 S.F.) MANAGEMENT ANALYST (120 S.F.) SCALE: 1/8"=V-0" 10'-0" ♦ IIS �-____� �I 1, I�+J 4 II I Eo �I I II II� I EMS COORDINATOR (80 S.F.) SCALE: 1/8"=V-0" SHELVING ABOVE SUPPLY STORAGE COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 FIRE ADMINISTARTION I SPACE STANDARDS AND COMPONENT DIAGRAMS 9'-0" � f MEDICAL DIRECTOR (72 S.F. NURSE EDUCATOR (72 S.F.) SCALE: 1/8"=V-0" ,r r SHELVING ABOVE SUPPLY STORAGE rT --__--_____� I I II 'TIMES TWO" jl 7 TIER FILE SYSTEM QIT-1 SIL O. II II �O� II SHELVING ABOVE, TYP. II I VIEW TO LOBBY/ RECEPTION COUNTER ADMINISTRATIVE OPEN WORK AREA - 2 (144 S.F. SCALE: 1/8"=V-0" B — Public Safety Center Program 111-37 SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 FIRE ADMINISTARTION ;ini s � I � I + .I I Go I I � I I I \ — I SHELVING ABOVE, TYP. 'TIMES TWO" 7 TIER FILE SYSTEM EMS OPEN WORK AREA - 3 (216 S.F.) SCALE: 1/8"=T'-0" SHELVING ABOVE PLAN LAYOUT DESK STORAGE (INACTIVE FILES & PLANS) II -38 1 B— Public Safety Center Program HIM L,J I I _ I lIi o I ao I II I � II tI FIRE PREVENTION OPEN WORK AREA FIRE INSPECTOR II - 2 (160 S.F.) SCALE: 1/8"=1' 0" SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 FIRE ADMINISTARTION V-0" SHELVING ABOVE VEGETATION MANAGEMENT SPECIALIST (72 S.F.) ENVIRONMENTAL MANAGEMENT COORDINATOR (72 S.F.) FUTURE PUBLIC EDUCATION SPECIALIST OFFICE/STORAGE (72 S.F.) SCALE: 1/8"=V-0" 0 10'-0" GENERAL STORAGE (60 S.F.) SCALE: 1/8"=l' -O" FULL HEIGHT SHELVING MEDICAL SUPPLY STORAGE B — Public Safety Center Program 111-39 SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 FIRE ADMINISTARTION 0 �o 10' a, FULL HEIGHT SHELVING MEDICAL SUPPLY STORAGE FIRE GENERAL STORAGE - SUPPLY (60 S.F SCALE: 1/8"=V-0" TO OPEN WORK AREA A II -40 1 B — Public Safety Center Program 170" (4) 'TIMES TWO" 7 TIER FILE SYSTEM (4) LATERAL FILE CABINETS (LOCKING) FIRE ADMIN FILE STORAGE (112 S.F.) SCALE: 1/8"=I'-0" COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 FIRE ADMINISTARTION 0 (V 10'-0° SPACE STANDARDS AND COMPONENT DIAGRAMS MAILBOXES OFFICE SUPPLY/ FORMS BASE & UPPER STORAGE CABINETS FULL HEIGHT SHELVING lain PLOTTER 01 it ADMIN WORKROOM/STORAGE (120 S.F.) SCALE: 1/8"=1'-0" B — Public Safety Center Program 111-41 SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 EMERGENCY OPERATIONS CENTER 30'-0" TO PROJECTION LARGE a SCREEN CONF. MARKER BOARD 7 \ TO TASK FORC I CONF. 4t =1rr1= --4F- =w-- =hd-- F=�rrF N TRAINING ROOM PARTITION\V , A vFA--/-/ T-----T-----T----- 1 WALL of - hsr�=filrf-�rrr �rrf TO EQUIPMENT r ------F T -----T------1 STORAGE'-��={_� 1 MAPS v CAD MONITORS TV MONITORS MAIN RESPONSE ROOM/TRAINING CLASSROOM (960 S.F.) WALL MAP (144 S.F.) SCALE: l/8"=1'0" II -42 1 13— Public Safety Center Program SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 EMERGENCY OPERATIONS CENTER L 0 N L 15-0" ®r L_J L—J �N rL FIF G L J LF LF1J L - STORAGE (FILES) SHELVING ABOVE CALL TAKER ROOM, HAM RADIO (180 S.F.) SCALE: 1/8"=1'-0" 1 0 �n TRAINING PROP STORAGE TO EOC/ CLASSROOM EQUIPMENT STORAGE (195 S.F. SCALE: 1 /8"=1'-0" CHAIRS & TABLE STORAGE AREA B — Public Safety Center Program 1 II -43 SPACE STANDARDS AND COMPONENT DIAGRAMS COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 EMERGENCY OPERATIONS CENTER C? N SHELVING ABOVE EOC COORDINATOR OFFICE 120 S.F. SCALE: 1/9'=V-0" 11-44 1 B — Public Safety Center Program SPACE STANDARDS AND COMPONENT D'AGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - APPARATUS BAY/APPARATUS BAY SUPPORT 14'x14' SECTIONAL FOUR FOLD APPARATUS BAY DOORS, TYP. 0 b N FRONT o APRON a \ 0 b CV RESERVE 10'x31 -----___-- I I L TRENCH DRAIN, TYP._ J rCROSS STAFF 10'x31' 50'-0" APPARATUS BAY (2,000 S.F.) SCALE: 1/16"=1'-0" 30'-0" \ LBC VEF�ICLE p00 L__ APPARATUS BAY - BC VEHICLE (540 S.F. SCALE: 1/16"=V-0" r B— Public Safety Center Program ; II -45 SPACE STANDARDS AND COMPONENI DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - APPARATUS BAY/APPARATUS BAY SUPPORT 0 8'-0" r f BACKBOARD WASH DOWN AREA COUNTER DRYING RACK ABOVE S.S. CLEAN UP SINK w/ DRAIN BOARD, HANDS FREE & EMERGENCY EYE WASH ABOVE SINK MEDICAL CLEAN UP (80 S.F. SCALE: 1/8"=V-0" 14" DEEP FULL HT. STORAGE 0 MEDICAL SUPPLY STORAGE (40 S.F.) SCALE: 1/8"=1`-0" II -46 1 B — Public Safety Center Program SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - APPARATUS BAY/APPARATUS BAY SUPPORT MOBILE HOSE STORAGE RACK 0 16'-0" i TURNOUT GEAR ROOM (144 S.F. SCALE: 1/8"=1'0" 30' 0" STORAGE CABINET (1624"Wx24"D TURNOUT LOCKERS, TYP. HEAVY DUTY SHELVING ABOVE, TYP. J PEG BOARD IEll LTJLr__J \JVD FREE STANDING SINK TOOL VISE WORK SPACE w/ AIR SOLVENTTANK CHEST QUICK DISCONNECTS WORKSHOP ALCOVE (90 S.F. SCALE: 1/8"=1'-0" B — Public Safety Center Program i II -47 SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - APPARATUS BAY/APPARATUS BAY SUPPORT L 0 ao 11-48 1 B — Public Safety Center Program s-0" MOP SINK MOP RACK 0 o STORAGE SHELF JANITOR CLOSET (50 S.F.) SCALE: 1/8"=V-0" "-0" 10"-0'" FULL HEIGHT STORAGE SPECIAL PROJECT ROOM (80 S.F.) SCALE: 1/8"=V-0" SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - FIREFIGHTER OFFICES TO STATION'S OFFICE 4 TO ACCESSIBLE UNISEX a r ------ RESTROOM o� I I iF� �r-�F X11 12'-0'• f / 0 TO EXTERIOR STATION NIGHT LOBBY (84 S.F.) SCALE: 11/8"=V-0" 8' 0" bbo r \ • I r TO STATION PUBLIC LOBBY +32" HIGH COUNTER +42" HIGH COUNTER FS13 - STATION PUBLIC RESTROOM - UNISEX (64 S.F.) SCALE: 1/8"=V-0" B - Public Safety Center Program II -49 SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - FIREFIGHTER OFFICES 12'-0" FA PRINTER/FAX/ COPIER SHELVING ABOVE II -SO 1 B — Public Safety Center Program r UPPER STORAGE PRINTER/FAX/ COPIER TRAINING MONITOR RECEPTION COUNTER (42" HIGH) RECEPTION COUNTER (36" HIGH) i _fJ--�o�.---— TO LIVING LF QUARTERS Q ._ � I F A� F FL I LF I I TO STATION PUBI IC LOBBY STATION OFFICE (120 S.F.) SCAiE:3/16'=1' O" PRINTER/FAX/ COPIER SHELVING ABOVE II -SO 1 B — Public Safety Center Program r UPPER STORAGE PRINTER/FAX/ COPIER TRAINING MONITOR RECEPTION COUNTER (42" HIGH) RECEPTION COUNTER (36" HIGH) BATTALION CHIEF OFFICE (240 S.F.) SCALE: 118"=V-0" i I � I F FL I LF I I BATTALION CHIEF OFFICE (240 S.F.) SCALE: 118"=V-0" • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - FIREFIGHTER QUARTERS (2) SHIFT PANTRIES 0 ih SPACE STANDARDS AND COMPONENT DIAGRAMS 0 TO DINING AREA KITCHEN (143 S.F.) SCALE: 1/8"=V-0" 12'-0" DINING AREA (180 S.F.) SCALE: 1 /8"=1' 0" RANGE w/ GRILL HOOD BASE & UPPER CABINET STORAGE B — Public Safety Center Program ! II -51 SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - FIREFIGHTER QUARTERS r ,r ti (6) RECLINER L IL -L �' CHAIRS, TYP. ;a ENTERTAINMENT CENTER ►0 II -52 1 B - Public Safety Center Program DAYROOM (224 S.F.) SCALE: 1 /8"=l' O" 12'-0" f i UTILITY SINK LAUNDRY ROOM (120 S.F.) SCALE: 1/9'=V-0" MOP HOOKS FULL HEIGHT STORAGE CABINET FOLDING COUNTER w/ STORAGE CABINET • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - FIREFIGHTER QUARTERS \ 4 iV SPACE STANDARDS AND COMPONENT DIAGRAMS (4) LOCKERS (3) DRAWERS UNDER BED FIREFIGHTER BEDROOM - 4 (528 S.F.) SCALE: 1/8"=V-0" 8'-0" 30" 36" MIN. MIN. FIREFIGHTER BATHROOM, ACCESSIBLE (80 S.F.) SCALE: 1/8"=1'-a' B - Public Safety Center Program 1 II -53 SPACE STANDARDS AND COMPONENT DIAGRAMS • COMBINED PD/FD - PUBLIC SAFETY CENTER FIRE STATION No. 51 STATION - FIREFIGHTER QUARTERS i 4 v co / 3-6" / FIREFIGHTER BATHROOM (80 S.F.) SCALE: 1/8"=V-0" 8'-0" 12'-0" BC QUARTERS (132 S.F.) BC BATHROOM, ACCESSSIBLE (80 S.F.) SCALE: 1/8"=V-0" II -54 1 B -- Public Safety Center Program (4) I.00KERS O (3) DRAWERS UNDER BED \ CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN 19 B. PUBLIC SAFETY CENTER PROGRAM OVERALL PROJECT BUDGET This section identifies an overall project budget based on the following items: • Building and Site Construction Costs w/ Equipment and Furnishings, • Design and other Related Fees, • Administrative, Permit, Bidding Costs, and • Project Contingencies. OVERALL PROJECT BUDGET B — Public Safety Center Program 1 II -55 A. Construction with Contingencies and Escalation QUANT UNIT Cost per Unit Total Notes Public Safety Center Replacement PSC 44,666 LS $500 $22,332,819 Cost per square foot budget Retaining walls, utility, Grading and Drainage, On -Site Improvements (Fifth parking, fences and gates, Street) 40,000 SF $50 $2,000,000 landscaping. Demolition of 4 existing Haz Mat Demo/Bldg. Demo 10,000 SF $15 $150,000 buildings Off -Site Improvements 1 LS $250,000 $250,000 Allowance FD to relocated during Temporary Facilities 1 LS $500,000 $500,000 construction Contractor Provided Specialty Equipment 5% % $25,232,819 $1,261,641 Equipment Construction Subtotal: $26,494,460 Project Design Unknowns 15% % $26,494,460 $3,974,169 Allowance Construction with Design Unknowns Subtotal: $30,468,629 Project Allowance Construction Contingency (10% of Construction) 10% % $30,468,629 $3,046,863 Allowance Construction with Change Order Contingency Subtotal: $33,515,492 Project Allowance Annual rate to midpoint of Construction = 24 months Project Escalation (5% per (14 months design and 20 annum, compounded yearly) 12% % $33,515,492 $4,021,859 months construction) Construction (Building Site, Equipment, Contingencies, Escalation): $37,537,350 Construction Cost per SF of Building Area: $1,112 B. Design and Other Related Fees QUANT UNIT Cost Per Unit TOTAL Notes Design Fees (A, C, L, S, MEP) - /E fees including BASIC ON-SITE 10% % $37,537,350 $3,753,735 entitlements B — Public Safety Center Program 1 II -55 OVERALL PROJECT BUDGET B. Design and Other Related Fees - Continued QUANT UNIT Cost Per Unit TOTAL Notes Off-site/Street Improvement Drawings 15% % $250,000 $37,500 design for off site improvements Cost Estimating 1 LS $35,000 $35,000 Estimate for each phase of development Boundary and Topographic Surveys 1 LS $25,000 $25,000 Includes recording map Erosion Control Plan 1 LS $7,500 $7,500 Per Bldg. Department Requirements Waterproofing Consultant 1 LS $30,000 $30,000 Consultant to City Lighting Designer 1 LS $30,000 $30,000 Optional Head In Data, Phone, Response, Security, AV Consultant 1 LS $75,000 $75,000 Consultant to City or Arch. LEED Documentation 1 LS $100,000 $100,000 Energy Modeling, LEED submittal and Tracking Construction Management (5% of construction value) 5% % $37,537,350 $1,876,868 Day to day management during construction Geotechnical Investigation 1 LS $30,000 $30,000 Includes geohazards report Haz Mat Study (Ground and (E) buildings) 1 LS $30,000 $30,000 Study only Environmental (CEQA) Documentation 1 LS $50,000 $50,000 Assume Neg Dec. Commissioning 1 LS $50,000 $50,000 As Required for LEED Gold Continuous Inspection, Testing During Construction 1 LS $150,000 $150,000 Allowance Subtotal Design Fees: $6,280,603 Fee Contingency (5% of total Fees) 5% % $6,280,603 $314,030 Allowance Reimbursables (5% of total Fees) 5% % $6,280,603 $314,030 Project Allowance Total Design and Other Related Fees: $6,908,663 C. Administrative, Permit and Bidding Costs QUANT UNIT Cost Per Unit Total Notes Administration Costs - LS $0 $0 Assume none charged to project II -56 1 B — Public Safety Center Program OVERALL PROJECT BUDGET C. Administrative, Permit and Bidding Costs - Continued QUANT UNIT Cost Per Unit TOTAL Notes Legal Fees 1 LS $60,000 $60,000 Allowance Building Permit Costs 1% % $37,537,350 $375,374 Per Building Department Plan Check Fees 0.5% % $37,537,350 $187,687 Per Building Department SWPP Fees (State Board Compliance) 1 LS $5,000 $5,000 Allowance Planning/Environmental Review Fees 1 LS $40,000 $40,000 Allowance Temporary Storage Costs - LS $25,000 $0 Assume none required Public Art 1 LS $50,000 $50,000 Allowance Specialty Equipment 3% % $24,332,819 $729,985 Allowance for Owner pro - vided Equipment Furnishings 5% % $22,332,819 $1,116,641 Allowance Bidding/Printing (noticing, blueprints, etc.) 1 LS $10,000 $10,000 Allowance Moving Costs (one move) 1 LS $15,000 $15,000 Allowance Utility Fees - (PG&E, sewer, water, telecom, other) 1 LS $250,000 $250,000 Allowance Subtotal Administrative Costs: $2,839,686 Administrative Cost Contingency (5% of total Fees) 5% % $2,839,686 $141,984 Allowance Total Administrative, Property, and Bidding Costs: $2,981,670 Division Totals: Total Notes A. Construction with Contingencies and Escalation $37,537,350 B. Design and Other Related Fees $6,908,663 C. Administrative, Permit and Bidding Costs $2,981,670 Overall Project Budget: $47,427,683 Project Cost Per SF : $40,405,249/41,840 SF= $1,405 Exclusions: 1. Program Level Bond Management Fees B — Public Safety Center Program II -57 141111ege];W_L 41 ESSENTIAL FACILITIES STRATEGIC PLAN B. PUBLIC SAFETY CENTER PROGRAM SITE ARRANGEMENT DIAGRAMS These studies graphically illustrate the initial arrangement concepts developed through discussion with the Project Design Team. Considerations in each scheme include: • Circulation to and from site, • Visitor parking and pedestrian access, • Site operations adjacencies and activities, and • City of San Rafael planning ordinances 1332UT 7 INNS 0 i a - F (( fI J ' 3] W W E J Z u WLU u� dl H U Z DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN EXISTING FACILITY ASSESSMENTS FIRE STATION 51 — 1039 C STREET Fire Station 51 is located at the corner of C Street and 5`h Avenue in downtown San Rafael and serves the downtown and western portions of the City. Fire Station 51 was originally built in 1917, and as the oldest fire station in San Rafael has been upgraded several times, most recently in 1986 to its current size of 9,411 square feet. Fire Station 51 is a two-story facility that was initially designed before the Uniform Building Code. Beyond seismic and building system obsolescence, renovation of the structure would be significantly hampered by the fact that the first floor has many levels and the second story is without code required exiting or accessibility elements. The station serves as the headquarters and administration for SRFD. The administrative offices, originally built to accommodate a smaller number of employees, are overcrowded and do not fulfill the needs of the department. The Fire Prevention Bureau and clerical staff squeeze into cubicles designed for half as many personnel and these functions occur on two different levels within the same space without accessible ramps or lifts. The conference room doubles as records storage, and is lined with file cabinets. Members of the public who visit the offices find that there is little space available for activities such as plan checks. Due to the station's construction date many aspects of the building are not code compliant and would require updating that would render the station unusable from a spatial standpoint. As noted above, Fire Station 51 is built on a sloping site and has many stair transitions throughout the building interior. Meeting accessibility requirements with transitions between the three levels would utilize a significant amount of floor space rendering the station mostly unusable for fire suppression and protection services. Additionally, the second floor does not have a code compliant stair or a code compliant second exit for the second floor. The facility is not served by an elevator which would be required in any renovation. Adding two stairs and an elevator would take up more necessary operational area. There is not space on the site to add either and maintain current operations. In addition, the station lacks insulation and has single glazed windows. The outdated electrical and plumbing systems, poor air conditioning system, and inefficient single glazed windows result ineffective work environments, potential safety hazards and costly maintenance and repairs. In addition to obsolete seismic and building systems, the fire station layout lacks spaces necessary to support a modern work force. Spaces lacking but required for firefighter safety include dedicate turnout storage, medical clean up and medical supply storage, and a dedicated fitness room. The station also lack privacy necessary to support a diverse workforce including private sleeping and bathing facilities for female firefighters. At 98 -years -old, this station is beyond modernization and is at the end of its life -cycle. Primary deficiencies include: Even with renovation in the 1980s, the station remains seismically unsafe and has failing structural systems. The Essential Services Building Act, enacted in 1990, outlines that "It is the intent of the Legislature that C Ex:sting Facility Assessments 111-61 0CITY OF SAN RAFAEL DRAFT 7/20/15 _,, ESSENTIAL FACILITIES STRATEGIC PLAN til bllt, .rf •Ia14n essential service buildings, which shall be capable of providing essential services to the public after a disaster, shall be designed and constructed to minimize fire hazards and to resist, insofar as practical, the forces generated by earthquakes, gravity, and winds." This facility was assessed in 2003 and then again through this study. Both assessments concluded.that, structurally, Fire Station 51 has significant dry rot damage, differential settlement of perimeter walls, water damage, and seismic cracking. Repairing these deficiencies while updating the facility to meet current seismic code would be cost prohibitive compared to providing a new facility. Fire Station 51, as currently exists, is built on a sloping site and t has many stair transitions throughout the building interior. Meeting accessibility requirements with transitions between the three levels would utilize a significant amount of floor �k F space rendering the station mostly unusable for fire{ suppression and prevention services. The second floor does not have a code compliant stair or a code compliant second exit for the second floor. There is not space on the site to add either and maintain current operations. Fire Station 51 does not have an elevator which would be required in any significant upgrade and there is no site area to provide one. The current apparatus bays openings are not large enough to accommodate a fire truck. A fire truck at this location will provide a key response improvement in the downtown response area and in the proposed Public Safety Facility program. The fire station layout lacks basic operational spaces required to accommodate todays firefighting operations and a modern workforce. The existing plumbing systems in the building are mostly original and are nearing the end of their service life. The existing fixtures are outdated and are not water -conserving fixtures. The mechanical systems in both the fire station and the administrative areas are greater than 15 years old, are not energy efficient and have outlived their average service life and would require complete replacement. The building is not supported by a fire alarm system nor is it protected by fire sprinklers. These would need to be added. The communications room is installed under a significant plumbing route and there have been ongoing issues with plumbing line leaking on to sensitive data equipment. It would need to be relocated. 11-62 1 C— Existing Facility Assessments DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN Ate° Supporting Documents including a detail seismic analysis, mechanical, electrical and plumbing assessments follow in the attached appendix. San Rafael Strategic Plan Tier 1- Fire Station No. 51 Structural Review and Conditional Assessment Prepared by Cornerstone Structural Engineering Group Dated: June 23, 2015 Basis of Design Narrative - Fire Station 51 City of San Rafael - Essential Facilities Strategic Plan MEP Review and Conditional Assessment Prepared by Interface Engineering Dated: June 22, 2015 CITY HALL — 1400 5T" AVENUE City Hall is a 26,500 -square -foot structure that was originally constructed in 1965. The building was originally designed using the 1964 Uniform Building Code. The facility consists of the main building which is occupied by the city offices and police station and the council chambers building that is constructed to the west of the main building. The main building and council chambers are connected at the second floor level of the main building by a 1,100 -square -foot lobby. The design of this facility is shown on the architectural drawings prepared by San Rafael Architects Associated and the structural drawings prepared by Engle and Engle, Civil and Structural Engineers. The drawings are dated April 19, 1965. The building is of mixed concrete and reinforced masonry construction. The building, when studied in 2003, was found to be in "fair" condition seismically and is "likely to survive a major earthquake with moderate damage". The most recent renovation was to the first floor police area primarily to install an energy efficient HVAC system. It was also intended to improve the safety of the lobby and create new locker spacing for both male and female officers and staff. In addition to the newer locker and restrooms the space includes a group of private and open office spaces, meeting rooms and storage. Modular trailers and storage units have been added in the parking lot to support the police operations. As a part of this Essential Facilities Strategic Plan process one option included an evaluation of upgrading the City Hall building and adding an annex in the east parking lot area to accommodate the Police Department programmed needs. It was determine that the entire City Hall building would require a seismic upgrade and new fire sprinklers to house the SRPD in just a small portion of it. The added cost to the Measure E program to upgrade City Hall to meet only a portion of the Police Department need did not make sense. It was reaffirmed that the Measure E funds were dedicated to providing seismic safe essential facilities and the cost to update City Hall was not necessarily part of that mandate. Also, the cost to upgrade the entire City Hall and add an approximately 25,000 -square -foot annex was significantly more than it would cost to build a new police station across the street and this option was consequently eliminate. The first floor area of City Hall will become available to other City functions once the new Public Safety Center is completed. However, the new users have not yet been identified and the scope of needed adjustments has not been defined. The budget range is a placeholder until additional programming takes place. C - Existing Facility Assessments II -63 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN APPENDIX San Rafael Strategic Plan Tier 1- Fire Station No. 51 Structural Review and Conditional Assessment Prepared by Cornerstone Structural Engineering Group Dated: June 23, 2015 Basis of Design Narrative - Fire Station 51 City of San Rafael - Essential Facilities Strategic Plan MEP Review and Conditional Assessment Prepared by Interface Engineering Dated: June 22, 2015 CORNERSTONE Structural OW = engineering group San Rafael Strategic Plan Tier 1 - Fire Station No. 51 City of San Rafael San Francisco, CA Structural Review and Conditional Assessment FINAL DRAFT June 23, 2015 Structural Engineering Construction Services Engineering Solutions • Project Management 40 Federal Street tel (415) 369-9100 San Francisco, CA 94107 fax (415) 369-910' CORNERSTONE structural IMP' M engineering group Mary McGrath Architects 505 17th Street, 2nd Floor Oakland, CA 94612 Attention: Mary McGrath Subject: San Rafael Strategic Plan - Fire Station No. 51 Tier 1 Structural Assessment of Public Safety Facilities San Rafael, CA Dear Mary www.cseg.com June 23, 2015 2015014.11 Cornerstone Structural Engineering Group would like to present this initial structural assessment report for the subject project. In accordance with our proposal, we have performed a structural review and seismic risk assessment for the existing Fire Station Building No. 51 in San Rafael. This report contains the evaluations of the two-story cast -in-place concrete and wood frame building with shear walls originally constructed in approximately 1915. We completed a site visit in March 2015, and have reviewed the available structural plans. This review includes a Tier 1 ASCE 31 seismic evaluation for Immediate Occupancy in addition to a conditional assessment of the buildings. The Tier 1 assessment includes a general review of the vertical and lateral systems of the structures. The following report describes the findings of our structural review and seismic risk assessment for the buildings. We have included information on the performance of the buildings in a code - level earthquake. Sincerely, C RNERSTONE STRUCTURAL IN INEERI G G C. Thomas L. Swayze, S.E. Principal 40 Federal Street tel (4151 369-9100 San Francisco, CA 94107 fax (415) 369-9101 CORNERSTONE structural engineering group TABLE OF CONTENTS PART1: INTRODUCTION...............................................................................................................................2 PART 2: SEISMIC PERFORMANCE EVALUATION.........................................................................................2 2.1 Methodology........................................................................................................................................2 2.2 Performance Level..............................................................................................................................3 2.3 Seismic Source......................................................................................................................................3 2.4 Liquefaction, Landslide, and other Geologic Hazard..................................................................3 PART 3: STRUCTURAL EVALUATION.............................................................................................................4 3.1 Evaluation.............................................................................................................................................4 3.2 Documentation....................................................................................................................................4 3.3 Vertical Load Systems.........................................................................................................................5 3.4 Lateral Load System............................................................................................................................5 3.5 Conditional Review.............................................................................................................................5 3.6 Seismic Evaluation Findings...............................................................................................................6 PART 4: CONCLUSION AND RECOMMENDATIONS................................................................................... 6 4.1 Expected Performance......................................................................................................................6 4.2 General Recommendation for Conditional Issues........................................................................7 4.3 Seismic Recommendations...............................................................................................................7 PART 5: APPENDIX - PHOTOS......................................................................................................................8 San Rafael Facilities Master Plan- Structural Assessment r AM CORNERSTONE structural engineering group PART 1: INTRODUCTION The following represents a general structural conditional and seismic assessment of the existing Fire Station No. 51 located in San Rafael, California. Fire station 51 is a two story concrete and wood framed structure on a sloping site in downtown San Rafael. There are two apparatus bays within the station and one additional bay exiting to 5th Avenue that was added at the rear of the station in 1986. The original construction is from approximately 1915. I Loma W4 .r Figure 1: Station 51 A site visit was performed on March 20, 2015 to observe the existing structural conditions of the fire station building. The report conclusions are limited by the availability of as -built construction documents and by the level of access possible for the observation of the building. This report describes the findings of our structural review, and provides recommendations for seismic upgrade and conditional structural repairs as applicable. PART 2: SEISMIC PERFORMANCE EVALUATION 2.1 Methodology The potential damage to a structure in an earthquake can be evaluated provided that, (1) seismic hazards which affect the structure and site can be estimated and, (2) the vulnerability of the structure to those hazards are known or can be estimated. Seismicity of the fire stations was determined using the United States Geologic Survey (USGS) web based Seismic Hazard Curves, Response Parameters and Design Parameters program. Seismic short period Ss and one second Si response acceleration parameters were obtained using latitude and longitude coordinates of the fire station location. Seismic evaluations of the buildings were conducted using the ASCE 31-03 — Seismic Evaluation of Existing Buildings. The ASCE 31 provides a three -tiered process for seismic evaluation of existing buildings based on building type and the level of seismicity for the building location. The Tier 1 study is an initial checklist evaluation of structural, non- structural and foundation/geologic hazard elements of a building and site conditions that is intended to screen for potential seismic deficiencies. Tiers 2 and 3 studies are more in-depth analysis procedures for a building or component that is identified by the Tier 1 screening process as structurally deficient. 2 of 11 San Rafael Facilities Master Plan- Structural Assessment No. AM CORNERSTONE structural engineering group This assessment of the fire station building utilizes the Tier 1 screening procedure to identify deficiencies as possible with the information available. 2.2 Performance Level ASCE 31 evaluation of a building can be performed for either Life Safety (LS) or Immediate Occupancy (10) performance level. ASCE 31 generalizes the two performance levels as follows: • LS Performance Level: At least some margin against either partial or total collapse remains, and that the overall risk of life-threatening injury as a result of structural damage is expected to be low. • 10 Performance Level: After an earthquake, the basic vertical and lateral force - resisting systems retain nearly all of their pre -earthquake strength, very limited damage to structural and non-structural components has occurred and that critical parts of the building are habitable. The fire station building was evaluated using the Immediate Occupancy (10) performance level criteria. 2.3 Seismic Source The general seismicity in the San Francisco Bay Area is influenced by several known faults, their potential faulting length, and relative orientation. The San Andreas Fault system, which separates the North American plate from the Pacific plate, is located approximately 15 km west of the fire stations. Other known, nearest -site faults with recorded activity, such as the Hayward Fault are listed in Table 1. Recent earthquakes in Southern and Central California - namely Coalinga, Whittier Narrows, and Northridge - have occurred along blind -thrust faults. These faults do not have readily identifiable surface features and are not extensively mapped. The potential for strong -ground motion to occur due to blind -thrust faulting in Northern California is somewhat in doubt. However, a moderate to large earthquake centered even closer to the site cannot be completely ruled out. Distance (km) San Andreas Fault San Gregorio Fault Hayward Fault [Type A] [Type B] [Type A] Estimated MCE (Mw) 7.1 7.2 6.4 Station 51 14.6 15.8 13.7 Table 1: Active Near Source Faults Based on the 2008 USGS mapping, the 475 -year peak ground acceleration (PGA) for the site is 0.500g. The 475 -year earthquake is the design basis for a standard structure in the California Building Code (CBC) and is based on a 10 percent probability of exceedance within a 50 year time frame. The calculated site specific SDs and SDi response acceleration parameters for the fire station are 1.0 and 0.60 respectively and use a site soil classification D per USGS Soil Type and Shaking Hazard in the San Francisco Bay Area Map. Based on SDs and SDI values, ASCE 31 categorizes the seismicity of the fire station as 'High.' 2.4 Liquefaction, Landslide, and other Geologic Hazard Currently published California Geological Survey (CGS) liquefaction hazard zone maps do not include this part of California yet. According to the Association of Bay Area Governments Earthquake Liquefaction Susceptibility maps, the fire station is located San Rafael Facilities Master Plan- Structural Assessment 3 of 1 1 or, a CORNERSTONE structural engineering group within a 'Low' zone for liquefaction, see Figure 5. Liquefaction is the loss of bearing strength of saturated, cohesionless soils under strong ground motions, which can cause building settlement by consolidation of soils susceptible to liquefaction. Based on the hazard maps and a cursory knowledge of the soils in the area, the potential for liquefaction due to strong ground motions at station 51 is considered to be low. The building is situated on various kinds of sites within a developed area. The potential for seismically induced landslide is therefore considered to be minimal. Currently published CGS maps for landslide vulnerability do not include this area yet. "�N_ti Station 51 s .Y� ^i k - 000 w.. LarkWUr Figure 2: Association of Bay Area Governments Earthquake Liquefaction Susceptibility Map - Very High (Maroon) & Low (Green) The fire station is not located within a Special Study Zone as defined by the Alquist-Priolo Earthquake Fault Zoning Act. The potential for surface fault rupture is considered to be low. It should be noted that a more thorough explanation of site seismicity, liquefaction and specific faulting hazards should be provided by a geotechnical engineer. The conclusions above rely on general USGS & CGS published data for the San Francisco Bay Area. PART 3: STRUCTURAL EVALUATION 3.1 Evaluation An ASCE 31 Tier 1 seismic evaluation of the fire station was performed using the Immediate Occupancy performance level. The building was evaluated for Basic Structural (Sec. 3.7), Supplemental Structural (Sec. 3.7S) and Geologic Site Hazard and Foundation (Sec. 3.8) checklists. This report does not evaluate the buildings for the Nonstructural (Sec. 3.9) checklist, which is typically performed by an Architect or other qualified professional. 3.2 Documentation No original written documentation available for the 1915 construction or subsequent remodels. 4of11 San Rafael Facilities Master Plan- Structural Assessment r AN CORNERSTONE structural engineering group • Plans from a 1986 modernization are available. Structural Drawings by Robelo/Kocjan Associates from Redwood City. Sheets FSI -FSS. Drawings dated March 19, 1986. The information provided within this report regarding the buildings is based on field observation and review of available as -built drawings. 3.3 Vertical Load Systems Note this data is based on previously issued conceptual framing plans from an evaluation report performed in 2002 and from the 1986 modernization plans. • The upper roof and second floor framing likely consists of 3/4 inch straight sheathing over wood framing and wood and steel beams. The original apparatus bay appears to have cast -in-place concrete wall construction (possibly with encased structural steel columns and beams) surrounding the apparatus bay with a concrete slab on grade. The one story low wing on the north was added after the original construction and appears to be wood framed with wood framing and straight sheathing. This section of the building appears to be supported on mostly wood framed studwalls and likely founded on conventional spread footings. There appear to be some existing concrete walls in this area from the 1986 drawings. There is a raised wood framed floor at the ground level • The apparatus bay at the rear of the station (1986 addition) and the small bay on the south side of the building appear to have been added after the original construction. The south wing consists entirely of wood frame construction likely on conventional spread footings, while the rear bay consists of wood roof framing on CMU (Concrete Masonry Unit) walls, likely on conventional spread footings 3.4 Lateral Load System Lateral loads acting on the fire station building result from either wind pressure or earthquake -induced inertia forces acting on structural and non-structural elements. Lateral loads acting on the structure are transferred through flexible roof and floor diaphragms to the primary lateral -force resisting system of the structure. The primary lateral -force resisting systems consist of the following systems (limited anecdotal information available): • Roof and floor diaphragms are likely constructed of straight sheathed diaphragms spanning to archaic cast -in-place concrete, CMU, or wood shear walls (undocumented) which transfer lateral loads down to the concrete spread footings. 3.5 Conditional Review Based on our review, the fire station building appears to be in general compliance with the codes and standard construction practices in effect at the time of their construction. The exterior, interior, and portions of the roof of the fire station were observed during the site visit on March 20, 2015. Based on our cursory observations, the building appears to be in overall good condition, except for the following specific conditions as noted (see Appendix for photos referenced): • Some evidence differential settlement of the perimeter walls at various additions and window openings is evident. (See Photos 2 & 3) • Dry rot damage is evident at apparatus bay door and wooden windows. Although structural elements are not visible, it is likely that this damage extends to lower portions of wood stud walls. (See Photos 4 & 5) 5ot11 San Rafael Facilities Master Plan- Structural Assessment W, AM CORNERSTONE structural engineering group • Previous water damage is evident from the underside of the first floor. (See Photo 6) • Seismic cracking is evident in surface plaster at building interior. Anecdotally, this damage is a result of the recent Napa earthquake. (See Photo 7) 3.6 Seismic Evaluation Findings Based on the ASCE 31 Tier 1 review, the following items are of significance for the performance of the building when subjected to strong ground motions during an earthquake. Note that limited as -built information is available. Positive Features • Low rise wood framed structures are relatively lightweight and historically perform well in seismic events. Negative Features • The longitudinal shear walls at the first floor are likely to be overstressed per the allowable limits within the Tier 1 evaluation. • Wood shear walls do not appear to have hold-down anchors to the foundation. • Footing information is not available but it is likely that footings are inadequate for primary system seismic forces. • Shear walls do not likely have interconnection between the first and second stories capable of transferring overturning and shear forces through the floors to shear walls below. • There exists a split-level diaphragm between the second floor and the low roof above the offices and other added areas. This effectively splits the building in multiple parts and presents vulnerability for separation at this joint where the floor step occurs. • There appears to be a lack of roof and floor -to -wall ties for out -of -plane seismic forces, as well as a lack of cross building ties for concrete perimeter walls at apparatus bays. PART 4: CONCLUSION AND RECOMMENDATIONS 4.1 Expected Performance Findings within this report provide a general structural conditional and seismic assessment of the existing building of the San Rafael Fire Station No. 51 located at 1039 C. Street in San Rafael, CA. Our evaluation concludes that the building fails to meet full compliance for ASCE 31 Tier 1 Immediate Occupancy performance criteria. The following structural relative performance descriptions are based on our professional engineering judgment and experience, and are not part of the ASCE 31 Tier 1 checklist. These descriptions are included to provide a general estimation of seismic performance of the structure, based on component evaluations provided by the Tier 1 evaluation procedure. We expect the building to perform as follows: • The building is anticipated to perform below average in comparison to buildings of similar construction when subjected to a design level earthquake, due to overstressed shear walls, discontinuous shear walls, lack of hold downs, and geometric irregularities. 6of11 San Rafael Facilities Master Plan- Structural Assessment W. CORNERSTONE structural engineering group 4.2 General Recommendation for Conditional Issues The following recommendations are provided to address issues concerning the condition of the existing fire station building. While none of these represent immediate life safety issues; it is recommended that these issues be addressed in the near future to prevent further deterioration from occurring: There is evidence of water damage and dry rot at exposed wood elements around the perimeter of the building. It is likely that sill plates and lower portions of stud wall framing will be discovered as conditions are exposed. Many areas of wood framing are covered by architectural finishes and cannot be observed without destructive investigation. A significant allowance should be maintained to accommodate moisture damage repairs in kind. • First floor framing should be exposed, evaluated and replaced in kind as water staining and damage was noted in both joists and decking elements. • Seismically damaged elements from the recent Napa earthquake should be removed and replaced. 4.3 Seismic Recommendations The following qualitative recommendations are provided to address our opinion of the potential remediation options for identified seismic deficiencies. These methods are based on our evaluations described elsewhere in this report and engineering judgment. While the recommendations listed below do not represent any immediate concerns that warrant facility closure, they do describe building components that are non-compliant per the ASCE 31 Tier 1 checklist review for Immediate Occupancy performance or as identified by conditional or systemic deficiencies. We recommend these repairs and seismic upgrades are programmed into a future project: • Add plywood sheathing to roof, second floor, first floor, perimeter wood walls and designated interior wood walls. • Add new reinforced concrete (shotcrete) walls over existing concrete walls in discrete locations in apparatus bay. New footings will be required at new concrete overlays. • Provide out -of -plane roof to wall ties to concrete wall elements along with cross building ties to wood diaphragms. • Install new hold-downs and potentially new footing supplements at existing shear wall's at the ground floor slab/foundation level. • Install straps between first and second story shear walls to provide inter -story continuity. • Provide a collector tie at shear wall lines along the roof, second floor and at roof plane discontinuity interfaces to provide continuity across the split-level diaphragms so that seismic load can be delivered to shear walls as they occur. Note: The existing station 51 has been renovated and remodeled many times since its original construction and there is virtually no documentation on the various systems used. This means that during execution of a seismic retrofit, it should be expected that a number of unforeseen issues will arise that will need to be dealt with during construction. Given the extent of the suggested strengthening components, and the demolition necessary to access those areas, it may be difficult to justify the costs necessary to strengthen the building versus total replacement. Feasibility of re -use of the facility should be carefully considered with the programming needs and anticipated construction costs prior to proceeding with a seismic retrofit design. 7 of 11 San Rafael Facilities Master Plan- Structural Assessment 1111111111111ir- I" CORNERSTONE structural engineering group PART 5: APPENDIX - PHOTOS R Photo 1: Station 51, Front View of Building Photo 2: Station 51, Cracks in Perimeter Walls San Rafael Facilit�es Master Plan - Structural Assessment 1.1 on lllllllv� AN CORNERSTONE structural engineering group 1 Photo 3: Station 51, Cracks in Perimeter Walls z Photo 4: Station 51, Dry Rot Damage on App Bay Doors 9 of I I San Rafael Facilities Master Plan - Structural Assessment CORNERSTONE structural engineering group Y, +r �. F® i r Photo 5: Station 51, Dry Rot Damage on Wood Studs Photo 6: Station 51, Water Damage on Underside of Floor San Rafael Facilities Master Plan- Structural Assessment Moo- CORNERSTONE structural engineering group Photo 7: Station 51, Seismic Cracking in Plaster San Rafael Facilities Master Plan Structural Assessment w Basis of Desier Fire Staflf City of San Rafael - Essential Facilities Strategic Plan 2015-0131 prepared for: Mary McGrath Architects prepared by: Eunice Yoon, PE, LEED AP, BD+C Jared Doescher, PE, LEED AP Jason Lau, PE, LEED AP Thomas de Senna, PE June 22, 2015 INTERFACE E N G I N E E R I N G Assessment of Current City of San Rafael Essential Facilities Fire Station #51 o Mechanical Assessment Fire Station #51 is a two-story building with attached single story office building. The living quarters are located on the second floor and are served by a 17 -year old, 6 -ton rooftop package unit (RTU) located on the roof. The RTU provides electric cooling and gas -furnace heating. The majority of the ductwork is round, roof mounted ductwork. The ductwork appears to be reasonable shape for 17 years old. Ventilation is provided by the RTU. Operable windows are currently installed. This RTU also serves the workout room and small front office. This RTU has outlived the average service life of 15 years. The kitchen is has a commercial range/oven with an inefficient oversized commercial exhaust hood. The kitchen hood is exhaust directly by an upblast exhaust fan on the roof. Make-up air for the hood is provided by a rooftop forced air furnace, age unknown but appears to be over 20 years. The Toilet and Shower rooms are provided with ceiling mounted exhaust grilles connected to an inline exhaust fan and terminates at roof louvers/hood. The Admin Office area has a 16 -year-old, 5 -ton gas/electric rooftop package unit. Ductwork is located above the ceiling, serving ceiling diffusers in the offices. This RTU has outlived the average service life of 15 years. The Apparatus Bay portion of the building has no cooling system and has gas unit heaters mounted close to the roof. The engine exhaust duct system seems to be working properly and well maintained. o Plumbing Assessment The existing piping systems in the building are mostly original and are nearing the end of their service life. The sewer lateral from the building flows to a city main in "C" Street. We were unable to verify the size or assess the condition of the underground and below slab piping. The original design drawings indicate that the lateral may be 4". Roof drainage is by roof drains and downspouts and spills to grade. Some of the downspouts are corroded. The building is served by a 1-1/2" city water and water meter located in the pavement at the "C" street of the building. A backflow preventer is not installed at the point of connection to the building. Above grade piping at the point of connection to the building is copper piping. We were unable to assess the condition of the underground piping. Hot water is supplied from a gas fired water heater of unknown age. The domestic hot water system is circulated through single circulating pump. The existing bathroom plumbing fixtures and faucets appear to be outdated and are not water conserving fixtures. Natural gas service enters at the fifth avenue corner of the building. It runs overhead in the building, attached directly to the structure, and above ceiling to serve the water heater T \2015\.2015-0131 CommlOutgoing\2015-06-24 Final BOD Reports%51 Fire Station\20150624 Final BOD Report - Fire Station 51 docx and furnace. The piping inside of the building appears to be in functional condition. Piping outside of the building shows signs of corrosion. o Electrical Assessment Fire Station #51 is currently served by a single PG&E service. Power is derived from an underground PG&E vault outside the fire station to a main switchboard located in the Apparatus Bay. The PG&E meter number is #1008846559. The main switchboard is rated at 225A, 120/240V, 3-phase, 4 -wire with a 225A main breaker. The switchboard is manufactured by Square D and was replaced as part of a renovation project in 1986. The main switchboard feeds the following: ■ RTU -1 (via 70A/3P breaker) ■ RTU -2 (via 50A/3P breaker) ■ MU2-1(via 20A/3P breaker) ■ Welder (via 40A/2P breaker) ■ Nederman Exhaust (via 100A/2P breaker) ■ Air Compressor (via 30A/3P breaker) ■ Miscellaneous spare breakers ■ Emergency Circuit Panel #2. Panel is rated at 125A, 120/240V, 1 -phase, 3 -wire with 12 poles. Residential tandem breakers are installed. Located in Apparatus Bay inside of an enclosure. Manufacturer is by Crouse -Hinds. Appears in fair condition but near end of manufacturer's recommended design life. ■ Emergency Circuit Panel 43 (via 80A/2P breaker). Panel is rated at 125A, 120/240V, 1 -phase, 3 -wire with 12 poles. Located in Apparatus Bay. Manufacturer is by General Electric. Appears in fair condition but near end of manufacturer's recommended design life. ■ Panel "N" (225A, 120/240V, l -phase, 3 -wire with 42 poles). Located in Apparatus Bay. There are (13) single pole spares available within the panelboard. Manufacturer is by Square D. Appears in fair condition near end of manufacturer's recommended design life. There is an antiquated Panel "B" that is apparently still in service, even though it was part of the original construction in 1916. The panel consists of fuses and switches in a glass display enclosure. This serves loads for the main floor bench, club room, fire alarm, and 2"d floor dorms. Emergency power is derived from a permanent diesel -engine generator. The generator is a Kohler #20ROZJ61 rated at 25kVA, 120/240V, 1 -phase, 3 -wire with a 120 gallon fuel tank that can provide approximately 54 hours runtime at full load. An automatic transfer switch is located across from the generator and is outfitted with a separate manual transfer switch that allows for provisions to connect to a portable generator, should the T:\2015\2015-01311Comm •.Outgoing\2015-06-24 Final BOD Reports'.51 Fire Station\20150624 Final BOD Report -Fire Station 51 docx existing generator fail. The generator feeds a main Emergency Panel "EM 1 ", rated at 100A, 30 -pole, 120/240V, 1 -phase, 3 -wire. Panel "EMI" feeds the "Emergency Panel" in the Apparatus Bay via the Automatic Transfer Switch. Panel "EMI" also feeds a load called "Dispatch" via a 50A/2P breaker. The emergency generator does not provide backup power for the entire fire station. Existing lighting system appears to be updated from the original construction in the building, consisting of fluorescent and incandescent luminaires. Fluorescent luminaires consist of striplights with (2)-32 watt T8 lamps in the Apparatus Bay. Incandescent and fluorescent luminaires were located within the office and living quarters of the building. Luminaires appeared in antiquated condition. Toggle switches controlled the majority of the luminaires. There does not appear to be automatic lighting shutoff for the building, only contactors for control of outdoor lighting. The outdoor lighting consists of antiquated HID floodlights and incandescent cylinders. The existing building does not appear to be supported by a fire alarm system. There are individual battery-operated smoke detectors located within the living quarters. No smoke detectors were observed in the Apparatus Bay Building. The new building will require an addressable fire alarm system. o Telecommunications Assessment Telecommunication service for the fire station terminates to a telecom located next to the Apparatus Bay. Security equipment and other low voltage equipment enclosures are located within the closet and mounted on the plywood backboard and equipment rack. There is plumbing piping routed in the ceiling of the telecom room, which is not an ideal location. The fire station has experienced ongoing issues with leakage involving the sewage piping. Water leakage was observed dripping onto the equipment enclosures during the site survey. Recommendation for New City of San Rafael Essential Facilities Fire Station #51 o HVAC System Description Option 1: HVAC system: VRF/HR with Fan coils to provide space heating & cooling_ Commercial VRF Condensing Units: Provide (1) condensing unit to be located on a pad located outdoors in close proximity to the building or on the roof. VRF units shall provide heat recovery ability. Basis of Design is Mitsubishi R2 units. Fan coils with outside air connections will serve individual rooms and each room will have temperature control. The IT room will have a 24/7 cooling only split system Preliminary condensing units sized as follows: ■ Living quarters and Offices: 12 tons ■ IT Room: 1.5 tons Commercial Kitchen: Kitchen hood exhaust duct will rise up thru the roof. T \2015\2015-0131 Comm Outgomg\2015-06-24 Final BOD Reports151 Fire Station\20150624_Final BOD Report - Fire Station 51 doex Residential Laundry room: Gas dryer vent duct with maximum 4" diameter up thru the roof. Combustion air intake louvers on laundry closet door/ wall provide required makeup air for dryer operation. Bathroom Exhaust System: Each Restroom/Shower Room shall be provided with a ceiling or roof mounted exhaust fan ducted through the roof for discharge. Control System: DDC system to be provided by the VRF system manufacturer for mechanical system control and monitoring capability. Additional control of the radiant ceiling panels to be provided for temperature and humidity control. Option 2: HVAC system: Rooftop Package Unit Gas Heat and Electric Cooling Commercial Gas/Electric Rooftop Package Unit to provide cooling, heating and ventilation to living quarters and offices. Basis of Design is Trane Precedent rooftop system units The IT room will have a 24/7 cooling only split system Preliminary condensing units sized as follows: ■ Main Two -Story Building: 6 tons ■ Office Building: 5 tons ■ IT Room: 1.5 tons Commercial Kitchen: Kitchen hood exhaust duct will rise up thru the roof. Residential Laundry room: Gas dryer vent duct with maximum 4" diameter up thru the roof, Combustion air intake louvers on laundry closet door/ wall provide required makeup air for dryer operation. Bathroom Exhaust System: Each Restroom/Shower Room shall be provided with a ceiling mounted exhaust fan ducted through the roof for discharge. Control System: Programmable thermostats for each system. Switch/occupancy control for exhaust fans. Analysis of Existing Energy & Water Use versus Potential Savings of New Systems: ■ The current HVAC systems of the three buildings are using old equipment and inefficient system layouts. Providing updated equipment with more controllability would significantly provide energy savings. HVAC may be provided with natural ventilation where possible in conjunction with a VRF/HR (Variable Refrigerant Flow /Heat Recovery) system. In spaces that natural ventilation is not possible, outside air may be directly ducted to fan coils. Currently, the VRF with heat recovery is the most efficient system. ■ Another option would be to replace the rooftop package equipment with new, more efficient rooftop package units. Ideally space would be provided for ductwork below the roof to extend the life of the ductwork. T \2015\2015-0131 Comm?.Outgoing\2015-06-24 Final BOD Reports,51 Fire Station\20150624_Final BOD Report - Fire Station 51 docx o Plumbing System Description Sanitary Sewer and Vent System: Provide the following: ■ Replace all existing below and above grade waste and vent piping to the point of connection to the city sewer in "C" Street. ■ New waste and vent piping to all plumbing fixtures such as water closet, lavatory, tub/shower, kitchen sinks, washing machine, janitor mop sinks, floor drain and sinks, indirect waste receptors, and other fixtures. ■ Pipe condensate from mechanical equipment to indirect receptors. Storm Drainage System: Replace and relocate roof drains and downspouts and correct site grading to properly conduct storm drainage away from the building and toward site storm drains and catch basins. Domestic Water System: Replace all existing above and below ground domestic water piping from the point of connection to the water meter. Provide new domestic CW and HW to the following: • Bathroom fixtures (water closets, urinals, lavatories, and showers) • Kitchen Sinks, refrigerator ice maker, and dishwasher • Washing machine box • Janitor mop sinks • Trap primers(CW only) to serve floor drains • Mechanical equipment requiring make-up water with backflow device. • Hose bibs ■ Provide a reduced -pressure type backflow preventer or acceptable equivalent per Water Department requirement. ■ Provide a new gas fired domestic water heater and circulating pump. ■ Provide irrigation water to planters as required. Plumbing Fixtures: Provide the following: ■ Provide all new plumbing fixtures as follows: • Water closets: Wall -hung with 1.28 gallons per flush, flush valves • Urinals: Wall -hung with 1/8 gallon per flush, flush valve • Private Lavatories: Wall hung or counter mounted fixture with 1.0 gpm faucet • Public lavatories: Wall -hung or counter -mounted fixture with 0.5 gpm faucet • Kitchen Sink: Stainless steel or refer to architectural for final fixture selection. Provide with 1.5 gpm max flow faucet. • Shower: 1.8 gpm shower head. T \2015\2015-0131 Comm'Outgoing\2015-06-24 Final BOD Reports'.51 Fire Station\20150624 Final BOD Report - Fire Station 51 docx ■ Provide interior and exterior hose bibs with vacuum breakers. ■ New floor drains and floor sinks with trap primers. Locate trap primer where accessible or in -wall with access panel. Natural Gas: Provide the following: ■ Replace all natural gas piping from the point of connection to the PG&E gas meter. ■ Provide natural gas to all gas fired appliances such as heater, furnaces, water heaters, ranges, and dryers. Piping materials: Provide all new materials as follows: ■ Sanitary sewer (SS) and vent system: Service weight no -hub cast iron soil pipe and fittings with standard couplings above ground and heavy weight cast iron soil pipe and fittings with heavy-duty couplings below ground. Provide corrosion protection for below grade piping as recommended by Geotechnical Engineer. ■ Potable domestic cold water (CW) system: Type L hard drawn copper tube above ground; Type K hard drawn copper tube below ground. ■ Potable domestic hot water (HW) system: Type L hard drawn copper tube aboveground. Natural gas system: ■ Above ground: Schedule 40, A53 black steel pipe and threaded malleable iron fittings. Galvanized steel for piping exposed to weather. Below ground: Schedule 40, A53 black steel pipe and threaded malleable fittings 2-1/2 inches and smaller. Welded pipe 3 inches and larger. Pipe below grade wrapped with double thickness Scotchwrap No. 51 applied over Scotchwrap pipe primer. Factory applied epoxy coating to equivalent thickness with field wrapped or epoxied joints approved. Alternately, Polyethylene piping with tracer -wire to meet CMC. Condensate drain system: Type M copper tube with solder joints. o Electrical System Description Service Capacity: The existing 4O0A electrical service appears to be sufficient in size for the remodel. Depending on the budget and extent of remodel, it is recommended to change the PG&E service voltage from a 4O0A, 12O/24OV, 3-phase, 4 -wire system to a 40OA, 12O/208V, 3- phase, 4 -wire system. The 12O/24OV system is a high -leg delta system that is an antiquated system that has restrictions on how loads can be connected. Based on the age and condition of the existing main switchboard and the recommendation for service voltage upgrade, the existing main switchboard is recommended for replacement. A new T \2015\2015-0131 `.Comm`.0utgomg\2015-06-24 Final BOD Reports+.51 Fire Slation\20150624 Final BOD Report - Fire Station 51 docx 6 4O0A, 12O/2O8V, 3-phase, 4 -wire, main switchboard with PG&E meter would be provided at the same location. Existing normal branch and emergency panels would all be replaced with new 42 -pole, 12O/2O8V panelboards. The following shall be provided as part of the renovation and replacement: ■ Panel "N" to be replaced with new 42 -pole, 225A, 120/2O8V, 3-phase, 4 -wire panelboard at the same wall location. ■ Replace original 1916 panel with a new 30 -pole, 10OA, 12O/2O8V, 3-phase, 4 - wire panelboard. Relocate as needed to accommodate remodel. ■ Emergency Circuit Panel #2 and #3 to be replaced and consolidated with a new 42 -pole, 1OOA, 12O/2O8V, 3-phase, 4 -wire panelboard. Relocate as needed to accommodate remodel. New Generator System: A new emergency generator is recommended to provide emergency power to support the entire fire station, as the existing generator does not appear to support the entire fire station. Space will need to be allocated for the new generator, as the size will increase and existing location does not appear to have sufficient space and working clearances. The emergency generator should be provided in a sound attenuated, weatherproof enclosure. The emergency generator will be rated at 1OOkW/125kVA, 12O/2O8V, 3- phase, 4 -wire, with a 100 gallon sub -base fuel tank. Based on the size of the fuel tank, the generator can provide approximately 8 hours runtime at 100% full load. An automatic transfer switch shall be provided, rated at 4O0A, 208V, 3-phase, and located within close proximity of the emergency generator. A 40OA, 12O/2O8V, 3-phase, 4 -wire emergency main panel shall be provided. Site Lighting: As part of the new construction, existing exterior lighting shall be replaced with new luminaires utilizing LED lamps. All exterior lighting will be controlled via photocell and lighting control panel. Interior Lighting: New lighting shall consist of LED luminaires to comply with Title 24 requirements and achieve energy efficiency and cost savings. Residential occupancy areas such as kitchens, bathrooms, and bedrooms shall be provided with high -efficacy LED luminaires. Non- residential areas shall be controlled via occupancy sensors or lighting control panel. Residential areas shall be controlled via manual controls or vacancy sensors. D. A tap -out system should be provided to serve the remodeled fire station. Upon activation, the tap - out system shall energize lighting within the bedrooms, hallways, lobby, kitchen, offices/work areas, and apparatus bay and de -energize kitchen equipment. T \2015\2015-0131 Comm.Outgomg\2015-06-24 Final BOD Reports.51 Fire Station 20150624_Final BOD Report - Fire Station 51 docx Power Distribution: Where receptacles provided for the office areas, a controlled receptacle capable of automatic shutoff shall be provided within 6' of each uncontrolled receptacle. AFCI protection shall be provided for all circuits serving outlets for the kitchen, family room, dining room, living room, bedroom, sunroom, recreation room, closets, hallways, laundry areas, or similar rooms. GFCI receptacles shall be provided for all circuits serving bathrooms, garages (Apparatus Bay), outdoors, kitchen countertops, within 6' of sink edge, and laundry areas. o Telecommunication System Description Incoming cable terminations shall remain in the same location if the location of the telephone equipment does not change. Otherwise, the cable terminations shall be relocated to a new location such as a new IT room.'/4-inch by 4 -foot by 8 -foot fire rated plywood backboards will be provided on every wall in the IT room. The IT room will have a telecommunications ground bus bar with a #3/0 copper ground to the main electrical panel and to building steel. Termination blocks will be wall mounted and will cross -connect with the PBX switch and distribute dial tone throughout the facility. Metallic 2 -gang outlet boxes with single gang adapters with I inch metallic conduit/raceways to accessible ceiling space will be provided for routing and termination of voice, data and CATV cabling. Telecom locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. Electronic card key access will be provided at identified entry doors and any site gates that are secure. All exterior doors will be monitored via door position switches and CCTV. A keypad with and LCD display will be provided at the main entrance for arm/disarm operation as well as determining which doors are operational or not. Metallic single -gang outlet boxes with % -inch metallic conduit/raceways to accessible ceiling space will be provided for routing and termination of the security/access control cabling. Security/access control locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. The paging system will be designed to provide program distribution and all -call to speakers throughout and provide local amplification. Coverage will be included for the entire interior of both buildings as well as exterior areas as designated by the Owner. The system will be required to be interfaced to the telephone system for general paging from any telephone instrument. One inch metallic conduit/raceways will be provided for routing and termination of the Paging System. Speaker and volume control locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. T \2015\2015-0131:Comm.Outgoing\2015-06-24 Final BOD Reports'51 Fire Station\20150624_Final BOD Report- Fire Station 51.doex 8 Electrical Appendix h y11n:L Figure El: Main Switchboard and Panel "N" in Apparatus Bay Figure E2: Antique Panel `B" from 1916 in Apparatus Bay T \2015\2015-0131'.Comm+Outgoing\2015-06-24 Final BOD Repor&61 Fire Station\20150624 Final BOD Report - Fire Station 51.docx i k !II Figure E3: Emergency Generator System 'F- L Figure E4: Automatic Transfer Switch with Cables for Portable Generator Connection T:\2015\2015-0131':Comm`.Outgomg\2015-06-24 Final BOD Reports,51 Fire Station\20150624 Final BOD Report -Fire Station 51 docx ii a Figure E5: Emergency Panel "EMI" next to Generator 6 u u Figure E6: Emergency Panel in Apparatus Bay T \2015\2015-01311Commt.Outgomg\2015-06-24 Final BOD Reports .51 Fire Stahon\20150624 Final BOD Report - Fire Station 51.doex iii Figure E7: Leaking Sewage Piping In Telecom Room T\2015\2015-0131 %Comm'.Outgoing\'-)015.06-24 Final BOD Reports\.51 Fire Station\20150624_Final BOD Report -Fire Station 51 docx IV Mechanical Appendix raiLlq., Figure M1: Main Building Rooftop Package Unit and Rooftop Ductwork Figure M2: Kitchen Commercial Type I Grease Hood TA2015\2015-013 hCommiOutgoing\2015-06-24 Final BOD Reports .51 Fire Station\20150624_Final BOD Report - Fire Station 51 docx V ,.I - a J» Figure M3: Rooftop Package Unit on Lower roof Serving Offices 'e. 1 ,in" - If4i-2 atl - Figure M4: Force Air Unit Heater in Maintenance Bay T \2015\2015-0131\CommlOutgoing\2015-06-24 Final BOD Reports'.51 Fire Station\20150624 Final BOD Report -Fire Station 51 docx A Figure M5: Force Air Unit Heater in Apparatus Bay T \2015\20 L5-0131 iComm',Outgomg\2015-06-24 Final BOD Reports 51 Fire Station\20150624 Final BOD Report -Fire Station 51 docx VII 505 171h STREET, 2rd FLOOR OAKLAND. CALIFORNIA 94,612 0 510 208.9400 WWW MARYMCGRATHARCHITECTS COM 1,. mmor_ kkG SENTIAL FACILITIES STRUEGIC PLAN r' Prepared by: MARY MCGRATH I''ARCHtt cTS '. DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN ,. VOLUME III. DETAILED FACILITY STUDY -REPLACEMENT OF FIRE STATION 52 & TRAINING TOWER AND FIRE STATION 57 TABLE OF CONTENTS PAGE NO. A. INTRODUCTION-------------------------------------------------------------------------•- III -1 - III -3 B. REPLACEMENT OF FIRE STATION 52 AND TRAINING TOWER AT 3RD STREET SPACE NEEDS OUTLINE------------------------------------------------------------------- III -4 - III -7 EQUIPMENT BUDGET LIST---------------------------------------------------------------- III -8 - III -13 FURNISHINGS BUDGET LIST-------------------------------------------------------------- III -14 - III -19 BUILDING BUDGET------------------------------------------------------------------------ III -20 - III -21 OVERALL PROJECT BUDGET-------------------------------------------------------------- III -22 - III -24 SITE ARRANGEMENT DIAGRAMS-------------------------------------------------------- III -25 C. REPLACEMENT OF FIRE STATION 57 AT THE MARIN COUNTY CIVIC CENTER SPACE NEEDS OUTLINE------------------------------------------------------------------- III -26 - III -29 EQUIPMENT BUDGET LIST--------------------------------------------------------------- III -30 - III -36 FURNISHINGS BUDGET LIST-------------------------------------------------------------- III -37 -111-42 BUILDING BUDGET------------------------------------------------------------------------ III -43 -111-44 OVERALL PROJECT BUDGET ------- SITE ARRANGEMENT DIAGRAMS - D. TWO COMPANY PROTOTYPICAL COMPONENT DIAGRAMS E. EXISTING FACILITY CONDITION ASSESSMENTS FIRE STATION 52 — 210 3RD STREET ----------------------------- FIRE STATION 57 — 3530 CIVIC CENTER DRIVE ----------------- APPENDIX San Rafael Strategic Plan Tier 1- Fire Station No. 52 Structural Review and Conditional Assessment Prepared by Cornerstone Structural Engineering Group Dated: June 23, 2015 Basis of Design Narrative - Fire Station 52 City of San Rafael - Essential Facilities Strategic Plan MEP Review and Conditional Assessment Prepared by Interface Engineering Dated: June 22, 2015 M III -45 -111-47 III -48 III -49 -111-61 - III -62 III -63 DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN A INTRODUCTION REPLACEMENT OF FIRE STATION 52 AND TRAINING TOWER AT 210 3RD STREET: $13.21M — $14.2M PROJECT BUDGET Initially, a Space Needs Assessment was developed for a replacement Fire Station 51 that included the Fire Station 52 Engine Company and was combined with the Fire Administration functions and a new Emergency Operations Center (EOC). This replacement headquarters fire station was recommended to be placed on a site near 2nd and D Streets. As the scenario study developed, it became apparent that this stand-alone project combined with a new police station did not develop into a cost-effective solution for improving the seismic safety and operations at Fire Station 52. Combining Fire Station 52 with Fire Station 51 was considered because of the Standards of Cover Report recommendation to combine both units and relocate them closer to the freeway to improve medic response and provide additional truck coverage. It was later determined that locating a fire station near the freeway at 2nd Street would not be feasible because that area of Downtown is designated as a 100 -year flood zone by FEMA and not suitable for a fire station location. The current Fire Station 52 site provides good coverage to the freeway and is one of the larger sites serving the department. In addition, it currently houses the Fire Department's training function. Because of the size and its location, the existing site became the next area of study. A two -company station which could accommodate an engine, medic and a cross -staffed truck company was evaluated for its fit on the existing site. Since Station 52 currently housed the departments training function, a new classroom was added to the station program and a training tower were evaluated at this location as well. This combination of uses proved to fit on the site and meet the following goals: 1. Provided medic coverage closer to the freeway by relocating Medic Company 51 to Fire Station 52. 2. Provided adequate apparatus bay space to house an engine, medic and truck so that the truck company could be cross -staffed by the engine company. This also provided flexibility is adjusting the response capability in the future. 3. Created a South Area medical supply cache to support the companies operating in the south side of the city. 4. Provided adequate space to include a training classroom and a replacement training tower with training grounds. 5. It was determined that this current site was just on the edge of the 100 -year floor zone as established by FEMA and could be developed at least 1 -foot above the flood level as required for essential facilities. A—,ntroduction i III -1 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN .r,..b.r.r, M �Irr DRAFT 7/20/15 A two -company prototypical space needs outline was adapted specifically for this site which is the basis for the site layout and project budget which follows. A total of two stations were developed from this prototype to provide this response capacity. One is located in the southern section of the town; Fire Station S2 was designated the South Area "task force" station with medical cache. The other is located in the northern section of the town; Fire Station S7 was designated as the North Area "task force" station which has similar attributes to Fire Station 52 and is described in the second portion of this volume. Training Center - Prior to including the training function back at the station 52 site, several alternatives for relocating the training classroom, tower, and surrounding grounds were evaluated. A city -owned site on Windward Street was the considered the best candidate for relocation. There was adequate site area and the potential to relocate a fire station to this location as well. However, there were other city functions slated for the site and the total project budget allocated to the replacement of the training function did not provide sufficient funds for a new development at this site. Relocating a fire station to the Windward site also proved infeasible because the site is in a FEMA designated 100 -year flood zone. Replacement Fire Station 52 features include: Engine Company 52 and Medic Company 51 will be located at this station with accommodations provided for six firefighters. A truck will be housed at this location for cross staffing by the engine company. This station includes a training classroom for 24, seated at tables, and a four- to five -story pre-engineered training tower. This location is the South Area central supply and has space for the following elements: — Medical cache — Airfill room with new Self -Contained Breathing Apparatus (SCBA) Unit. Items and functions not included which may need to be accommodated at a future time: Added site area for improved training scenarios. Concurrent with evaluating potential Fire Station 52 alternative locations and operational requirements, the Design Team evaluated the existing facilities currently serving the Fire Station 52 site to determine if they could be cost-effectively renovated to serve the established needs and goals of providing operationally efficient and seismically safe facilities. The Design Team evaluated the existing Fire Station 52 and the training tower. In general, it was determined that neither renovating and adding to the existing Fire Station 52, nor renovating the existing training tower proved to be cost effective or operationally efficient solutions to meeting the goals stated above. The detail behind these findings is presented in Part E (Existing Facilities Condition Assessments) of this report. III -2 1 A — Introduction DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN M \ivin REPLACEMENT OF FIRE STATIONS 57 AT 3530 CIVIC CENTER DRIVE: $S.SM — $6.OM PROJECT BUDGET (INCLUDING PLACEHOLDER FOR COST SHARING WITH COUNTY) The San Rafael Fire Department (SRFD) has a contract with Marin Country to provide fire protection services and paramedic coverage to unincorporated areas contiguous to San Rafael, designated County Service Area 19 (CSA 19). CSA 19 includes Santa Venetia, Los Ranchitos, Country Club, California Park, and Bayside Acres. Fire Station 57 is the station that provides first -in coverage to this area and its surrounding City of San Rafael neighborhoods. Both the County and the City of San Rafael agree that this contract serves both agencies well and anticipate that it will be continue for the foreseeable future. In addition, the Standards of Coverage Study recommended that the north area Medic Company 53 be merged with Fire Station Engine Company 57 at this current location. Relocating Medic Company 53 to this location will provide two benefits. It will provide a permeant location for the medic company that is near the freeway and it will allow this North Area station to serve as a "task force" station (similar to Fire Station 52) by providing a cache for medical and other supplies in the north area of town. Previously, Medic Company 53 was located at Fire Station 56 and was only recently moved to the re -activated Fire Station 53 to improve the Medic 53 response times. With the relocation of Medic Company 53 to Fire Station 57, the older Fire Station 53 will be re -purposed by the City as needs for its use is developed further. In the short term this station will be used as an interim location for the Station 57 engine company during construction of a replacement Fire Station 57. To address the Standards of Cover Study recommendations to provide flexibility in its response capability, Fire Station 57 was programmed as a two -company station which could accommodate and engine company, medic company, and a cross -staffed truck. It was also programmed to provide an on-site utility vehicle and trailer storage and planned for a future storage building at the rear of the site. This program proved to fit on the site and meet the following goals: 1. Provided a permanent location for medic coverage closer to the freeway by relocating Medic Company 53 to Fire Station 57. 2. Provided adequate apparatus bay space to house an engine, medic, and truck so that the truck company could be cross -staffed by the engine company. This also provided flexibility is adjusting the response capability in the future. 3. Created a North Area medical supply cache to support the companies operating in the north side of the City. Replacement Fire Station 57 features include: Engine Company 57 and Medic Company 53 will be located at this station with accommodations provided for six firefighters. Truck 57 will be housed at this location and cross -staffed by the engine company. This location is the North Area central supply and has specialty space for the following elements: — Central Medical Supply Storage — Airfill room with new SCBA unit — Site parking area for reserve and ancillary units (planned for a future pre-engineered building). A—Introduction 1II-3 8 CITY OF SAN RAFAEL ESSENTIAL FACII (TIES STRATEGIC PLAN, � ..... B. REPLACEMENT OF FIRE STATION 52 AND TRAINING TOWER AT 3RD STREET SPACE NEEDS OUTLINE This section identified and itemizes the building spaces into an outline form indicating each space, the required attributes and the required square footage. The space needs of the project have been established through meet- ings with both the police department and fire department design team, site visits and multiple review meetings. The square footage requirements for each space are derived through the development of "component dia- grams" reflecting the operations -based layout of each space and the use of space standards SPACE NEEDS OUTLINE REPTAMEMENT OF _STATION AND TRAINING TOWER COMPANY PROJil�BTYPE WI;ToH TRAINING CLASSROOM AND TOWER STATIONJWO LEXISTING FIRE LPACE NEEDSOU Two Company Station Company Make-up - CURRENT STAFFING Total Fire Engine - Captain, Engineer, Firefighter 3 Fire Truck - Cross Staffed by the Engine Company 0 Ambulance - two medics 2 TOTAL CURRENT STAFFING: 5 Finish Legend: A - Simple Finishes; B - Standard Office Finishes; C - Intense Finishes; D - Service Room Finishes No. Type of Space Space Attributes Square Footage SITE OPERATIONS Program Size Finish Firefighter Parking 10 firefighter parking spaces, secure and separate from public parking 2,400 10'x20' ea. Visitor Parking Two Total One Accessible with ramp 400 10'x 20 Training Apparatus Staging Parking for two apparatus used during training exercises 600 10'x 30 (2) Fire Training Tower 5 -story training tower 800 20'x 40' Drafting Tank Undergound tank used for hose and pumper testing 100 Above ground Access Apparatus Washing Area Adjacent to hydrant for refill and testing; locate at rear of App. Bays; provide clarifier for run-off 0 rear apron Hose Maintenance Area Use rear apron area for cleaning hose; roll wet and store on apparatus 0 rear apron Yard Hydrant Located at rear yard 0 rear apron Generator Area Located at rear yard 150 10'x15' Fueling Area Above grade Con -Vault System 150 10'x15' Trash Enclosure Exterior access for service; space for dump- ster and recycling bins 150 10'x15' Flagpole Flagpole area with lighting 25 5'x5' Outdoor Patio Outdoor uses; adjacent to Kitchen 200 10'x20' B - Replacement of Fire Station 52 and Training Tower at 3rd Street 1 III -4 SPACE NEEDS OUTLINE No. Type of Space I Space Attributes Square Footage FIRE STATION - APP BAY/APP BAY SUPPORT Program Size Finish 1 Apparatus Bay Truck (cross-staffed),Engine, Ambulance 2,900 (2) 20'x 50' A (3 drive-through bays) - Front line apparatus. Systems include (1) 18' x 50' tailpipe exhaust power cord drops to each vehicle; heating system; night lighting; auto -close doors; trench drains 2 Central Medical Supply Heavy Duty Shelving; medical supplies, 80 8' x 10' C Storage gas cylinders, extra backboards; 3 Medical Clean Up Medical clean-up sink, backboard 72 8' x 9' C cleaning, shelving 4 Yard Storage Yard equipment, compressor 36 6'x 6' A 5 Turnout Gear Room 20 -turnout gear open metal storage lock- 224 14'x 16' C ers; continuous exhaust fan, floor drain, heavy duty shelving; wildland gear bags 6 Janitor room Service sink, mop rack; janitorial supplies; 48 6'x 8' C 7 Work Shop Alcove Work bench/shop area for vise, peg board, 120 4' x 30' C tool storage with large flat work surface, solvent tank, tool chest, storage cabinet, shop sink and 6LF for Hose storage. 8 Special Project Room Room for assigned support duty such as 80 8' x 10' B turn -out, mask repair, hose repair, al- lows outsourced projects to be brought in house. 9 Restroom Fire fighter toilet and sink, off of 64 8'x 8' C apparatus bay Station - App Bay/Support Subtotal 3,624 STATION - FIREFIGHTER OFFICES and TRAINING AREA Program Size Finish 10 Station Public Lobby Small entry point for public; with seating 72 6' x 12' B adjacent to the public restroom. Counter separation between office and lobby it Station Public Male and Female, accessible near Lobby 128 8'x8' (2) C Restroom and Training Classroom 12 Station Office Workstations for 4 -persons; provide space 196 14' x 14' B for lateral file cabinets (one cabinet per company) copy machine and office supply storage, book shelving; conference function 13 Training Classroom Training Classroom with classroom seating 1,050 30'x 35' B for 24 and hospitality counter 14 Training Storage Table and Chair Storage adjacent to 80 8'x 10' B training classroom Station - Firefighter Offices Subtotal 1 1,562 III -5 1 B —Replacement of Fire Station 52 and Training Tower at 3rd Street SPACE NEEDS OUTLINE No. Type of Space I Space Attributes Square Footage STATION - FIREFIGHTER QUARTERS Program Size Finish 15 Kitchen 2 -refrigerators; 3 -shift pantrie; 1 -station 248 13'x 16' C pantry; 1 -dishwasher; gas range/oven with 5' x 8' hood; large microwave; large double -bowl sink with disposer; prep sink at island; open to Dining Area 16 Dining Area Seating for 6 persons; wall -mounted TV; 192 12' x 16' B open to kitchen; open to Day Room 17 Day Room Seating for 6 with recliner chairs; 224 14' x 16' B entertainment center and book shelving; Open to Dining 18 Fitness Room Dedicated Fitness Room S28 22'x 24' B 19 Laundry Room Service sink; countertop; janitorial 96 8' x 12' C supplies; mop rack 20 Firefighter Bedroom 6 -separate bedrooms each containing 825 11'x 12.5' (6) B 4 -lockers, desk, chair, wall -mounted TV, i bed 21 Firefighter Bathroom 1 accessible restroom with shower, 72 8' x 9' (1) C ADA sink, toilet 22 Firefighter Bathroom 2 restrooms with shower, sink, toilet 126 7' x 9' (2) C Station - Firefighter Quarters Subtotal 2,311 UTILITY SUPPORT/VERTICAL CIRCULATION Program Size Finish 23 Mechanical Room HVAC equipment; hot water heater; fire 80 8'x 10' D sprinkler riser 24 Electrical Room Main service panel, fire alarm panel; sub 80 8' x 10' D panels 25 Communications Telephone service racks, alert response 80 8' x 10' D Room system hub, data server hub, radio equip- ment; security system 26 Stairs (2x) for each level. Two stairways from the 576 18' x 8' B second floor for exiting 27 Station Elevator Elevator and machine room 240 8'x 10' (3) C 28 Firefighter Pole One for each level 32 4'x4' B Utility Support/ Vertical Circulation 1,088 Subtotal B - Replacement of Fire Station S2 and Training Tower at 3rd Street 1111-6 SPACE NEEDS OUTLINE III -7 1 B —Replacement of Fire Station 52 and Training Tower at 3rd Street TWO COMPANY PROTOTYPE SPACE NEEDS SUMMARY Program Station - App Bay/Bay Support Subtotal 3,624 Station - Firefighter Offices Subtotal 1,526 Station - Firefighter Quarters Subtotal 2,311 Utility Support/Vertical Circulation Subtotal 1,088 BUILDING SUBTOTAL (SF) 8,549 Circulation at 30% 2,549 B TWO COMPANY PROTOTYPE GRAND TOTAL (SF) 11,114 III -7 1 B —Replacement of Fire Station 52 and Training Tower at 3rd Street N CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN 0__ B. REPLACEMENT OF FIRE STATION 52 AND TRAINING TOWER AT 3RD STREET EQUIPMENT BUDGET LIST This section provides a count of all equipment to be used or installed in the new facility. Each room is listed fol- lowed by its equipment as well as indications of responsibility of provision and estimated costs. EQUIPMENT BUDGET LIST Equipment General Owner Owner Contract Provided, Provided, Generator (100 KVW) $75,000 Contractor Owner $0 B. Installed Installed SITE Medical Clean-up Site Operations A. Generator (100 KVW) $75,000 $0 $0 $0 B. Fuel Tank and Con Vaultw $50,000 $0 $0 C. Outdoor Patio BBQ $0 $0 $1,500 Subtotal 1 $125,000 $0 $1,500 Contract Specialties: pole -mounted signage, fire hydrant, water run-off clarifier, flagpole, fencing/gates/ hardware, WP power outlets Site Operations Subtotal 1 $125,000 $0 $1,500 APPARATUS BAY/APPARATUS BAY SUPPORT 1.0 Apparatus Bay A.1 Tailpipe Exhaust System (3@20,000) $60,000 $0 $0 Subtotal $60,000 $0 $0 Contract Specialties: intercom system, hose bibs, trench drains, App Bay doors and operators, air drops, elec- trical drops, built-in heavy duty metal shelving 2.01 Central Medical Supply Storage NONE $01F_ 0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: built in heavy duty metal shelving 3.0 Medical Clean-up NONE $0 $0 $0 Subtotal $0 $0 $0 B — Replacement of Fire Station 52 and Training Tower at 3rd Street 1 III -8 EQUIPMENT BUDGET L.ST Equipment General Owner Owner NONE Contract Provided, Provided, $0 $0 Contractor Owner $0 $0 Installed Installed 3.0 1 Medical Clean-up -Continued Contract Specialties: hands-free sink with sciraver, built-in shelving 4.01 Yard Storage NONE $0 A. Compresor $2,500 $0 $0 Subtotal $2,500 $0 $0 Contract Specialties: heavy duty metal shelving, floor drain, ex- heavy duty shelving haust fan system, Mop sink S. Turnout Gear Room 7.0 Work Shop Alcove NONE 1 $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: $0 $0 $700 heavy duty metal lockers, floor drain, exhaust fan system 6.01 Janitor Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: heavy duty metal shelving, floor drain, ex- haust fan system, Mop sink 7.0 Work Shop Alcove A. Solvent Tank $0 $0 $500 13.1 Vice $0 $0 $200 Subtotal $0 $0 $700 Contract Specialties: peg board, tool storage racks, built-in bench and storage cabinets 8.0 Special Project Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: III -9 1 B —Replacement of Fire Station 52 and Train ng Tower at 3rd Street EQUIPMENT BUDGET LIST Equipment General Owner Owner A. Computers, Software, Printer (3@3200) Contract Provided, Provided, B. Fax $0 Contractor Owner C. Copier $0 Installed Installed APPARATUS BAY/APPARATUS BAY SUPPORT - Continued 9.0 Restroom NONE $01 $0 $0 Subtotal sol $0 $0 Contract Specialties: fixtures and accessories App Bay/Support Subtotal $62,500 $0 F $700 STATION - FIREFIGHTER OFFICES 10.0 Station Public Lobby A. 911 Phone $0 $0 $1,000 Subtotal $0 $0 $1,000 Contract Specialties: 11.01 Station Public Restroom NONE $0 $0 $0 Subtotal $0 I $0 $0 Contract Specialties: fixtures and accessories 12.0 Station Office A. Computers, Software, Printer (3@3200) $0 $0 $9,600 B. Fax $0 $0 $500 C. Copier $0 $0 $500 D. Phone (3@150) $0 $0 $450 Subtotal $0 $0 $11,OS0 Contract Specialties: casework and chairs 13.0 Training Classroom NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: casework and chairs Firefighter Offices Subtotal $0 $0 $12,050 B - Replacement of Fire Station 52 and Training Tower at 3rd Street 1 III -10 EQUIPMENT BUDGET LIST Equipment General Owner Owner 14.0 Kitchen Contract Provided, Provided, A. 6 -burner gas stove w/two electric ovens $12,000 Contractor Owner B. Vent Hood $2,500 Installed Installed STATION - FIREFIGHTERS QUARTERS Day Room 14.0 Kitchen A.1 Phone $0 1 A. 6 -burner gas stove w/two electric ovens $12,000 $0 $0 B. Vent Hood $2,500 $0 $0 C. Dishwasher (1@2000) $2,000 $0 $0 D. Refrigerator (2@2000) $4,000 $0 $0 E.1 Microwave (1@1500) $1,500 $0 $0 F.1 Coffee (1@500) $500 $0 $0 Subtotal $22,500 $0 $0 Contract Specialties: built-in cabinets/pantries; garbage disposer at large double sink, prep sink, stainless steel backsplash 15.01 Dining Area A. Phone $0 1 $0 $150 Subtotal $0 $0 $150 Contract Specialties: wall mount for TV, built-in casework, marker board 16.01 Day Room A.1 Phone $0 1 $0 1 $150 Subtotal Contract Specialties: built-in casework, entertainment system provided by firefighters $01 $0 1 $150 17. Fitness Room A.1 Allowance - Partial relocation of existing $0 $0 $7,500 Subtotal Contract Specialties: $0 $0 $7,500 18.0 Laundry Room A. Washer $1,250 $0 $0 B.1 Dryer $1,250 $0 $0 Subtotal $1,250 $0 $0 III -11 1 B —Replacement of Fire Station 52 and Training Tower at 3rd Street EQUIPMENT BUDGET LIST Equipment General Owner Owner Contract Specialties: Contract Provided, Provided, service sink, shelving Contractor Owner 19. Firefighter Bedroom Installed Installed 18.0 Laundry Room -Continued Contract Specialties: Mechanical Room service sink, shelving NONE $0 19. Firefighter Bedroom Subtotal $0 $0 $0 NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: built-in lockers Electrical Room 20.0 Firefighter Bathroom ADA NONE $0 $0 $0 NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: bathroom accessories 21.0 Firefighter Bathroom NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: fixtures and accessories Firefighter Quarters Subtotal $23,750 $0 $7,800 UTILITY SUPPORT /VERTICAL CIRCULATION 22.0 Mechanical Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: HVAC systems, fire riser systems, plumbing systems, fire extinguisher, access ladder/hatch 23.0 Electrical Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: electrical panels, fire alarm panels 8 — Replacement of Fire Station S2 and Training Tower at 3rd Street i III -12 EQUIPMENT BUDGET LIST Equipment General Owner Owner 24.0 Communications Room Contract Provided, Provided, A. Computer server $0 Contractor Owner B. Response System $0 Installed Installed UTILITY SUPPORT/VERTICAL CIRCULATION - Continued $0 $135,000 24.0 Communications Room General A. Computer server $0 $0 $5,000 B. Response System $0 $0 $100,000 C. Phone System $0 $0 $15,000 D. Security System $0 $0 $10,000 E. UPS $0 $0 $5,000 Subtotal $0 $0 $135,000 Contract Specialties: telephone systems, security systems, alert systems 25.q Stairs NONE $0 $0 1 $0 Subtotal $0 I $0 1 $0 Contract Specialties: 26.d Station Elevator Hydrolic Elevator $100,000 $0 $0 Subtotal $100,000 $0 $0 Contract Specialties: 27.q Firefighters Pole NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: Utility Support Subtotal 1 $100,000 $0 $135,000 General Owner Owner Contract Provided, Provided, Contractor Owner Installed Installed Sub Total $311,250 $0 $157,050 Grand Total (Equipment) $468,300 Grand Total (Furnishings) $44,965 Overall Total FFE $513,265 III -13 1 B —Replacement of Fire Station 52 and Train ng Tower at 3rd Street CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN B. REPLACEMENT OF FIRE STATION 52 AND TRAINING TOWER AT 3RD STREET FURNISHINGS BUDGET LIST This section provides a count of all the furnishings to be used or installed in the new facility. Each room is listed followed by its furnishings as well as indications of responsibility of provision and estimated costs. IM " 131. 1 L I L . 1 - `I FURNISHINGS BUDGET LIST Furnishings General Owner Owner Contract Provided, Provided, Contractor Owner Installed Installed Site Operations NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: pole -mounted signage, fire hydrant, water run-off clarifier, flagpole, fencing/gates/ hardware, WP power outlets Site Operations Subtotal $0 $0 $0 APPARATUS BAY/APPARATUS BAY SUPPORT 1.0 Apparatus Bay NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: intercom system, hose bibs, trench drains, App Bay doors and operators, air drops, electrical drops, built-in heavy duty metal shelving Contract Specialties: heavy duty metal shelving 3.01 Medical Clean Up NONE $0 $0 1 $0 Subtotal $0 $0 $0 Contract Specialties: built-in heavy duty metal shelving B Replacement of Fre Station 52 and Training Tower at 3rd Street 1111-14 FURNISHINGS BUDGET LIST Furnishings General Owner Owner APPARATUS BAY/APPARATUS BAY SUPPORT - Continued Contract Provided, Provided, 4.0 Yard Storage $0 Contractor Owner NONE $0 Installed Installed 8.q Air Fill Room APPARATUS BAY/APPARATUS BAY SUPPORT - Continued NONE $0 4.0 Yard Storage $0 Contract Specialties: Air fill equipment Subtotal $0 NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: 1 $0 $0 $0 heavy duty shelving Subtotal $0 $0 $0 5.0 Turnout Gear Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: Heavy duty metal lockers, floor drain, exhaust fan system 6.0 Janitor Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: Heavy duty metal shelving, floor drain, ex- haust fan system, Mop sink 7.0 Work Shop Alcove NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: peg board, tool storage racks, built-in bench and storage cabinets 8.q Air Fill Room NONE $0 $0 1 $0 Contract Specialties: Air fill equipment Subtotal $0 $0 $0 9.0 Special Project Room NONE 1 $0 $0 $0 Contract Specialties: Subtotal $0 $0 $0 III -15 1 B —Replacement of Fire Station 52 and Training Tower at 3rd Street FURNISHINGS BUDGET LIST Furnishings General Owner Owner BI Contract Provided, Provided, B Task Chair (3@500) $0 Contractor Owner modular Workstations (3@2500) $0 Installed Installed Contract Specialties: fixtures and accessories App Bay/Support Subtota $ $ $ STATION - FIREFIGHTER OFFICES 11.0 Station Public Lobby Visitor Chairs (2@500) $0 $0 $1,000 BI Side Table $0 $0 $400 Subtotal $0 $0 $1,400 Contract Specialties: Contract Specialties: fixtures and accessories 13.0 Firefighter Station Office File Cabinets (4@500) $0 $0 $2,000 B Task Chair (3@500) $0 $0 $1,500 modular Workstations (3@2500) $0 $0 $7,500 D Side Chair (3@500) $0 $0 $1,500 Subtotal $0 $0 $12,500 Contract Specialties: Casework Station - Firefighter Offices Subtotol 1 $0 $0 $13,900 8 Replacement of Fire Station 52 and Training Tower at 3rd Street 1111-16 FURNISHINGS BUDGET LIST Furnishings General Owner Owner Contract Provided, Provided, $6,000 B Contractor Owner $0 $1,200 Installed Installed STATION - FIREFIGHTERS QUARTERS 14. Kitchen NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: built-in cabinets/pantries; garbage disposer at large double sink, prep sink, stainless steel backsplash 15.01 Dining Area Dining Table - seats 6 $0 $0 $3,000 B Chairs (6@300) $0 $0 $1,800 Subtotal $0 $0 $4,800 Contract Specialties: wall mount for TV, built-in casework, marker board 16.01 Day Room Recliners (6@1000) $0 $0 $6,000 B Side Tables (6@200) $0 $0 $1,200 Subtotal $0 $0 $7,200 Contract Specialties: built-in casework, entertainment system provided by firefighters 17. Fitness Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: exercise equipment provided by firefighters, drinking fountain, mirrors, built-in casework 18.0 Laundry Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: service sink, shelving III -17 1 B —Replacement of Fire Station 52 and Training Tower at 3rd Street FURNISHINGS BUDGET LIST Furnishings General Owner Owner B Contract Provided, Provided, Contractor Owner Installed Installed APPARATUS BAY/APPARATUS BAY SUPPORT - Continued 19. Firefighter Bedroom Beds (6@2000) $0 $0 $12,000 B Nightstands (6@200) $0 $0 $1,200 Subtotal $0 $0 $13,200 Contract Specialties: built-in lockers 20.01 Firefighter Bathroom ADA NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: bathroom accessories 21.01 Firefighter Bathroom NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: fixtures and accessories Firefighter Quarters Subtotal $0 $0 $25,200 Contract Specialties: HVAC systems, fire riser systems, plumbing systems, fire extinguisher, access ladder/ hatch 23.q Electrical Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: electrical panels, fire alarm panels 6 — Replacement of Fire Station S2 and Training Tower at 3rd Street 1 III -18 FURNISHINGS BUDGET LIST Furnishings General Owner Owner $0 Contract Provided, Provided, $0 $39,100 $0 Contractor Owner Contract Specialties: Subtotal Installed Installed STATION - UTILITY SUPPORT VERTICAL CIRCULATION - Continued 24.0 Communications Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: telephone systems, security systems, alert systems 25.q Stairs Owner Owner Provided, Provided, Contractor Owner Installed Installed Sub Total $0 $0 $39,100 Furnishings Sub Total NONE $0 $39,100 $0 $0 $0 Contract Specialties: Subtotal $0 $0 $0 26.0 Station Elevator Grand Total (Equipment) $468,300 NONE $513,265 $0 $0 $0 Contract Specialties: Subtotal $0 $0 $0 27.0 Firefighters Pole NONE $0 $0 $0 Contract Specialties: Subtotal Utility Support Subtotal $0 $0 $0 $0 $0 $0 III -19 1 B Rep acement ;f Fire Station 52 and Training Tower at 3rd Street General Contract Owner Owner Provided, Provided, Contractor Owner Installed Installed Sub Total $0 $0 $39,100 Furnishings Sub Total $0 $0 $39,100 Taxes, Shipping, Installation (15%) $0 $0 $5,865 Furnishings Sub Total $0.00 $0.00 $44,965.00 Grand Total (Furnishings) $44,965.00 Grand Total (Equipment) $468,300 Overall Total FFE $513,265 III -19 1 B Rep acement ;f Fire Station 52 and Training Tower at 3rd Street CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN it uww.<n B. REPLACEMENT OF FIRE STATION 52 AND TRAINING TOWER AT 3RD STREET BUILDING BUDGET This section identifies an overall construction budget based on the program areas and varying levels of architectural finish. This section does not include equipment, furnishings and other project costs (see following section, Overall Project Budget). The amount is based on a cost per square foot and/or unit cost estimate and is a guideline for the Project Team in the design of the building. BUILDING BUDGET REPLACEMENTOF ' • AND 'TOWER STATIONTWO COMPANY PROTOTYPE WITH TRAINING CLASSROOM AND TOWER EXISTING FIRE BUILDING BUDGET M QUANT UNIT BASE COST ADD ON TOTAL Type A: Simple Finishes Apparatus Bays - (3 bays) 2,900 SF Yard Storage 36 SF Type A Total Area: 2,936 SF $475 ($10) $1,365,240 27% QUANT UNIT BASE COST ADD ON TOTAL Type B: Standard Office Type Finishes Special Project Room 80 SF Station Public Lobby 72 SF Station Office 196 SF Training Classroom 1,050 SF Training Storage 80 SF Dining Area 192 SF Day Room 224 SF Fitness Room 528 SF Firefighter Bedroom 825 SF Stairs 576 SF Firefighter Pole 32 SF Circulation/Structure 2,565 SF Type B Total Area: 6,420 SF $475 $0 $3,049,358 58% B — Replacement of Fire Station 52 and Training Mower at 3rd Street III -20 BUILDING BUDGET III -21 1 B —Replacement of Fire Station 52 and Training Tower at 3rd Street QUANT UNIT BASE COST ADD ON TOTAL Type C. Intense Finish Systems Central Medical Storage 80 SF Medical Clean Up 72 SF Turnout Gear Room 224 SF Janitor room 48 SF Work Shop Alcove 120 SF Restroom 64 SF Station Public Restroom 128 SF Kitchen 248 SF Laundry Room 96 SF Firefighter Bathroom ADA 72 SF Firefighter Bathroom 126 SF Station Elevator 240 SF Type C Total Area: 1,518 SF $475 $50 $796,950 13% QUANT UNIT BASE COST ADD ON TOTAL Type D: Service Room Finishes Mechanical Room 80 SF Electrical Room 80 SF Communications Room 80 SF Type D Total Area: 240 SF $475 ($5) $112,800 2% A. Fire Station S2/SI (medic) Square Footage Total: 11,114 $5,324,348 adjusted cost per square foot: 1 $479 III -21 1 B —Replacement of Fire Station 52 and Training Tower at 3rd Street CITY OF SAN RAFAEL A00M 0%1k ESSENTIAL FACILITIES STRATEGIC PLAN B. REPLACEMENT OF FIRE STATION 52 AND TRAINING TOWER AT 3"D STREET OVERALL PROJECT BUDGET This section identifies an overall project budget based on the following items: • Building and Site Construction Costs w/ Equipment and Furnishings, • Design and other Related Fees, • Administrative, Permit, Bidding Costs, and • Project Contingencies. A'' V `r ASS -air r■ � OVERALL PROJECT BUDGET OF STATION TRAINING TOWER AT 3RD ST. [TWO COMPANY PROTOTYPEi ••TOWER M EXISTING FIRE STATION • • A. Construction with Contingencies and Escalation QUANT UNIT Cost per Unit Total Notes Fire Station 52 with 51 Medic, Training Classroom and Central Supply Storage Refer to construction Fire Station 52/51 1 LS $5,324,348 $5,324,348 budget detail Fire Training Tower 1 LS $1,000,000 $1,000,000 Allowance Utility, Grading and Drainage, Paving, Fences and Gates, Landscaping, lower grade, new On -Site Improvements (Existing Fire retaining walls along Station 52 Site with Grade lowered) 29,071 SF $30 $872,130 School District Property Demolition of 2 existing Haz Mat Demo/Bldg. Demo 5,000 SF $12 $60,000 buildings Curb and sidewalk from new streets installed - Off Site Improvements 1 LS $150,000 $150,000 lower allowance Stage from 51 and 55 Temporary Facilities - LS $250,000 $0 during construction Contractor Provided Equipment per equipment Specialty Equipment 1 LS $311,250 $311,250 budget detail Construction Subtotal: $7,717,728 Project Design Unknowns 15% % $7,717,728 $1,157,659 Allowance Construction with Design Unknowns Subtotal: $8,875,387 Project Allowance Construction Contingency (10% of Construction) 10% % $8,875,387 $887,539 Allowance Construction with Change Order Contingency Subtotal: $9,762,925 Project Allowance Annual rate to midpoint of Construction = 24 months Project Escalation (5% per annum, (14 months design and 20 compounded yearly) 12% % $9,762,925 $1,171,551 months construction) Construction (Building Site, Specialty Equipment, Contingencies, Escalation): $10,934,476 Construction Cost per SF of Building Area: $983.87 B — Replacement of F re Station 52 and Training Tower at 3rd Street 1111-22 OVERALL PROJECT BUDGET B. Design and Other Related Fees QUANT UNIT Cost Per Unit TOTAL Notes Design Fees (A, C, L, S, MEP) - BASK ON-SITE 10% % $10,934,476 $1,093,448 A/E fees including entitlements Off-site/Street Improvement Drawings 15% % $150,000 $22,500 design for off site improvements Cost Estimating 1 LS $25,000 $25,000 Estimate for each phase of development Boundary and Topographic Surveys 1 LS $25,000 $25,000 Includes two maps, one after site is cut to street level. Erosion Control Plan 1 LS $7,500 $7,500 Per Bldg. Department Requirements Waterproofing Consultant 1 LS $12,000 $12,000 Consultant to City Lighting Designer 0 LS $12,000 $0 Not used Head In Data, Phone, Response, Security, AV Consultant 1 LS $75,000 $75,000 Consultant to City or Arch. LEED Documentation 1 LS $100,000 $100,000 Energy Modeling, LEED submittal and Tracking Construction Management (5% of construction value) 5% % $10,934,476 $546,724 Day to day management during construction Geotechnical Investigation 1 LS $30,000 $30,000 Includes geohazards report Haz Mat Study (Ground and (E) buildings) 1 LS $7,500 $7,500 Study only Environmental (CEQA) Documenta- tion 1 LS $50,000 $50,000 Assume Neg Dec. Commissioning 1 LS $50,000 $50,000 As Required for LEED Gold Continuous Inspection, Testing During Construction 1 LS $150,000 $150,000 Allowance Subtotal Design Fees: $2,187,167 Fee Contingency (5°� of total Fees) 5°� % $2,194,671 $109,734 Allowance Reimbursables (5% of total Fees) 5% 1 % 1 $2,194,671 $109,734 Project Allowance Total Design and Other Related Fees: $2,414,139 III -23 1 B Rep acement of Fire Station 52 and Training Tower at 3rd Street OVERALI. PROJECT BUDGET C. Administrative, Permit and Bidding Costs QUANT UNIT Cost Per Unit Total Notes Administration Costs - LS $200,000 $0 Assume none charged to project Legal Fees 1 LS $40,000 $40,000 Allowance Building Permit Costs 1% % $10,934,476 $109,345 Per Building Department Plan Check Fees 0.5°x6 % $10,934,476 $54,672 Per Building Department SWPP Fees (State Board Compliance) 1 LS $5,000 $5,000 Allowance Planning/Environmental Review Fees 1 LS $40,000 $40,000 Allowance Temporary Storage Costs 0 LS $25,000 $0 Assume none required Public Art 1 LS $30,000 $30,000 Allowance Specialty Equipment 1 LS $157,050 $157,050 Owner provided Equipment Furnishings 1 LS $44,965 $44,965 Refer to furnishings budget detail Bidding/Printing (noticing, blue- prints, etc.) 1 LS $10,000 $10,000 Allowance Moving Costs (one move) 1 LS $15,000 $15,000 Allowance Utility Fees - (PG&E, sewer, water, telecom, other) 1 LS $150,000 $150,000 Allowance Subtotal Administrative Costs: $656,032 Administrative Cost Contingency (5% of total Fees) 5% 1 % 1 $656,032 $32,802 Allowance Total Administrative, Permit and Bidding Costs: $688,834 Division Totals: Total Notes A. Construction with Contingencies and Escalation $10,934,476 B. Design and Other Related Fees $2,414,139 C. Administrative, Permit and Bidding Costs $688,834 Overall Project Budget. $14,037,449 Project Cost Per SF (11,179 + Tower SF) : $1,002.67 Exclusions: 1. Program Level Bond Management Fees B - Replacement of Fire Station 52 and Training Tower at 3rd Street 1 III -24 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN V+1..I Al B. REPLACEMENT OF FIRE STATION 52 AND TRAINING TOWER AT 3R3 STREET SITE ARRANGEMENT DIAGRAMS These studies graphically illustrate the initial arrangement concepts developed through discussion with the Project Design Team. Considerations in each scheme include: • Circulation to and from site, • Visitor parking and pedestrian access, • Site operations adjacencies and activities, and • City of San Rafael planning ordinances W N lL LL: N N O O p; ClV N O R a a W W OC �. a a 0 0 0 0 LL LL LU z 0 a o o �- 0 U CK 0 o N L� a P� Z a o 3 z z ¢ � U � p• w o o p W W j W N Z Q :< Q m m W W o a Q j j LL LL y H H fL UA W¢¢ z z n d 0 o ¢ Q o o � Z H d d ¢ ¢ J W N ¢ ¢ h H == � CV 17 ? h o CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN 0 C. REPLACEMENT OF FIRE STATION 57 AT THE MARIN COUNTY CIVIC CENTER SPACE NEEDS OUTLINE This section identified and itemizes the building spaces into an outline form indicating each space, the required attributes and the required square footage. The space needs of the project have been established through meet- ings with both the police department and fire department design team, site visits and multiple review meetings. The square footage requirements for each space are derived through the development of "component dia- grams" reflecting the operations -based layout of each space and the use of space standards ry �_ s ` n. ear ,-:;F-. , �_ •i I ,�. S J 1 � ` SPACE NEEDS OUTLJNE JkPLAGAMENT OF , • AT , �TWO COMPANY "PROTOTYPE 1EXISTING CIVIC CENTER SITE .. • Two Company Station Company Make-up - CURRENT STAFFING Total Fire Engine - Captain, Engineer, Firefighter 3 Fire Truck - Cross Staffed by the Engine Company 0 Ambulance - two medics 2 TOTAL CURRENT STAFFING: 5 Finish Legend: A - Simple Finishes; B - Standard Office Finishes; C - Intense Finishes; D - Service Room Finishes No. Type of Space Space Attributes Square Footage SITE OPERATIONS Program Size Finish Firefighter Parking 10 firefighter parking spaces, secure and separate from public parking 2,400 10'x20' ea. Visitor Parking Two Total - One Accessible with ramp 600 10' x 20 Covered Utility Vehicle Storage ATV, Utility Truck, Hose Tender, OES, Others? Could be a metal building? 800 10' x 20 (4) Un -Covered Trailer Storage USAR Trailer and EMS Trailer 400 10'x 20 (2) Apparatus Washing Area Adjacent to hydrant for refill and testing; locate at rear of App. Bays; provide clarifier for run-off 0 rear apron Hose Maintenance Area Use rear apron area for cleaning hose; roll wet and store on apparatus 0 rear apron Yard Hydrant Located at rear yard 0 rear apron Generator Area Located at rear yard 150 10'x15' Fueling Area Above grade Con -Vault System 150 10'x15' Trash Enclosure Exterior access for service; space for dumpster and recycling bins 150 10'x15' Flagpole Flagpole area with lighting 25 5'x5' Outdoor Patio Outdoor uses; adjacent to Kitchen 200 10'x20' C - Replacement of Fire Station 57 at the Marin County Civic Center 1111-26 SPACE NEEDS OUTLINE No. Type of Space I Space Attributes Square Footage STATION - APP BAY/APP BAY SUPPORT Program Size Finish 1 Apparatus Bay Truck (cross-staffed),Engine, Ambulance 2,900 (2) 20'x A (3 drive-through bays) - Front line apparatus. Systems include 50' (1) tailpipe exhaust power cord drops to each 18'x 50' vehicle; heating system; night lighting; auto -close doors; trench drains 2 Central Medical Supply Storage Heavy Duty Shelving; medical supplies, gas 80 8' x 10' C cylinders, extra backboards; 3 Medical Clean Up Heavy Duty Shelving; medical supplies, gas 72 8'x 9' C cylinders, extra backboards; 4 Yard Storage Yard equipment, compressor 36 6' x 6' A 5 Turnout Gear Room 20 -turnout gear open metal storage 224 14'x 16' C lockers; continuous exhaust fan, floor drain, heavy duty shelving; wildland gear bags 6 Janitor room Service sink, mop rack; janitorial supplies; 48 6' x 8' C 7 Work Shop Alcove Work bench/shop area for vise, peg board, 120 4' x 30' C tool storage with large flat work surface, solvent tank, tool chest, storage cabinet, shop sink and 6LF for Hose storage. 8 Air Room SCBA Unit with separate fill space, oxygen 240 12' x 20' B cascade system with bottle storage 9 Special Project Room Room for assigned support duty such as 80 8' x 10' B turn -out, mask repair, hose repair, allows outsourced projects to be brought in house. 10 Restroom Fire fighter toilet and sink, off of 64 8' x 8' C apparatus bay Station - App Bay/Support Subtotal 3,864 STATION - FIREFIGHTER OFFICES Program Size Finish it Station Public Lobby Small entry point for public; with seating 72 6' x 12' B adjacent to the public restroom. Counter separation between office and lobby 12 Station Public Restroom unisex, accessible near Lobby 64 8'x8' C 13 Station Office Workstations for 4 -persons; provide space 196 14' x 14' B for lateral file cabinets (one cabinet per company) copy machine and office supply storage, book shelving; conference function Station - Firefighter Offices Subtotal 332 III -27 1 C— Replacement of Fire Station S7 at the Marin County Cmc Center No. Type of Space Space Attributes I Square Footage STATION - FIREFIGHTER QUARTERS Program Size Finish 14 Kitchen 2 -refrigerators; 3 -shift pantrie; 1 -station 248 13'x 16' C pantry; 1 -dishwasher; gas range/oven with 5'x 8' hood; large microwave; large double -bowl sink with disposer; prep sink at island; open to Dining Area 15 Dining Area Seating for 6 persons; wall -mounted TV; 192 12'x 16' B open to kitchen; open to Day Room 16 Day Room Seating for 6 with recliner chairs; 224 14'x 16' B entertainment center and book shelving; Open to Dining 17 Fitness Room Dedicated Fitness Room 528 22'x 24' B 18 Laundry Room Service sink; countertop; janitorial supplies; 96 8' x 12' C mop rack 19 Firefighter Bedroom 6 -separate bedrooms each containing 825 11' x 12.5' B 4 -lockers, desk, chair, wall -mounted TV, 1 (6) bed 20 Firefighter Bathroom ADA 1 accessible restroom with shower, sink, 72 8' x 9' (1) C toilet 21 Firefighter Bathroom 2 restrooms with shower, sink, toilet 126 7' x 9' (2) C Station - Firefighter Quarters Subtotal 2,311 UTILITY SUPPORT/VERTICAL CIRCULATION Program Size Finish 22 Mechanical Room HVAC equipment; hot water heater; fire 80 8'x 10' D sprinkler riser 23 Electrical Room Main service panel, fire alarm panel; sub 80 8' x 10' D panels 24 Communications Room Telephone service racks, alert response 80 8'x 10' D system hub, data server hub, radio equip- ment; security system 25 Stairs (2x) for each level. Two stairways from the 576 18' x 8' B second floor for exiting 26 Station Elevator Elevator and machine room 240 ' x 10' (3) C 27 Firefighter Pole I One for each level 32 4'x4' B Utility Support/ Vertical Circulation Subtotal 1,088 C— Replacement of Fire Station 57 at the Marin County Civic Center i III -28 SPACE NEEDS OUTLINE TWO COMPANY PROTOTYPE SPACE NEEDS SUMMARY Program Station - App Bay/Bay Support Subtotal 3,864 Station - Firefighter Offices Subtotal 332 Station - Firefighter Quarters Subtotal 2,311 Utility Support/Vertical Circulation Subtotal 1,088 BUILDING SUBTOTAL (SF) 7,595 Circulation at 30% 2,279 B TWO COMPANY PROTOTYPE GRAND TOTAL (SF) 9,874 III -29 1 C — Replacement of Fire Station 57 at the Marin County C vc Center CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN ..... 1111111116 AV C. REPLACEMENT OF FIRE STATION 57 AT THE MARIN COUNTY CIVIC CENTER EQUIPMENT BUDGET LIST This section provides a count of all equipment to be used or installed in the new facility. Each room is listed fol- lowed by its equipment as well as indications of responsibility of provision and estimated costs. i � � �ZI'-fir- �• EQUIPMENT BUDGET LIST Equipment General Owner Owner Contract Provided, Provided, Generator (100 KVW) $75,000 Contractor Owner $0 B. Installed Installed SITE Medical Clean-up Site Operations A. Generator (100 KVW) $75,000 $0 $0 $0 B. Fuel Tank and Cori Vault $50,000 $0 $0 C. Outdoor Patio BBQ $0 $0 $1,500 Subtotal $125,000 $0 $1,500 Contract Specialties: pole -mounted signage, fire hydrant, water run off clarifier, flagpole, fencing/gates/ hardware, WP power outlets Site Operations Subtotal $125,000 $0 T $1,500 APPARATUS BAY/APPARATUS BAY SUPPORT I 1.01 Apparatus Bay A. Tailpipe Exhaust System (3@20,000) $60,000 $0 1 $0 Subtotal $60,000 $0 $0 Contract Specialties: intercom system, hose bibs, trench drains, App Bay doors and operators, air drops, electrical drops, built-in heavy duty metal shelving 2.01 Central Medical Supply Storage NONE S01 q01 Sn Contract Specialties: built-in heavy duty metal shelving 3.0 Medical Clean-up NONE $0 $0 $0 Subtotal $0 $0 $0 C Rep acement of Fire Station 57 at the Marin County Civic Center 1 III -30 EQUIPMENT BUDGET LIST Equipment General Owner Owner Contract Specialties: hands-free sink with sprayer, built-in shelving Contract Provided, Provided, 4. Yard Storage Contractor Owner Installed Installed 3.0 Medical Clean-up -Continued Contract Specialties: hands-free sink with sprayer, built-in shelving 4. Yard Storage A. Compresor $2,500 $0 $0 Subtotal Contract Specialties: heavy duty shelving $2,500 $0 $0 S. Turnout Gear Room NONE $0 $0 $0 Subtotal Contract Specialties: heavy duty metal lockers, floor drain, exhaust fan system $0 $0 $0 6. Janitor Room NONE $0 $0 $0 Subtotal Contract Specialties: heavy duty metal shelving, floor drain, ex- haust fan system, Mop sink $0 $0 $0 7.0 Work Shop Alcove A. Solvent Tank $0 $0 $500 B. Vice $0 $0 $200 Subtotal Contract Specialties: peg board, tool storage racks, built-in bench and storage cabinets $0 $0 $700 8.0 Air Room A. SCBA Unit $80,000 $0 $0 B. Cascade System $1,500 $0 $0 Subtotal $1,500 $0 $0 III -31 1 C— Replacement of Fire Station 57 at the Marin County Civic Center EQUIPMENT BUDGET LIST Equipment General Owner Owner Contract Specialties: oxygen cascade system and bottle storage Contract Provided, Provided, 9.0 Special Project Room Contractor Owner Installed Installed 8.0 Air Room - Continued Contract Specialties: oxygen cascade system and bottle storage 9.0 Special Project Room NONE $0 $0 $0 Subtotal Contract Specialties: $0 $0 $0 10.0 Restroom None $0 $0 Subtotal Contract Specialties: fixtures and accessories App Bay/Support Subtotal 1 $0 $64,000 $0 $0 $0 $700 STATION - FIREFIGHTER OFFICES 11.0 Station Public Lobby 911 Phone $0 $0 $1,000 Subtotal Contract Specialties: $0 $0 $1,000 12.01 Station Public Restroom NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: fixtures and accessories 13.0 Station Office A. Computers, Software, Printer (3@2000) $0 $0 $6,000 B. Fax $0 $0 $0 C. Copier $0 $0 $250 C — Replacement of Fire Station 57 at the Mann County Civic Center f III -32 EQUIPMENT BUDGET LIST Equipment General Owner Owner 14.0 Kitchen Contract Provided, Provided, A. 6 -burner gas stove w/two electric ovens $12,000 Contractor Owner B. Vent Hood $2,500 Installed Installed 13.q Station Office - Continued D.1 Phone (3@250) $0 $0 1 $750 Subtotal $0 $0 $7,000 Contract Specialties: casework and chairs Firefighter Offices Subtotal $0 $0 $8,000 STATION - FIREFIGHTERS QUARTERS 14.0 Kitchen A. 6 -burner gas stove w/two electric ovens $12,000 $0 $0 B. Vent Hood $2,500 $0 $0 C. Dishwasher (1@2000) $2,000 $0 $0 D. Refrigerator (2@2000) $4,000 $0 $0 E.1 Microwave (1@1500) $1,500 $0 $0 F.1 Coffee (1@500) $500 $0 $0 Subtotal $22,500 $0 $0 Contract Specialties: built-in cabinets/pantries; garbage disposer at large double sink, prep sink, stainless steel backsplash 15.01 Dining Area A. Phone $0 $0 $250 Subtotal $0 $0 $250 Contract Specialties: wall mount for TV, built-in casework, marker board 16.q Day Room A. Phone $0 1 $0 $250 Subtotal $0 $0 $250 Contract Specialties: built-in casework, entertainment system pro- vided by firefighters III -33 1 C — Replacement of Fire Station 57 at the Marin County Civic Center EQUIPMENT BUDGET LIST Equipment General Owner Owner Contract Provided, Provided, $1,250 $0 Contractor Owner Dryer Installed Installed Contract Specialties: Subtotal Laundry Room A. Washer $1,250 $0 $0 B. Dryer $1,250 $0 $0 Contract Specialties: service sink, shelving Subtotal $1,250 $0 $0 Firefighter Bedroom NONE $0 $0 $0 Contract Specialties: built in lockers Subtotal $0 $0 $0 Firefighter Bathroom ADA NONE $0 $0 $0 Contract Specialties: bathroom accessories Subtotal $0 $0 $0 Firefighter Bathroom NONE $0 $0 $0 Contract Specialties: fixtures and accessories Subtotal $0 $0 $0 Firefighter Quarters Subtotal $23,750 $0 $8,000 UTILITY SUPPORT /VERTICAL CIRCULATION 22.0 Mechanical Room NONE $0 $0 $0 C— Replacement of Fire Station 57 at the Marin County Civic Center 1111-34 EQUIPMENT BUDGET LIST Equipment General Owner Owner 22.0 Mechanical Room -Continued Contract Provided, Provided, B. Response System $0 Contractor Owner C. Phone System $0 Installed Installed 24.0 Communications Room NONE $0 I $0 1 22.0 Mechanical Room -Continued $0 $0 $5,000 B. Response System $0 Subtotal $0 C. Phone System $0 $0 $0 Contract Specialties: $0 $0 $10,000 HVAC systems, fire riser systems, plumbing $0 $0 $5,000 systems, fire extinguisher, access ladder/ Subtotal $0 $0 $135,000 hatch 23.0 Electrical Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: electrical panels, fire alarm panels 24.0 Communications Room NONE $0 I $0 1 A. Computer server $0 $0 $5,000 B. Response System $0 $0 $100,000 C. Phone System $0 $0 $15,000 D. Security System $0 $0 $10,000 E. UPS $0 $0 $5,000 Subtotal $0 $0 $135,000 Contract Specialties: telephone systems, security systems, alert systems III -35 1 C— Rep acement of Fire Station 57 at the Marin County Civ.c Center NONE $0 I $0 1 $0 Contract Specialties: Subtotal $0 $0 $0 26. Station Elevator Hydrolic Elevator $100,000 $0 $0 Subtotal $100,000 $0 $0 III -35 1 C— Rep acement of Fire Station 57 at the Marin County Civ.c Center EQUIPMENT BUDGET LIST Equipment General Owner Owner Provided, Contract Provided, Provided, Owner Contractor Owner Sub Total $312,750 $0 Installed Installed UTILITY SUPPORT /VERTICAL CIRCULATION - Continued Contract Specialties: 27.q Firefighters Pole NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: Utility Support Subtotal 1 $100,000 $0 $135,000 General Owner Owner Contract Provided, Provided, Contractor Owner Installed Installed Sub Total $312,750 $0 $153,200 Grand Total (Equipment) $465,950 Grand Total (Furnishings) $44,965 Overall Total FFE $510,915 C -- Replacement of Fire Station 57 at the Marin County Civic Center 1111-36 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN C. REPLACEMENT OF FIRE STATION 57 AT THE MARIN COUNTY CIVIC CENTER FURNISHINGS BUDGET LIST This section provides a count of all the furnishings to be used or installed in the new facility. Each room is listed followed by its furnishings as well as indications of responsibility of provision and estimated costs. s„ O JILL:, ri u FURNISHINGS BUDGET LIST Furnishings General Owner Owner Contract Provided, Provided, Contractor Owner Installed Installed Contract Specialties: pole -mounted signage, fire hydrant, water run-off clarifier, flagpole, fencing/gates/hard- ware, WP power outlets Site Operations Subtotal 1 $0 $01 $0 Contract Specialties: intercom system, hose bibs, trench drains, App Bay doors and operators, air drops, electrical drops, built-in heavy duty metal shelving 2.01 Central Medical Supply Storage NONE $0 1 $0 $0 Subtotal $01$0 $0 Contract Specialties: heavy duty metal shelving 3.01 Medical Clean Up NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: built-in heavy duty metal shelving C — Replacement of Fre Station S7 at the Marin County Civic Center 1111-37 FURN SHINGS BUDGET LIST Furnishings General Owner Owner APPARATUS BAY/APPARATUS BAY SUPPORT - Continued Contract Provided, Provided, 4. Yard Storage Contractor Owner $0 $0 Installed Installed 8.01 Air Fill Room APPARATUS BAY/APPARATUS BAY SUPPORT - Continued NONE $0 4. Yard Storage Contract Specialties: Air fill equipment Subtotal $0 $0 $0 NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: $0 Contract Specialties: Subtotal $0 heavy duty shelving $0 5.0 Turnout Gear Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: Heavy duty metal lockers, floor drain, exhaust fan system 6.0 Janitor Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: Heavy duty metal shelving, floor drain, ex- haust fan system, Mop sink 7.0 Work Shop Alcove NONE $0 $0 $ Subtotal $0 $0 $ Contract Specialties: peg board, tool storage racks, built-in bench and storage cabinets 8.01 Air Fill Room NONE $0 $0 $0 Contract Specialties: Air fill equipment Subtotal $0 $0 $0 9.0 Special Project Room NONE $0 $0 $0 Contract Specialties: Subtotal $0 $0 $0 III -38 1 C— Replacement of Fire Station 57 at the Marin County C v c Center FURNISHINGS BUDGET LIST Furnishings General Owner Owner B. Contract Provided, Provided, B. Task Chair (3@500) $0 Contractor Owner C. Modular Workstations (3@2500) $0 Installed Installed Contract Specialties: fixtures and accessories App Bay/Support Subtotal $0 $0 $0 STATION - FIREFIGHTER OFFICES 11.0 Station Public Lobby A. isitor Chairs (2@500) $0 $0 $1,000 B. ide Table $0 $0 $400 Subtotal $0 $0 $1,400 Contract Specialties: Contract Specialties: fixtures and accessories 13.0 Firefighter Station Office A. File Cabinets (4@500) $0 $0 $2,000 B. Task Chair (3@500) $0 $0 $1,500 C. Modular Workstations (3@2500) $0 $0 $7,500 D. Side Chair (3@500) $0 $0 $1,500 Subtotal $0 $0 $12,500 Contract Specialties: Casework Station - Firefighter Offices Subtotal $0 $0 $13,900 C — Replacement of Fire Station 57 at the Marin County Civ,c Center 1 III -39 FURNISHINGS BUDGET LIST Furnishings General Owner Owner Contract Provided, Provided, $0 $0 Contractor Owner $0 $0 Installed Installed STATION - FIREFIGHTERS QUARTERS 14. Kitchen NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: built-in cabinets/pantries; garbage disposer at large double sink, prep sink, stainless steel backsplash 15.q Dining Area A.1 Dining Table - seats 6 $0 $0 $3,000 13.1 Chairs (6@300) $0 $0 $1,800 Subtotal $0 $0 $4,800 Contract Specialties: wall mount for TV, built-in casework, marker board Contract Specialties: built-in casework, entertainment system pro- vided by firefighters 17.01 Fitness Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: exercise equipment provided by firefighters, drinking fountain, mirrors, built-in casework 18. Laundry Room NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: service sink, shelving III -40 1 C — Replacement of Fire Station S7 at the Marin County Civic Center FURNISHINGS BUDGET LIST Furnishings General Owner Owner Contract Provided, Provided, Contractor Owner Installed Installed 19.01 Firefighter Bedroom A. Beds (6@2000) $0 $0 $12,000 B.1 Nightstands (6@200) $0 $0 $1,200 Subtotal $0 $0 $13,200 Contract Specialties: built-in lockers Contract Specialties: bathroom accessories Contract Specialties: fixtures and accessories Firefighter Quarters Subtotal $0 $0 $25,200 Contract Specialties: HVAC systems, fire riser systems, plumbing systems, fire extinguisher, access ladder/ hatch 23.01 Electrical Room NONE $0 1 $0 $0 Subtotal $0 $0 $0 Contract Specialties: electrical panels, fire alarm panels C - Replacement of Fire Station S7 at the Mann County Civic Center 1111-41 FURNISHINGS BUDGET LIST Furnishings General Contract Owner Provided, Contractor Installed Owner Provided, Owner Installed Contract 24. Communications Room NONE $0 $0 1 $0 Subtotal $0I $0I $0I Contract Specialties: telephone systems, security systems, alert systems 25.q Stairs NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: 26.q Station Elevator NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: 27.1 Firefighters Pole NONE $0 $0 $0 Subtotal $0 $0 $0 Contract Specialties: Utility Support Subtotal 1 $0 $0 $0 III -42 1 C — Replacement of Fire Station 57 at the Marin County Civic Center General Owner Owner Contract Provided, Provided, Contractor Owner Installed Installed Sub Total $0 $0 $39,100 Furnishings Sub Total $0 $0 $39,100 Taxes, Shipping, Installation (15%) $0 $0$5,865 Furnishings Sub Total $0.00 $0.00 $44,965.00 Grand Total (Furnishings) $44,965.00 Grand Total (Equipment) $465,950 Overall Total FIFE $510,915 III -42 1 C — Replacement of Fire Station 57 at the Marin County Civic Center CITY OF SAN RAFAEL__ ESSENTIAL FACILITIES STRATEGIC PLAN C. REPLACEMENT OF FIRE STATION 57 AT THE MARIN COUNTY CIVIC CENTER BUILDING BUDGET This section identifies an overall construction budget based on the program areas and varying levels of architectural finish. This section does not include equipment, furnishings and other project costs (see following section, Overall Project Budget). The amount is based on a cost per square foot and/or unit cost estimate and is a guideline for the Project Team in the design of the building. f•�r ���P�r {� BUILDING BUDGET REPLACEMENT OFSTATION • AT THEP'ARIN CIVIC CE • COMPANY PROTOTYPE EXISTING CIVIC CENTER SITE LBUILDING BUDGET QUANT UNIT BASE COST ADD ON TOTAL Type A: Simple Finishes Apparatus Bays (3 bays) 2,900 SF Yard Storage 36 SF Type A Total Area: 2,936 SF $475 ($10) $1,365,240 30% QUANT UNIT BASE COST ADD ON TOTAL Type B: Standard Office Type Finishes Turnout Gear Room 224 SF Janitor Room 48 SF Station Lobby 72 SF Station Office 196 SF Dining Area 192 SF Day Room 224 SF Fitness Room 528 SF Firefighter Bedroom 825 SF Stairs 576 SF Firefighter Pole 32 SF Circulation/Structure 2,279 SF Type B Total Area: 5,196 SF $475 $0 $2,467,863 53% C - Replacement of Fire Station 57 at the Marin County Civic Center 1111-43 BUILDING BUDGET III -44 1 C — Replacement of Fire Station 57 at the Marin County C vic Center QUANT UNIT BASE COST ADD ON TOTAL Type C. Intense Finish Systems Central Medical Storage 80 SF Medical Clean Up 72 SF Work Shop Alcove 120 SF Air Room 240 SF Special Project Room 80 SF Restroom 64 SF Station Public Restroom 64 SF Kitchen 248 SF Laundry Room 96 SF Firefighter Bathroom ADA 72 SF Firefighter Bathroom 126 SF Station Elevator 240 SF Type C Total Area: 1,502 SF $475 $50 $788,550 15 QUANT UNIT BASE COST ADD ON TOTAL Type D: Service Room Finishes Mechanical Room 80 SF Electrical Room 80 SF Communications Room 80 SF Type D Total Area: 240 SF $47S ($5) $112,800 2% A. Fire Station 53/57 Square Footage Total. 9,874 $4,734,453 adjusted cost per square foot: $480 III -44 1 C — Replacement of Fire Station 57 at the Marin County C vic Center CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN C. REPLACEMENT OF FIRE STATION 57 AT THE MARIN COUNTY CIVIC CENTER OVERALL PROJECT BUDGET This section identifies an overall project budget based on the following items: • Building and Site Construction Costs w/ Equipment and Furnishings, • Design and other Related Fees, • Administrative, Permit, Bidding Costs, and • Project Contingencies. L � €.,K .i�'. � .tea►. OVERALL PROJECT BUDGET OFSTATION [TWO COMPANY PROTOTYPE [EXISTING CIVIC CENTER SITE [OVERALL ..• A. Construction with Contingencies and Escalation QUANT UNIT Cost per Unit Total Notes Fire Station Refer to construction Fire Station No. 53/57 1 LS $4,734,453 $4,734,453 budget detail Utility, Grading and On -Site Improvements Drainage, Paving, Fences (Civic Center Site) 34700 SF $25 $867,500 and Gates, Landscaping. Storage Building(NIC) 0 SF $150 $0 Storage Building - Future Demolition of existing fire Haz Mat Demo/Bldg. Demo 5,000 SF $12 $60,000 station Off -Site Improvements 1 LS $250,000 $250,000 Allowance Relocate to Station 53 Temporary Facilities LS $250,000 $0 During construction Contractor Provided Equipment per equipment Specialty Equipment 1 LS $312,750 $312,750 budget detail Construction Subtotal: $6,224,703 Project Allowance Project Design Unknowns 15% % $6,224,703 $933,705 Allowance Construction with Design Unknowns Subtotal: $7,158,408 Project Allowance Construction Contingency (10% of Construction) 10% % $7,158,408 $715,841 Allowance Construction with Change Order Contingency Subtotal: $7,874,249 Project Allowance Annual rate to midpoint of Construction = 24 months Project Escalation (5% per annum, (14 months design and 20 compounded yearly) 12% % $7,874,249 $944,910 months construction) Construction (Building Site, Specialty Equipment, Contingencies, Escalation): $8,819,159 Constructon Cost per SF of Building Area. $418.26 C — Replacement of Fire Station S7 at the Marin County Civic Center 1 111-45 OVERALL PROJECT BUDGET B. Design and Other Related Fees QUANT UNIT Cost Per Unit TOTAL Notes Design Fees (A, C, L, 5, MEP) - BASIC ON-SITE 10% % $8,819,159 $881,916 A/E fees including entitlements Off-site/Street Improvement Drawings 15% % $250,000 $37,500 Design for off site improvements Cost Estimating 1 LS $25,000 $25,000 Estimate for each phase of development Boundary and Topographic Surveys 1 LS $25,000 $25,000 Includes recording map Erosion Control Plan 1 LS $7,500 $7,500 Per Bldg Department Requirements Waterproofing Consultant 1 LS $12,500 $12,500 Consultant to City Lighting Designer 1 LS $12,500 $12,500 Optional Head In Data, Phone, Response, Security, AV Consultant 1 LS $75,000 $75,000 Consultant to City or Arch. LEED Documentation 1 LS $100,000 $100,000 Energy Modeling, LEED submittal and Tracking Construction Management (5% of construction value) 5% % $8,819,159 $440,958 Day to day management during construction Geotechnical Investigation 1 LS $30,000 $30,000 Includes geohazards report Haz Mat Study (Ground and (E) buildings) 1 LS $15,000 $15,000 Study only Environmental (CEQA) Documentation 1 LS 1 $50,000 $50,000 Assume Neg Dec. Commissioning 1 LS $50,000 $50,000 As Required for LEED Gold Continuous Inspection, Testing During Construction 1 LS $75,000 $75,000 Allowance Subtotal Design Fees: $1,837,874 Fee Contingency (5% of total Fees) 5% % $1,837,874 $91,894 Allowance Reimbursables (5% of total Fees) 5% % $1,837,874 $91,894 Project Allowance Total Design and Other Related Fees: $2,021,661 III -46 ' C — Replacement of Fire Station 57 at the Marin County Civic Center C. Administrative, Permit and Bidding Costs QUANT UNIT Cost Per Unit Total Notes Administration Costs - LS $200,000 $0 Assume none charged to project Legal Fees 1 LS $120,000 $120,000 Allowance Building Permit Costs 1% % $8,819,159 $88,192 Per Building Department Plan Check Fees 0.5% % $8,819,159 $44,096 Per Building Department SWPP Fees (State Board Compliance) 1 LS $5,000 $5,000 Allowance Planning/Environmental Review Fees 1 LS $40,000 $40,000 Allowance Temporary Storage Costs 0 LS $25,000 $0 Assume none required Public Art 1 LS $30,000 $30,000 Allowance Specialty Equipment 1 LS $153,200 $153,200 Owner provided Equipment Furnishings 1 LS $44,965 $44,965 Refer to furnishings budget detail Bidding/Printing (noticing, blueprints, etc.) 1 LS $10,000 $10,000 Allowance Moving Costs (one move) 1 LS $15,000 $15,000 Allowance Utility Fees - (PG&E, sewer, water, telecom, other) 1 LS $250,000 $250,000 Allowance Subtotal Administrative Costs: $800,452 Administrative Cost Contingency (5% of total Fees) 5% 1 % 1 $800,452 $40,023 Allowance Total Administrative, Permit and Bidding Costs: $840,475 Division Totals: Total Notes A. Construction with Contingencies and Escalation $8,819,159 B. Design and Other Related Fees $2,021,661 C. Administrative, Permit and Bidding Costs $840,475 Overall Project Budget: $11,681,295 Project Cost Per SF (9,889 SF) : $1,183.10 Exclusions: 1. Program Level Bond Management Fees C - Replacement of Fire Station 57 at the Marin County Civic Center 1111-47 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN C. REPLACEMENT OF FIRE STATION 57 AT THE MARIN COUNTY CIVIC CENTER SITE ARRANGEMENT DIAGRAMS These studies graphically illustrate the initial arrangement concepts developed through discussion with the Project Design Team. Considerations in each scheme include: • Circulation to and from site, • Visitor parking and pedestrian access, • Site operations adjacencies and activities, and • City of San Rafael planning ordinances ►� ,r. ry IIIA ix .- U- � \ \ z �� ;6E- .\\. 3f v] 0A 2 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRAI EGIC PLAN ki.Mwr D. TWO COMPANY PROTOTYPICAL COMPONENT DIAGRAMS Component diagram use space standards and expand them into room diagrams that graphically illustrate the equipment and furniture arrangements in each required space and are used to determine the room area requirements. Considerations include: • Number of staff to occupy the space at any given time, • Equipment size and operating clearances, • Circulation within the space, and • Furniture layout for efficient space use. 8(' STATION - APPARATUS BAY/APPARATUS BAY SUPPORT Q 0 N 0 0 FRONT APRON bo bo LO I ♦ 14'x14' SECTIONAL FOUR -FOLD APPARATUS BAY DOORS, TYP. TRUCK (CROSS STAFF) TRENCH DRAIN, TYP. FIRE ENGINE 10'x31' MEDIC 10'x26' 50'-0" APPARATUS BAY (2,900 S.F.) SCALE: 1/16"=V-0" 14'x14' SECTIONAL OVERHEAD APPARATUS BAY DOORS, TYP. REAR APRON D -- Two Company Prototypical Component Diagrams 1 III -49 STATION - APPARATUS BAY/APPARATUS BAY SUPPORT 0 o. 8'-0" r r BACKBOARD STORAGE COUNTER w/ LOCKED MEDICAL SUPPLY STORAGE CABINETS 14" DEEP FULL HT. STORAGE CENTRAL MEDICAL SUPPLY STORAGE (80 S.F. SCALE: 1/8"=1'-0" 8'-0" r r BACKBOARD WASH DOWN AREA COUNTER w/ STORAGE CABINETS DRYING RACK ABOVE S.S. CLEAN-UP SINK w/ DRAIN BOARD, HANDS FREE & EMERGENCY EYE WASH ABOVE SINK MEDICAL CLEAN UP (72 S.F.) SCALE: 1/B"=1'-0" III -50 1 D —Two Company Prototypical Component D agrams STATION - APPARATUS BAY/APPARATUS BAY SUPPORT 0 v YARD STORAGE (36 S.F.) SCALE: 1/8"=1'-0" t 0 16-0" r HEAVY DUTY STORAGE/SHELVING COMPRESSOR HOOKS FOR SITE MAINTENANCE EQUIPMENT i u, �o a 0 v YARD STORAGE (36 S.F.) SCALE: 1/8"=1'-0" t 0 16-0" r HEAVY DUTY STORAGE/SHELVING COMPRESSOR HOOKS FOR SITE MAINTENANCE EQUIPMENT i TURNOUT GEAR ROOM (224 S.F.) SCALE: 1/8"=V-0" 12" W x 12" D (4 STACKS) WILD LAND GEAR BAG STORAGE (20) 24" W x 24" D TURNOUT LOCKERS HEAVY DUTY SHELVING ABOVE D — Two Company Prototypical Component Diagrams 1 III -51 u, a TURNOUT GEAR ROOM (224 S.F.) SCALE: 1/8"=V-0" 12" W x 12" D (4 STACKS) WILD LAND GEAR BAG STORAGE (20) 24" W x 24" D TURNOUT LOCKERS HEAVY DUTY SHELVING ABOVE D — Two Company Prototypical Component Diagrams 1 III -51 STATION - APPARATUS BAY/APPARATUS BAY SUPPORT 6'-0" MOP RACK MOP SINK 00 4 JANITORIAL SUPPLIES STORAGE SHELF JANITOR ROOM (48 S.F.) SCALE: 1/8"=1'-0" 30'-0" STORAGE CABINET MOBILE HOSE PEG BOARD STORAGE RACK —--+�----+------------ — 9 L JL J4 FREE STANDING SINK TOOL VISE WORK SPACE w/ AIR SOLVENTTANK CHEST QUICK DISCONNECTS WORKSHOP ALCOVE (120 S.F SCALE: 1/8"=V-0" III -52 1 D Two Company Prototypical Component Diagrams STATION - APPARATUS BAY/APPARATUS BAY SUPPORT 20'-0" 1 0 bo i 0 ao AIR ROOM (240 S.F.) SCALE' r FULL HEIGHT STORAGE SPECIAL PROJECT ROOM (80 S.F.) SCALE: 1/8"=V-9' RESTROOM (64 S.F.) SCALE: 1/8"=V-0" D -Two Company Prototypical Component Diagrams 1111-53 CONTAINMENT FILL STATION (2 POSITIONS) ---- i J SMALL OXYGEN ! —_ BOTTLE STORAGE r i PIPE FOR HOSE COMPRESSOR �' ATTACHMENT ROOM FILL ROOM \� OXYGEN CASCADE BOTTLES AIR ROOM (240 S.F.) SCALE' r FULL HEIGHT STORAGE SPECIAL PROJECT ROOM (80 S.F.) SCALE: 1/8"=V-9' RESTROOM (64 S.F.) SCALE: 1/8"=V-0" D -Two Company Prototypical Component Diagrams 1111-53 STATION - FIREFIGHTER OFFICES TO ACCESSIBLE UNISEX RESTROOM TO STATION'S OFFICE 4 - 12'-0" TO EXTERIOR STATION PUBLIC LOBBY (72 S.F. SCALE: 1/8"=1'0-' 8'-0" 0 4 - . 1 , Co L -4 - 0 TO STATION PUBLIC LOBBY +32" HIGH COUNTER +42" HIGH COUNTER STATION PUBLIC RESTROOM (64 S.F.) SCALE: 1/8"=1'-0" III -54 I D—Two Company Prototypical Component Diagrams STATION - FIREFIGHTER OFFICES i UPPER STORAGE r CAPTAIN'S WORK STATION TRAINING MONITOR 4 14'-0" rA o--- -i - ��---- F LF A l\ ! + J �i LF TO LIVING QUARTERS v TO STATION PUBLIC LOBBY STATION OFFICE (196 S.F.) SCALE: 3/16"=1'-0" UPPER STORAGE PRINTER/FAX/ COPIER RECEPTION COUNTER (36" HIGH) RECEPTION COUNTER (42" HIGH) D Two Company Prototypical Component Diagrams 1 III -55 STATION - FIREFIGHTER TRAINING AREA 30'-0" i TO PROJECTION SCREEN LOBBY MARKER BOARD r T— h -Tf- d -- rr-h -,F-d- h i r-----T-----T------ -y d rh d dco r-----T-----T------1 h �r� d 1 h -orf h j I q TRAINING ROOM TO :E DEPT. ,DMIN. _ TRAINING o STORAGE 00 FULL HEIGHT STORAGE 10'-0" TRAINING CLASSROOM (1,050 S.F.) TRAINING STORAGE (80 S.F.) SCALE: 1 /8"=1'-0" III -56 1 D- Two Company Prototypical Component D agrams T, OUT STATION - FIREFIGHTER QUARTERS 16-0" BASE & UPPER CABINET STORAGE 8'-0 b ° RANGE w1 2'-0" 4'-0" 2'0" iW GRILL HOOD - M PREP. SINK @ \ 4 0� � . 34' HT. ISLAND (4) FULL HT. I -J r— TRASH 4 PANTRY REFBi L STORAGE RECYCLE REF A FRV'NG # \ anER 4' 0" 4'-0" PANTRY (40 S.F.) SCALE: 1 /8"=1' 0" MIN.CLR. MIN.CLR. KITCHEN (208 S.F.) SCALE: 1/8"=1' 0" 16 t]'. r� r,4 DINING AREA (192 S.F.) SCALE: 1/&'=i' d' 16'-0" RECLINER CHAIRS, TYP. ENTERTAINMENT L }� CENTER DAYROOM (224 S.F.)\ SCALE: D–Two Company Prototypical Component Diagrams 1111-57 STATION - FIREFIGHTER QUARTERS 0 4 N N r 24'-0" 10'-0" TO EXTERIOR 4 I DUAL CABLE CROSS I I ------------J TREADMILL z L_ ----__-J I l Iml I IAT BENCH PRESS r I RACK I I r _ I I LEG RAISE/019 I COMBO I IL I STAR I — — — — L ---- I I STEPPER I -. I II I I DIR/PULL COMIB I 11 DRINKING FOUNTAIN RREACHEIR I I CURL I — L ---U r— r INCLINE � j� L BENCH J II n r-----1 I II (PLAT BENCH Lit L____J n ----------LI 11 SQUATRACK PULL UP RIG FITNESS ROOM (528 S.F.) SCALE: 1/8"=V-0" III -58 1 D —Two Company Prototypical Component Diagrams 3 -TIER DUMBBELL RACK FREE WEIGHTS WALL MOUNT TV STATION - FIREFIGHTER QUARTERS 0 0 1 UTILITY SINK MOP HOOKS FOLDING COUNTER w/ STORAGE CABINET FULL HEIGHT STORAGE CABINET LAUNDRY ROOM (96 S.F.) SCALE: 1/8"= 1' 0" r! (4) 30"x30" LOCKERS r (3) DRAWERS UNDER BED FIREFIGHTER BEDROOM - 6 (825 S.F.) SCALE: 1/8"=1' 0" D—Two Company Prototypical Component Diagrams 1111-59 STATION - FIREFIGHTER QUARTERS 30" 36" MIN. MIN. FIREFIGHTER BATHROOM ADA (72 S.F SCALE: 1/8"=V-0" FIREFIGHTER BATHROOM (2) (126 S.F. SCALE: 1/8'=V-0" III -60 1 D —Two Company Prototypical Component Diagrams STATION - UTILITY SUPPORT SPACE 10'-0" FIRE SPRINKLER RISER CT TANKLESS WATER HEATER w/ RECIRCULATING PUMP 4 HVAC EQUIPMENT 0 M 0 50 MECHANICAL ROOM (80 S.F.) SCALE: 1/8"=V-0" '-0" FIRE ALARM PANEL SUB PANEL MAIN SERVICE PANEL ELECTRICAL ROOM (80 S.F.) SCALE: 1/8"=1'-0" PHONE BOARD EQUIPMENT RACK SUB PANEL COMMUNICATIONS ROOM (80 S -F.) SCALE: 1/8"=V-0" D—Two Company Prototypical Component Diagrams 1 III -61 DRAFT 7/20/15 EXISTING FACILITY CONDITION ASSESSMENTS FIRE STATION 52 — 210 3RD STREET CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN Fire Station 52 is located at the corner of 3`d and Union Streets and serves a portion of the city east of Highway 101 and provides backup for Fire Stations 51, 54, 55, and 57. Fire Station 52 was originally built in 1957 and is the smallest of San Rafael's fire stations at approximately 2,982 square feet. In addition to the station building, the site also features training facilities such as a five -story drill tower and an approximately 1,000 -square -foot modular classroom. The station is wood -framed construction and the facility was designed with the apparatus room constructed on the eastern side of the living quarters. The station lacks adequate insulation and has inadequate space, worn finishes, and poor ventilation/air conditioning, especially in the dormitory. The apparatus bay size is inadequate for modern apparatus and equipment. Fire Station 52's life safety issues include the lack of a fire suppression system (e.g., sprinklers), insufficient exhaust from the apparatus bays, and inadequate building access as required by Americans with Disabilities Act (ADA) codes. The station lacks an appropriate area for decontamination as well as space for storage of hazardous materials, such as chemicals used for firefighting or toxic substances cleaned up in the community and waiting proper disposal. In addition to obsolete seismic and building systems, the fire station layout lacks spaces necessary to support a modern work force. Spaces lacking but required for firefighter safety include dedicate turnout storage, medical clean up, medical supply storage, and a dedicated fitness room. The station also lack privacy necessary to support a diverse workforce including private sleeping and bathing facilities for female firefighters. The department's training tower shows severe dry rot and water damage. Structurally, the drill tower is in a state of disrepair as the floor slab is lower than the level of the surrounding grade, and no floor drains were included in the design to handle the resulting ponding. Water damage to floor and wall panels can be seen throughout the tower. Recommendations include the complete replacement of facilities, including the training tower. Primary deficiencies include: The station is seismically unsafe in the event of a major event. Fire Station 52 has significant dry rot damage, differential settlement of perimeter walls, and seismic cracking. The fire station layout lacks spaces necessary to support a modern work force. Apparatus bay size is inadequate for today's apparatus and equipment. Similar to Fire Station 51, much of the plumbing is original, is constantly under repair, and has passed its useful life span. E — Existing Facility Condition Assessments 111-62 CITY OF SAN RAFAEL DRAFT 7/20/15 { ESSENTIAL FACILITIES STRATEGIC PLAN This site offers a prime opportunity to bring a medic company closer to the freeway and the facility is proposed to house an engine company, truck and medic company. It is more cost effective to build a new facility rather than adapt this one to accommodate these uses. Supporting documents used to prepare this recommendation include: Basis of Design Narrative — Fire Station 52. Prepared by Interface Engineering, June 22, 2015 San Rafael Facilities Master Plan —Structural Assessment. Prepared by Cornerstone Engineering, June 23,2015 FIRE STATION 57 — 3530 CIVIC CENTER DRIVE Fire Station 57 is located across the street from the Marin County Civic Center and serves the portion of San Rafael north of the hill and east of Highway 101. Fire Station 57 was constructed in 1978 in the shadow of Frank Lloyd Wright's Civic Center and this approximately 3,801 -square -foot facility sits on a large parcel of land owned by the County. The building is a wood -framed structure and suffers from outdated electrical and mechanical systems. It lacks adequate insulation and has inadequate space, worn finishes, and poor ventilation/air conditioning, especially in the dormitory. The apparatus bay size is inadequate for modern apparatus and equipment. Fire Station 57's life safety issues include the lack of a fire suppression system (e.g., sprinklers), insufficient exhaust from the apparatus bays, and inadequate building access as required by ADA codes. The fire station layout lacks spaces necessary to support a modern work force. Spaces lacking but required for firefighter safety include dedicate turnout storage, medical clean up and medical supply storage, and a dedicated fitness room. The station also lack privacy necessary to support a diverse workforce including private sleeping and bathing facilities for female firefighters. Fire Station 57's seismic condition has been rated as "poor" in the City's 2003 assessment, meaning that there is a significant risk of damage or even collapse in the event of a major earthquake. At 37 years old, this is the second - newest fire station in the City; however, the condition and configuration of Fire Station 57 is sufficiently inadequate to require a rebuild rather than retrofit. This station as structurally designed (cantilevered wall -framing) has not been allowed by the building code for over 20 years. The entire apparatus bay seismic system is based on this design and would need to be completely replaced at 235 percent greater forces that the original design. In addition the apparatus bay size is inadequate for today's apparatus and equipment. Similar to Fire Stations 54 and 55, much of the plumbing is original, constantly under repair, and has passed its useful life span. The fire station layout lacks spaces necessary to support a modern work force. The building suffers from outdated electrical and mechanical systems which are past their useful lifespan. Due to the 2003 seismic rating as "poor" and to the severity of the outdated systems this facility was not studied in further detail through this strategic plan. The original study provided sufficient data to develop a recommendation for this station. III -63 1 E — Existing Facility Condition Assessments I CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN APPENDIX San Rafael Strategic Plan Tier 1 - Fire Station No. 52 Structural Review and Conditional Assessment Prepared by Cornerstone Structural Engineering Group Dated: lune 23, 2015 Basis of Design Narrative - Fire Station 52 City of San Rafael - Essential Facilities Strategic Plan MEP Review and Conditional Assessment Prepared by Interface Engineering Dated: June 22, 2015 � �ILA LILI , CORNERSTONE structural engineeling group San Rafael Strategic Plan Tier 1 - Fire Station No. 52 City of San Rafael San Francisco, CA Structural Review and Conditional Assessment FINAL DRAFT June 23, 2015 M- OF SAN RAFAEL ZIC' THJRD ST. ,tea Structural Engineering • Construction Services • Engineering Solutions • Project Management 40 Federal Street tel (415) 369-9100 San Francisco, CA 94107 fax (415) 369-9101 CORNERSTONE structural AM engineering group June 23, 2015 2015014.11 Mary McGrath Architects 505 17th Street, 2nd Floor Oakland, CA 94612 Attention: Mary McGrath Subject: San Rafael Strategic Plan - Fire Station No. 52 Tier 1 Structural Assessment of Public Safety Facilities San Rafael, CA Dear Mary Cornerstone Structural Engineering Group would like to present this initial structural assessment report for the subject project. In accordance with our proposal, we have performed a structural review and seismic risk assessment for the existing Fire Station Building No 52 in San Rafael. This report contains the evaluations of the one-story wood frame building with shear walls originally constructed in 1957. We completed a site visit in March 2015, and have reviewed the available structural plans. This review includes a Tier 1 ASCE 31 seismic evaluation for Immediate Occupancy in addition to a conditional assessment of the buildings. The Tier 1 assessment includes a general review of the vertical and lateral systems of the structures. The following report describes the findings of our structural review and seismic risk assessment for the buildings. We have included information on the performance of the buildings in a code - level earthquake. Sincerely, C RNERSTONE STRUCTURAL EN INE G G C. Thomas L. Swayze, S.E. Principal 40 Federal Street tel (415) 369-9100 San Francisco, CA 94107 fax (415) 369-9101 CORNERSTONE structural engineering group TABLE OF CONTENTS PART1: INTRODUCTION...............................................................................................................................2 PART 2: SEISMIC PERFORMANCE EVALUATION.........................................................................................2 2.1 Methodology........................................................................................................................................2 2.2 Performance Level..............................................................................................................................3 2.3 Seismic Source......................................................................................................................................3 2.4 Liquefaction, Landslide, and other Geologic Hazard..................................................................4 PART 3: STRUCTURAL EVALUATION............................................................................................................. 4 3.1 Evaluation.............................................................................................................................................4 3.2 Documentation....................................................................................................................................5 3.3 Vertical Load System..........................................................................................................................5 3.4 Lateral Load System............................................................................................................................5 3.5 Conditional Review.............................................................................................................................5 3.6 Seismic Evaluation Findings...............................................................................................................5 PART 4: CONCLUSION AND RECOMMENDATIONS...................................................................................5 4.1 Expected Performance......................................................................................................................6 4.2 General Recommendation for Conditional Issues........................................................................6 4.3 Seismic Recommendations...............................................................................................................6 PART 5: APPENDIX - PHOTOS......................................................................................................................8 San Rafael Facilities Master Plan- Structural Assessment 1 of 9 r AN CORNERSTONE structural engineering group PART 1: INTRODUCTION The following represents a general structural conditional and seismic assessment of the existing Fire Station No. 52 located in San Rafael, California. Fire station 52 is a single story wood framed structure constructed on conventional spread footings on a sloping site in downtown San Rafael constructed on a knoll. There are two apparatus bays within the station. The apparatus bay has been modified from a drive through bay to eliminate the frontage road access on 3rd Street. That access has been blocked with a retaining wall to address the grade differential. The original construction is from 1957. Figure 1: Station 52 A site visit was performed on March 19, 2015 to observe the existing structural conditions of the fire station building. The report conclusions are limited by the availability of as -built construction documents and by the level of access possible for the observation of the building. This report describes the findings of our structural review, and provides recommendations for seismic upgrade and conditional structural repairs as applicable. PART 2: SEISMIC PERFORMANCE EVALUATION 2.1 Methodology The potential damage to a structure in an earthquake can be evaluated provided that, (1) seismic hazards which affect the structure and site can be estimated and, (2) the vulnerability of the structure to those hazards are known or can be estimated. Seismicity of the fire station was determined using the United States Geologic Survey (USGS) web based Seismic Hazard Curves, Response Parameters and Design Parameters program. Seismic short period Ss and one second Si response acceleration parameters were obtained using latitude and longitude coordinates of the fire station location. Seismic evaluations of the buildings were conducted using the ASCE 31-03 - Seismic Evaluation of Existing Buildings. The ASCE 31 provides a three -tiered process for seismic evaluation of existing buildings based on building type and the level of seismicity for the building location. The Tier 1 study is an initial checklist evaluation of structural, non- structural and foundation/geologic hazard elements of a building and site conditions 2of9 San Rafael Facilities Master Plan- Structural Assessment r AN CORNERSTONE structural engineering group that is intended to screen for potential seismic deficiencies. Tiers 2 and 3 studies are more in-depth analysis procedures for a building or component that is identified by the Tier 1 screening process as structurally deficient. This assessment of the fire station buildings utilizes the Tier 1 screening procedure to identify deficiencies as possible with the information available. 2.2 Performance Level ASCE 31 evaluation of a building can be performed for either Life Safety (LS) or Immediate Occupancy (10) performance level. ASCE 31 generalizes the two performance levels as follows: • LS Performance Level: At least some margin against either partial or total collapse remains, and that the overall risk of life-threatening injury as a result of structural damage is expected to be low. • 10 Performance Level: After an earthquake, the basic vertical and lateral force - resisting systems retain nearly all of their pre -earthquake strength, very limited damage to structural and non-structural components has occurred and that critical parts of the building are habitable. The fire station building was evaluated using the Immediate Occupancy (10) performance level criteria. 2.3 Seismic Source The general seismicity in the San Francisco Bay Area is influenced by several known faults, their potential faulting length, and relative orientation. The San Andreas Fault system, which separates the North American plate from the Pacific plate, is located approximately 15km west of the fire station. Other known, nearest -site faults with recorded activity, such as the Hayward Fault are listed in Table 1. Recent earthquakes in Southern and Central California - namely Coalinga, Whittier Narrows, and Northridge - have occurred along blind -thrust faults. These faults do not have readily identifiable surface features and are not extensively mapped. The potential for strong -ground motion to occur due to blind -thrust faulting in Northern California is somewhat in doubt. However, a moderate to large earthquake centered even closer to the site cannot be completely ruled out. Distance (km) San Andreas Fault San Gregorio Fault Hayward Fault [Type A] [Type B] [Type A] Estimated MCE (Mw) 7.1 7.2 6.4 Station 52 15.5 16.7 13.0 Table 1: Active Near Source Faults Based on the 2008 USGS mapping, the 475 -year peak ground acceleration (PGA) for the site is 0.500g. The 475 -year earthquake is the design basis for a standard structure in the California Building Code (CBC) and is based on a 10 percent probability of exceedance within a 50 year time frame. The calculated site specific SDs and SDI response acceleration parameters for the fire station are 0.90 and 0.96 respectively and use a site soil classification E per USGS Soil Type and Shaking Hazard in the San Francisco Bay Area Map. Based on SDs and SDI values, ASCE 31 categorizes the seismicity of the fire station as 'High.' San Rafael Facilities Master Plan- Structural Assessment 3of9 or, An CORNERSTONE structural engineering group 2.4 Liquefaction, Landslide, and other Geologic Hazard Currently published California Geological Survey (CGS) liquefaction hazard zone maps do not include this part of California yet. According to the Association of Bay Area Governments Earthquake Liquefaction Susceptibility maps, the fire station is located within a 'Very High' zone for liquefaction, see Figure 5. Liquefaction is the loss of bearing strength of saturated, cohesionless soils under strong ground motions, which can cause building settlement by consolidation of soils susceptible to liquefaction. Based on the hazard maps and a cursory knowledge of the soils in the area, the potential for liquefaction due to strong ground motions at station 52 is considered to be high. The building is situated on various kinds of sites within a developed area. The potential for seismically induced landslide is therefore considered to be minimal. Currently published CGS maps for landslide vulnerability do not include this area yet. e Static Lwksp- Figure 2: Association of Bay Area Governments Earthquake Liquefaction Susceptibility Map - Very High (Maroon) The fire station is not located within a Special Study Zone as defined by the Alquist-Priolo Earthquake Fault Zoning Act. The potential for surface fault rupture is considered to be low. It should be noted that a more thorough explanation of site seismicity, liquefaction and specific faulting hazards should be provided by a geotechnical engineer. The conclusions above rely on general USGS & CGS published data for the San Francisco Bay Area. PART 3: STRUCTURAL EVALUATION 3.1 Evaluation An ASCE 31 Tier 1 seismic evaluation of the fire station was performed using the Immediate Occupancy performance level. The building was evaluated for Basic Structural (Sec. 3.7), Supplemental Structural (Sec. 3.7S) and Geologic Site Hazard and Foundation (Sec. 3.8) checklists. This report does not evaluate the buildings for the Nonstructural (Sec. 3.9) checklist, which is typically performed by an Architect or other qualified professional. 4of9 San Rafael Facilities Master Plan- Structural Assessment CORNERSTONE structural engineering group 3.2 Documentation • The architectural, structural and electrical construction drawings for the fire station building by Eugene E. Crawford from San Rafael. Sheets 1-8 of 9. Drawings dated March 4, 1957. The information provided within this report regarding the buildings is based on field observation and review of available as -built drawings. 3.3 Vertical Load Systems The apparatus bay high roof is essentially flat and is constructed of 2x (tongue in groove) TSG straight planks spanning between 5 1/8 inch glulam purlins spanning 30 feet at 7.5 feet spacing. The low flat roof over the living quarters consists of 1 x diagonal sheathing over 2x wood joists at 16 inches supported in turn by 4x10 girders and interior wood framed bearing walls. The wall construction consists of typical wood framed bearing walls with conventional spread footing foundations. The apparatus bay slab on grade is 5'/2 inches thick and the living quarters slab is 3'/2 inches thick. 3.4 Lateral Load System Lateral loads acting on the fire station building result from either wind pressure or earthquake -induced inertia forces acting on structural and non-structural elements. Lateral loads acting on the structure are transferred through flexible roof and floor diaphragms to the primary lateral -force resisting system of the structure. The primary lateral -force resisting systems consist of the following systems: • Apparatus bay roof and low roof diaphragms are constructed of straight T&G sheathing and lx diagonally sheathed diaphragms respectively spanning horizontally to conventional plywood sheathed wood shear walls which transfer lateral loads down to the continuous concrete spread footings through cast -in- place anchor bolts and tie -down rods. 3.5 Conditional Review Based on our review, the fire station building appears to be in general compliance with the codes and standard construction practices in effect at the time of their construction. The exterior, interior, and portions of the roof of the fire station were observed during the site visit on March 19, 2015. Based on our cursory observations, the building appears to be in overall good condition, except for the following specific conditions as noted (see Appendix for photos referenced): • Station appears to be in good physical condition and has been fairly well maintained • Although the training tower was not slated for evaluation, it should be noted that dry rot damage is evident at in many locations and failure of the stucco system is evident throughout. (See Photo 4) 3.6 Seismic Evaluation Findings Based on the ASCE 31 Tier 1 review, the following items are of significance for the performance of the building when subjected to strong ground motions during an earthquake. Positive Features • Low rise wood framed structures are re',atively lightweight and historically perform well in seismic events. 5of9 San Rafael Facilities Master Plan- Structural Assessment or, AIIIIIIIIII CORNERSTONE structural engineering group • Building walls are sheathed with plywood and have positive hold-down anchorage in some locations. Negative Features • Project site is located within an identified liquefaction zone and there are no special provisions in the foundation system. • The apparatus bays have inadequate shear walls in the transverse direction. • Apparatus bay glulams are unbraced laterally at posts within clerestory windows. • Apparatus bay roof is at higher elevation than the office area and is not tied adequately to the low roof diaphragm. • The low roof utilizes 1 x diagonal sheathing for the roof diaphragm; the apparatus bay roof uses straight 2x T&G sheathing. Neither of these systems is considered a favorable roof diaphragm for essential services facilities. • There exists a split-level diaphragm between the high roof and the low roof above the offices and other areas. This effectively splits the building in multiple parts and presents vulnerability for separation at this joint where the roof step occurs. • There is a lack of roof to wall ties at re-entrant corners. PART 4: CONCLUSION AND RECOMMENDATIONS 4.1 Expected Performance Findings within this report provide a general structural conditional and seismic assessment of the existing building of the San Rafael Fire Station No. 52 located at 210 3rd Street in San Rafael, CA. Our evaluation concludes that the buildings fail to meet full compliance for ASCE 31 Tier 1 Immediate Occupancy performance criteria. The following structural relative performance descriptions are based on our professional engineering judgment and experience, and are not part of the ASCE 31 Tier 1 checklist. These descriptions are included to provide a general estimation of seismic performance of the structure, based on component evaluations provided by the Tier 1 evaluation procedure. We expect the building to perform as follows: • The building is anticipated to perform below average in comparison to buildings of similar construction when subjected to a design level earthquake, due to overstressed shear walls, discontinuous shear walls, and geometric irregularities. 4.2 General Recommendation for Conditional Issues The following recommendations are provided to address issues concerning the condition of the existing fire station building. While none of these represent immediate life safety issues; it is recommended that these issues be addressed in the near future to prevent further deterioration from occurring: • The station does not have any significant conditional issues • The training tower should be replaced due to overall condition and configuration. 4.3 Seismic Recommendations The following qualitative recommendations are provided to address our opinion of the potential remediation options for identified seismic deficiencies. These methods are 6of9 San Rafael Facilities Master Plan- Structural Assessment or, i CORNERSTONE structural engineering group based on our evaluations described elsewhere in this report and engineering judgment. While the recommendations listed below do not represent any immediate concerns that warrant facility closure, they do describe building components that are non-compliant per the ASCE 31 Tier 1 checklist review for Immediate Occupancy performance or as ident`fied by conditional or systemic deficiencies. We recommend these repairs and seismic upgrades are programmed into a future project: • Enhance the existing plywood shear walls as necessary to make up for deficient shear capacity. Similarly enhance sill bolting connection as necessary. • Provide a collector tie and vertical column strong -back at front and back ends of apparatus bay along the roof plane elevation discontinuity to provide continuity across the split-level diaphragms so that seismic load can be delivered to shear walls as they occur. • Sheathe both high and low roofs with new plywood • Install new hold-downs and potentially new footing supplements at existing shear walls at the ground floor slab/foundation level • Provide new stability bracing at unbraced glulam beam to post connections at clerestory windows. • Obtain geotechnical assessment of liquefaction potential and possible mitigation if necessary. 7of9 San Rafael Facilities Master Plan- Structural Assessment OF- AN CORNERSTONE structural engineering group PART 5: APPENDIX - PHOTOS 4 -.90 - Photo 1: Station 52, Front View of the App Bay 0 Wid* do", Photo 2: Station 52, Front View of the Entrance San Rafael Facilities Master Plan- Structural Assessment 8of9 lop- J011 CORNERSTONE structural engineering group T ktit lob XiL P Photo 3: Station 52, Interior of App Bay Photo 4: Station 52, Training Tower (Not Covered in Evaluation) am San Rafael Facilities Master Plan- Structural Assessment Esp- AM City of San Rafael - Essential Facilities Strategic Plan 2015-0131 prepared for: Mary McGrath Architects prepared by: Eunice Yoon, PE, LEED AP, BD+C Jared Doescher, PE, LEED AP Jason Lau, PE, LEED AP Thomas de Senna, PE June 22, 2015 f=INTERFACE pENGINEERING Assessment of Current City of San Rafael Essential Facilities Fire Station #52 o Mechanical Assessment Fire Station #52 is a single story building with attached apparatus bay built in 1957. The original boiler and base board heating system has been abandoned and upgraded in 1998 to a rooftop air handling unit. A rooftop air handling unit with gas heating and DX cooling is now serving the building. The air handling unit is in fair condition and has approximately 5 years remaining useful life. All distribution ductwork serving the living quarters are on the roof of the building and may be reused. However, the new floorplan layout for Fire station #52 increases the area by 1,500 square foot. The Toilet and Shower room are provided with ceiling mounted exhaust fans on a dial timer switch. The exhaust fans serving these rooms have exceeded its recommended useful life and shall be replaced. The Apparatus Bay portion of the building has no cooling system and has gas unit heaters mounted close to the roof. The gas unit heaters seem to be well maintained and have approximately 5 years of useful life. The engine exhaust duct system seems to be working properly and well maintained. The exhaust fan for the engine exhaust system has approximately 5 years of useful life. o Plumbing Assessment The existing piping systems in the building are mostly original and are nearing the end of their service life. The sewer lateral from the building flows to a city main in Third Street. We were unable to verify the size or assess the condition of the underground and below slab piping. The original design drawings indicate that the lateral may be 4". T \2015\2015-01311Comm\Outgoing\2015-06-24 Final BOD Reports"52 Fire Station\20150624_Final BOD Report - Fire Station 52 docx Roof drainage is by gutters and downspouts and spills to grade. Several of the downspouts are damaged or corroded. The building is served by a 1-1/2" water meter located in the landscape area at the south end of the building. A backflow preventer is installed at the point of connection to the building. Above grade piping at the point of connection to the building is galvanized steel. We were unable to assess the condition of the underground piping. Hot water is supplied from a gas fired water heater of unknown age. The domestic hot water system is uncirculated. The existing bathroom plumbing fixtures appear to have been replaced at some point, but are not water conserving fixtures. Natural gas service enters at the south east corner of the building. It runs overhead in the truck bay, attached directly to the structure, and above ceiling to serve the apparatus bay heaters, water heater, furnace, laundry dryer, and kitchen range. The piping inside of the building appears to be in functional condition. Piping outside of the building shows signs of corrosion. An above ground diesel storage tank is located to the east of the truck bay entry. We were unable to assess the operational condition of the tank. o Electrical Assessment Fire Station #52 is currently served by a single PG&E service. Power is derived from an underground PG&E vault outside the fire station to a meter and main disconnect switch located in the Apparatus Bay. The PG&E meter number is #1009498409. The main service breaker enclosure is rated at 200A, 120/24OV, 1 -phase, 3 -wire. The main disconnect switch feeds to a manual transfer switch, which has a power cord with a receptacle plug to serve a portable emergency generator. The transfer switch appears to have two output feeders that feed the following: ■ Load Center (125A, 120/24OV, 1 -phase, 3 -wire with 8 poles). Located in Apparatus Bay. Manufacturer is by General Electric. Appears antiquated and near end of manufacturer's recommended design life. ■ Panel "A" (225A, 120/24OV, 1 -phase, 3 -wire with 42 poles). Located in Apparatus Bay. There are (8) single pole spares available within the panelboard. Manufacturer is by Square D. Appears in fair condition and approximately 20 years old. Emergency power is derived from a portable diesel -engine generator. The generator is a Honda EB 10000 rated at 9.OkVA, 120/24OV, 1 -phase, 3 -wire with an 8 hours fuel tank capacity at full load. The generator plugs into the receptacle cord outlet coming from the manual transfer switch. Existing lighting system appears to be part of the original construction in the building, consisting of fluorescent and incandescent luminaires. Fluorescent luminaires consist of striplights with (2)-32 watt T8 lamps in the Apparatus Bay. Incandescent and fluorescent luminaires were located within the office and living quarters of the building. Luminaires appeared in antiquated condition. Toggle switches controlled the majority of the T \2015\2015-0131 Comm Outgoing\2015-06-24 Final BOD Reports 52 Fire Station\20150624 Final BOD Report - Fire Station 52 docx luminaires. There does not appear to be automatic lighting shutoff for the building, only contactors for control of outdoor lighting. The outdoor lighting consists of antiquated HID floodlights. The existing building is not supported by a fire alarm system. There are individual battery-operated smoke detectors located within the living quarters. No smoke detectors were observed in the Apparatus Bay Building. The new building will require an addressable fire alarm system. o Telecommunications Assessment Telecommunication service for the fire station terminates to a telephone backboard located next to the incoming distribution service equipment in the Apparatus Bay. Security equipment and other low voltage equipment enclosures are located within the closet and mounted on the plywood backboard. There is a communications equipment cabinet located in the Apparatus Bay. It appears to contain equipment serving a public address speaker system. Antenna cables are routed out of the cabinet and up to the exterior roof. Recommendation for New City of San Rafael Essential Facilities Fire Station #52 o HVAC System Description Option 1: HVAC system: New VRF/HR with Fan coils to provide space heating & coolinl?. Commercial VRF Condensing Units: Provide 10 ton air-cooled condensing unit to be on a pad located outdoors in close proximity to the building or on the roof. VRF units shall provide heat recovery ability. Basis of Design is Mitsubishi CityMulti R2 units with seacoast coating. Ductless split indoor unit with built-in condensate pump will serve to heat and cool individual bedrooms and operable windows will provide ventilation. Ducted fan coil unit with outdoor air connections and built-in condensate pump will serve to condition the rest of the spaces. Temperature control will be available per each zone. A single 10 port BC controller box will be placed indoor to connect all indoor units to the BC controller. This BC controller will be then connected to the outdoor condensing units. Any unused ports on the BC controller may be utilized in future for extra zoning capabilities. See Appendix- for sample VRF outdoor unit, indoor units, and the BS controller. Apparatus Bay: New gas unit heaters will be provided for heating and roll up doors will provide ventilation to the space. Commercial Kitchen: Kitchen hood exhaust duct will rise up thru the roof to new exhaust fan. Residential Laundry room: Gas dryer vent duct with maximum 4" diameter up thru the roof. Combustion air intake louvers on laundry closet door/ wall provide required makeup air for dryer operation. TA2015\2015-0131 iCotnrn .Outgoing\2015-06-24 Final BOD Reports\52 Fire Station\20150624 Final BOD Report - Fire Station 52 doex Bathroom Exhaust System: Each Restroom/Shower Room shall be provided with a ceiling mounted exhaust fan ducted through the roof for discharge. Control System: DDC system to be provided by the VRF system manufacturer for mechanical system control and monitoring capability. Option 2: HVAC system: Existing rooftop cooling and heating unit with new additional VRF system. Utilize the existing rooftop unit to provide heating and cooling for the living quarters. Supplement 4 tons of additional heating and cooling needs by providing air cooled condensing units and indoor split system to satisfy the enlarged conditional space. See Appendix for sample VRF outdoor unit, indoor units, and the BC controller. o Plumbing System Description Sanitary Sewer and Vent System: Provide the following: ■ Replace all existing below and above grade waste and vent piping to the point of connection to the city sewer in Third Street. ■ New waste and vent piping to all plumbing fixtures such as water closet, lavatory, tub/shower, kitchen sinks, washing machine, janitor mop sinks, floor drain and sinks, indirect waste receptors, and other fixtures. IN Pipe condensate from mechanical equipment to indirect receptors. Storm Drainage System: Replace and relocate gutters and downspouts and correct site grading to properly conduct storm drainage away from the building and toward site storm drains and catch basins. Domestic Water System: Replace all existing above and below ground domestic water piping from the point of connection to the water meter. Provide new domestic CW and HW to the following: • Bathroom fixtures (water closets, urinals, lavatories, and showers) • Kitchen Sinks, refrigerator ice maker, and dishwasher • Washing machine box • Janitor mop sinks • Trap primers(CW only) to serve floor drains • Mechanical equipment requiring make-up water with backflow device. • Hose bibs T \2015\2015-01311CommlOutgoing\2015-06-24 Final BOD Reports 52 Fire Station\20150624 Final BOD Report -Fire Station 52 doex ■ Provide a reduced -pressure type backflow preventer or acceptable equivalent per Water Department requirement. ■ Provide a new gas fired domestic water heater and circulating pump. ■ Provide irrigation water to planters as required. Plumbing Fixtures: Provide the following: ■ Provide all new plumbing fixtures as follows: • Water closets: Wall -hung with 1.28 gallons per flush, flush valves • Urinals: Wall -hung with 1/8 gallon per flush, flush valve • Private Lavatories: Wall hung or counter mounted fixture with 1.0 gpm faucet • Public lavatories: Wall -hung or counter -mounted fixture with 0.5 gpm faucet • Kitchen Sink: Stainless steel or refer to architectural for final fixture selection. Provide with 1.5 gpm max flow faucet. • Shower: 1.8 gpm shower head. ■ Provide interior and exterior hose bibs with vacuum breakers. ■ New floor drains and floor sinks with trap primers. Locate trap primer where accessible or in -wall with access panel. Natural Gas: Provide the following: ■ Replace all natural gas piping from the point of connection to the PG&E gas meter. ■ Provide natural gas to all gas fired appliances such as heater, furnaces, water heaters, ranges, and dryers. Piping materials: Provide all new materials as follows: ■ Sanitary sewer (SS) and vent system: Service weight no -hub cast iron soil pipe and fittings with standard couplings above ground and heavy weight cast iron soil pipe and fittings with heavy-duty couplings below ground. Provide corrosion protection for below grade piping as recommended by Geotechnical Engineer. ■ Potable domestic cold water (CW) system: Type L hard drawn copper tube above ground; Type K hard drawn copper tube below ground. ■ Potable domestic hot water (HW) system: Type L hard drawn copper tube aboveground. Natural gas system: ■ Above ground: Schedule 40, A53 black steel pipe and threaded malleable iron fittings. Galvanized steel for piping exposed to weather. T \2015\2015-0131: Comm;Outgoing\2015-06-24 Final BOD Reports'52 Fire Station\20150624 Final BOD Report - Fire Station 52 docx Below ground: Schedule 40, A53 black steel pipe and threaded malleable fittings 2-1/2 inches and smaller. Welded pipe 3 inches and larger. Pipe below grade wrapped with double thickness Scotchwrap No. 51 applied over Scotchwrap pipe primer. Factory applied epoxy coating to equivalent thickness with field wrapped or epoxied joints approved. Alternately, Polyethylene piping with tracer wire to meet CMC. Condensate drain system: Type M copper tube with solder joints. o Electrical System Description Service Capacity: An upgraded PG&E service is recommended to serve the loads for the new remodel. The electrical service size shall be rated at 400A, 120/208V, 3-phase, 4 -wire. This will increase the original electrical service size and allow for additional capacity to serve new and future loads. 3-phase mechanical loads could be accommodated with the service upgrade. The existing PG&E meter, main disconnect switch, manual transfer switch, and load center, and associate electrical equipment enclosures located at the Apparatus Bay would be demolished. A new 400A, 120/208V, 3-phase, 4 -wire, main switchboard with PG&E meter would be provided at the same location. The demolished load center would be replaced with a new IOOA, 42 -pole, 120/208V, 3-phase, 4 -wire panelboard at the same wall location. The existing Panel 'A' shall be replaced with a new 225A, 42 -pole, 120/208V, 3-phase, 4 -wire panelboard, and relocated to a new location with Code - minimum 36" working clearance. New Generator System: A new permanent emergency generator is recommended to provide emergency power to support the entire fire station, in lieu of the portable generator. The emergency generator will be located outdoors in a sound attenuated, weatherproof enclosure. The emergency generator will be rated at IOOkW/125kVA, 120/208V, 3-phase, 4 -wire, with a 100 gallon sub -base fuel tank. Based on the size of the fuel tank, the generator can provide approximately 8 hours runtime at 100% full load. An automatic transfer switch shall be provided, rated at 400A, 208V, 3-phase, and located at the same wall location at the Apparatus Bay. The automatic transfer switch output feeder will terminate into the main switchboard. Site Lighting: As part of the new construction, existing exterior lighting shall be replaced with new luminaires utilizing LED lamps. All exterior lighting will be controlled via photocell and lighting control panel. Interior Lighting: New lighting shall consist of LED luminaires to comply with Title 24 requirements and achieve energy efficiency and cost savings. Residential occupancy areas such as kitchens, bathrooms, and bedrooms shall be provided with high -efficacy LED luminaires. Non- residential areas shall be controlled via occupancy sensors or lighting control panel. Residential areas shall be controlled via manual controls or vacancy sensors. D. A tap -out TA2015\2015-013 I %comm •Outgoing\2015-06-24 Final BOD Reports •52 Fire Station\20150624 Final BOD Report - Fire Station 52.docx 6 system should be provided to serve the remodeled fire station. Upon activation, the tap - out system shall energize lighting within the bedrooms, hallways, lobby, kitchen, offices/work areas, and apparatus bay and de -energize kitchen equipment. Power Distribution: Where receptacles provided for the office areas, a controlled receptacle capable of automatic shutoff shall be provided within 6' of each uncontrolled receptacle. AFCI protection shall be provided for all circuits serving outlets for the kitchen, family room, dining room, living room, bedroom, sunroom, recreation room, closets, hallways, laundry areas, or similar rooms. GFCI receptacles shall be provided for all circuits serving bathrooms, garages (Apparatus Bay), outdoors, kitchen countertops, within 6' of sink edge, and laundry areas. o Telecommunication System Description Incoming cable terminations shall remain in the same location if the location of the telephone backboard does not change. Otherwise, the cable terminations shall be relocated to a new location such as a new IT room.'/4-inch by 4 -foot by 8 -foot fire rated plywood backboards will be provided on every wall in the IT room. The IT room will have a telecommunications ground bus bar with a #3/0 copper ground to the main electrical panel and to building steel. Termination blocks will be wall mounted and will cross -connect with the PBX switch and distribute dial tone throughout the facility. Metallic 2 -gang outlet boxes with single gang adapters with 1 inch metallic conduit/raceways to accessible ceiling space will be provided for routing and termination of voice, data and CATV cabling. Telecom locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. Electronic card key access will be provided at identified entry doors and any site gates that are secure. All exterior doors will be monitored via door position switches and CCTV. A keypad with and LCD display will be provided at the main entrance for arm/disarm operation as well as determining which doors are operational or not. Metallic single -gang outlet boxes with ''/� -inch metallic conduit/raceways to accessible ceiling space will be provided for routing and termination of the security/access control cabling. Security/access control locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. The paging system will be designed to provide program distribution and all -call to speakers throughout and provide local amplification. Coverage will be included for the entire interior of both buildings as well as exterior areas as designated by the Owner. The system will be required to be interfaced to the telephone system for general paging from any telephone instrument. One inch metallic conduit/raceways will be provided for routing and termination of the Paging System. Speaker and volume control locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. The existing communication equipment cabinet shall be coordinated with the Owner to determine whether it should be reused as part of the renovation. TA2015\2015-0131%,Comm%Outgomg\2015-06-24 Final BOD Reports%52 Fire Station\20150624_Final BOD Report- Fire Station 52.docx Electrical Appendix Figure E1: PG&E meter pedestal, main disconnect, and load center Figure E2: Manual Transfer Switch next to Main Meter Pedestal T \2015\2015-01311.Comm\Outgoing\2015-06-24 Final BOD Reports 52 Fire Station\20150624 Final BOD Report - Fire Station 52.docx I FY f � �4 f Figure EI Low Voltage Equipment and Telephone Backboard r 4 II j, v., Figure E4: Telephone Equipment in Closet L TA2015\2015-01311Comm',Outgang\2015-06-24 Final BOD Reports`.52 Fire Station\20150624 Final BOD Report - Fire Station 52.docx ii Figure E5: Communication Equipment Cabinet in Apparatus Bay T \2015\2015-0131 Comm.Outgoing\2015-06-24 Final BOD Reports 52 Fire Station\20150624 .Final BOD Report- Fire Station 52.docx Mechanical Appendix T \2015\2015-013 I \Comm\Outgoing\2015-06-24 Final BOD Reports.52 Fire Station\20150624_Final BOD Report - Fire Station 52.docx Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US, Inc. �. 91, pig D� MITSUBISHI J ELECTRIC L•c ETA us IN,WERTER ''� `" �I, COOLING & HEATING Intertek 1340 Satellite Boulevard Suwanee. GA 30024 To.I Free: B00-033-4822 www.mehvac com FORM# PURY-131-U (-BS) - 201407 Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US. Inc. c, E Unit - mm(in.) Y 1.Z d - — d m d jO J 6 N d E T L° z nth a o -- m p 5 rn r Luv eq1 N Qe N m^ _ w o LL o m EEt Y�55 x a E a 10 J.E E E u c �m q m a = m 3�m m `s o `sem _ _a'o;gym_ 4 E o e E Z O O 0 0 0 0 0 mz�ma3x> R O$ d — Z c ; ; GZ � m mZ- rn m• m - rym n 'xn m_ � m2 .1 ��3°�' m 1Oa 2 u y 0 W a2_-m'1q'V3d S c _ o p d z c L) Fr u'i _ - O O n (9LISL-LL) (Z£ILE-C9)059L rl 0 EOE (gill-ES)LCEL '� X m ZEI Z CL ZEIS-6Z OCL n "' $- (y�l!d Bu6unoyy) N L; 9LIE Lam~ 5'6Z N X o t7 m N S2 c� 2 (9L/S-E) (ZEIEZ-0 m 1O (9L/L-E) (ZEILL-E) 06 z ---"' LL Z- 69 (ZEIEZS „ N d r vd T N y _______ � ip r .j 3 mj > .� N N � C � tN•`f m i -12 K V E i C �~ r Co N m nIn PLL. Nmri o CD N N o I J � - m 10 Y _ N N � r I __ • I_ _________ yl K V --- o m M (9/5-EZ)009 ul L ry a AQ „ i i $ (ZE/gZ-C) LZL (ZEIEZ-S) SKL (VIE -9) 9Cl " (ZEIgZ-Z) ... > 1° € LLZ (9LI6-9) (ZEIEZ-L) 96l '2 z m 1 m l= c E= E a r (ZEILL-OL) N t c = Z9Z v r d d E N SL1p 1=y o� N 1n L 3 •> v1�1 r m X�•O fy � v_ [010 'OJ a ^ 4 3 1 J r v Fli (ZEIg•Z).S CS �. 91, pig D� MITSUBISHI J ELECTRIC L•c ETA us IN,WERTER ''� `" �I, COOLING & HEATING Intertek 1340 Satellite Boulevard Suwanee. GA 30024 To.I Free: B00-033-4822 www.mehvac com FORM# PURY-131-U (-BS) - 201407 Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US. Inc. E Y 1.Z nth a th p eq1 N Qe N m^ Y�55 J.E _ � 3 4 E E Z O O 0 0 0 0 0 0 �. 91, pig D� MITSUBISHI J ELECTRIC L•c ETA us IN,WERTER ''� `" �I, COOLING & HEATING Intertek 1340 Satellite Boulevard Suwanee. GA 30024 To.I Free: B00-033-4822 www.mehvac com FORM# PURY-131-U (-BS) - 201407 Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US. Inc. Job Name: I Schedule Reference: I Date: I INDOOR UNIT OPTION I GENERAL FEATURES • Dual set point functionality • Multiple fan speed settings • Auto fan mode • 9-7/8" (250mm) high for low ceifing heights • Built-in condensate lift; lifts to 27-9116" (700 mm) • Ducted fan coil supporting multiple configurations for flexible installation OPTIONS 3 External Heater Adapter . CN24RELAY-KIT-CM3 Filter Box (Includes 2" MERV 13 filter),...._ ........ FBM2-4 Notes: Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US. Inc. SPECIFICATIONS Capacity' Cooling .................................. .................. 36,000 Btu/h Heating ............... .............................. ....... 40,000 Btu/h Power Power Source .........................208 / 230V, 1 -phase, 60Hz Power Consumption Cooling...........................................................0.24 kW Heating...........................................................0.22 kW Current Cooling......................................................................1.50 A Heating.. ................................ _ .................................. 1.39 A Minimum Circuit Ampacity (MCA).................................3.32 A Maximum Overcurrent Protection (MOCP) Fuse.............15 A External Finish..............................Galvanized-steel Sheet External Dimensions Inches...............................9-7/8 H x 55-1/8 W x 28-7/8 D mm ..... ................................ ...... 250Hx 1,400Wx732D Net Weight.....................................................86 lbs. / 39 kg CoilType.................................................................Cross Fin (Aluminum Plate Fin and Copper Tube) Fan Type x Quantity.......................................Sirocco Fan x 2 Airflow Rate (Low-Mid-High)...................812 - 989 -1,165 CFM External Static Pressure..... 0.14 - 0.20 - 0.28 - 0.40 - 0.60"WG Motor Type..... •..................................... DC Motor Air Filter...................................Polypropylene Honeycomb Refrigerant Piping Dimensions Liquid (High Pressure)..................3/8" / 9.52 mm (Brazed) Gas (Low Pressure)....................5/8" / 15.88 mm (Brazed) Drainpipe Dimension..............................O.D. 1-1/4"/ 32 mm Sound Pressure Levels Law-Mid-High......................................32 - 37 - 41 dB(A) Cooling / Heating capacity indicated at the maximum value at operation under the following conditions: Cooling Indoor: 80• F (27° C) DB / 67' F (19• C) WB, Cooling Indoor, Outdoor 95° F (35' C) DB Heating I Indoor. 70' F (21' C) DB, Heating 1 Outdoor 47' F (8° C) DB / 43° F (6` C) WB n(T6- us 1340 Satellite Boulevard MITSUBISHI Suwanee, GA 30024 ntertek ELECTRIC Tele: 678-376-2900 • Fax: 800-889-9904 FORM# PEFY-P36NMAU-E3 - 201402 Toll Free: 80GA33-4822 COOLING & HEATING www.mehvac.com Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US, Inc. Unit. mm (n) n w lloq uaisua srg g V guSO EZ N wa _ m m m =m �° E L lL O [ON W Gm �Q �Qa t00 w w N .�.�'_• O N _ OI p O C m d c Z Q 1- pO T � m _ P V t0 O � � ^O c _ Z .- m C Cf)(p om m Z a V w w � w 0 w > C t LL a y6 E N d O C y O) a a a a Emctza d h Z V U U O w a w a w a w a O IO a N N'C tJ/1 lL x O d J d N 2 A` � U L l0 O N Ol U d J TO m av �—y'�Q�'om N N y V O.— t9 L L 61 L O O y d N "- -. 7YH E E—�.�= 3 ¢ E N ni v ui E d 0 Z �o - mN m _ I d AIL tZ E c_t E Oolidv-i °'� _AIL e a o qN �n < T Y Atl6-A LIz o 3 �? e u Wee) 919-1 it Q o a SE l, M -2 m 'E v f v c a E N ifl � 1� O m m m N O _ � AIL L) OOZ _Liona0n-L �i —cli 13500 9tlEl 0Z��,w �aAIrZ EL ZZt 919-t 0491,150 EZ BIS -t 06 919-1 OV 9lISt-E OOt n(T6- us 1340 Satellite Boulevard MITSUBISHI Suwanee, GA 30024 ntertek ELECTRIC Tele: 678-376-2900 • Fax: 800-889-9904 FORM# PEFY-P36NMAU-E3 - 201402 Toll Free: 80GA33-4822 COOLING & HEATING www.mehvac.com Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US, Inc. c7 .mn lloq uaisua srg g V guSO EZ N m m m �N m�od� L lL O [ON W Gm �Q �Qa t00 w w N � Z Q 1- pO T � m _ m c _ Z .- m d om m Z w V w w � w LL a a a a a c7 .mn lloq uaisua srg g V guSO EZ m m m �N m�od� L In . O [ON ED; Gm �Q �Qa t00 - Q 1- pO T � 9lISl-E OOt O N � v .- �- t-3 x su9t-e oot om om v w w w w � w m m m � d h Z w a w a w a w a w a lloq uaisua srg g V guSO EZ L S N y � - Q 1- pO T � 9lISl-E OOt O N � �- t-3 x su9t-e oot sue -t of Job Name: I Schedule Reference: Date: J GENERAL FEATURES • Dual set point functionality • Compact, lightweight, shiny -white, flat -panel design • Quiet operation • Multiple fan -speed settings • Intake grille filter is easily removed for cleaning • Wireless receiver on board OPTIONS N Condensate Pump .............. ........... ................ S11730-230 CN24 Relay Kit................................CN24RELAY-KIT-CM3 SPECIFICATIONS Capacity' Cooling ........................................ ............ 30,000 Btu/h Heating....... • ........................................34,000 Btu/h Power Power Source .........................208 / 230V, 1 -phase, 60Hz Power Consumption 710-920 CFM Cooling ..........................................................0.07 kW Heating..........................................................0.07 kW Current Cooling............................._......................................0.50 A Heating........................... ......................................0.50 A Minimum Circuit Ampacity (MCA).............................0.63 A Maximum Overcurrent Protection (MOCP) Fuse .............15 A ExternalFinish ............................... MunsellNo.1.0Y9.2/0.2 External Dimensions Inches..........................14-3/8 H x 46-1/16 W x 11-5/8 D mm........................................365 H x 1,170 W x 295 D Net Weight Unit...........................................................46 lbs. / 21 kg Coil Type... .... _ ...................................................Cross Fin (Aluminum Plate Fin and Copper Tube) Fan Type x Quantity..................................Line Flow Fan x 1 Airflow Rate (Low -High) ................................. 710-920 CFM Motor Type ... ........ ........................ Direct -drive DC Motor Air Filter ..................... ........... Polypropylene Honeycomb Refrigerant Piping Dimensions Liquid (High Pressure)_ .............. . . 3/8" / 9.52 mm (Flare) Gas (Low Pressure) ...................... 5/8" / 15.88 mm (Flare) Drainpipe Dimension..................................I. D. 5/8" / 16 mm Sound Pressure Levels Low-High................................................43 - 49 dB(A) Cooling 1 Heating capacity indicated at the maximum value at operation under the following conditions: Cooling I Indoor: 80' F (27'C) DB /67' F (19' C) WB. Outdoor 95'F (35 C) DB Heating i Indoor: 70' F (21' C) DB, Outdoor 47" F (8' C) DB 143' F (6 C) WB Notes - Specifications are subject to change without notice. 0 2013 Mitsubishi Electric US, Inc. T. w Unit : in(mm) 51— �n Sb„ S ,z.W 4 I2, ems` 41RR,11 1f. vlfi(s: A Frvf Ye4Wa marl �vtlan� arta °, ma p6AOST5dHll 9Y Ino Termina10b fry rs,ppY Rp 9 iemwuiebYbrror tr,n,muuon - -- a�rw vue�`blvlr FSeIm F/Iepere/merl@OI ,.4n tvf --------- 1�^C'r+Y f 3'Y]51 1T15f.P(,4 Cpe W LT fa Z}]/]315e5N1ralAma W Sa'II 1N lhYe nw 8 Piping connection depadment w.]uol 1O'"'e'ne"'e0 mLiquid pipe Refrgemnl pipe: We 0 D(09,52) e Flared connection: 318F erlvA m rok Sleeve Refrigerant pipe: 518 0.D(015 88) IpurSaeed a=ny) lnmugn tab ®Gas pipe Flared connection: WF 4245/16 12-15116-1 }5/72 (175( (175.1801 QDmin hose 518(016) LD I].wr°e,mr,n Incnl Alr nkf �rOiC me b�51 p G F � e AIr CUCeI i M1 9 Yn3T]]ni.l � 39'fess! 1L'Jb1]) 3LIyE51 J S]]tpe)1 3 +Y!]1fa ]Y � Imslu.eln] Ine !Y]]1r]sl A II }rFl m,Im 0A -.da=� ulmew were iv]ani I +m1] a 1i.Ig1i3t 5,211x,1 ilaivlf rlmn]Y 61�.,an I 111.., 1 S2CmM n06 - us "g'E° MITSUBISHI 3400 Lawrenceville Suwanee Rd Intertek . ELECTRIC Tele:anee678-376.29004 Fax: 800-889-9904 Toll Free: 800-433-4822 (#4) FORM# PKFY-P30NKMU-E2 - 201301 COOLING & HEATI N G www.mitsubishipm.com Specifications are subject to change without notice. — Live Better Specifications are subject to change without notice. 0 2013 Mitsubishi Electric US. Inc. Job Name: System Reference: INDOOR UNIT OPTION 3 PVFY-P54NAMU-E GENERAL FEATURES • Multi -position design is suitable for any application requires no additional kits, even for downflow configuration • Dual set point functionality • Designed specifically for use with CITY MULTI® outdoor units • Choice of three fan speeds for optimum comfort • Highly efficient DC motor and a forward curved blower ensures quiet, consistent fan operation • Optional relay kit provides functionality for two stage auxiliary heat (1 kit per stage), humidifier integration, or other custom applications • Control board includes a condensate overflow switch connection • Heavy -gauge steel cabinets with 1 " fiberglass -free foam insulation with an R-4.2 insulation value • Suitable for use in air handling spaces in accordance with Section 18.2 of UL 1995 4th Edition • Tested in accordance with ANSI/ASHRAE Standard 193; less than 1 % air leakage at maximum airflow ACCESSORIES: Relay Kit...........................................................CN24RELAY-KIT-CM3 Fan Speed Indication Adapter ..................................................PAC -735 Date: SPECIFICATIONS: CoolingBtu/h 54,000 Heating Btu/h 60,000 Cooling I Heating capacity indicated at the maximum value at operation under the following conditions: Cooling I Indoor : 80• F (27' C) DB 167' F (19 C) WB Cooling I Outdoor: 95• F (35• C) DB Heating I Indoor: 70• F (21• C) DB Heating I Outdoor: 47• F (8• C) D8 / 43• F (6•C) WB Electrical Electrical Power 1 -phase, 208 / 230V, 60Hz —� Requirements Minimum Circuit A 5.63 / 5.63 Ampacity (MCA) Maximum Fuse Size A 15 Polypropylene Honeycomb Refrigerant Piping Diameter Liquid (High Pressure) In.(mm) 3/8 (9.52) Brazed Gas (Low Pressure) In.(mm) 5/8 (15.88) Brazed . • . In.(mm) FPT 3/4 (19.05) Sound D.. room)(measured in anechoic Sound Pressure Level dB(A) t 36 - 40 -44 Specifications are subject to change without notice. m 2015 Mitsubishi Electric US, Inc. External Dimensions Height In.(mm) 59-1/2 (1,511) Width In.(mm) 25 (635) - + 4 - Depth Depth In.(mm) 21-5/8 (548) Net Weight Lbs.(kg) 1 172 (78) External Finish High -gloss polyester powder coated Type Cross Fin Coil (Aluminum Plate Fin and Copper Tube) Type x Quanity Sirocco fan x 1 Airflow rate (Low - Mid - High) CFM 1,040 - 1,262 - 1,485 External Static Pressure In. we 0.30 / 0.50 / 0.80 (Selectable) Motor Type DC motor Polypropylene Honeycomb Refrigerant Piping Diameter Liquid (High Pressure) In.(mm) 3/8 (9.52) Brazed Gas (Low Pressure) In.(mm) 5/8 (15.88) Brazed . • . In.(mm) FPT 3/4 (19.05) Sound D.. room)(measured in anechoic Sound Pressure Level dB(A) t 36 - 40 -44 Specifications are subject to change without notice. m 2015 Mitsubishi Electric US, Inc. R P Immm Immm Immm Form# PVFY-P54NAMU-E - 201503 H Units: mm (in.) ArtMITSUBISHI , ELECTRIC COOLING & HEATING 1340 Satellite Boulevard. Suwanee, GA 30024 Toll Free 800-033A822 www.mehvac.com 00 -us Intertek Specifications are subject to change without notice. 0 2015 Mitsubishi Electric US, Inc. I Job Name: I Schedule Reference: I Date: I BC CONTROLLER FEATURES • Used with R2 -Series and WR2-Series outdoor units only • Each branch supports 54,000 Btu/h or less • Reducers are included for indoor units 18,000 Btu/h or less OPTIONS Joint Adapter [Port Connectors..........................CMY-R160C J Condensate Pump .................................................. Sl30 230 SPECIFICATIONS External Dimensions Inches ........................... 11-3/16 In x 43-1/4 w 17 d mm ................................ 284hx1,098wx432d Net Weight.................................138 lbs. / 62 kg Number of Branches .................................. 16 Indoor Unit Capacity Connectable to one Branch • Model P54 or smaller • Use optional port connector combining two branches when the total unit capacity exceeds 55,000 Btu/h. Use the reducer (standard accessory) when an indoor unit of 18,000 Btu/h or smaller is connected. Refrigerant ........ .. ... ......................... R410A Refrigerant Piping Diameter To Outdoor and Water -source Units P72 High Pressure Pipe.......... 5/8" / 15.88 mm Brazed Low Pressure Pipe ............... . 3/4" / 19.05 mm Brazed P96/P108 High Pressure Pipe ..... ...... .... 3/4" / 19.05 mm Brazed Low Pressure Pipe .............. 7/8" / 22.2 mm Brazed External Finish ...................... Galvanized Steel Plate Notes: Specifications are subject to change without notice.. ® 2015 Mitsubishi Electric US, Inc. Drainpipe ...................... ....... O.D. 1- 1/4" / 32 mm P126 High Pressure Pipe ................ 3/4" / 19.05 mm Brazed Power Low Pressure Pipe ................1-1/8" / 28.58 mm Brazed Power Source ................... 208 / 230V, 1 phase, 60Hz Power Input To Indoor Unit Cooling ................ ............ ....... 0.217 kW Liquid Pipe .......................... 3/8" / 9.52 mm Flare Heating ..................................... 0.106 kW (1/4" / 6.35 mm with attached reducer used) Current Cooling (208 / 230) ......................... 1.04 / 0.94 A Gas Pipe........................... 5/8" / 15.88 mm Flare Heating (208 / 230) ......................... 0.51 / 0.46 A (1/2" / 12.7 mm with attached reducer used, Minimum Circuit Ampacity (MCA) (208 / 230) ....... 1.30 / 1.18 A 3/4" / 19.05 mm and 7/8" / 22.2 mm Maximum Overcurrent Protection (MOCP)................. 15A with optional port connector used) External Finish ...................... Galvanized Steel Plate Notes: Specifications are subject to change without notice.. ® 2015 Mitsubishi Electric US, Inc. Drainpipe ...................... ....... O.D. 1- 1/4" / 32 mm c 0 I3i `o m O (ZiO Zi, DE (9LX-0 c�1� us Intertek FORM# CM8-P1016NU-G -201503 Specifications are subject to change without notice - 0 2015 Mitsubishi Electric US Inc. `61 c 0 c U Drw.: CMB-P•NU-G W659644 Unit: mm(in) Same 8 S U < m n � e a � � 7 z z z = = Z U U U U U U U U A A O d o� o= m mg m m m oaU. a MITSU&SHI ELECTRIC COOLING & HEATING 1340 Sale to Boulevard Suwanee, GA 30024 Toll Free 800-033-4822 www mehvac cam %1 M ■ M �4 ISENTIAL FACILITIES STRATEGIC PLAN Prepared by: MARY'MCGRATH- ARCNrrE(:Ts DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN_" VOLUME IV. DETAILED FACILITY STUDY -SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATIONS 54 AND 55 TABLE OF CONTENTS PAGE NO. A. INTRODUCTION--------------------------------------------------------------------------- IV -1 - IV -2 B. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 54 AT 46 CASTRO STREET BASIS OF DESIGN - SPACE NEEDS OUTLINE -------------------------------------------- IV -3 - IV -6 OVERALL PROJECT BUDGET-------------------------------------------------------------- IV -7 - IV -9 CONCEPTUAL FLOOR AND SITE ARRANGEMENT DIAGRAM ------------------------- IV -10 C. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 55 AT 955 Pt. SAN PEDRO ROAD BASIS OF DESIGN - SPACE NEEDS OUTLINE -------------------------------------------- IV -11- IV -14 OVERALL PROJECT BUDGET-------------------------------------------------------------- IV -15 - IV -17 CONCEPTUAL FLOOR AND SITE ARRANGEMENT DIAGRAM ------------------------- IV -18 D. SINGLE COMPANY PROTOTYPICAL COMPONENT DIAGRAMS --------------------- IV -19 - IV -30 E. EXISTING FACILITY CONDITION ASSESSMENTS FIRE STATION 54 —46 CASTRO STREET ----------------------------------------------- IV -31 FIRE STATION 55 — 955 POINT SAN PEDRO ROAD ------------------------------------- IV 32 APPENDIX San Rafael Strategic Plan Tier 1 Fire Stations No. 54 and 55 Structural Review and Conditional Assessment Prepared by Cornerstone Structural Engineering Group Dated: June 23, 2015 Basis of Design Narrative - Fire Stations 54 Basis of Design Narrative - Fire Stations 55 City of San Rafael - Essential Facilities Strategic Plan MEP Review and Conditional Assessment Prepared by Interface Engineering Dated: June 22, 2015 Concept Cost Plan - San Rafael No. 54 - Option 1 Concept Cost Plan - San Rafael No. 55 - Option 1 Prepared by Mack5 Dated: June 22, 2015 DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN A. INTRODUCTION Initially, both Fire Stations 54 and 55 were studied to be relocated to support the goal of increasing the response times to the freeway. Fire Station 55 is located at Pt. San Pedro and is often moved -up to the current Station 52 location to backfill when the Station 52 company is on a call. The goal was to find property for a replacement station mid -point between the existing Station 52 location and the existing Station 55 site. This followed up on the goal of relocating the Station 52 company to a headquarters facility anticipated to be sited near 2nd and D Streets in the Downtown area. When it was learned that moving Station 52 to the proposed Headquarters Fire Station south of Downtown was not feasible due to cost and flood zone issues, Station 55 was studied to be renovated. A similar discovery process was completed for Fire Station 54. Initially, Station 54 was studied to be relocated to the Windward site so that a fire station could accompany the training function at this location. When it was learned that the site was located in a FEMA designated 100 -year flood zone, relocating Station 54 was no longeran option. Similar to Station 55, this station was then studied for renovation. A prototypical Space Needs Assessment was developed for a replacement single company station and was used to evaluate the existing stations and develop proposed renovations. Both Stations 54 and 55 have very similar floor plans and resulted in similar floor plan adjustment recommendations. Structurally the buildings are quite different and each requires a unique seismic improvement solution. Both sites do allow expansion to accommodate operational improvements and the Fire Station site has unallocated space which could be used for support operations in the future. Both of these stations are proposed to be renovated and expanded to provide improved seismic safety and operational efficiencies. FIRE STATION 54 AT 46 CASTRO STREET $3 5M $4.OM BUDGET The overall project budget is based on the Cost Plan prepared by Mack 5 and includes seismic renovation, MEP system replacement, interior reconfiguration and minor expansion to address the operational needs of a modern workforce. The station will continue to house Engine 54; however, Truck 54 will be relocated to either Station 52 or 51 for cross -staffing. The scope of work includes a complete seismic, operational, and systems upgrade. Fire Station 54 features include: Seismic upgrade Four private bedrooms with two firefighter restrooms Dedicated laundry and building storage Dedicated turn -out storage room Dedicated fitness room New electrical main service and systems New plumbing and mechanical systems New fire sprinklers and fire alarm systems A - Introduction I IV -1 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN wlnWin Upgraded building envelope with new windows and insulation New roof Refurbished site to correct drainage issues Items not included: Added site area for improved on-site parking and training. FIRE STATION 55 AT 955 PT. SAN PEDRO ROAD: $3.5M — $4.OM BUDGET DRAFT 7/20/15 The overall project budget is based on the Cost Plan prepared by Mack 5 and includes seismic renovation, MEP system replacement, interior reconfiguration and minor expansion to address the operational needs of a modern workforce. The station will continue to provide the department wide turn -out storage which will be housed in the station expansion area. The scope of work includes a complete seismic, operational, and systems upgrade. Fire Station 55 features include: Seismic upgrade Four private bedrooms with two firefighter restrooms Dedicated laundry and building storage Dedicated turn -out storage room Dedicated fitness room New electrical main service and systems New plumbing and mechanical systems New fire sprinklers and fire alarm systems Upgraded building envelope with new windows and insulation New roof Replacement of site paving and site fencing Items not included: Replacement or relocation of modular building currently on-site. IV -2 I A—Introduction CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN B. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION S4 AT 46 CASTRO STREET BASIS OF DESIGN - SPACE NEEDS OUTLINE This section identified and itemizes the building spaces into an outline form indicating each space, the required attributes and the required square footage. The space needs of the project have been established through meet- ings with both the police department and fire department design team, site visits and multiple review meetings. The square footage requirements for each space are derived through the development of "component dia- grams" reflecting the operations -based layout of each space and the use of space standards Y_ ARM - BASIS OF DESIGN - SPACE NEEDS OUTLINE [S'ISMIC AND OPERATIONAL U• TO FIRE STATION AT 46 CASTRO STREET COMPANY PROTOTYPE [EXISTING FIRE STATION LBASIS OF ' OUTLINE Single Company Station Company Make-up - CURRENT STAFFING Total Fire Engine - Captain, Engineer, Firefighter 3 Ambulance or Truck - Cross Staffed 0 TOTAL CURRENT STAFFING: 3 Finish Legend: A - Simple Finishes; B - Standard Office Finishes; C - Intense Finishes; D - Service Room Finishes Single Company Prototype No. Type of Space Space Attributes Square Footage Existing Proposed SITE OPERATIONS Program Size Area per Plan Finish Firefighter Parking 8 firefighter parking spaces, 2,400 10'x20' ea. 600 600 secure and separate from public parking Visitor Parking Two Total - One Accessible 400 10' x 20 0 0 with ramp Apparatus Washing Adjacent to hydrant for refill 0 rear apron front front Area and testing; locate at rear of apron apron App. Bays; provide clarifier for run-off Hose Maintenance Use rear apron area for 0 rear apron rear yard rear yard Area cleaning hose; roll wet and store on apparatus Yard Hydrant Located at rear yard 0 rear apron 0 0 Generator Area Located at rear yard 150 10'x15' 0 150 Fueling Area None required 0 10'x15' 0 0 Trash Enclosure Exterior access for service; 36 6'x 6' 0 0 space for trash cans and recycling bins Flagpole Flagpole area with lighting 25 5'x5' 25 25 Outdoor Patio Outdoor uses; adjacent to 200 10'x20' 0 0 Kitchen B - Seismic and Operational Upgrade to Fre Station 54 at 46 Castro Street j IV -3 BASIS OF DESIGN -SPACE NEEDS OUTLINE IV -4 I B — Se;sm c and Operational Upgrade to Fire Station 54 at 46 Castro Street Existing Proposed No. STATION - APP BAY/APP BAY SUPPORT Program Size Area per Plan Finish 1 Apparatus Bay Engine, - Front line apparatus. 2,000 (2) 20'x 50' 1,750 1,750 A (2 drive-through Truck/ Ambulance (cross - bays) staffed). Systems include tailpipe exhaust power cord drops to each vehicle; heating system; night lighting; auto -close doors; trench drains 2 Medical Clean Up Heavy Duty Shelving 80 8'x 10' 0 15 C 3 Medical Supply Small storage cabinet for 12 3' x 4' 0 15 C Storage medical supplies 4 Yard Storage Yard equipment, compressor 36 6'x 6' 145 80 A 5 Turnout Gear Room 12 -turnout gear open metal 108 9' x 12' 200 65 B storage lockers; continuous exhaust fan, floor drain, heavy duty shelving; wildland gear bags 6 Work Shop Alcove Work bench/shop area for vise, 90 3'x 30' 90 150 C peg board, tool storage with large flat work surface, solvent tank, tool chest, storage cabinet, shop sink and 6LF for Hose storage. 7 Janitor room Service sink, mop rack; 36 6' x 6' 16 40 B janitorial supplies 8 Special Project Room for assigned support duty 120 10'x 12' 0 0 C Room such as turn -out, mask repair, hose repair, allows outsourced projects to be brought in house. Station - App Bay/Support Subtotal 2,482 2,201 2,115 IV -4 I B — Se;sm c and Operational Upgrade to Fire Station 54 at 46 Castro Street BASIS OF DESIGN - SPACE NEEDS OUTLINE B — Seismic and Operational Upgrade to Fire Station 54 at 46 Castro Street I IV -5 Existing Proposed STATION - FIREFIGHTER OFFICES Program Size Area per Plan Finish 9 Station Public Lobby Small entry point for public; 72 6' x 12' 0 0 B with seating adjacent to the public restroom. Counter separation between office and lobby 10 Station Public Unisex, accessible near Lobby 64 8'x8' 0 0 C Restroom 11 Station Office Shared office space for 2- 120 10'x 12' 195 195 B persons; provide space for lateral file cabinets (one drawer per company) copy machine and office supply storage, book shelving. Station - Firefighter Offices Subtotal 256 195 195 Existing Proposed No. STATION - FIREFIGHTER QUARTERS Program Size Area per Plan Finish 12 Kitchen 2 -refrigerators; 2 -shift pantries; 143 11'x 13' 130 130 C 1 -dishwasher; gas range/oven with hood; large microwave; large double -bowl sink with disposer; prep sink at island; open to Dining Area 13 Dining Area Seating for 6 persons; 180 12' x 15' 190 190 B wall -mounted TV, open to kitchen; open to Day Room 14 Day Room Seating for 4 with recliner 192 12'x 16' 190 190 B chairs; entertainment center and book shelving; Open to Dining 15 Fitness Room Dedicated Fitness Room 320 16' x 20' 0 300 B 16 Laundry Room Service sink; countertop; 80 8' x 10' 0 85 C janitorial supplies; mop rack 17 Firefighter 4 separate bedrooms each 550 11' x 12.5' (4) 550 575 B Bedroom containing 4 -lockers, desk, chair, wall -mounted TV, 1 bed 18 Firefighter 1 accessible restroom with 72 8' x 9' 0 110 C Bathroom ADA shower, sink, toilet 19 Firefighter 1 restroom with shower, 63 7' x 9' 150 75 C Bathroom sink, toilet Station - Firefighter Quarters Subtotal 1,600 1 1,210 1 1,655 B — Seismic and Operational Upgrade to Fire Station 54 at 46 Castro Street I IV -5 BASIS OF DESIGN - SPACE NEEDS OUTLINE IV -6 I B — Seismic and Operational Upgrade to Fire Station 54 at 46 Castro Street UTILITY SUPPORT Program Size Existing Area Proposed per Plan Finish 20 Mechanical Room HVAC equipment; hot water heater; fire sprinkler riser 80 8'x 10' 22 22 D 21 Electrical Room Main service panel, fire alarm panel; sub panels 80 8' x 10' 14 14 D 22 Communications Room Telephone service racks, alert response system hub, data server hub, radio equipment; security system 120 10'x 12' 16 16 D Utility Support/ Vertical Circulation Subtotal 280 52 52 SINGLE COMPANY SPACE NEEDS SUMMARY Program Existing Area Proposed per Plan Finish Station - App Bay/Bay Support Subtotal 2,482 2,201 2,115 Station - Firefighter Offices Subtotal 256 195 195 Station - Firefighter Quarters Subtotal 1,600 1,210 1,655 Utility Support Subtotal 280 52 52 BUILDING SUBTOTAL (SF) 4,618 3,658 4,017 Circulation at 30% 1,385 1,097 1,205 B SINGLE COMPANY PROTOTYPE GRAND TOTAL (SF) 6,003 4,755 5,222 IV -6 I B — Seismic and Operational Upgrade to Fire Station 54 at 46 Castro Street CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN B. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 54 AT 46 CASTRO STREET OVERALL PROJECT BUDGET This section identifies an overall project budget based on the following items: • Building and Site Construction Costs w/ Equipment and Furnishings, • Design and other Related Fees, • Administrative, Permit, Bidding Costs, and • Project Contingencies. OVERALL PROJECT BUDGET SEISMIC AND OPERATIONAL UPGRADE T• FIRE STATION AT 4• CASTRO STREET SINGLE COMPANY PROTOTYPE STATIONEXISTING FIRE •'� •'• A. Construction with Contingencies and Escalation QUANT UNIT Cost per Unit Total Notes Fire Station Seismic and Operational Upgrade 1 LS $1,608,000 $1,608,000 Refer to Estimate On -Site Improvements 1 LS $372,000 $372,000 Refer to estimate Haz Mat Demo 1 EA $15,000 $15,000 Allowance Off -Site Improvements i LS $0 $0 Included in Estimate Temporary Facilities - LS $0 $0 Move to nearby station during construction. Specialty Equipment 1 LS $0 $0 Refer to Estimate Construction Subtotal: $1,995,000 Project Allowance Project Design Unknowns 20% % $1,995,000 $399,000 Allowance Construction with Design Unknowns Subtotal: $2,394,000 Project Allowance Construction Contingency (10% of Construction) 10% % $2,394,000 $239,400 Allowance Construction with Change Order Contingency Subtotal: $2,633,400 Project Allowance Project Escalation (5% per annum, compounded yearly) 10% % $2,633,400 $263,340 Annual rate to midpoint of Construction = 19 months (12 months design and 14 months construction) Construction (Building Site, Specialty Equipment, Contingencies, Escalation) $2,896,740 Constructon Cost per SF of Building Area: $552.18 B —Seismic and Operational Upgrade to Fire Station 54 at 46 Castro Street I IV -7 OVERALL PROJECT BUDGET B. Design and Other Related Fees QUANT UNIT Cost Per Unit TOTAL Notes Design Fees (A, C, L, S, MEP) - BASIC ON-SITE 12% % $2,896,740 $347,609 A/E fees including entitlements Off-site/Street Improvement Drawings 15% % 1 $0 $0 design for off site improvements Cost Estimating 1 LS $15,000 $15,000 Estimate for each phase of development Boundary and Topographic Surveys 1 LS $12,000 $12,000 Only topo survey Erosion Control Plan 1 LS $2,500 $2,500 Per Bldg Department Requirements Waterproofing Consultant 0 LS $10,000 $0 None anticipated Lighting Designer 1 LS $0 $0 None anticipated Head In Data, Phone, Response, Security, AV Consultant 1 LS $25,000 $25,000 Consultant to City or Arch. LEED Documentation 0 LS $60,000 $0 Not Required Construction Management (5% of construction value) 5% % $2,896,740 $144,837 Day to day management during construction Geotechnical Investigation 1 LS $25,000 $25,000 Includes geohazards report Haz Mat Study (Ground and (E) buildings) 1 LS $5,000 $5,000 Testing only Environmental (CEQA) Documentation 1 LS $15,000 $15,000 Assume Neg Dec. Commissioning 1 LS $10,000 $10,000 As required for Cal Green Continuous Inspection, Testing During Construction 1 LS $15,000 $15,000 Allowance Subtotal Design Fees: $616,946 Fee Contingency (5% of total Fees) 5% % $616,946 $30,847 Allowance Reimbursables (5% of total Fees) 5% % $616,946 $30,847 Project Allowance Total Design and Other Related Fees: $647,793 IV -8 I B — Seismic and Operational Upgrade to Fire Station 54 at 46 Castro Street OVERALL PROJECT BUDGET C. Administrative, Permit and Bidding Costs QUANT UNIT Cost Per Unit Total Notes Administration Costs - LS $0 $0 Assume none charged to project Legal Fees 1 LS $5,000 $5,000 Allowance Building Permit Costs 1% % $2,896,740 $28,967 Per Building Department Plan Check Fees 0.5% % $2,896,740 $14,484 Per Building Department SWPP Fees (State Board Compliance) 1 LS $0 $0 Included in estimate Planning/Environmental Review Fees 1 LS $20,000 $20,000 Allowance Temporary Storage Costs 0 LS $25,000 $0 Assume none required Public Art 0 LS $15,000 $0 Assume none required Specialty Equipment 1 LS $150,000 $150,000 Allowance Furnishings 1 LS $40,000 $40,000 Allowance Bidding/Printing (noticing, blueprints, etc.) 1 LS $7,500 $7,500 Allowance Moving Costs (Two moves) 2 LS $5,000 $10,000 Allowance Utility Fees - (PG&E, sewer, water, telecom, other) 1 LS $50,000 $50,000 Panel upgrade Subtotal Administrative Costs: $325,951 Administrative Cost Contingency (5% of total Fees) 5% % 1 $325,951 $16,298 Allowance Total Administrative, Permit and Bidding Costs: $342,951 Division Totals: Total Notes A. Construction with Contingencies and Escalation $2,896,740 B. Design and Other Related Fees $647,793 C. Administrative, Permit and Bidding Costs $342,249 Overall Project Budget: $3,886,782 Project Cost Per SF (5,246 SFt $740.90 Exclusions: 1. Real estate fees 2. Land acquisition costs 3. Program Level Bond Management Fees B — Seismic and Operational Upgrade to Fire Station S4 at 46 Castro Street I IV -9 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN B. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 54 AT 46 CASTRO STREET CONCEPTUAL FLOOR AND SITE ARRANGEMENT DIAGRAM These studies graphically illustrate the initial arrangement concepts developed through discussion with the Project Design Team. Considerations in each scheme include: • Circulation to and from site, • Visitor parking and pedestrian access, • Site operations adjacencies and activities, and • City of San Rafael planning ordinances 0 f- a 0 c + I i d � m _ w r <a Yew. � e Xi N 2 � Y _ O a o ¢ n a Z w Q [9 _z zmo m a Q o 3 o W ! F = o z z z a � f z w w w a 2 z 2 0 0 G Z Y N N O O X ¢ ¢ w w a a wX � •} + I i d � m _ w r <a Yew. � e Xi N 2 � Y _ O CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN F C. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 55 AT 955 Pt. SAN PEDRO ROAD BASIS OF DESIGN - SPACE NEEDS OUTLINE This section identified and itemizes the building spaces into an outline form indicating each space, the required attributes and the required square footage. The space needs of the project have been established through meet- ings with both the police department and fire department design team, site visits and multiple review meetings. The square footage requirements for each space are derived through the development of "component dia- grams" reflecting the operations -based layout of each space and the use of space standards j _ 1 BASIS OF DESIGN - SPACE NEEDS OUTLINE C—Seismic and Operational Upgrade to Fire Station 55 at 955 Pt. San Pedro Road I IV -11 Single Company Station Company Make-up - CURRENT STAFFING Total Fire Engine - Captain, Engineer, Firefighter 3 3 Ambulance or Truck - Cross Staffed 0 0 TOTAL CURRENT STAFFING: 3 3 Finish Legend: A - Simple Finishes; B - Standard Office Finishes; C - Intense Finishes; D - Service Room Finishes No. Type of Space Space Attributes Single Company Prototype Square Footage SITE OPERATIONS Program Size Existing Area Proposed per Plan Finish Firefighter Parking 8 firefighter parking spaces, secure and separate from public parking 2,400 10'x20' ea. 800 800 Visitor Parking Two Total - One Accessible with ramp 600 10' x 20 0 0 Apparatus Washing Area Adjacent to hydrant for refill and testing; locate at rear of App. Bays; provide clarifier for run-off 0 rear apron front apron front apron Hose Maintenance Area Use rear apron area for cleaning hose; roll wet and store on apparatus 0 rear apron rear yard rear yard Yard Hydrant Located at rear yard 0 rear apron 0 0 Generator Area Located at rear yard 150 10'x15' 0 150 Fueling Area None required 0 10'x15' 40 40 Trash Enclosure Exterior access for service; space for trash cans and recycling bins 36 6' x 6' 0 0 Flagpole Flagpole area with lighting 25 5'x5' 2S 25 Outdoor Patio Outdoor uses; adjacent to Kitchen 200 10'x20' 500 500 C—Seismic and Operational Upgrade to Fire Station 55 at 955 Pt. San Pedro Road I IV -11 BASIS OF DESIGN -SPACE NEEDS OUTLINE IV -12 I C —Seismic and Operational Upgrade to Fire Station 55 at 955 Pt. San Pedro Road Existing Proposed No. STATION - APP BAY/APP BAY SUPPORT Program Size Area per Plan Finish 1 Apparatus Bay Engine, - Front line apparatus. 2,000 (2) 20'x 50' 1,750 1,750 A (2 drive-through Truck/ Ambulance (cross - bays) staffed). Systems include tailpipe exhaust power cord drops to each vehicle; heating system; night lighting; auto -close doors; trench drains 2 Medical Clean Up Heavy Duty Shelving 80 8' x 10' 0 15 C 3 Medical Supply Small storage cabinet for 12 3' x 4' 0 15 C Storage medical supplies 4 Yard Storage Yard equipment, compressor 36 6'x 6' 145 80 A 5 Turnout Gear Room 12 -turnout gear open metal 108 9' x 12' 200 65 B storage lockers; continuous exhaust fan, floor drain, heavy duty shelving; wildland gear bags 6 Work Shop Alcove Work bench/shop area for vise, 90 3' x 30' 90 150 C peg board, tool storage with large flat work surface, solvent tank, tool chest, storage cabinet, shop sink and 6LF for Hose storage. 7 Janitor room Service sink, mop rack; 36 6' x 6' 20 40 B janitorial supplies 8 Special Project Room for assigned support duty 120 10'x 12' 0 0 C Room such as turn -out, mask repair, hose repair, allows outsourced projects to be brought in house. Station - App Bay/Support Subtotal 2,482 2,205 2,115 IV -12 I C —Seismic and Operational Upgrade to Fire Station 55 at 955 Pt. San Pedro Road C — Seismc and Operational Upgrade to Fire Station 55 at 9SS Pt- San Pedro Road I IV -13 Existing Proposed STATION - FIREFIGHTER OFFICES Program Size Area per Plan Finish 9 Station Public Lobby Small entry point for public; 84 6' x 12' 0 0 B with seating adjacent to the public restroom. Counter separation between office and lobby 10 Station Public Unisex, accessible near Lobby 64 8'x8' 0 0 C Restroom 11 Station Office Shared office space for 120 10'x 12' 195 195 B 2 -persons; provide space for lateral file cabinets (one drawer per company) copy machine and office supply storage, book shelving. Station - Firefighter Offices Subtotal 268 195 195 Existing Proposed STATION - FIREFIGHTER QUARTERS Program Size Area per Plan Finish 12 Kitchen 2 -refrigerators; 2 -shift pantries; 143 11'x 13' 130 130 C 1 -dishwasher; gas range/oven with hood; large microwave; large double -bowl sink with disposer; prep sink at island; open to Dining Area 13 Dining Area Seating for 6 persons; 180 12'x 15' 190 190 B wall -mounted TV; open to kitchen; open to Day Room 14 Day Room Seating for 4 with recliner 192 12'x 16' 190 190 B chairs; entertainment center and book shelving; Open to Dining 15 Fitness Room Dedicated Fitness Room 320 16'x 20' 0 300 B 16 Laundry Room Service sink; countertop; 80 8'x 10' 0 85 C janitorial supplies; mop rack 17 Firefighter 4 -separate bedrooms each 550 11' x 12.5' 550 495 B Bedroom containing 4 -lockers, desk, chair, (4) wall -mounted TV, 1 bed 18 Firefighter 1 accessible restroom with 72 8' x 9' (1) 0 110 C Bathroom ADA shower, sink, toilet 19 Firefighter 1 restroom with shower, 63 7' x 9' 150 75 C Bathroom sink, toilet Station - Firefighter Quarters Subtotal 1,600 1,210 1 1,575 C — Seismc and Operational Upgrade to Fire Station 55 at 9SS Pt- San Pedro Road I IV -13 IV -14 I C—Se sm,c and Operational Upgrade to Fire Station 5S at 9SS Pt. San Pedro Road UTILITY SUPPORT Program Size Existing Area Proposed per Plan Finish 20 Mechanical Room HVAC equipment; hot water heater; fire sprinkler riser 80 8'x 10' 22 22 D 21 Electrical Room Main service panel, fire alarm panel; sub panels 80 8'x 10' 14 14 D 22 Communications Room Telephone service racks, alert response system hub, data server hub, radio equipment; security system 120 10'x 12' 16 16 D Utility Support/ Vertical Circulation Subtotal 280 52 52 SINGLE COMPANY SPACE NEEDS SUMMARY Program Existing Area Proposed per Plan Finish Station - App Bay/Bay Support Subtotal 2,482 2,205 2,115 Station - Firefighter Offices Subtotal 268 195 195 Station - Firefighter Quarters Subtotal 1,600 1,210 1,575 Utility Support Subtotal 280 52 52 BUILDING SUBTOTAL (SF) 4,630 1,457 1,822 Circulation at 30% 1,389 437 547 B SINGLE COMPANY PROTOTYPE GRAND TOTAL (SF) 6,019 4,761 5,118 IV -14 I C—Se sm,c and Operational Upgrade to Fire Station 5S at 9SS Pt. San Pedro Road CITY OF SAN RAFAEL ESSENTIAL FACILITIES S l RATE&C PLAN r'F-CAIV C. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 55 AT 955 Pt. SAN PEDRO ROAD OVERALL PROJECT BUDGET This section identifies an overall project budget based on the following items: • Building and Site Construction Costs w/ Equipment and Furnishings, • Design and other Related Fees, • Administrative, Permit, Bidding Costs, and • Project Contingencies. I ' ` YJ ., �. OVERALL PROJECT BUDGET [,SEISMIC AND OPERATIONAL UPGRADE T• FIRE STATION 'AT 955 Pt. , • • , COMPANY• • STATION[EXISTING FIRE A. Construction with Contingencies and Escalation QUANT UNIT Cost per Unit Total Notes Fire Station Seismic and Operational Upgrade 1 LS $1,533,000 $1,533,000 Refer to Estimate On -Site Improvements 1 LS $287,000 $287,000 Refer to estimate Haz Mat Demo 1 EA $15,000 $15,000 Allowance Off -Site Improvements 1 LS $0 $0 Included in Estimate Temporary Facilities - LS $0 $0 Move to nearby station during construction. Specialty Equipment 1 LS $0 $0 Refer to Estimate Construction Subtotal: $1,835,000 Project Allowance Project Design Unknowns 20% % $1,835,000 $367,000 Allowance Construction with Design Unknowns Subtotal: $2,202,000 Project Allowance Construction Contingency (10% of Construction) 10% % $2,202,000 $220,200 Allowance Construction with Change Order Contingency Subtotal: $2,422,200 Project Allowance Project Escalation (5% per annum, compounded yearly) 10% % $2,422,200 $242,220 Annual rate to midpoint of Construction = 19 months (12 months design and 14 months construction) Construction (Building Site, Specialty Equipment, Contingencies, Escalation) $2,664,420 Constructon Cost per SF of Building Area: $507.90 C -- Sepsm+c and Operational Upgrade to Fire Station 55 at 955 Pt. San Pedro Road I IV -15 OVERALL PROJECT BUDGET B. Design and Other Related Fees QUANT UNIT Cost Per Unit TOTAL Notes Design Fees (A, C, L, S, MEP) - BASIC ON-SITE 12% % $2,664,420 $319,730 A/E fees including entitlements Off-site/Street Improvement Drawings 15% % $0 $0 design for off site improvements Cost Estimating 1 LS $15,000 $15,000 Estimate for each phase of development Boundary and Topographic Surveys 1 LS $12,000 $12,000 Only topo survey Erosion Control Plan 1 LS $2,500 $2,500 Per Bldg Department Requirements Waterproofing Consultant 0 LS $10,000 $0 None anticipated Lighting Designer 1 LS $0 $0 None anticipated Head In Data, Phone, Response, Security, AV Consultant 1 LS $25,000 $25,000 Consultant to City or Arch. LEED Documentation 0 LS $60,000 $0 Not Required Construction Management (5% of construction value) 5% % $2,664,420 $133,221 Day to day management during construction Geotechnical Investigation 1 LS $25,000 $25,000 Includes geohazards report Haz Mat Study (Ground and (E) buildings) 1 LS $5,000 $5,000 Testing only Environmental (CEQA) Documentation 1 LS $15,000 $15,000 Assume Neg Dec. Commissioning 1 LS $10,000 $10,000 As required for Cal Green Continuous Inspection, Testing During Construction 1 LS $15,000 $15,000 Allowance Subtotal Design Fees: $577,451 Fee Contingency (5% of total Fees) 5% % $577,451 $28,873 Allowance Reimbursables (5% of total Fees) 5% % $577,451 $28,873 Project Allowance Total Design and Other Related Fees: $606,324 IV -16 I C—Seismic and Operational Upgrade to Fire Station 55 at 955 Pt. San Pedro Road OVERALL PROJECT BUDGET C. Administrative, Permit and Bidding Casts QUANT UNIT Cost Per Unit Total Notes Administration Costs - LS $0 $0 Assume none charged to project Legal Fees 1 1-5 $5,000 $5,000 Allowance Building Permit Costs 1% % $2,664,420 $26,644 Per Building Department Plan Check Fees 0.5% % $2,664,420 $13,322 Per Building Department SWPP Fees (State Board Compliance) 1 LS $0 $0 Included in estimate Planning/Environmental Review Fees 1 LS $20,000 $20,000 Allowance Temporary Storage Costs 0 LS $25,000 $0 Assume none required Public Art 0 LS $15,000 $0 Assume none required Specialty Equipment 1 LS $150,000 $150,000 Allowance Furnishings 1 LS $40,000 $40,000 Allowance Bidding/Printing (noticing, blueprints, etc.) 1 LS $7,500 $7,500 Allowance Moving Costs (Two moves) 2 LS $5,000 $10,000 Allowance Utility Fees - (PG&E, sewer, water, telecom, other) 1 LS $50,000 $50,000 Panel upgrade Subtotal Administrative Costs: $322,466 Administrative Cost Contingency (5% of total Fees) 5% 1 % $322,466 $16,123 Allowance Total Administrative, Permit and Bidding Costs: $338,590 Division Totals: Total Notes A. Construction with Contingencies and Escalation $2,664,420 B. Design and Other Related Fees $606,324 C Administrative, Permit and Bidding Costs $338,590 Overall Project Budget: $3,609,334 Project Cost Per SF (5,246 SF): $688.02 Exclusions: 1. Real estate fees 2. Land acquisition costs 3. Program Level Bond Management Fees C — Se smic and Operational Upgrade to Fire Station 55 at 955 Pt. San Pedro Road I IV -17 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN w, C. SEISMIC AND OPERATIONAL UPGRADE TO FIRE STATION 55 AT 955 Pt. SAN PEDRO ROAD CONCEPTUAL FLOOR AND SITE ARRANGEMENT DIAGRAM These studies graphically illustrate the initial arrangement concepts developed through discussion with the Project Design Team. Considerations in each scheme include: • Circulation to and from site, • Visitor parking and pedestrian access, • Site operations adjacencies and activities, and • City of San Rafael planning ordinances uu a n a z W a � 3 ¢ a o m �I8j yyy QQKQ O ua,imo m m FLo w w W Lei s zW ��oo os Wwaa W 8 f Y `,i ' I e ' � r 1�aWawsj n ' z / 1 01 ) I < _ ) �L ,( •,,, ---qty:., `�. +.. -,•". -�':` _..... AIVASaK JNO7(3) < _ ,..,.r. n ------------- n CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN D. SINGLE COMPANY PROTOTYPICAL COMPONENT DIAGRAMS (Component diagram use space standards and expand them into room diagrams that graphically illustrate the equipment and furniture arrangements in each required space and are used to determine the room area requirements. Considerations include: • Number of staff to occupy the space at any given time, • Equipment size and operating clearances, • Circulation within the space, and • Furniture layout for efficient space use. • SINGLE COMPANY STATION PROTOTYPE STATION - APPARATUS BAY/APPARATUS BAY SUPPORT FRONT APRON i 14'x14' SECTIONAL FOUR FOLD APPARATUS BAY DOORS, TYP. 14'x14' SECTIONAL OVERHEAD APPARATUS BAY DOORS, TYP. F '- r-------- CROSS STAFF OR RESERVE i I TRENCH DRAIN, TYP. L. f r FIRE ENGINE 10'x31' I I J 7 50'-0" PAI REAR APRON 1 - APPARATUS BAY - 2 DRIVE-THROUGH BAYS (2,000 S.F.) SCALE: 1/16'"=V-101"' D—Single Company Prototypical Component Diagrams I IV -19 • SINGLE COMPANY STATION PROTOTYPE STATION - APPARATUS BAY/APPARATUS BAY SUPPORT ►1 8'-0° BACKBOARD WASH DOWN AREA COUNTER w/ STORAGE CABINETS DRYING RACK ABOVE S.S. CLEAN-UP SINK w/ DRAIN BOARD, HANDS FREE & EMERGENCY EYE WASH ABOVE SINK 2 - MEDICAL CLEAN UP (80 S.F.) SCALE: 1/8"=1' 0" 4'-0" C? 14" DEEP FULL HT. STORAGE M 3 - MEDICAL SUPPLY STORAGE (12 S.F. SCALE: 1/8"=V-0" IV -20 I D—Single Company Prototypical Component Diagrams • SINGLE COMPANY STATION PROTOTYPE STATION - APPARATUS BAY/APPARATUS BAY SUPPORT 6-0" HEAVY DUTY STORAGE/SHELVING COMPRESSOR 0 'O HOOKS FOR SITE MAINTENANCE EQUIPMENT 4 4 - YARD STORAGE (36 S.F.) SCALE: 1/8"=1'0" HEAVY DUTY SHELVING ABOVE (12) 24!'W x 24" D TURNOUT LOCKERS HEAVY DUTY SHELVING ABOVE 5 - TURNOUT GEAR ROOM (108 S.F.) SCALE: 1/8"=V -D' D—Single Company Prototypical Component Diagrams I IV -21 SINGLE COMPANY STATION PROTOTYPE STATION - APPARATUS BAY/APPARATUS BAY SUPPORT MOBILE HOSE STORAGE RACK 0 M 30'-0" STORAGE CABINET PEG BOARD --#i-----'---------------- �_____� T T FREE STANDING SINK TOOL VISE WORK SPACE w/ AIR SOLVENT TANK CHEST QUICK DISCONNECTS 6 - WORKSHOP ALCOVE (90 S.F.) SCALE: 1/8"=1'-0" b'-0" 0 MOP SINK STORAGE SHELF MOP RACK 7 - JANITOR ROOM (36 S.F. SCALE: 1/8"=1'-0" 12'-0" FULL HEIGHT STORAGE 0 0 8 -SPECIAL PROJECT ROOM (120 S. SCALE: 1/8"=1'-0" IV -22 I D—Single Company Prototypical Component Diagrams • SINGLE COMPANY STATION PROTOTYPE STATION - FIREFIGHTER OFFICES TO STATION'S OFFICE U +32" HIGH COUNTER TO ACCESSIBLE ---.- +42" HIGH COUNTER UNISEX i RESTROOM - 12'-0" TO EXTERIOR b 5o 9 - STATION PUBLIC LOBBY (72 S.F.) SCALE: 1/8"=1'-0" 0 8,C)" 0 TO STATION PUBLIC LOBBY 10 - STATION PUBLIC RESTROOM - UNISEX (64 S.F. SCALE: 1/8"=1'-0" D—Single Company Prototypical Component Diagrams I IV -23 SINGLE COMPANY STATION PROTOTYPE STATION - FIREFIGHTER OFFICES 12'-0" UPPER STORAGE PRINTER/FAX/ COPIER TRAINING MONITOR RECEPTION COUNTER (42" HIGH) TO STATION RECEPTION PUBLIC LOBBY COUNTER (36' HIGH) 11 -STATION OFFICE (120 S.F.) SCALE: 3/16"=I' -O" IV -24 I D — Single Company Prototypical Component Diagrams • SINGLE COMPANY STATION PROTOTYPE STATION - FIREFIGHTER QUARTERS Hum u 0 TO DINING AREA 12 - KITCHEN (143 S.F.) SCALE: 11/8"=Y-0" 13 - DINING AREA (180 S.F. SCALE: 11/8"=F-0" RANGE w/ GRILL HOOD BASE & UPPER CABINET STORAGE D—Single Company Prototypical Component Diagrams I IV -25 I b i ]YJ IREFB } T TRASH I l IREFA I RECYCLEj` I—II C.AEt9 0 TO DINING AREA 12 - KITCHEN (143 S.F.) SCALE: 11/8"=Y-0" 13 - DINING AREA (180 S.F. SCALE: 11/8"=F-0" RANGE w/ GRILL HOOD BASE & UPPER CABINET STORAGE D—Single Company Prototypical Component Diagrams I IV -25 • SINGLE COMPANY STATION PROTOTYPE STATION - FIREFIGHTER QUARTERS 12'-0" r r 20'-0" r r TREADMILL H Lu u 2 J Z } w m U - w O � w UNIVERSAL SYSTEM DRINKING FOUNTAIN 15 - FITNESS ROOM (320 S.F.) SCALE: 1/8"=l' -O" IV -26 I D — Single Company Prototypical Component Diagrams WALL MOUNT TV (4) RECLINER CHAIRS, TYP. o i i i ------ ------ i i ENTERTAINMENT CENTER 14 - DAYROOM (192 S.F.) SCALE: 1/8"=F-0" 20'-0" r r TREADMILL H Lu u 2 J Z } w m U - w O � w UNIVERSAL SYSTEM DRINKING FOUNTAIN 15 - FITNESS ROOM (320 S.F.) SCALE: 1/8"=l' -O" IV -26 I D — Single Company Prototypical Component Diagrams WALL MOUNT TV • SINGLE COMPANY STATION PROTOTYPE STATION - FIREFIGHTER QUARTERS 0 5o Q 16 -_LAUNDRY ROOM (80 S.F.) SCALE: i/8"= V 0" \1 BASE & UPPER CABINET STORAGE MOP SINK MOP RACK (4) 30"x30" LOCKERS r (3) DRAWERS UNDER BED 17 - FIREFIGHTER BEDROOM - 4 (550 S.F SCALE: 11/8"=V-0" D—Single Company Prototypical Component Diagrams j IV -27 • SINGLE COMPANY STATION PROTOTYPE STATION - FIREFIGHTER QUARTERS 8'-0" i 7 O O 30" 36" MIN. MIN. 18 - FIREFIGHTER BATHROOM ADA SCALE: I/8"=1'-0" 19 - FIREFIGHTER BATHROOM (63 S.F. SCALE: 1/8"=V-0" IV -28 I D—Single Company Prototypical Component Diagrams S.F • SINGLE COMPANY STATION PROTOTYPE STATION - UTILITY SUPPORT SPACE 0 bo L FIRE SPRINKLER RISER TANKLESS WATER HEATER w/ RECIRCULATING PUMP HVAC EQUIPMENT 20 - MECHANICAL ROOM t80 S.F.) SCALE: 1/8"=1' 0" / FIRE ALARM PANEL SUB PANEL MAIN SERVICE PANEL 3'-0" CLR. 21 - ELECTRICAL ROOM (80 S.F.) SCALE: 1/8"=V-0" D—Single Company PrototyprcaI Component Diagrams I IV -29 SINGLE COMPANY STATION PROTOTYPE STATION - UTILITY SUPPORT SPACE 12'-0" PHONEBOARD b II I I�. I I N. EQUIPMENT RACK SUB PANEL 22 - COMMUNICATIONS ROOM 120 S.F SCALE: 1/8"=V-0" IV -30 I D—Single Company Prototypical Component D agrams E. EXISTING FACILITY CONDITION ASSESSMENTS FIRE STATION 54-46 CASTRO STREET FIRE STATION 55 — 955 POINT SAN PEDRO ROAD CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN e DRAFT 7/20/15 CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN, EXISTING FACILITY CONDITION ASSESSMENTS SIRE. STATION 54 — 46 GASTRO AVENUE Fire Station 54 is located on Castro Avenue and serves San Rafael's Canal neighborhood. This approximately 4,120 - square -foot facility was constructed in 1964 in response to increased commercial and residential growth in this portion of the city. Fire Station 54 is home to the mechanic's workshop, which is a small shed outside the rear of the apparatus bays. This station currently houses Engine 54 and Truck 54. The truck is proposed to be relocated to the new Fire Station 52 providing space in the apparatus bay for reserve apparatus. This is one of the department's smaller stations; however, it only houses three firefighters per shift. With interior reconfiguration and a minor expansion, current operational practices can be accommodated. Recommendations include seismic and exterior enclosure upgrade. A remodeled interior and a minor expansion is proposed to provide private sleeping quarters, a fitness room, dedicated turnout spare, and medical clean-up facilities. Primary deficiencies that would be corrected include: Structural system is in need of major seismic upgrade. The apparatus bay requires lateral strengthening and the lower portion of the station requires seismic ties at the roof level. The station has evidence of apparatus bay slab deterioration which would be repaired as new footings are provided as a part of the seismic renovation. The heating systems appear to be a part of the original construction and at 50 years old is past its useful service life. There are two inefficient wall air conditioners that were installed to supplement the original heating system. The plumbing systems in the building are mostly original and are nearing or are at the end of their service life. The SRFD is performing emergency repairs to the shower to keep them operational until systems are replaced. The building is not supported by a fire alarm system and is not protected by fire sprinklers. Existing Facility Condition Assessments I IV -31 CITY OF SAN RAFAEL DRAFT 7/20/15 ESSENTIAL FACILITIES STRATEGIC PLAN \IM.Im IM, of �brb FIRE STATION 55 — 955 POINT SAN PEDRO ROAD Fire Station 55 is located on Point San Pedro Road and serves the Loch Lomond, Glenwood, and Peacock Gap areas of eastern San Rafael, as well as provides backup for Fire Station 52. Fire Station 52 was originally built in 1966 as a mirror image of Fire Station 54, which was constructed just two years earlier. Similar to Fire Station 54, this is one of the department smaller stations; however, it only provides living quarters for three firefighters per shift. With interior reconfiguration and a minor expansion current operational practices can be accommodated. Recommendations include seismic and exterior enclosure upgrade. A remodeled interior and a minor expansion is proposed to provide private sleeping quarters, a fitness room, dedicated turnout spare, and medical clean-up facilities. Primary deficiencies that would be corrected include: Structural system is in need of major seismic upgrade. The apparatus bay requires lateral strengthening and the lower portion of the station requires seismic ties at the roof level. The station has evidence of apparatus bay slab deterioration which would be repaired as new footings are provided as a part of the seismic renovation. The heating systems appear to be a part of the original construction and at 50 years old is past its useful service life. There are two inefficient wall air conditioners that were installed to supplement the original heating. The existing plumbing systems in the building are mostly original and are nearing the end of their service life Lighting systems are mostly original and are inefficient. The building is not supported by a fire alarm system and is not protected by fire sprinklers. Supporting documents used to prepare this recommendation include: San Rafael Strategic Plan Tier 1- Fire Stations No. 54 and 55 Structural Review and Conditional Assessment. Prepared by Cornerstone Structural Engineering Group Dated: June 23, 2015 Basis of Design Narrative - Fire Stations 54 Basis of Design Narrative - Fire Stations 55 City of San Rafael - Essential Facilities Strategic Plan MEP Review and Conditional Assessment Prepared by Interface Engineering Dated: June 22, 2015 Concept Cost Plan - San Rafael No. 54 - Option 1 Concept Cost Plan - San Rafael No. 55 - Option 1 Prepared by Mack5 Dated: June 22, 2015 IV -32 I Ex sting Facility Cond`tion Assessments CITY OF SAN RAFAEL ESSENTIAL FACILITIES STRATEGIC PLAN APPENDIX San Rafael Strategic Plan Tier 1 - Fire Stations No. 54 and 55 Structural Review and Conditional Assessment Prepared by Cornerstone Structural Engineering Group Dated: June 23, 2015 Basis of Design Narrative - Fire Stations 54 Basis of Design Narrative - Fire Stations 55 City of San Rafael - Essential Facilities Strategic Plan MEP Review and Conditional Assessment Prepared by Interface Engineering Dated: lune 22, 2015 Concept Cost Plan - San Rafael No. 54 - Option 1 Concept Cost Plan San Rafael No. 55 - Option 1 Prepared by Mack5 Dated: lune 22, 2015 r.. CORNERSTONE structural engineering group San Rafael Strategic Plan Tier 1 - Fire Station No. 54 & 55 City of San Rafael San Francisco, CA Structural Review and Conditional Assessment FINAL DRAFT June 23, 2015 Structural Engineering • Construction Services • Engineering Solutions • Project Management 40 Federal Street tel (415) 369-9100 San Francisco, CA 94107 fax (415) 369-9101 CORNERSTONE ?I" structural 11PP" AM engineering group Mary McGrath Architects 505 17th Street, 2nd Floor Oakland, CA 94612 Attention: Mary McGrath Subject: San Rafael Strategic Plan - Fire Stations No. 54,55 Tier 1 Structural Assessment of Public Safety Facilities San Rafael, CA Dear Mary www.cseg.conn June 23, 2015 2015014.11 Cornerstone Structural Engineering Group would like to present this initial structural assessment report for the subject project. In accordance with our proposal, we have performed a structural review and seismic risk assessment for the existing Fire Station Buildings 54 and 55 in San Rafael. This report contains the evaluations of the one --story cast -in-place concrete and wood frame buildings with shear walls originally constructed in 1964 and 1966 respectively. We completed a site visit in March 2015, and have reviewed the available structural plans. This review includes a Tier 1 ASCE 31 seismic evaluation for Immediate Occupancy in addition to a conditional assessment of the buildings. The Tier 1 assessment includes a general review of the vertical and lateral systems of the structures. The following report describes the findings of our structural review and seismic risk assessment for the buildings. We have included information on the performance of the buildings in a code - level earthquake. Sincerely, C RNERSTONE STRUCTURAL EN INEERIG G C. Thomas L. Swayze, S.E. Principal 40 Federal Street tel (415) 369-9100 San Francisco, CA 94107 fax (415) 369-9101 CORNERSTONE structural engineering group TABLE OF CONTENTS PART1: INTRODUCTION...............................................................................................................................2 PART 2: SEISMIC PERFORMANCE EVALUATION.........................................................................................3 2.1 Methodology........................................................................................................................................3 2.2 Performance Level ................................ ...3 ........................................................................................... 2.3 Seismic Source. ..................................................................................................................................... 3 2.4 Liquefaction, Landslide, and other Geologic Hazard..................................................................4 PART 3: STRUCTURAL EVALUATION............................................................................................................. 6 3.1 Evaluation.............................................................................................................................................6 3.2 Documentation....................................................................................................................................6 3.3 Vertical Load System..........................................................................................................................6 3.4 Lateral Load System............................................................................................................................7 3.5 Conditional Review.............................................................................................................................7 3.6 Seismic Evaluation Findings...............................................................................................................8 PART 4: CONCLUSION AND RECOMMENDATIONS...................................................................................8 4.1 Expected Performance......................................................................................................................9 4.2 General Recommendation for Conditional Issues........................................................................9 4.3 Seismic Recommendations.............................................................................................................10 PART5: APPENDIX - PHOTOS....................................................................................................................12 San Rafael Facilities Master Plan Structural Assessment 1 of 17 W" Am CORNERSTONE structural engineering group PART 1: INTRODUCTION The following represents a general structural conditional and seismic assessment of two existing Fire Stations No. 54 and 55 located in San Rafael, California. See below for building descriptions and locations. Station 54: A single story concrete tilt -up and wood framed structure constructed on conventional spread footings on a flat site on West Railroad Avenue in San Rafael. There are two apparatus bays within the station. The apparatus bay is constructed of the concrete wall construction and the remaining portion of the station is wood framed. The original construction is from 1964. Figure 1: Station 54 Site Plan Station 55: A single -story wood framed structure constructed on pile type foundations on a flat site in San Rafael. This station is directly at the bayside across San Pedro Road. There are two apparatus bays within the station. The apparatus bay is constructed entirely of wood framed construction although the floor plan Layout is identical to Station 54. The original construction is from 1966. Figure 2: Station 55 Site Plan San Rafael Facilities Master Plan- Structural Assessment 2 of 17 r � CORNERSTONE structural engineering group Site visits were performed on March 20, 2015 to observe the existing structural conditions of the two fire station buildings. The report conclusions are limited by the availability of as -built construction documents and by the level of access possible for the observation of the building. This report describes the findings of our structural review, and provides recommendations for seismic upgrade and conditional structural repairs as applicable. PART 2: SEISMIC PERFORMANCE EVALUATION 2.1 Methodology The potential damage to a structure in an earthquake can be evaluated provided that, (1) seismic hazards which affect the structure and site can be estimated and, (2) the vulnerability of the structure to those hazards are known or can be estimated. Seismicity of the fire stations was determined using the United States Geologic Survey (USGS) web based Seismic Hazard Curves, Response Parameters and Design Parameters program. Seismic short period Ss and one second Si response acceleration parameters were obtained using latitude and longitude coordinates of the fire station location. Seismic evaluations of the buildings were conducted using the ASCE 31-03 - Seismic Evaluation of Existing Buildings. The ASCE 31 provides a three -tiered process for seismic evaluation of existing buildings based on building type and the level of seismicity for the building location. The Tier 1 study is an initial checklist evaluation of structural, non- structural and foundation/geologic hazard elements of a building and site conditions that is intended to screen for potential seismic deficiencies. Tiers 2 and 3 studies are more in-depth analysis procedures for a building or component that is identified by the Tier 1 screening process as structurally deficient. This assessment of the fire station buildings utilizes the Tier 1 screening procedure to identify deficiencies as possible with the information available. 2.2 Performance Level ASCE 31 evaluation of a building can be performed for either Life Safety (LS) or Immediate Occupancy (10) performance level. ASCE 31 generalizes the two performance levels as follows: • LS Performance Level: At least some margin against either partial or total collapse remains, and that the overall risk of life-threatening injury as a result of structural damage is expected to be low. • 10 Performance Level: After an earthquake, the basic vertical and lateral force - resisting systems retain nearly all of their pre -earthquake strength, very limited damage to structural and non-structural components has occurred and that critical parts of the building are habitable. The fire station buildings were evaluated using the Immediate Occupancy (10) performance level criteria. 2.3 Seismic Source The general seismicity in the San Francisco Bay Area is influenced by several known faults, their potential faulting length, and relative orientation. The San Andreas Fault system, which separates the North American plate from the Pacific plate, is located approximately 15km west of the fire stations. Other known, nearest -site faults with recorded activity, such as the Hayward Fault are listed in Table 1. 3 of 17 San Rafael Facilities Master Plan- Structural Assessment r AM CORNERSTONE structural engineering group Recent earthquakes in Southern and Central California - namely Coalinga, Whittier Narrows, and Northridge - have occurred along blind -thrust faults. These faults do not have readily identifiable surface features and are not extensively mapped. The potential for strong -ground motion to occur due to blind -thrust faulting in Northern California is somewhat in doubt. However, a moderate to large earthquake centered even closer to the site cannot be completely ruled out. __r Distance (km) San Andreas Fault [Type A] San Gregorio Fault [Type B] Hayward Fault [Type A] Estimated MCE (Mw) 7.1 7.2 6.4 Station 54 16.0 17.2 12.7 Station 55 20.0 20.7 19.0 Table 1: Active Near Source Faults Based on the 2008 USGS mapping, the 475 -year peak ground acceleration (PGA) for the sites are estimated to range from 0.4648 to 0.488g. The 475 -year earthquake is the design basis for a standard structure in the California Building Code (CBC) and is based on a 10 percent probability of exceedance within a 50 year time frame. The calculated site specific SDs and So i response acceleration parameters for the fire station buildings are listed in Table 2 and use a site soil classification per USGS Soil Type and Shaking Hazard in the San Francisco Bay Area Map. Based on SDs and Sol values, ASCE 31 categorizes the seismicity of the fire stations as 'High.' Soil Site Classification SDS Sol I Station 54 E 0.90 0.96 Station 55 E 0.90 0.96 Table 2: Site Specific Response Acceleration Parameters 2.4 Liquefaction, Landslide, and other Geologic Hazard Currently published California Geological Survey (CGS) liquefaction hazard zone maps do not include this part of California yet. According to the Association of Bay Area Governments Earthquake Liquefaction Susceptibility maps, the fire stations are located within a 'Very High' zone for liquefaction, see Figure 5 and 6. Liquefaction is the loss of bearing strength of saturated, cohesionless soils under strong ground motions, which can cause building settlement by consolidation of soils susceptible to liquefaction. Based on the hazard maps and a cursory knowledge of the soils in the area, the potential for liquefaction due to strong ground motions at stations 54 and 55 is considered to be high. Fire station No. 54 is situated on a developed area. The potential for seismically induced landslide is therefore considered to be minimal. Fire Station 55 is constructed at the base of a steep hill which might present a risk of a seismically induced landslide. Currently published CGS maps for landslide vulnerability do not include this area yet. 4 of 17 San Rafael Facilities Master Plan- Structural Assessment mop, a CORNERSTONE structural engineering group 1100, - _ / AiL- Station 54 \ Figure 3: Association of Bay Area Governments Earthquake Liquefaction Susceptibility Map - Very High (Maroon) i Rafael I oua �Fjp ■ t ' My Aj IA 9 371V v a � Station 55 Figure 4: Association of Bay Area Governments Earthquake Liquefaction Susceptibility Map - Very High (Maroon) The fire stations are not located within a Special Study Zone as defined by the Alquist- Priolo Earthquake Fault Zoning Act. The potential for surface fault rupture is considered to be low. It should be noted that a more thorough explanation of site seismicity, liquefaction and specific faulting hazards should be provided by a geotechnical engineer. The conclusions above rely on general USGS & CGS published data for the San Francisco Bay Area. San Rafael Facilities Master Plan- Structural Assessment 5of17 OFF- AM CORNERSTONE structural engineering group PART 3: STRUCTURAL EVALUATION 3.1 Evaluation An ASCE 31 Tier 1 seismic evaluation of the two fire stations was performed using the Immediate Occupancy performance level. The buildings were evaluated for Basic Structural (Sec. 3.7), Supplemental Structural (Sec. 3.7S) and Geologic Site Hazard and Foundation (Sec. 3.8) checklists. This report does not evaluate the buildings for the Nonstructural (Sec. 3.9) checklist, which is typically performed by an Architect or other qualified professional. 3.2 Documentation Available records or as -built drawings for the fire station include: Station 54: • The architectural, structural and electrical construction drawings for the fire station building by Roger F. Hooper and Associates from San Francisco. Sheets 1-8 of 8, with additional sheets 1 and 2 that are undated. Sheets 1-8 are dated March 17, 1964. Structural Engineer of record appears to be Whitlow, Hoffman, and Albritton Civil and Structural Engineers from San Rafael. Station 55: • The architectural, drawings for the fire station building by Hooper, Olmsted & Emmons Architects from San Francisco. Sheets Al -A4, that are dated March 7, 1966. • The structural drawings for the fire station building sheets Sl and S2 by Whitlow, Hoffman, and Albritton Civil and Structural Engineers from San Rafael. The structural drawings bear the some date as the architectural plans. The information provided within this report regarding the buildings is based on field observation and review of available as -built drawings. 3.3 Vertical Load Systems Station 54: The apparatus bay high roof is a gable roof and is constructed of 3/8 inch plywood sheathing over 2x8 T&G straight planks spanning 3 feet between 6x8 timber purlins (rotated) in turn spanning between welded steel bents spanning 32 feet across the apparatus bay at approximately 1 1.75 feet spacing. The wall framing around the apparatus bay consists of 6 inch thick tilt -up concrete wall panels interconnected by cast -in-place concrete columns at the steel bents. The concrete panels and columns are supported on conventional shallow spread footings. • The low fiat roof over the living quarters consists of 3/8 inch plywood sheathing over 2x wood joists at 16 inches supported in turn by interior wood framed bearing walls. The wall construction consists of typical wood framed bearing walls around the low roof with conventional shallow spread footing foundations. The apparatus bay slab on grade is 6 inches thick and the living quarters slab is 4 inches thick. Station 55: • The apparatus bay high roof is a gable roof and is constructed of 3/8 inch plywood sheathing over 2x8 T&G straight planks spanning 3 feet between 6x8 timber purlins in turn spanning between welded steel bents spanning 32 feet 6 of 17 San Rafael Facilities Master Plan- Structural Assessment CORNERSTONE structural engineering group across the apparatus bay at approximately 11.75 feet spacing. The wall framing around the apparatus bay consists of conventional wood framing with 6x8 wood columns at the steel bents. Walls and columns are supported by an 11 inch thick suspended structural concrete slab spanning between an interior concrete grade beam and perimeter grade beams supported on a combination of drilled concrete piers and driven timber piles. It appears that all of the deep foundation elements on the "bay" side of the structure are driven piles. The low flat roof over the living quarters consists of 3/8 inch plywood sheathing over 2x wood joists at 16 inches supported in turn by interior wood framed bearing walls. The wall construction consists of typical wood framed bearing walls around the low roof area. Walls are supported by an 8 inch thick suspended structural concrete slab spanning between an interior concrete grade beam and perimeter grade beams supported on driven timber piles. It appears that all of the deep foundation elements on the "bay" side of the structure are driven piles. 3.4 Lateral Load System Lateral loads acting on the fire station buildings result from either wind pressure or earthquake -induced inertia forces acting on structural and non-structural elements. Lateral loads acting on the structure are transferred through flexible roof and floor diaphragms to the primary lateral -force resisting system of the structure. The primary lateral -force resisting systems consist of the following systems: Station 54: Apparatus bay roof and low roof diaphragms are constructed of 3/8 inch plywood sheathed diaphragms spanning horizontally to conventional plywood sheathed wood shear walls at the low roof which transfer lateral loads down to the continuous concrete spread footings through cast -in-place anchor bolts. The high bay walls are tilt -up concrete walls that transfer in -plane loads through dowels into the continuous perimeter spread footings. Station 55: • Apparatus bay roof and low roof diaphragms are constructed of 3/8 inch plywood sheathed diaphragms spanning horizontally to conventional plywood sheathed wood shear walls which transfer lateral loads down to the continuous concrete grade beams through cast -in-place anchor bolts. Grade beam shear is ultimately resisted by pile bending, friction, and passive soil pressure. 3.5 Conditional Review Based on our review, the fire station buildings appear to be in general compliance with the codes and standard construction practices in effect at the time of their construction. The exterior, interior, and portions of the roof of the fire station were observed during the site visit on March 19-20, 2015. Based on our cursory observations, the buildings appear to be in overall good condition, except for the following specific conditions as noted (see Appendix for photos referenced): Station 54: • There is evidence of apparatus bay slab deterioration at the front lip adjacent to the apron slab. (See Photo 2) • Roof overhangs appear to need re -painting. Primary outriggers appear to still be in good condition, but the 2x decking shows extensive dry rot on the north side of the building at the soffit. (See Photo 3) San Rafael Facilities Master Plan- Structural Assessment 7 of 17 r AM CORNERSTONE structural engineering group • Minor differential settlement cracking was noted in the rear concrete panel at the back of the apparatus bay. (See Photo 4) • The site may have experienced overall soil consolidation beneath the building footprint, as the paving areas behind the station are noticeably higher than the floor slab, creating an undesirable drainage condition (See Photo 5) Station 55: • There is evidence of apparatus bay slab grinding at the front lip adjacent to the apron slab, to facilitate the transition to the apron as it settles. (See Photo 7) • Roof overhangs appear to need re -painting. Primary outriggers show weather damage and the 2x decking shows extensive dry rot on outer edge of the eaves all around at the soffit. (See Photos 8 & 9) • Minor slab cracking was noted in the suspended slab of the apparatus bay. (See Photo 10) • The site may have experienced overall soil consolidation beneath the building footprint, as the site walks around the station behind the station are noticeably distorted (See Photo 1 1) 3.6 Seismic Evaluation Findings Based on the ASCE 31 Tier 1 review, the following items are of significance for the performance of the building when subjected to strong ground motions during an earthquake. Station 54: Positive Features • Low rise mostly wood framed structures are relatively lightweight and historically perform well in seismic events. • Both roof diaphragms have plywood sheathing. • Wood framed exterior walls have plywood sheathing. • Concrete tilt -up walls have significant in -plane strength. Negative Features • Project site is located within an identified liquefaction zone and there are no special provisions in the foundation system. The overall building appears to have settled. • The front wa!I of the concrete apparatus bays has inadequate shear walls in the transverse direction. The foundations for these walls are inadequate for seismic overturning. • The north wall of the apparatus bay is completely open between the building columns with a row of clerestory windows. There is inadequate shear resistance in this plane and the columns do not have sufficient strength to transfer diaphragm loads to the low roof diaphragm. • There is a lack of roof -to -wall ties for the concrete panels under out -of -plane seismic forces. • There is an out of plane panel stability issue below the clerestory windows in the apparatus bay for out of plane seismic forces at panels with openings. 8 of 17 San Rafael Facilities Master Plan- Structural Assessment mo. AM CORNERSTONE structural engineering group • There exists a split-level diaphragm between the high roof and the low roof above the offices and other areas. This effectively splits the building in multiple parts and presents vulnerability for separation at this joint where the roof step occurs. Existing wall ties transfer seismic forces through cross grain bending in the existing low roof ledger which is prohibited. • There do not appear to be any hold-downs for the wood framed walls. • There is a lack of roof to -wall ties at re-entrant corners. Station 55: Positive Features • Low rise mostly wood framed structures are relatively lightweight and historically perform well in seismic events. • Both roof diaphragms have plywood sheathing. • Wood framed exterior walls have plywood sheathing. Negative Features • Project site is located within an identified liquefaction zone. • The front wall of the apparatus bays has inadequate shear walls in the transverse direction. • There exists a split-level diaphragm between the high roof and the low roof above the offices and other areas. This effectively splits the building in multiple parts and presents vulnerability for separation at this joint where the roof step occurs. • There is a lack of roof to -wall ties at re-entrant corners. PART 4: CONCLUSION AND RECOMMENDATIONS 4.1 Expected Performance Findings within this report provide a general structural conditional and seismic assessment of the existing buildings of the San Rafael Fire Stations No. 54 and 55 located at 46 Castro Ave. and 955 Point San Pedro Rd. in San Rafael, CA. Our evaluation concludes that the buildings fail to meet full compliance for ASCE 31 Tier 1 Immediate Occupancy performance criteria. The following structural relative performance descriptions are based on our professional engineering judgment and experience, and are not part of the ASCE 31 Tier 1 checklist. These descriptions are included to provide a general estimation of seismic performance of the structure, based on component evaluations provided by the Tier 1 evaluation procedure. We expect the building to perform as follows: • The buildings are anticipated to perform below average in comparison to buildings of similar construction when subjected to a design level earthquake, due to overstressed shear walls, discontinuous shear walls, lack of hold downs, and geometric irregularities. 4.2 General Recommendation for Conditional Issues The following recommendations are provided to address issues concerning the condition of the existing fire station buildings. While none of these represent immediate life safety 9 of 17 San Rafael Facilities Master Plan- Structural Assessment r AM CORNERSTONE structural engineering group issues; it is recommended that these issues be addressed in the near future to prevent further deterioration from occurring: Station 54: • The front edge of the apparatus bay slab to apron interface should be removed and reconstructed. • Water damaged decking at overhangs should be removed and replaced. • Exterior overhangs should be re -painted • Rear portion of site should be re -graded to allow positive drainage Station 55: • The front edge of the apparatus bay slab to apron interface should be removed and reconstructed. • Water damaged decking at overhangs should be removed and replaced. Reduction of the overhang length should be considered to allow damaged ends to be trimmed off. • Exterior overhangs should be re -painted • natwork around site should be removed and replaced 4.3 Seismic Recommendations The following qualitative recommendations are provided to address our opinion of the potential remediation options for identified seismic deficiencies. these methods are based on our evaluations described elsewhere in this report and engineering judgment. While the recommendations listed below do not represent any immediate concerns that warrant facility closure, they do describe building components that are non-compliant per the ASCE 31 Tier i checklist review for Immediate Occupancy performance or as identified by conditional or systemic deficiencies. We recommend these repairs and seismic upgrades are programmed into a future project: Station 54: • Enhance the existing plywood shear walls as necessary to make up for deficient shear capacity. Similarly enhance sill bolting connection as necessary. • Provide a collector tie and vertical column strong -back at front and back ends of apparatus bay along the roof plane elevation discontinuity to provide continuity across the split-level diaphragms so that seismic load can be delivered to shear walls as they occur. • Install new collectors in low roof • Re -sheathe high roof with new plywood. Install new hold-downs and new footing supplements at existing shear walls at the ground floor slab/foundation level • Provide new shotcrete infill panel at 2 clerestory windows. • Provide horizontal strong -back at concrete panels with clerestory windows where panel openings occur. • Provide roof -to -wall tie enhancement at concrete wall to roof interface • Provide exterior shear buttress at front wall of apparatus bay. • Provide footing replacement at front wall of apparatus bay • Obtain geotechnical assessment of liquefaction potential and possible mitigation if necessary. 10 of 17 San Rafael Facilities Master Plan Structural Assessment W_ CORNERSTONE structural engineering group Station 55: • Enhance the existing plywood shear walls as necessary to make up for deficient shear capacity. Similarly enhance sill bolting connection as necessary. • Provide a collector tie at front and back ends of apparatus bay and a vertical column strong back at the back end of the apparatus bay along the roof plane elevation discontinuity to provide continuity across the split-level diaphragms so that seismic load can be delivered to shear walls as they occur. • Install new collectors in low roof • Install new hold-downs at existing shear walls at the ground floor slab/foundation level • Obtain geotechnical assessment of liquefaction potential and possible mitigation for new flatwork or additions as necessary. 11 of 17 San Rafael Facilities Master Plan- Structural Assessment r AN CORNERSTONE structural engineering group PART 5: APPENDIX - PHOTOS Photo 1: Station 54, Exterior of the Building Photo 2: Station 54, Slab Deterioration 12 of 17 San Rafael Facilities Master Plan Structural Assessment or- AM CORNERSTONE structural engineering group Photo 3: Station 54, Dry Rot in Roof Decking Photo 4: Station 54, Differential Settlement Cracking in App Bay San Rafael Facilities Master Plan- Structural Assessment 13 of 17 i AM CORNERSTONE structural engineering group Photo 5: Station 54, Possible Soil Consolidation San Rafael Facilities Master Plan Structural Assessment 14 of 17 r r CORNERSTONE structural engineering group Photo 6: Station 55, Exterior of the Building Photo 7: Station 55, Slab Grinding at Front Lip San Rafael Facilities Master Plan- Structural Assessment 15 of 17 orp- AN CORNERSTONE structural engineering group Photo 8: Station 55, Dry Rot in Roof Decking Photo 9: Station 55, Dry Rot in Roof Decking 16 of 17 San Rafael Facilities Master Plan- Structural Assessment CORNERSTONE structural engineering group Photo 10: Station 55, Minor Slab Cracking in App Bay Photo 11: Station 55, Possible Soil Consolidation San Rafael Facilities Master Plan- Structural Assessment 17 of 17 r� r City of San Rafael - Essential Facilities Strategic Plan 2015-0131 prepared for: Mary McGrath Architects prepared by: Eunice Yoon, PE, LEED AP, BD+C Jared Doescher, PE, LEED AP Jason Lau, PE, LEED AP Thomas de Senna, PE June 22, 2015 �� INTERFACE WA ENGINEERING Assessment of Current City of San Rafael Essential Facilities Fire Station #54 o Mechanical Assessment Fire Station #54 is a single story building with attached apparatus bay built in 1964. The gas furnace seems to be part of the original installation and is located in a small mechanical room, with louvered doors, accessible from the outside of the building. The gas furnace provides heating to the living quarters and ventilation is provided with operable windows. The dormitory and the office areas have packaged terminal air conditioning (PTAC) units installed through the walls for cooling. The existing gas furnace is antiquated and has exceeded the recommended useful life. The two PTAC units are in fair condition and have approximately 5 years remaining useful life. The HVAC system for this building with the central furnace and PTAC units are not adequately sized to provide necessary cooling and heating. The Toilet and Shower room are provided with ceiling mounted exhaust fans on a dial timer switch. The exhaust fans serving this room seem to be working properly and may have 5 years of life remaining. The Apparatus Bay portion of the building has no cooling system and has gas unit heaters mounted close to the roof. The engine exhaust duct system seems to be working properly and well maintained. The exhaust fan for the engine exhaust system has approximately 5 years of useful life. ❑ Plumbing Assessment The existing piping systems in the building are mostly original and are nearing the end of their service life. The sewer lateral from the building flows to a city main in Castro Avenue. We were unable to verify the size or assess the condition of the underground and below slab piping. T \2015\2015-0131 .Comm .Outgoing\2015-06-24 Final BOD Reports`54 Fire Station\20150624 Final BOD Report - Fire Station 54 docx 1 f The Apparatus Bay portion of the building has no cooling system and has gas unit heaters mounted close to the roof. The engine exhaust duct system seems to be working properly and well maintained. The exhaust fan for the engine exhaust system has approximately 5 years of useful life. ❑ Plumbing Assessment The existing piping systems in the building are mostly original and are nearing the end of their service life. The sewer lateral from the building flows to a city main in Castro Avenue. We were unable to verify the size or assess the condition of the underground and below slab piping. T \2015\2015-0131 .Comm .Outgoing\2015-06-24 Final BOD Reports`54 Fire Station\20150624 Final BOD Report - Fire Station 54 docx 1 A small sump pump is located outside at the south end of the building. The pump discharge piping is routed above grade, and is strapped to a fence at the property line. The discharge pipe material appears to be unpainted ABS, which is not rated for pressure applications or exposed outdoor installations. We were unable to verify the condition of the pump. Roof drainage is by gutters and downspouts and spills to grade. In several locations, downspout outlets have been diverted away from the building with corrugated plastic pipe. Several of the downspouts are damaged or corroded. The building is served by a 1" water meter located in the curb at Castro Avenue. A PRV and backflow preventer are installed at the point of connection to the building. These components and piping appear to be in functional condition. We were unable to assess the condition of the underground piping. Hot water is supplied from a gas fired water heater, installed in 1992. The domestic hot water system is uncirculated. The existing bathroom plumbing fixtures are original, non -water conserving fixtures. Natural gas service enters at the southwest corner of the building. It runs overhead in the truck bay, attached directly to the structure, and above ceiling to serve the truck bay heaters, water heater, furnace, laundry dryer, kitchen range, and outdoor grill. The natural gas piping appears to be in functional condition. o Electrical Assessment Fire Station #54 is currently served by a single PG&E service. Power is derived from an overhead PG&E pole outside the fire station via overhead power lines to a meter and main disconnect switch located in the Apparatus Bay. The PG&E meter number is #5000008388. The main service disconnect switch is rated at 200A, 120/240V, 1 -phase, 3 -wire. The main disconnect switch feeds to a manual transfer switch, which has a power cord with a receptacle plug to serve a portable emergency generator. The transfer switch appears to have two output feeders that feed the following: ■ Load Center (125A, 120/240V, 1 -phase, 3 -wire with 8 poles). Located in Apparatus Bay. Load center is utilizing residential style tandem breakers. Manufacturer is by General Electric. Appears antiquated and near end of manufacturer's recommended design life. ■ Panel "A" (225A, 120/240V, 1 -phase, 3 -wire with 42 poles). Located in closet of Office. There are (6) single pole spaces available within the panelboard. Manufacturer is by Square D. Appears antiquated and approximately 50 years old. Existing location does not allow for Code -minimum working clearances. Emergency power is derived from a portable diesel -engine generator. The generator is a Honda EB 10000 rated at 9.OkVA, 120/240V, 1 -phase, 3 -wire with a 8 hours fuel tank capacity at full load. The generator plugs into the receptacle cord outlet coming from the manual transfer switch. TA2015\2015-0131 Comm Outgoing\2015-06-24 Final BOD Reports 54 Fire Station\20150624_Final BOD Report - Fire Station 54 docx Existing lighting system appears to be part of the original construction in the building, consisting of fluorescent and incandescent luminaires. Fluorescent luminaires consist of striplights with (2)-32 watt T8 lamps in the Apparatus Bay. Incandescent downlights were located within the office and living quarters of the building. Luminaires appeared in poor condition, with missing lenses for several downlights. Toggle switches controlled the majority of the luminaires. There does not appear to be automatic lighting shutoff for the building, only contactors for control of outdoor lighting. The outdoor lighting consists of fairly new LED floodlights. The existing building is not supported by a fire alarm system. There are individual battery-operated smoke detectors located within the living quarters. No smoke detectors were observed in the Apparatus Bay Building. The new building will require an addressable fire alarm system. o Telecommunications Assessment Telecommunication service for the fire station terminates to a telephone backboard located in a closet within the office. Security equipment and other low voltage equipment enclosures are located within the closet and mounted on the plywood backboard. There is a communications equipment cabinet located in the Apparatus Bay. It appears to contain equipment serving a public address speaker system. Antenna cables are routed out of the cabinet and up to the exterior roof. Recommendation for New City of San Rafael Essential Facilities Fire Station #54 Option 2 HVAC System Description VRF/HR with Fan coils to provide space heating & cooling. Commercial VRF Condensing Units: Provide outdoor and indoor VRF system as described in Option 1. Apparatus Bay: Existing gas unit heaters will be reused to provide heating and roll up doors wiI I provide ventilation to the space. Commercial Kitchen: Existing kitchen hood and exhaust fan will be reused. Residential Laundry room: Provide as described in Option 1. Bathroom Exhaust System: Existing ceiling mounted exhaust fans for Restroom/Shower Room shall remain. Control System: Provide as described in Option 1. o Option 2 Plumbing System Description Sanitary Sewer and Vent System: Provide the following: ■ Scope all existing below and above grade waste piping to the point of connection to the city sewer in Castro Avenue. Replace or repair all damaged piping. T:\2015\2015-0131 %Comm\Outgomg\2015-06-24 Final BOD Reports',54 Fire Station\20150624 Final BOD Report - Fire Station 54 docx ■ New waste and vent piping to all new and relocated plumbing fixtures such as water closet, lavatory, tub/shower, washing machine, janitor mop sinks, floor drain and sinks, indirect waste receptors, and other fixtures. Reuse existing rough ins where possible. ■ Pipe condensate from mechanical equipment to indirect receptors. Storm Drainage System: ■ Replace damaged gutters and downspouts. ■ Relocate gutters and downspouts and correct site grading as needed to properly conduct storm drainage away from the building and toward site storm drains and catch basins. Domestic Water System: Replace all existing below grade domestic water piping from the point of connection at the water meter. Replace any damaged or corroded existing above grade domestic water piping. Replace any existing galvanized steel domestic water piping with copper. Provide new domestic CW and HW to any new or relocated fixtures. Reuse existing rough -ins where possible. New fixtures may include the following: • Bathroom fixtures (water closets, urinals, lavatories, and showers) • Washing machine box • Janitor mop sinks • Trap primers(CW only) to serve floor drains • Mechanical equipment requiring make-up water with backflow device. • Hose bibs Provide a reduced -pressure type backflow preventer or acceptable equivalent per Water Department requirement. Provide a new gas fired domestic water heater and circulating pump. Provide irrigation water to landscaping as required. Plumbing Fixtures: Provide all new plumbing fixtures as follows: • Water closets: Wall -hung with 1.28 gallons per flush, flush valves • Urinals: Wall -hung with 1/8 gallon per flush, flush valve • Private Lavatories: Wall hung or counter mounted fixture with 1.0 gpm faucet • Public lavatories: Wall -hung or counter -mounted fixture with 0.5 gpm faucet • Shower: 1.8 gpm shower head. ■ Provide interior and exterior hose bibs with vacuum breakers. ■ New floor drains and floor sinks, with trap primers, where indicated. Locate trap primer where accessible or in -wall with access panel. Reuse existing floor fixtures that are in good condition. Natural Gas: Provide the following: ■ Inspect all existing natural gas piping and replace any damaged or corroded piping. Reuse existing piping that is in good condition. TA2015\2015-0131-Comm.Outgoing\1-015-06-24 Final BOD Reports'S4 Fire Station\220150624_Final BOD Report -Fire Station 54 docx 4 ■ Provide natural gas to all gas fired appliances such as heaters, furnaces, water heaters, ranges, and dryers utilizing existing piping and routing when possible. Piping Materials: Provide all new materials as follows: ■ Sanitary sewer (SS) and vent system: Service weight no -hub cast iron soil pipe and fittings with standard couplings above ground and heavy weight cast iron soil pipe and fittings with heavy-duty couplings below ground. Provide corrosion protection for below grade piping as recommended by Geotechnical Engineer. ■ Potable domestic cold water (CW) system: Type L hard drawn copper tube above ground; Type K hard drawn copper tube below ground. ■ Potable domestic hot water (HW) system: Type L hard drawn copper tube aboveground. ■ Natural Gas System: ■ Above ground: Schedule 40, A53 black steel pipe and threaded malleable iron fittings. Galvanized steel for piping exposed to weather. ■ Below ground: Schedule 40, A53 black steel pipe and threaded malleable fittings 2-1/2 inches and smaller. Welded pipe 3 inches and larger. Pipe below grade wrapped with double thickness Scotchwrap No. 51 applied over Scotchwrap pipe primer. Factory applied epoxy coating to equivalent thickness with field wrapped or epoxied joints approved. Alternately, Polyethylene piping with tracer wire to meet CPC. Condensate Drain System: Type M copper tube with solder joints. o Option 2 Electrical System Description Service Capacity: If the existing demand load can be verified by PG&E to be significantly less than the rated capacity of existing service, it may be possible to keep the existing PG&E service and just replace the antiquated electrical distribution equipment. New Generator System: In order to reduce cost on the project, it is recommended to size the emergency generator to support only Code -required standby loads, in lieu of the whole fire station. The emergency generator, automatic transfer switch, and emergency panelboard would be reduced as a result. Site Lighting: Keep existing exterior lighting. Interior Lighting: Remove option for tap -out system. Power Distribution: Provide as described in Option 1. Telecommunication System Description Incoming cable terminations shall remain in the same location if the location of the telephone backboard does not change. Otherwise, the cable terminations shall be relocated to a new location such as a new IT room.'/4-inch by 4 -foot by 8 -foot fire rated plywood backboards will be provided on every wall in the IT room. The IT room will have a telecommunications ground bus bar with a #3/0 copper ground to the main electrical panel and to building steel. Termination blocks will be wall mounted and will cross -connect with the PBX switch and distribute dial tone throughout the facility. T \2015\2015-0131'.Comm`•.Outgoing\2015-06-24 Final BOD Reports\54 Fire Station\20150624 ,Final BOD Report - Fire Station 54 docx Metallic 2 -gang outlet boxes with single gang adapters with I inch metallic conduit/raceways to accessible ceiling space will be provided for routing and termination of voice, data and CATV cabling. Telecom locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. Electronic card key access will be provided at identified entry doors and any site gates that are secure. All exterior doors will be monitored via door position switches and CCTV. A keypad with and LCD display will be provided at the main entrance for arm/disarm operation as well as determining which doors are operational or not. Metallic single -gang outlet boxes with 1/2 -inch metallic conduit/raceways to accessible ceiling space will be provided for routing and termination of the security/access control cabling. Security/access control locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. The paging system will be designed to provide program distribution and all -call to speakers throughout and provide local amplification. Coverage will be included for the entire interior of both buildings as well as exterior areas as designated by the Owner. The system will be required to be interfaced to the telephone system for general paging from any telephone instrument. One inch metallic conduit/raceways will be provided for routing and termination of the Paging System. Speaker and volume control locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. The existing communication equipment cabinet shall be coordinated with the Owner to determine whether it should be reused as part of the renovation. T \2015\2015-013 11Comml0utgoing\2015-06-24 Final BOD Reports154 Fire Station\20150624 ,Final BOD Report - Fire Station 54.docx 6 Electrical Appendix il i I ' Figure El: Incoming Electrical Service Equipment Figure E2: PG&E Utility Pole to Fire Station TA2015\2015-013I1CommtOutgoing\2015-06-24 Final BOD Reports'.54 Fire Station\20150624_Final BOD Report - Fire Station 54 docx i III ( Figure El: Incoming Electrical Service Equipment Figure E2: PG&E Utility Pole to Fire Station TA2015\2015-013I1CommtOutgoing\2015-06-24 Final BOD Reports'.54 Fire Station\20150624_Final BOD Report - Fire Station 54 docx i Figure E3: Typical Low Voltage Equipment Cabinet U Coq � Oi ai n i i Y: is i■ N( &A Figure E4: Load Center in Apparatus Bay J T \2015\2015-01311Comm�,Outgoing\2015-06-24 Final BOD Reports 54 Fire Stauon\20150624 Final BOD Report- Fire Station 54.docx I I l Figure E5: Branch Circuit Panelboard 'A' in Office Closet TA2015\2015-013 11 CommlOutgomg12015-06-24 Final BOD Reports 64 Fire Station\20150624..Final BOD Report -Fire Station 54.docx iii Mechanical Appendix TA2015\2015-0131\Comm\Outgoing\2015-06-24 Final BOD Reports':54 Fire Station\20150624_Final BOD Report - Fire Station 54 doex Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US, Inc. o Unit: mm(in.) cs it m s� n E m 2 Y t 9 Y cw a t - N Lupi y �.,d-zo� 3e o mE' `uFE� o u g�,�..12 L :9 gzH'; adz -� o'ad VE ad aNN as cL%m teq m a 5a N o = A L Z ul1 3 _ (9LI9L-LL) (ZE/LE-")oS9L EOE (9LIL-ES)L4£L '� x _(ZEI9-6Z 0>L ZE!S-6Z 06L d _ (yol!d 6m unoyy) qJ--L z d e r (9L/£ -L) (9LIE-L) ai ry �/ _ �/ •n q m 96Z 9LIEL-9Z L99 96Z N N m N n 2 •..� N (9L/S-E) (ZEIEZ-E) m N m ------ LL 69 (ZEIEZ-S c N S4L u o o M n d c o n 92 m r. ------- N v E 0 � F aD r in U- . m n o n u) c m N [•I 2 u) u Q go N N N N d 6 r !2 u i -_ ____ C N � aL a ' • �_ ___________ N VI N 1p O= N N N v 1O v (ZEI9Z-4) LZL m n 9t•L (ZEI£Z-S) 915 -EZ 009 L S. — 4= n 4 u 90L (ZEISZ-Z) z g LLZ (9LI6-9) (ZEIEZ-L) 96L U 01 m ^ — cm—L Z9Z < m SLE Odm N � �Oa V NIpN �i t 3 o A � EJ oY N vry O Riau u f010 N O W J 4 3� 4 (Z£IS-Z)45 N N FORM# PURY-P120YKMU-U (-6S) - 201407 Specifications are subject to change without notice. 0 om _ c Y Y N RC• YC' �@ n� r Y Y YN g' s � � a E E E LL LL � m LL��N s IL IL ry� 8 z / MITSUBISHI c0�i�-s i NMER�R " ELECTRIC COOLING & HEATING Intertek 1340 Satellite Boulevard Suwanee GA 30024 Toll Free: 800-033-4822 www.mehvac.com 2014 Mitsubishi Electric US Inc. Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US, Inc. CITYMULTIO Model: PEFY-P36NMAU-E3 mw MITSUBISHI ELECTRIC Job Name: Schedule Reference: Date: INDOOR UNIT OPTION I SPECIFICATIONS Capacity" Cooling ............................................. ...... 36,000 Btu/h ,y� ,�� ~ Heating ...................................................40,000 Btu/h Power Power Source .........................208 / 230V, 1 -phase, 60Hz Power Consumption Cooling...........................................................0.24 kW Heating...........................................................0.22 kW ns Current Cooking......................................................................1.50 A Heating................................I.....................................1.39 A Minimum Circuit Ampacity (MCA).................................3.32 A Maximum Overcurrent Protection (MOCP) Fuse.............15 A GENERAL FEATURES External Finish ..... .............. ........... Galva nized-steel Sheet • Dual set point functionality • Multiple fan speed settings External Dimensions • Auto fan mode Inches...,. .......................... 9-7/8 H x 55-1/8 W x 28-7/8 D • 9.7/8" (250mm) high for low ceiling heights mm ................ ........... ........ .......... 250Hx1,400Wx732D • Built-in condensate lit; lifts to 27-9/16" (700 mm) • Ducted fan coil supporting multiple configurations for flexible Net Weight.....,„..............................................86 lbs. / 39 kg installation CoilType.................................................................Cross Fin (Aluminum Plate Fin and Copper Tube) Fan Type x Quantity.......................................Sirocco Fan x 2 Airflow Rate (Low -Mid -High) ................... 812 - 989 -1,165 CFM OPTIONS External Static Pressure..... 0.14 - 0.20 - 0.28 - 0.40 - 0.60"WG External Heater Adapter...... .. CN24RELAY-KIT-CM3 Motor Type.......................................................DC Motor Filter Box (Includes 2" MERV 13 filter) ............. FBM2-4 Air Filter...................................Polypropylene Honeycomb Refrigerant Piping Dimensions Liquid (High Pressure)..................3/8" / 9.52 mm (Brazed) Gas (Low Pressure)....................5/8" / 15.88 mm (Brazed) Drainpipe Dimension..............................O.D. 1-1/4"/32 mm Sound Pressure Levels Low-Mid-High......................................32 - 37 - 41 dB(A) • Cooling / Heating capacity indicated at the maximum value at operation under the following conditions: Cooling Indoor: 80• F (27° C) DB / 67' F (19" C) WB, Cooling I ndoor: Outdoor 95° F (35' C) DB Heating Indoor. 70• F (21• C) DB, Heating Outdoor 47• F (8'C) DB /43'F (6'C) WB Notes. � yj , t Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US, Inc. p _ d Unit mm (in) w za aEw� �QZm ° `- E D bm mm o SF_ ym mj� o� Oen �L...mN p m d C O < m w C C p N N o foo 'm= uci c � o L 3CD d C N N =5w a LL C O w N > C L m z N E N a o c C 0 CEj r O L a a a w a G'C a a tV9N 1=/1 LLy d d d d d a w a w a � m 3 3L ivv c� m a cd c 1O vi . m v min Q,D Cl d VI��L...�_ E Oz ¢ 3 d E E a o, 0 2 mo - z N m IR ym 9 (BIL) LZ 5- dd o� e E2 qol! lloq uo!sua sng g (9LISl) £Z 2 "� (BIL -6) OSZ E N m 'n < V (9116-8) L LZ c (BIE-S) (8I9-0 l6 Y Y d s o , cA oN U— a Pi m O E E cE C5o a N n n- = O m m O N t m - = � a V1 m m m (BILL) OOZ m m � N O _ _ m — — V Q o m C m'� "' O Pi _ 9LISl•£ OOL c � m C m � a N � N •'. CO 3= L•3 X 9L15L-E OOl 9ll£ L OE " E 13n00 9LIE l OZ = m OIL-? £L 9LIEL-4 ZZL 9 G -L EE 9lIS Z BS FBI S-- 06 91i9L•E 00l 91.151. EZ of10 9VL-L BLL 919 L 06 BIS•L 06 91ISL-E 001. p _ d m � � � m D bm mm o SF_ ym mj� o� Oen w w w � o w =5w a m z a a a a a w a a a a a d d d d d a w a w a a Oa d D bm mm o SF_ ym mj� o� Oen w w � o w a m z a a a a a w a a a a a us us,so 1340 Satellite Boulevard MITSUBISHI Suwanee GA 30024 Intertek ELECTRIC Tele: 678-376-2900 • Fax 800-889-9904 Toll Free: 800-433-4822 FORM# PEFY-P36NMAU-E3 - 201402 COOLING & HEATING www.mehvaacom Specifications are subject to change without notice. ® 2014 Mitsubishi Electric US, Inc. Job Name: I Schedule Reference: Date: L GENERAL FEATURES i • Dual set point functionality • Compact, lightweight, shiny -white, flat -panel design • Quiet operation • Multiple fan -speed settings • Intake grille filter is easily removed for cleaning • Wireless receiver on board OPTIONS Condensate Pump ...... .................... ......... .----- S11730-230 CN24 Relay Kit ................................ CN24RELAY-KIT-CM3 SPECIFICATIONS Capacity" Cooling .................... ............................ .... 30,000 Btu/h Heating ....................................................34,000 Btu/h Power Power Source .........................208 / 230V, 1 -phase, 60Hz Power Consumption Cooling..........................................................0.07 kW Heating..........................................................0.07 kW Current Cooling.....................................................................0.50 A Heating.....................................................................0.50 A Minimum Circuit Ampacity (MCA).............................0.63 A Maximum Overcurrent Protection (MOCP) Fuse.............15 A ExternalFinish ............................... MunsellNo.1.0Y9.2/0.2 External Dimensions Inches..........................14-3/8 H x 46-1/16 W x 11-5/8 D mm........................................365 H x 1,170 W x 295 D Net Weight Unit...........................................................46 lbs. / 21 kg CoilType.................................................................Cross Fin (Aluminum Plate Fin and Copper Tube) Fan Type x Quantity...................................Line Flow Fan x 1 Airflow Rate (Low -High) ................................. 710-920 CFM Motor Type...................................Direct-drive DC Motor Air Filter _ ..............................Polypropylene Honeycomb Refrigerant Piping Dimensions Liquid (High Pressure).....................3/8" / 9.52 mm (Flare) Gas (Low Pressure).......................5/8" / 15.88 mm (Flare) Drainpipe Dimension..................................I. D. 5/8" / 16 mm Sound Pressure Levels Low-High................................................43 - 49 dB(A) Cooling I Heating capacity indicated at the maximum value at operation under the following conditions: Coaling I Indoor: 80• F (27' C) DB / 67" F (19' C) VVB, Outdoor 95' F (35' C) DB Heating I Indoor: 70' F (21' C) DB, Outdoor 47" F (8` C) DB / 43' F (6' C) VVB Notes. Specifications are subject to change without notice. 0 2013 Mitsubishi Electric US, Inc. T. ea 8 � ,eVnnermA _ na,:n Us �, M0 intertek Fmra�G:usmm Unit: in(mm) aw.n. �b nd v16m roo�umc wmdm�. b ryC pimp r.mmn.i encs ror no..r wo0�r Piping connection department Q Liquid pipe Refrigerant pipe: 318 0 D(09 52) Flared connection: 318E Refrigerant pipe: 518 O 0(015 88) OG - pipe Flared connection 518F QDrainhose 518(016)I.D N Tat b Fwq L _ :�eruss• s,.xmi av,ess, a s;n9e;� yt ,v5:ero;7 axil•=si s e FORM# PKFY-P30NKMU-E2 - 201301 Specifications are subject to change without notice. 0 2013 Mitsubishi Electnc US, Inc. mtMITSUBISHI ELECTRIC COOLING & HEATING — Live Better 3400 Lawrenceville Suwanee Rd Suwanee, GA 30024 Zr:678-376-2900 • Fax 800.889.9904 Toll Free: 800-433-0822 (#4) www.mitsubishipro corn Specifications are subject to change without notice. 0 wm.io: o 5l-roCaey) umh (7urth Thmuph hcle 0215116 02.15116-0s5rl2 (575) 1075-0501 Unit: in(mm) aw.n. �b nd v16m roo�umc wmdm�. b ryC pimp r.mmn.i encs ror no..r wo0�r Piping connection department Q Liquid pipe Refrigerant pipe: 318 0 D(09 52) Flared connection: 318E Refrigerant pipe: 518 O 0(015 88) OG - pipe Flared connection 518F QDrainhose 518(016)I.D N Tat b Fwq L _ :�eruss• s,.xmi av,ess, a s;n9e;� yt ,v5:ero;7 axil•=si s e FORM# PKFY-P30NKMU-E2 - 201301 Specifications are subject to change without notice. 0 2013 Mitsubishi Electnc US, Inc. mtMITSUBISHI ELECTRIC COOLING & HEATING — Live Better 3400 Lawrenceville Suwanee Rd Suwanee, GA 30024 Zr:678-376-2900 • Fax 800.889.9904 Toll Free: 800-433-0822 (#4) www.mitsubishipro corn Specifications are subject to change without notice. INDOOR UNIT OPTION 3 PVFY-P54NAMU-E GENERAL FEATURES • Multi -position design is suitable for any application requires no additional kits, even for downflow configuration • Dual set point functionality • Designed specifically for use with CITY MULTI® outdoor units • Choice of three fan speeds for optimum comfort • Highly efficient DC motor and a forward curved blower ensures quiet consistent fan operation • Optional relay kit provides functionality for two stage auxiliary heat (1 kit per stage), humidifier integration, or other custom applications • Control board includes a condensate overflow switch connection • Heavy -gauge steel cabinets with 1" fiberglass -free foam insulation with an R-4.2 insulation value • Suitable for use in air handling spaces in accordance with Section 18.2 of UL 1995 4th Edition • Tested in accordance with ANSI/ASHRAE Standard 193; less than 1 % air leakage at maximum airflow ACCESSORIES: Relay Kit ....................... .................................... CN24RELAY-KIT-CM3 Fan Speed Indication Adapter ..................................................PAC -735 SPECIFICATIONS: Cooling Btu/h 54,000 Heating Btu/h 60,000 Cooling / Heating capacity indicated at the maximum value at operation under the following conditions: Cooling I Indoor: 80• F (27• C) DB / 67• F (19° C) WB Cooling I Outdoor: 95• F (35• C) DB Heating I Indoor: 70• F (21' C) DB Heating I Outdoor: 47• F (8° C) DB 143* F (6•C) WB Electrical Power 1 -phase, 208 / 230V, 60Hz Requirements Minimum Circuit JA T 5.63/5.63 Ampacity (MCA) Maximum Fuse Size A 15 I 1 External Dimensions Height In.(mm) 59-1/2 (1,511) Width In.(mm) 25 (635) Depth In.(mm) 21-5/8 (548) Net Weight Lbs.(kg) L172 (78) External Finish High -gloss polyester powder coated Coil Type Cross Fin (Aluminum Plate Fin and Copper Tube) Type x Quanity Sirocco fan x 1 Airflow rate CFM1,040 - 1,262 - 1,485 (Low - Mid - High) External Static Pressure In. WG 0.30 / 0.50 / 0.80 (Selectable) 1 Motor Type i DC motor Polypropylene Honeycomb PipingRefrigerant Liquid (High Pressure) In.(mm) 3/8 (9.52) Brazed Gas (Low Pressure) In.(mm) 5/8 (15.88) Brazed ri . • . - In.(mm) FPT 3/4 (19.05) Sound Data room)(measured in anechoic Sound Pressure Level IdB(A) 36-40-44 Specifications are subject to change without notice. 0 2015 Mitsubishi Electric US, Inc. z P R H OEM Form# PVFY-P54NAMU-E - 201503 D Units: mm (in.) AkMITSUBISHI , ELECTRIC COOLING & HEATING 1340 Satellite Bou'evard. Suwanee. GA 30024 Toll Free: 800-033-0822 www.mehvac.com ET- us Intertek Specifications are subject to change without notice. ® 2015 Mitsubishi Electnc US, Inc. Job Name: I Schedule Reference: I Date: I BC CONTROLLER FEATURES • Used with R2 -Series and WR2-Series outdoor units only • Each branch supports 54,000 Btu/h or less • Reducers are included for indoor units 18,000 Bluth or less OPTIONS Joint Adapter (Port Connector)..........................CMY R160C-J Condensate Pump ................................................... S130230 External Dimensions Inches ........................... 11-3/16 h x 43-1/4 w x 17 d mm ................................ 284 h x 1,098 w x 432 d Net Weight.................................138 lbs. / 62 kg Number of Branches..................................16 Indoor Unit Capacity Connectable to one Branch • Model P54 or smaller • Use optional port connector combining two branches when the total unit capacity exceeds 55,000 Btu/h. Use the reducer (standard accessory) when an indoor unit of 18,000 Btu/h or smaller is connected. Refrigerant ....................................... R410A Refrigerant Piping Diameter To Outdoor and Water -source Units P72 High Pressure Pipe ............... 5/8" / 15.88 mm Brazed Low Pressure Pipe ................ 3/4" / 19.05 mm Brazed P96/P108 High Pressure Pipe ............... 3/4" / 19.05 mm Brazed Low Pressure Pipe ..... ............ 7/8" / 22.2 mm Brazed SPECIFICATIONS P126 High Pressure Pipe ............ . .... 3/4" / 19.05 mm Brazed Power Low Pressure Pipe ................1-1/8" / 28.58 mm Brazed Power Source ........ ............ 2081230V. 1 phase, 60Hz Power Input To Indoor Unit Cooling ....... .. ............... ..... ...0.217 kW Liquid Pipe .......................... 3/8" / 9.52 mm Flare Heating ................... ...... .......... 0.106 kW (1/4" / 6.35 mm with attached reducer used) Current Cooling (208 / 230) ......................... 1.04 / 0.94 A Gas Pipe........................... 5/8" / 15.88 mm Flare Heating (208 / 230) ......................... 0.51 / 0.46 A (1/2" / 12.7 mm with attached reducer used, Minimum Circuit Ampacity (MCA) (208 / 230) ....... 1.30/1.18 A 3/4" / 19.05 mm and 7/8" / 22.2 mm Maximum Overcurrent Protection (MOCP)................. 15A with optional port connector used) External Finish ...................... Galvanized Steel Plate Notes: Specifications are subject to change without notice. 0 2015 Mitsubishi Electric US. Inc. Drainpipe .............................. O.D. 1-1/4" / 32 mm Drw.: CMB -P -NU -G W659644 unit: mm(in) C us Intertek FORM# CMB-P1016NU-G - 201503 Specsfications are subject to change without notice. Q 2015 Mitsubishi Electric US, Inc. AAMITSUBISHI W ELECTRIC CO OLI NG & HEATI N G 1340 Satellite Bou'evard Suwanee, GA 30024 Tall Free: 000-433.4022 www.mehvac com City of San Rafael - Essential Facilities Strategic Plan 2015-0131 prepared for: Mary McGrath Architects prepared by: Eunice Yoon, PE, LEED AP, BD+C Jared Doescher, PE, LEED AP Jason Lau, PE, LEED AP Thomas de Senna, PE June 22, 2015 INTERFACE MIS - UPS ENGIN E E R I N G Assessment of Current City of San Rafael Essential Facilities Fire Station #55 o Mechanical Assessment Fire Station #55 is a single story building with attached apparatus bay built in 1966. The gas furnace seems to be part of the original installation and is located in a small mechanical room accessible from the outside of the building with louvered doors. The gas furnace provides heating to the living quarters and the ventilation is provided with operable windows. No mechanical cooling is currently available for the building. The existing gas furnace is antiquated and has exceeded the recommended useful life. The Toilet and Shower room are provided with original ceiling mounted exhaust fans on a dial timer switch. The exhaust fans serving these rooms have exceeded its recommended useful life and shall be replaced. The Apparatus Bay portion of the building has no cooling system and has gas unit heaters mounted close to the roof. The engine exhaust duct system seems to be working properly and well maintained. The exhaust fan for the engine exhaust system has approximately 10 years of useful life. o Plumbing Assessment The existing piping systems in the building are mostly original and are nearing the end of their service life. The sewer lateral from the building flows west under the main driveway and small park area on the property. We were unable to verify the size or assess the condition of the underground and below slab piping. Original design drawings indicate that the sewer main may be 6". Roof drainage is by gutters and downspouts and spills to grade. Several of the downspouts are damaged or corroded. The building is served by a 1" water meter located in the landscape area at the south side of the building. The existing piping at the point of connection to the building appears to be galvanized steel. We were unable to assess the condition of the underground piping. Hot water is supplied from a gas fired water heater, installed in 2011. The domestic hot water system is uncirculated. The existing bathroom plumbing fixtures are original, non -water conserving fixtures. Natural gas service enters at the south side of the building. It runs above ceiling to serve the apparatus bay heaters, water heater, furnace, kitchen range, and outdoor grill. Piping inside of the building appears to be in functional condition. Piping outside of the building is severely corroded. T \2015\2015-0131', Comm•.Outgomg\2015-06-24 Final BOD Reports\55 Fire Station\20150624 Final BOD Report - Fire Station 55 docx o Electrical Assessment Fire Station #55 is currently served by a single PG&E service. Power is derived from an underground PG&E vault outside the fire station to a meter and main disconnect switch located in the Apparatus Bay. The PG&E meter number is #1009715174. The main service meter pedestal is rated at 200A, 120/240V, 1 -phase, 3 -wire, with a 150A/2P main breaker. The main disconnect switch feeds to a manual transfer switch, which has a power cord with a receptacle plug to serve a portable emergency generator. The transfer switch appears to have two output feeders that feed the following: • Load Center (125A, 120/240V, I -phase, 3 -wire with 8 poles and 30A/2P main breaker). Located in Apparatus Bay. Load center is utilizing residential style tandem breakers. Manufacturer is by General Electric. Appears antiquated and near end of manufacturer's recommended design life. • Panel "A" (225A, 120/240V, 1 -phase, 3 -wire with 42 poles). Located in closet of Office. There are (2) single pole spaces available within the panelboard. Manufacturer is by Westinghouse. Appears antiquated and approximately 50 years old. Existing location does not allow for Code - minimum working clearances. Emergency power is derived from a portable diesel -engine generator. The generator is a Honda EB 10000 rated at 9.OkVA, 120/240V, 1 -phase, 3 -wire with a 8 hours fuel tank capacity at full load. The generator plugs into the receptacle cord outlet coming from the manual transfer switch. Existing lighting system appears to be part of the original construction in the building, consisting of fluorescent and incandescent luminaires. Fluorescent luminaires consist of striplights with (2)-32 watt T8 lamps in the Apparatus Bay. Incandescent downlights were located within the office and living quarters of the building. Luminaires appeared in poor condition, with missing lenses for several downlights. Toggle switches controlled the majority of the luminaires. There does not appear to be automatic lighting shutoff for the building, only contactors for control of outdoor lighting. The outdoor lighting consists of antiquated incandescent floodlights and incandescent wall -mounted cylinders. The existing building is not supported by a fire alarm system. There are individual battery-operated smoke detectors located within the living quarters. No smoke detectors were observed in the Apparatus Bay Building. The new building will require an addressable fire alarm system. o Telecommunications Assessment Telecommunication service for the fire station terminates to a telephone backboard located in a closet within the office. Security equipment and other low voltage equipment enclosures are located within the closet and mounted on the plywood backboard. There is a communications equipment cabinet located in the Apparatus Bay. It appears to contain equipment serving a public address speaker system. Antenna cables are routed out of the cabinet and up to the exterior roof. There is also telephone punch block mounted on plywood backboard next to the communications equipment cabinet. T \2015\2015-0131'.Comm .Outgoing\2015-06-24 Final BOD Reports 55 Fire Station\20150624 Final BOD Report - Fire Station 55 doex 2 Recommendation for New City of San Rafael Essential Facilities Fire Station #55 o Option 2 HVAC System Description VRF/HR with Fan coils to provide space heating & cooling. Commercial VRF Condensing Units: Provide outdoor and indoor VRF system as described in Option 1. Apparatus Bay: Existing gas unit heaters will be reused to provide heating and roll up doors will provide ventilation to the space. Commercial Kitchen: Existing kitchen hood and exhaust fan will be reused. Residential Laundry room: Provide as described in Option 1. Bathroom Exhaust System: Provide as described in Option 1. Control System: Provide as described in Option 1. o Option 2 Plumbing System Description Sanitary Sewer and Vent System: Provide the following: ■ Scope all existing below and above grade waste piping to the point of connection to the city sewer west of the property. Replace or repair all damaged piping. ■ New waste and vent piping to all new and relocated plumbing fixtures such as water closet, lavatory, tub/shower, washing machine, janitor mop sinks, floor drain and sinks, indirect waste receptors, and other fixtures. Reuse existing rough -ins where possible. ■ Pipe condensate from mechanical equipment to indirect receptors. Storm Drainage System: ■ Replace damaged gutters and downspouts. ■ Relocate gutters and downspouts and correct site grading as needed to properly conduct storm drainage away from the building and toward site storm drains and catch basins. Domestic Water System: Replace all existing below grade domestic water piping from the point of connection at the water meter. Replace any damaged or corroded existing above grade domestic water piping. Replace any existing galvanized steel domestic water piping with copper. Provide new domestic CW and HW to any new or relocated fixtures. Reuse existing rough -ins where possible. New fixtures may include the following: • Bathroom fixtures (water closets, urinals, lavatories, and showers) • Washing machine box • Janitor mop sinks • Trap primers(CW only) to serve floor drains T \2015\2015-0131'+Corn&outgoingU015-06-24 Final BOD Reports%55 Fire Station\20150624_Final BOD Report - Fire Station 55 docx Mechanical equipment requiring make-up water with backflow device. Hose bibs • Provide a reduced -pressure type backflow preventer or acceptable equivalent per Water Department requirement. • Provide a new gas fired domestic water heater and circulating pump. • Provide irrigation water to landscaping as required. Plumbing Fixtures: Provide all new plumbing fixtures as follows: • Water closets: Wall -hung with 1.28 gallons per flush, flush valves • Urinals: Wall -hung with 1/8 gallon per flush, flush valve • Private Lavatories: Wall hung or counter mounted fixture with 1.0 gpm faucet • Public lavatories: Wall -hung or counter -mounted fixture with 0.5 gpm faucet • Shower: 1.8 gpm shower head. ■ Provide interior and exterior hose bibs with vacuum breakers. • New floor drains and floor sinks, with trap primers, where indicated. Locate trap primer where accessible or in -wall with access panel. Reuse existing floor fixtures that are in good condition. Natural Gas: Provide the following: ■ Inspect all existing natural gas piping and replace any damaged or corroded piping. Reuse existing piping that is in good condition. ■ Provide natural gas to all gas fired appliances such as heaters, furnaces, water heaters, ranges, and dryers utilizing existing piping and routing when possible. Piping Materials: Provide all new materials as follows: • Sanitary sewer (SS) and vent system: Service weight no -hub cast iron soil pipe and fittings with standard couplings above ground and heavy weight cast iron soil pipe and fittings with heavy-duty couplings below ground. Provide corrosion protection for below grade piping as recommended by Geotechnical Engineer. • Potable domestic cold water (CW) system: Type L hard drawn copper tube above ground; Type K hard drawn copper tube below ground. • Potable domestic hot water (HW) system: Type L hard drawn copper tube aboveground. • Natural Gas System: • Above ground: Schedule 40, A53 black steel pipe and threaded malleable iron fittings. Galvanized steel for piping exposed to weather. • Below ground: Schedule 40, A53 black steel pipe and threaded malleable fittings 2-1/2 inches and smaller. Welded pipe 3 inches and larger. Pipe below grade wrapped with double thickness Scotchwrap No. 51 applied over Scotchwrap pipe primer. Factory applied epoxy coating to equivalent thickness with field wrapped or epoxied joints approved. Alternately, Polyethylene piping with tracer wire to meet CPC. ■ Condensate Drain System: Type M copper tube with solder joints. T \2015\2015-0131 Comm Outgoing\2015-06-24 Final BOD Reports.55 Fire Station\20150624 Final BOD Report - Fire Station 55.docx o Option 2 Electrical System Description Service Capacity: If the existing demand load can be verified by PG&E to be significantly less than the rated capacity of existing service, it may be possible to keep the existing PG&E service and just replace the antiquated electrical distribution equipment. New Generator System: In order to reduce cost on the project, it is recommended to size the emergency generator to support only Code -required standby loads, in lieu of the whole fire station. The emergency generator, automatic transfer switch, and emergency panelboard would be reduced as a result. Site Lighting: Provide as described in Option 1. Interior Lighting: Remove option for tap -out system. Power Distribution: Provide as described in Option 1. o Telecommunication System Description Incoming cable terminations shall remain in the same location if the location of the telephone backboard does not change. Otherwise, the cable terminations shall be relocated to a new location such as a new IT room.'/4-inch by 4 -foot by 8 -foot fire rated plywood backboards will be provided on every wall in the IT room. The IT room will have a telecommunications ground btls bar with a #3/0 copper ground to the main electrical panel and to building steel. Termination blocks will be wall mounted and will cross -connect with the PBX switch and distribute dial tone throughout the facility. Metallic 2 -gang outlet boxes with single gang adapters with 1 inch metallic conduit/raceways to accessible ceiling space will be provided for routing and termination of voice, data and CATV cabling. Telecom locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. Electronic card key access will be provided at identified entry doors and any site gates that are secure. All exterior doors will be monitored via door position switches and CCTV. A keypad with and LCD display will be provided at the main entrance for arm/disarm operation as well as determining which doors are operational or not. Metallic single -gang outlet boxes with % -inch metallic conduit/raceways to accessible ceiling space will be provided for routing and termination of the security/access control cabling. Security/access control locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. The paging system will be designed to provide program distribution and all -call to speakers throughout and provide local amplification. Coverage will be included for the entire interior of both buildings as well as exterior areas as designated by the Owner. The system will be required to be interfaced to the telephone system for general paging from any telephone instrument. T \2015\2015-01311Comm Outgoing\2015-06-24 Final BOD Reports,55 Fire Statlon\20150624_Flnal BOD Report -Fire Station 55.docx One inch metallic conduit/raceways will be provided for routing and termination of the Paging System. Speaker and volume control locations will be based on Owner input. Raceway installed per ANSI/TIA/EIA-569-B standards. The existing communication equipment cabinet shall be coordinated with the Owner to determine whether it should be reused as part of the renovation. T UO M2015-0131 Comm Outgoing\2015-06-24 Final BOD Reports155 Fire Station\20150624 Final BOD Report - Fire Station 55.docx 6 Electrical Appendix .. I Figure El: Potential PG&E Vault Location Serving Fire Station Figure E2: Main Service Meter and Pedestal T12015\2015-0131 :Comm`.Outgoing\2015-06.24 Final BOD Reports 55 Fire Station\20150624 Final BOD Report - Fire Station 55 docx Figure E3: Manual Transfer Switch, Load Center, and Telephone Backboard Figure E4: Communication Equipment Cabinet T \2015\2015-0131'Comm .Outgoing\2015-06-24 Final BOD Reports`55 Fire Station\20150624_Final BOD Report - Fire Station 55.doex ii Figure E5: Telephone and Security Equipment in Office Closet 0 Figure E6: Branch Circuit Panelboard 'A' in Office Closet T.\2015\2015-0131.Comm Autgomg\2015-06-24 Final BOD Reports 55 Fire Station\20150624 Final BOD Report -Fire Station 55 docx Ili Mechanical Appendix T \2015\2015-013 1 \Comm\Outgoing\2015-06-24 Final BOD Reports`55 Fire Station\20150624 Final BOD Report - Fire Station 55.doex Job Name: I Schedule Reference: I Date: I OUTDOOR VRF HEAT PUMP WITH HEAT RECOVERY SYSTEM FEATURES • Assembled in USA • INVERTER -driven compressor • Air -source, simultaneous cooling and heating • Long line lengths - for details see Engineering Manual • Connects to CITY MULTI indoor units • Controlled via CITY MULTI Controls Network UNIT OPTION u Standard Model ................................ ......... PURY-P120YKMU-U •� Seacoast (BS) Model-. .......... .............. PURY-P120YKMU-U-BS OPTIONAL PARTS Model Name Joint Kit................................for details see Pipe Accesories Submittal -3 BC Controller..................................for details see BC Controller Subrtagals Low Ambient KA ....................for details see Low Ambient Kit Submittal Li SfxnvfrW Guards Kit......... for details see Snow/Hail Guards Kit Submittal Specifications Model Name Unit Type PURY-P120YKMU-U (-BS) Nominal Cooling Capacity (460V) Btu/h 120,000 Nominal Heating Capacity (460V) Btulh 135,000 Operating Temperature Range *1 Cooling (Outdoor) *2 Heating (Outdoor) 23-115° F (-5-46° C) DB -4-60" F (-20-15 5- C) WB External Dimensions (H x W x D) In. (mm) 64-31/32 x 68-29/32 x 29-5/32 (1,650 x 1,750 x 740) Net Weight Lbs. (kg) 743 (337) External Finish Pre -coated galvanized steel sheet Electrical Power Requirements Voltage, Phase, Hertz 460V, 3 -Phase, 60Hz Minimum Circuit Ampacity (MCA) A 21 Maximum Fuse Size A 25 Piping Diameter (Brazed) (In. / mm) Liquid (High Pressure) Gas (Low Pressure) 3/4 (19.05) Brazed 1-1/8 (28.58) Brazed Max. Total Refrigerant Line Length Ft. 1,969 Max. Refrigerant Line Length Between ODU 81DU Ft. 541 Max. Control Wiring Length Ft. 1,650 Indoor Unit Total Capacity Model / Quantity 50-150% of outdoor unit capacity P06 -P9611-30 Sound Pressure Levels dB(A) 60 Fan Type x Quantity Propeller fan x 2 Airflow Rate CFM 11,300 External Static Pressure In. WG Selectable; 0, 0.12 or 0.24"WG; factory set to 0"W.G. Compressor Operating Range 15% to 100% Compressor Type x Quantity Inverter scroll hermetic compressor Refrigerant R41 OA x 26 lbs + 1 oz (11.8 kg) Protection Devices High Pressure High pressure sensor, High pressure switch at 4.15 MPa (601 psi) Inverter Circuit (Comp. / Fan Over -current protection Fan Motor Thermal switch AHREER (Ducted/Non-Ducted) Ratings Duc 11.7/12.2 IEER 18.6/20.8 COP 3.45/3.61 Simultaneous Rating (Ducted/Non-Ducted) SCHE'3 16.80/1970 Blue Fin Anti -corrosion Protection: Cellulose- and polyurethane -resin coating treatment applied to condenser coil that protects it from air contaminants Standard: Z1 pm thick; Salt Spray Test Method - no unusual rust development to 480 hours. Seacoast (BS): Zi um thick; Salt Spray Test Method - no unusual rust development to 960 hours. NOTES: •1 Harsh weather environments may demand performance enhancing equipment. Ask your Mitsubishi Electric representative for more details about your region. •2 For details on extended cooling operation range down to -10° F DB, see LowAmb:ent Kit Submittal. '3. Simultaneous Cooling and Heating Efficiency Specifications are subject to change without notice. Q 2014 Mitsubishi Electric US. Inc. FORM# PURY-P1 E4 Unit : mm(in.) it v a� o E Z _ P gra dEL- St � - a A o E _ E � EgE'ra_GE� o m7 - E Z _ u LL N LL 4 E n$ -- 0 Fala 0 - c a rn a 3 Y •' au vm 0 �'� m a 2 n n n3Q, _ m m N3 e Z Ei. Z o U w - o O O (9L.SL-LL) (ZEILE-09)059L 0 EOE (91.;L ES)L6EL J° x ZE15-fi b1. ZEiS 6ZlObC -- ,'� - -(4pud (9L1E-1. 6uilunoyy) (91.CE 1.)N g'e Jim" Vl X 9L1EL-9Z L99 S'6Z (91.C9 -E; (ZEIEZ-E) u (91.71. 0 (WLL-E) b9 (mEZ-5 b6 L "m t3 2 ry LL fig N 3 SBL ra c m 3 m , ry - N.� N -- _ : o �~ c? m �umi �i N m Ln o m u� 2 of N ry in ry w ij = o ry ry ry N a mo K � 7 lo Sbl (ZElEZ-51 (bCE'S) 9bL (ZEISZ Z) - z 8 LLZ (91.16°9) IZECEZ•L) 96L a rn - U u m ` (ZEf U -OL) N E E ¢�z N p�L ,a � za=: a -i "•L 3r � d 4 3 4 (ZE 5 Z)bS c4 FORM# PURY-P1 E4 P gra St � E E � � E Z u LL N LL 4 E Z D L% 0 0 Fala 0 0 { MITSUBISHI 0�i�-S E"R T� ELECTRIC COOLING & HEATING Intertek 1340 Satellite Bowevard Suwanee, GA 30024 Toll Free: 800-433-4822 www mehvac com 20YKMU-U (-BS) - 201407 Specifications are subject to change without notice. :Y 2014 Mitsubishi Electric US, Inc. Job Name: I Schedule Reference: I Date: GENERAL FEATURES • Dual set point functionality • Multiple fan speed settings • Auto fan mode • 9-7/8" (250mm) high for low ceiling heights • Built-in condensate lift; lifts to 27-9/16" (700 mm) • Ducted fan coil supporting multiple configurations for flexible installation OPTIONS External Heater Adapter ... ............ CN24RELAY-KIT-CM3 Filter Box (Includes 2" MERV 13 filter) ....... ... ...... FBM2-4 Notes: Specifications are subject to change without notice. 0 2014 Mitsubishi Electric US Inc. SPECIFICATIONS Capacity" Cooling ........... ......................................... 36,000 Btu/h Heating ............. ....................................... 40,000 Btu/h Power Power Source .........................208 / 230V, 1 -phase, 60Hz Power Consumption Cooling...........................................................0.24 kW Heating...........................................................0.22 kW Current Cooling......................................................................1.50 A Heating......................................................................1.39 A Minimum Circuit Ampacity (MCA)................................3.32 A Maximum Overcurrent Protection (MOCP) Fuse .............15 A External Finish..............................Galvanized-steel Sheet External Dimensions Inches...............................9-7/8 H x 55-1/8 W x 28-7/8 D mm. ....................................... .... 250Hx1,400Wx732D Net Weight.....................................................86 lbs. / 39 kg Coil Type.................................................................Cross Fin (Aluminum Plate Fin and Copper Tube) Fan Type x Quantity.......................................Sirocco Fan x 2 Airflow Rate (Low -Mid -High) ................... 812 - 989 -1,165 CFM External Static Pressure.....0.14 - 0.20 - 0.28 - 0.40 - 0.60"WG MotorType.......................................................DC Motor Air Filter....................................Polypropylene Honeycomb Refrigerant Piping Dimensions Liquid (High Pressure)..................3/8" / 9.52 mm (Brazed) Gas (Low Pressure)....................5/8" / 15.88 mm (Brazed) Drainpipe Dimension..............................O. D. 1-1/4" / 32 mm Sound Pressure Levels Low-Mid-High......................................32 - 37 - 41 dB(A) • Cooling / Heating capacity indicated at the maximum value at operation under the following conditions Cooling Indoor 80• F (27'C) DB 167' F (19• C) WB, Cooling Indoor. Outdoor 95' F (35' C) DB Heating Indoor 70• F (21• C) DB, Heating Outdoor 47• F (8' C) DB / 43' F (6'C) WB myL0mO3dNCNmCd JL zo ooL�rEdA�yZQVN 'f i - Nm}WS�.aLtON+^i 1,-NLLmmc�Cjt3EvC .L�.C�d0-N_0�NLcda`>7G..•o.t � toQv o•'L�Um�NoN?Nd-m -• ?fwNUom=Oty D y•Ct�tdO9 9 E Z �m^SmSoa Sa wZoa.��E�c oSca oSoa (OIL) LZ Wild lloquolsuasngg sl90 EZ (BIL -6) 09Z m N tl 916-) LLZ z ' � -Y�goENE ducE C�NOop� (B/E 9) (13N-0 L4 SEL ZC G AaU J izi ;z_O 15 91 m N- n WIN& �r6iEvm m0o 0W,c-Ea m 9 119O2 O9 -N1 —rgL 1�EmNl Z mm m ac t m (OILV. 9iSl-E 001.O O -3X191-EOOt3=Lse OE pn00 9LIE0Z a OIL -Z EL sus -EE 819. 04 9LI9L-E 00� L V1111111111111'. -- 9Ll90 EZ end) (9LA-L) BLL 79-19 --LFO iO-L 04 9LI9L-E 00L 6 - us O 1340 Satellite BoulevardMITSUBISHI Suwanee, GA 30024Intertek /M ELECTRIC Tele: 678-376-2900 • Fax: 800- 8 p m�'r' m Unit. mm (in) LY �¢ c QEw� Q m c E N L M ^ N _ L V r O < m fy SpOmm_ OBD L Ut�tnO L W O COO p N p-•�Nw d C� d p m�'r' m t� C7 um-•_ m�'r' "taCmm o� t� amoU¢ 89-9904 Toll Free: 800-433-4822 FORM# PEFY-P36NMAU-E3 - 201402 COOLING & HEATING www.mehvac.com Specifications are subject to change without notice. C 2014 Mitsubishi Electric US, Inc. 89-9904 Toll Free: 800-433-4822 FORM# PEFY-P36NMAU-E3 - 201402 COOLING & HEATING www.mehvac.com Specifications are subject to change without notice. C 2014 Mitsubishi Electric US, Inc. Lob Name: I Schedule Reference: Date: INDOOR UNIT OPTION 2 L" GENERAL FEATURES 1 • Dual set point functionality • Compact, lightweight, shiny -white, flat -panel design • Quiet operation • Multiple fan -speed settings • Intake grille filter is easily removed for cleaning • Wireless receiver on board OPTIONS Condensate Pump.......................................S11730 230 CN24 Relay Kit ............................ CN24RELAY-KIT-CM3 SPECIFICATIONS Capacity" Cooling .................. ................................. 30,000 Btu/h Heating ...................... .............................. 34,000 Btu/h Power Power Source .........................208 / 230V, 1 -phase, 60Hz Power Consumption Cooling..........................................................0.07 kW Heating..........................................................0.07 kW Current Cooling.....................................................................0.50 A Heating.....................................................................0.50 A Minimum Circuit Ampacity (MCA).............................0.63 A Maximum Overcurrent Protection (MOCP) Fuse.............15 A ExternalFinish ............................... MunsellNo.1.0Y9.2/0.2 External Dimensions Inches ............ .............. 14-3/8 H x 46-1/16 W x 11-5/8 D mm.....................................365 H x 1,170 W x 295 D Net Weight Unit...........................................................46 lbs. / 21 kg CoilType...............................................................Cross Fin (Aluminum Plate Fin and Copper Tube) Fan Type x Quantity..................................Line Flow Fan x 1 Airflow Rate (Low -High) ................................. 710-920 CFM Motor Type...................................Direct-drive DC Motor Air Filter...................................Polypropylene Honeycomb Refrigerant Piping Dimensions Liquid (High Pressure).....................3/8" / 9.52 mm (Flare) Gas (Low Pressure).....................5/8" / 15.88 mm (Flare) Drainpipe Dimension..................................LD 5/8" / 16 mm Sound Pressure Levels Low-High..............................................43 - 49 dB(A) Cooling Heating capacity indicated at the maximum value at operation under the following conditions: Cooling i indoor 80' F (27' C) DB / 67' F (19' C) WB. Outdoor 95` F (35` C) DB Heating I Indoor 70 F (21 C) DB, Outdoor 47' F (8- C) DB / 43' F (6" C) WB Notes: Specifications are subject to change without notice - 0 2013 Mitsubishi Electric US, Inc. 9 � 1&t1ASNZl 11 T. ma 17 q1. Sleeve (Ourthased Ixa9Y) waa m me b'bi'o"9 Thmuph hok 07.15118 ".11111-11,1112(075) (175-080) Jim - 1�_ _ii• Imo_ _�I Unit: in(mm) Piping connection department O Liquid pipe Refrgerant pipe 31B O D(09 52) Flared connection: 318F Refngerant pipe 518 O 0(015 88) ® Das pipe Flared connection 518F Q Drain hose 518(018) 1 D Nr n mab ppq ar ouua _.9'i61651 }+11Y71F :.gtyaSl a }ntyen § ivrnd:s cena �wruvmea nw naaav: s� e e Intertek FORM# PKFY-P30NKMU-E2 - 201301 Specifications are subject to change without notice. 0 2013 Mitsubishi Electnc US Inc. AkMITSUBISHI ELECTRIC COOLING & HEATING —Leve Better 3400 Lawrenceville Suwanee Rd Suwanee, GA 30024 Tele: 678.376.2900 • Fax 800.889-9904 Toll Free: 800-433-4822 (#4) www.mitsubishipro.com Specifications are subject to change without notice. e va�..ai u�T.:na a Sleeve (Ourthased Ixa9Y) waa m me b'bi'o"9 Thmuph hok 07.15118 ".11111-11,1112(075) (175-080) Unit: in(mm) Piping connection department O Liquid pipe Refrgerant pipe 31B O D(09 52) Flared connection: 318F Refngerant pipe 518 O 0(015 88) ® Das pipe Flared connection 518F Q Drain hose 518(018) 1 D Nr n mab ppq ar ouua _.9'i61651 }+11Y71F :.gtyaSl a }ntyen § ivrnd:s cena �wruvmea nw naaav: s� e e Intertek FORM# PKFY-P30NKMU-E2 - 201301 Specifications are subject to change without notice. 0 2013 Mitsubishi Electnc US Inc. AkMITSUBISHI ELECTRIC COOLING & HEATING —Leve Better 3400 Lawrenceville Suwanee Rd Suwanee, GA 30024 Tele: 678.376.2900 • Fax 800.889-9904 Toll Free: 800-433-4822 (#4) www.mitsubishipro.com Specifications are subject to change without notice. INDOOR UNIT OPTION 3 PVFY P54NAMU-E GENERAL FEATURES • Multi -position design is suitable for any application requires no additional kits, even for downflow configuration • Dual set point functionality • Designed specifically for use with CITY MULTI® outdoor units • Choice of three fan speeds for optimum comfort • Highly efficient DC motor and a forward curved blower ensures quiet, consistent fan operation • Optional relay kit provides functionality for two stage auxiliary heat (1 kit per stage), humidifier integration, or other custom applications • Control board includes a condensate overflow switch connection • Heavy -gauge steel cabinets with 1" fiberglass -free foam insulation with an R-4.2 insulation value • Suitable for use in air handling spaces in accordance with Section 18.2 of UL 1995 4th Edition • Tested in accordance with ANSI/ASHRAE Standard 193; less than 1 % air leakage at maximum airflow ACCESSORIES: Relay Kit .............................. ............... ........ ..CN24RELAY-KIT-CM3 Fan Speed Indication Adapter ..................................................PAC -735 SPECIFICATIONS: Cooling Btu/h 54,000 Heating Btu/h 1 60,000 • Cooling I Heating capacity indicated at the maximum value at operation under the following conditions: Cooling I Indoor: 80'F (27° C) DB / 67• F (19° C) VVB Cooling I Outdoor: 95• F (35° C) DB Heating I Indoor: 70• F (21' C) DB Heating I Outdoor: 47° F (8° C) DB / 43• F (6•C) V11B Electrical Power 1 -phase, 208 / 230V, 60Hz Requirements ; _4 Minimum Circuit A 5.63/5.63 Ampacity (MCA) Maximum Fuse Size —- A 15 i External Dimensions Height In.(mm) 59-1/2 (1,511) 25 (635) 21-5/8 (548) Width In.(mm) Depth In.(mm) Net Weight Lbs.(kg) 172 (78) External Finish High -gloss polyester powder coated Cross Fin Coil Type (Aluminum Plate Fin and Copper Tube) Type x Quanity Sirocco fan x 1 Airflow rate (Low - Mid - High) CFM 11040 - 11262 - 1,485 External Static Pressure In. WG 0.30 / 0.50 / 0.80 (Selectable) Motor Type DC motor Polypropylene Honeycomb PipingRefrigerant Liquid (High Pressure) In.(mm) 3/8 (9.52) Brazed Gas (Low Pressure) In.(mm) 5/8 (15.88) Brazed Field Drain Pipe Size T 3/4 (19.05) Sound Data room)(measured in anechoic Sound Pressure Level IdB(A) 136-40-44 Specifications are subject to change without notice. m 2015 Mitsubishi Electric US, Inc.. LL' m Form# PVFY-P54NAMU-E - 201503 Units: mm (in.) MtMITSUBISHI ELECTRIC COOLING & HEATING 1340 Satellite Boulevard. Suwanee, GA 30024 Toll Free: 800433.4822 www.mehvac.com C% - us Intertek Specifications are subject to change without notice. 0 2015 Mitsubishi Electric US, Inc. � a > > > �ww Units: mm (in.) MtMITSUBISHI ELECTRIC COOLING & HEATING 1340 Satellite Boulevard. Suwanee, GA 30024 Toll Free: 800433.4822 www.mehvac.com C% - us Intertek Specifications are subject to change without notice. 0 2015 Mitsubishi Electric US, Inc. Job Name: I Schedule Reference: I Date: I BC CONTROLLER FEATURES • Used with R2 -Series and WR2-Series outdoor units only • Each branch supports 54,000 Btu/h or less • Reducers are included for indoor units 18,000 Btu/h or less OPTIONS oint Adapter Port Connector) ....................... ..CMY-R160C J ondensate Pump-- ................ .......... .. _I.— — 5130 230 SPECIFICATIONS External Dimensions Inches ........................... 11-3/16 h x 43-1/4 w x 17 d mm ................................ 284 h x 1,098 w x 432 d Net Weight .......................... .... .138 lbs. / 62 kg Number of Branches..................................16 Indoor Unit Capacity Connectable to one Branch • Model P54 or smaller • Use optional port connector combining two branches when the total unit capacity exceeds 55,000 Btu/h. Use the reducer (standard accessory) when an indoor unit of 18,000 Btu/h or smaller is connected. Refrigerant ............. ...... .................... R410A Refrigerant Piping Diameter To Outdoor and Water -source Units P72 High Pressure Pipe 518" / 15.88 mm Brazed Low Pressure Pipe .... ... .. 314" / 19.05 mm Brazed P96/P108 High Pressure Pipe ................. 3/4" / 19.05 mm Brazed Low Pressure Pipe ................. 7/8" / 222 mm Brazed External Finish ..................... Galvanized Steel Plate Notes: Specifications are subject to change without notice. Q 2015 Mitsubishi Electric US, Inc. Drainpipe .............................. O.D. 1-1/4" / 32 mm P126 High Pressure Pipe ................. 314" / 19.05 mm Brazed Power Low Pressure Pipe ................1-118" / 28.58 mm Brazed Power Source ........... ........ 208 / 230V, 1 phase, 60Hz Power Input To Indoor Unit Cooling ..................... ............... 0.217 kW Liquid Pipe ............... .......... 3/8" / 9.52 mm Flare Heating ..................................... 0.106 kW (1/4" / 6.35 mm with attached reducer used) Current Cooling (208 / 230) ......................... 1.04 / 0.94 A Gas Pipe................. .... .... 5/8" / 15.88 mm Flare Heating (2081230) ......................... 0.51 / 0.46 A (1/2" / 12.7 mm with attached reducer used, Minimum Circuit Ampacity (MCA) (2081230) .. 1.30 / 1.18 A 3/4" / 19.05 mm and 7/8" / 22.2 mm Maximum Overcurrent Protection (MOCP).... .... ...... 15A with optional port connector used) External Finish ..................... Galvanized Steel Plate Notes: Specifications are subject to change without notice. Q 2015 Mitsubishi Electric US, Inc. Drainpipe .............................. O.D. 1-1/4" / 32 mm Drw.: CMB -P -NU -G W659644 Unit mm(in) 0 I _ 0 (Z/U ZL oc (9L/c-0 0�i�-us Intertek FORM# CMB-P1016NU-G -201503 Specifications are subject to change without notice. 0 2015 Mitsubishi Electric US. Inc. MITSUBISHI ELECTRIC COOLING & HEATING 1340 Satellite Bou'evard Suwanee, GA 30024 Toll Free. 800-433-4822 www mehvac com CONTENTS Page Commentary.................................................................................................. 1 - 7 OverallSummary ............................................................................................ 8 LivingQuarters............................................................................................... 9-17 ApparatusBay................................................................................................ 18-26 Sitework........................................................................................................ 27-30 Addition......................................................................................................... 31-33 Mack prepared a Conceptual Cost Plan for the proposed San Rafael Fire Station No. 54. As a perspective, a Conceptual Cost Plan has the objective of identifying costs within an Order of Magnitude. The cost is not meant to be the lowest possible, rather, to identify the Order of Magnitude of costs in considering next steps. The first part of the Report contains the basis of the report, the assumptions made, description of the project scope, the exclusions to the costs and a risk register which contain items that have potential to impact cost at some point in the future. The Overall Summary section contains a Summary of Gross Floor Areas, an Overall Project Summary, and Component and Trade Cost Summaries with Graphs. Each section contains Control Quantities, a Cost Summary and Graph, and a Detailed Breakdown of Costs. Overall o Summary The project includes the renovation and addition to the existing Fire Station No. 54 in San Rafael. site visit February structural narrative Cornerstone, undated architectural program diagram Mary McGrath Architects, undated MEP narrative Interface Engineering, 4/2/2015 (a) Construction will start in June, 2015 (b) A construction period of 12 months (c) The general contract will be competitively bid by a minimum of five qualified contractors (d) The general contractor will have full access to the site during normal business hours (e) The Owner furnishings and fixtures will be removed prior to construction commencing (f) The Cost Plan assumes a prevailing wage project procured in a manner consistent with the public code (g) Kitchen cabinets, countertops and equipment are reused. foundations The Cost Plan allows for new foundations at new shear walls, and new slab on grade where access to below ground plumbing is required. superstructure The superstructure is predominantly wood framed with tilt up concrete walls at the apparatus bay. The entire superstructure will be strengthened. Isolated pockets of rotted wood members are replaced. enclosure The Cost Plan allows for new windows and refinishing of existing to remain. Windows are aluminum, dual glazed with some operable units. roofing Both levels of the station receive new roofing. The apparatus bay receives new rigid insulation over new plywood over existing plank members. The lower roof receives new roofing over new plywood. interior construction There is modest amount of work for the existing partitioning including new shear walls and partitions to accommodate the new floor plan. interior finishes Wall finishes are predominantly painted gypsum wallboard. Ceramic tile will be used in restrooms. Floor finishes include sheet linoleum, ceramic tile and carpet. The Apparatus portion gets sealed. Ceilings are painted Gypsum board. plumbing Plumbing scope of work includes all new fixtures, hose bibbs, floor and trench drains with associated waste, vent, hot and cold water piping, gas water heaters and condensate drains. heating, ventilation, and air- HVAC scope of work includes variable refrigerant volume conditioning multi -split systems with outdoor units, branch controllers, refrigerant lines, exhaust fans, kitchen and laundry exhaust ducts, controls, testing & balancing. The existing vehicle exhaust system is to be reused. The apparatus bay gets a new gas fired space heater. fire protection Automatic wet pipe sprinkler systems is included for the entire station. electrical The Cost Plan allows for all new electrical including new service, equipment power and distribution, lighting and associated controls, fire and life safety systems, user convenience power and data telecommunications. The Cost Plan includes an emergency generator. equipment Equipment includes, toilet partitions and accessories, shelving and millwork, blinds, visual displays, appliances and special use equipment. site preparation The site is prepared by removing the existing paving and miscellaneous clearing. The site will be graded to drain. site improvement Site improvements include retaining walls, new paving and landscaped areas. site mechanical utilities Site mechanical utilities include domestic and fire water supply mains, and storm drainage. site electrical utilities The Site Electrical allows for an emergency generator and switchgear, site lighting and service to the facility. (a) Hazardous material handling, disposal and abatement other than specifically noted (b) Cost escalation beyond a midpoint of December, 2015 (c) Compression of schedule, premium or shift work, and restrictions on the contractor's working hours (d) Project Soft Costs (e) Structural upgrades related to liquefaction (f) Removal of Owner furnishings, equipment and fixtures (g) Temporary housing of personnel (h) Any liquefaction requirements San Rafael No. 54 Option 1 GFA % $/SF $,000 Living Quarters 2,549 37% $287.81 $734 Apparatus Bay 1,897 23% $237.80 $451 Sitework 7,794 19% $47.78 $372 Addition 900 21% $469.82 $423 $800 $700 $600 $500 $400 $300 $200 $100 $0 �9(% ifo' UniFormat Summary 2,603 SF % $/SF $,000 Foundations 4% $10.67 $28 Superstructure 7% $18.99 $49 Enclosure 6% $17.86 $46 Roofing 5% $15.04 $39 Interior Construction 7% $18.41 $48 Interior Finishes 8% $23.21 $60 Plumbing 11% $29.64 $77 Heating, Ventilation, & Air Conditioning 10% $26.94 $70 Fire Protection 2% $6.50 $17 Electrical 8% $21.17 $55 Equipment 6% $16.04 $42 Selective Building Demolition 5% $14.44 $38 Bonds & Insurance 2.2% 2% $4.76 $12 General Conditions 16% $44.73 $116 Contractor's Overhead & Profit 5.0% 5% $13.42 $35 Contingency for Design Development 0% $0.00 $0 Cost Escalation 0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100% $281.83 $734 NOTE: Inclusions and Exclusions listed in the Commentary Section. !oh 14,, a3 Living QLjarters Summary- _ 27 )017 UniFormat Summary Foundations Superstructure Enclosure Roofing Interior Construction Interior Finishes Plumbing Heating, Ventilation, & Air Conditioning Fire Protection Electrical Equipment Site Improvement Site Mechanical Utilities Site Electrical Utilities Bonds & Insurance General Conditions Contractor's Overhead & Profit Contingency for Design Development Cost Escalation r8O��O ��O ASO X00 le .7O ��c' sr O O O FOUNDATIQNF Reinforced Concrete including Excavation Shear wall footings, 30" x 24", 250#/CY reinforcing Slab on Grade, 6" Structural Plumbing Allow for epoxy dowels Hold downs, epoxy into existing foundation Vertical Structure Wood Stud Framing and Sheathing 2 x 4 at 16" o.c., with 1/2" sheathing Plywood at existing framing Allow for new partitions Flat Roofs Re -sheath Collectors from walls to roof Miscellaneous Hardware Pick up framing Exterior Walls Wall Framing, Furring and Insulation Insulation Gypsum wallboard at interior face of exterior wall Applied Exterior Finishes Minor repair and paint existing walls 40 LF $110.00 $4,400 120 SF $15.00 $1,800 152 SF $15.00 $2,280 224 EA $75.00 $16,800 20 EA $125.00 $2,500 Subtotal For Foundations: SF $27,780 560 SF $9.15 $5,124 560 SF $4.50 $2,520 100 LF $72.25 $7,225 3,387 EA $4.50 $15,243 12 EA $850.00 $10,200 2,603 SF $2.50 $6,507 2,603 SF $1.00 $2,603 Subtotal For Superstructure: $49,422 1,560 SF $1.15 $1,794 1,560 SF $3.75 $5,850 1,560 SF $1.15 $1,794 Soffits Paint soffits 785 SF $3.00 $2,354 Exterior Windows and Louvers NIC Replace windows with dual glaze, low a 455 SF $75.00 $34,162 Exterior Doors, Frames and Hardware Paint 6 EA $90.00 $540 Subtotal For Enclosure: $46,493 Insulation Batt insulation, R-30 on underside 2,603 SF $1.50 $3,904 Roofing 2,603 SF ($11.97 Dens Deck roof board, 5/8" 2,603 SF $2.50 $6,507 Vapor barrier 2,603 SF $1.00 $2,603 Single ply roofing 2,603 SF $8.00 $20,822 Gutters and downspouts 236 LF $22.50 $5,310 Subtotal For Roofing: $39,146 Interior Partitions Insulation 2,443 SF $0.85 $2,077 Gypsum wallboard, painted 4,886 SF $4.75 $23,209 Interior Doors, Frames and Hardware Sheet linoleum 350 Wood, Single leaf 10 EA $1,685.00 $17,625 Wood, Double leaf 2 PR $2,500.00 $5,000 Carpet Subtotal For Interior Construction: $47,910 Walls Ceramic tile 366 SF $20.00 $7,320 Floors Sheet linoleum 350 SF $12.00 $4,200 Ceramic tile 445 SF $22.50 $10,001 Carpet 1,808 SF $6.50 $11,754 Bases Rubber 645 LF $3.50 $2,257 Wood, painted 100 LF $15.00 $1,500 Ceramic 60 LF $23.00 $1,380 Ceilings Acoustic batt insulation 2,603 SF $1.10 $2,863 Gypsum wallboard, painted 2,603 SF $7.35 $19,131 Subtotal For Interior Finishes: $60,406 Sanitary Fixtures & Connection Piping Sanitary fixtures 11 EA $3,500.00 $38,500 Icemaker supply box NIC Dishwasher connections NIC Clothes washer supply/drain box 2 EA $250.00 $500 Hose bibb - interior 2 EA $200.00 $400 Hose bibb - exterior 2 EA $450.00 $900 Plumbing Equipment Water heater, propane, 100 gal. 1 EA $4,500.00 $4,500 Water meter, to 2" 1 EA $1,600.00 $1,600 Sanitary Waste & Vent Systems Floor drain with piping 5 EA $1,500.00 $7,500 Waste & vent rough -in for fixture 11 EA $1,000.00 $11,000 Domestic Water Systems Backflow preventer, RP type, 2" 1 EA $1,500.00 $1,500 Trap primer & TP lines (at FDs) 5 EA $500.00 $2,500 Natural Gas Systems Gas to water heater 1 EA $1,800.00 $1,800 Gas to (e) range/oven, allowance 1 EA $1,250.00 $1,250 Gas to clothes dryers 3 EA $900.00 $2,700 Trade Specialties Sleeves, firestopping, pipe ID 1 LS $750.00 $750 Testing, cleaning & disinfection 1 LS $750.00 $750 Miscellaneous 1 LS $1,000.00 $1,000 Subtotal For Plumbing: $77,150 VRF Multi -Split Systems Ducted Air Distribution and Return Kitchen hood exhaust duct Dryer vents Controls and Instrumentation 2,603 SF $22.00 1 EA $500.00 2 EA $250.00 VRV controls - DDC 1 LS $7,500.00 Exhaust fan control w/ lights 4 EA $200.00 Testing and Balancing SF $1.00 $2,603 Systems testing & balancing 10 HR $130.00 Trade Demolition & Specialties SF $2.50 $6,507 Firestopping, sleeves, etc. 1 LS $750.00 Miscellaneous 1 LS $1,500.00 Subtotal For Heating, Ventilation, & Air -Conditioning: Automatic wet sprinkler systems Wet sprinklers - complete, includes exterior soffit Electrical service and distribution Equipment wiring Lighting Lighting controls Branch devices and circuitry Fire Alarm system 2,603 SF $6.50 Subtotal For Fire Protection: $57,262 $500 $500 $7,500 $800 $1,300 $750 $1,500 $70,112 $16,918 $16,918 2,603 SF $2.00 $5,206 2,603 SF $8.00 $20,822 2,603 SF $1.00 $2,603 2,603 SF $3.50 $9,110 2,603 SF $2.50 $6,507 Telecommunications Security Other electrical systems Demolition work Seismic restraints Temporary power & lighting sEQUIPMEN'r Protective Guards, Barriers Allow for corner guards, etc. Prefabricated Compartments and Accessories Toilet Partitions and Accessories Grab bars Grab bar, shower 90 degree Toilet paper dispenser Feminine napkin disposal Seat cover dispenser Soap dispenser Mirror Paper towel dispenser and disposal Shower door Miscellaneous items Shelving and Millwork Storage shelving Janitor shelf and mop rack Cabinets and Countertops Kitchen Base cabinets with countertops Dorm rooms Wardrobe cabinets 2,603 SF $3.00 $7,808 $1,500.00 NIC 1 LS $1,500.00 $1,500 1 LS $800.00 $800 1 LS $750.00 $750 Subtotal For Electrical: $55,106 1 LS $1,500.00 $1,500 2 EA $115.00 $230 1 EA $310.00 $310 2 EA $85.00 $170 2 EA $135.00 $270 2 EA $165.00 $330 4 EA $110.00 $440 3 EA $337.00 $1,011 3 EA $850.00 $2,550 2 EA $350.00 $700 1 LS $750.00 $750 20 LF $17.50 $350 1 EA $1,500.00 $1,500 NIC 20 EA $850.00 $17,000 ' Living Quarters De4' Toilet Countertops Metal support, solid surface countertops in toilets 9 LF $500.00 $4,500 Light Control and Vision Equipment 2,603 SF $4.50 $11,713 Window blinds 455 SF $15.00 $6,832 White board 120 SF $12.50 NIC Signage 2,603 SF $1.00 $2,603 Flat screen television, 42" with 2,603 SF $3.00 $7,808 support 2,603 SF $2.50 NIC Special Use Equipment 455 SF $8.00 $3,644 Refrigerator 2,603 SF $1.50 NIC Dishwasher NIC Stove w/ exhaust hood, Ansel system N I C Washer NIC Dryer NIC Amenities and Convenience Items Walk off mats, including recess NIC Fire extinguishers 2 EA $350.00 $700 Subtotal For Equipment: $41,746 Building Demolition Interior finishes including floor finishes, gypsum wallboard, ceilings, tile, etc. 2,603 SF $4.50 $11,713 Roofing 2,603 SF $0.85 $2,212 Slab on grade 120 SF $12.50 $1,500 Wood framed structure 40 LF $7.50 $300 Sanitary fixtures, plumbing 2,603 SF $3.00 $7,808 Electrical 2,603 SF $2.50 $6,507 Windows 455 SF $8.00 $3,644 Miscellaneous 2,603 SF $1.50 $3,904 Hazardous Materials Abatement NIC Subtotal For Selective Building Demolition: $37,589 ;�. ��� '1 CSI UniFormat Summary 1,897 SF % $/SF $,000 Foundations 3% $7.89 $15 Superstructure 21% $49.65 $94 Enclosure 6% $13.79 $26 Roofing 10% $24.38 $46 Interior Construction 0% $0.00 $0 Interior Finishes 2% $5.24 $10 Plumbing 5% $12.84 $24 Heating, Ventilation, & Air Conditioning 1% $2.36 $4 Fire Protection 4% $8.55 $16 Electrical 22% $52.21 $99 Equipment 0% $0.76 $1 Selective Building Demolition 3% $7.05 $13 Site Preparation 0% $0.00 $0 Site Improvement 0% $0.00 $0 Site Mechanical Utilities 0% $0.00 $0 Site Electrical Utilities 0% $0.00 $0 Bonds & Insurance 2.2% 2% $4.02 $8 General Conditions 16% $37.75 $72 Contractor's Overhead & Profit 5.0% 5% $11.32 $21 Contingency for Design Development 0.0% 0% $0.00 $0 Cost Escalation (to midpoint of const.) 0.0% 0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100% $237.80 $451 NOTE: Inclusions and Exclusions listed in the Commentary Section. CSI UniFormat Summary Foundations Superstructure Enclosure Roofing Interior Construction Interior Finishes Plumbing Heating, Ventilation, & Air Conditioning Fire Protection Electrical Equipment Bonds & Insurance General Conditions Contractor's. Overhead & Profit Contingency for Design Development Cost Escalation (to midpoint of const.) .80 &Po �8 ro -PO&6o IPA &Z 0 o Spread Footings, including excavation Allow for new footing Slab on Grade, 6" Miscellaneous Allow for miscellaneous items Vertical Structure Strong back columns at both ends Strong back columns at concrete panels at windows Shear Elements Shotcrete at high bay windows, including epoxy dowels to existing and waterproofing Brace frame at Apparatus Bay door Roofs Re -sheath roof Replace water damaged roofing, 15% of roof area Collector ties Miscellaneous Hardware and misc connections Pick up framing 32 LF $175.00 $5,600 308 SF $15.00 $4,620 1,897 SF $2.50 $4,743 Subtotal For Foundations: $14,963 4 EA $3,500.00 $14,000 5 EA $3,500.00 $17,500 150 SF $75.00 $11,250 1 LS $25,000.00 $25,000 2,500 SF $4.50 $11,251 375 SF $15.00 $5,625 4 EA $850.00 $3,400 1,897 SF $2.50 $4,743 1,897 SF $0.75 $1,423 Subtotal For Superstructure: $94,192 Exterior Walls 2,500 SF ($18.50 Applied Exterior Finishes 2,500 SF $6.00 $15,001 Paint existing concrete 2,730 SF $1.75 $4,778 Miscellaneous 1,897 SF $1.00 $1,897 Soffits 2,500 SF $8.00 $20,002 Paint soffits 599 SF $3.00 $1,797 Replace facia board, 2 x 207 LF $17.50 $3,628 Paint facia board, 2 x 207 LF $5.50 $1,140 Exterior Windows and Louvers Aluminum, low -E 150 SF $75.00 $11,250 Exterior Doors, Frames and Hardware Refinish existing roll up doors 2 EA $750.00 $1,500 Paint doors 2 EA $90.00 $180 Subtotal For Enclosure: $26,169 Roofing 2,500 SF ($18.50 Rigid insulation, R-30, 6" 2,500 SF $6.00 $15,001 Dens Deck roof board, 5/8" 2,500 SF $2.50 $6,251 Vapor barrier 5,000 SF $1.00 $5,000 Single ply roofing 2,500 SF $8.00 $20,002 Subtotal For Roofing: $46,254 Interior Partitions No work anticipated NIC Subtotal For Interior Construction: Floors Concrete sealer 1,897 SF $1.00 $1,897 Bases Paint 183 LF $2.50 $457 Ceilings Paint exposed elements 1,897 SF $4.00 $7,589 Subtotal For Interior Finishes: $9,943 Sanitary Fixtures & Connection Piping 1,897 SF $3.50 $6,640 Domestic Water Systems 1,897 SF $1.00 $1,897 Natural Gas Systems Gas to space heater 1 EA $1,200.00 $1,200 Compressed Air Systems Air compressor, dryer, filters 1 LS $3,500.00 $3,500 Compressed air piping, to 3/4" 75 LF $35.00 $2,625 Quick disconnect with drop 1 EA $350.00 $350 CA hose reel - retractable 2 EA $750.00 $1,500 Rainwater Drainage System Roof & overflow drainage system 1,897 SF $2.00 $3,794 Trade Specialties Sleeves, firestopping, pipe ID 1 LS $750.00 $750 Testing, cleaning & disinfection 1 LS $600.00 $600 Miscellaneous 1 LS $1,500.00 $1,500 Subtotal For Plumbing: $24,357 VRV Multi -Split Systems, ducted and unducted Service and Distribution Air Handling Equipment Vehicle exhaust system -reused 1 Unit heater, suspended type 1 EA $2,200.00 Testing and Balancing Systems balancing 4 HR $130.00 Trade Demolition & Specialties Emergency power transfer switch Firestopping, sleeves, etc. 1 LS $250.00 Miscellaneous 1 LS $1,500.00 Subtotal For Heating, Ventilation, & Air -Conditioning: Automatic wet sprinkler systems Wet sprinklers - complete, includes exterior soffit 2,496 SF $6.50 Subtotal For Fire Protection: Electrical service and distribution (service is for the entire station) Service and Distribution 400A distribution panelboard 1 EA Associated panelboards and feeders 5,400 SF Emergency power transfer switch 5,400 SF Connection to 100KW generator (See Site Development) 1 LS Associated panelboards and feeders 5,400 SF Equipment wiring 1,897 SF Lighting 1,897 SF $12,000.00 $3.00 $0.75 $5,000.00 $1.50 $2.00 $8.00 NIC NIC $2,200 $520 $250 $1,500 $4,470 $16,225 $16,225 $12,000 $16,200 $4,050 $5,000 $8,100 $3,794 $15,178 Lighting controls Branch devices and circuitry Fire Alarm system Telecommunications Security Dispatch/Antenna: Rough -in only Other electrical systems Demolition work Seismic restraints Temporary power & lighting Shelving and Millwork Allow for storage shelving Cabinets and Countertops Work bench Lockable cabinets Wardrobe cabinets Light Control and Vision Equipment Window blinds Amenities and Convenience Items Walk off mats, including recess Fire extinguishers 1,897 SF $1.00 $1,897 1,897 SF $3.50 $6,640 1,897 SF $2.50 $4,743 1,897 SF $3.00 $5,692 NIC 1 LS $7,500.00 $7,500 1 LS $2,500.00 $2,500 1 LS $5,000.00 $5,000 1 LS $750.00 $750 Subtotal For Electrical: 50 LF $15.00 2 EA $350.00 Subtotal For Equipment: $99,044 $750 NIC NIC NIC NIC NIC $700 $1,450 Building Demolition Slab on Grade, 6" Windows Roofing, sheetmetal Roof sheathing Remove water damaged roofing, 15% of roof area Miscellaneous 404 SF $6.00 $2,424 150 SF $5.00 $750 1,897 SF $1.00 $1,897 1,897 SF $0.75 $1,423 285 SF $7.50 $2,134 1,897 SF $2.50 $4,743 Hazardous materials abatement NIC Subtotal For Selective Building Demolition: $13,371 �� ,�' � _ - a ��� �,� �; .. . CSI UniFormat Summary 7,794 SF % $/SF $,000 Site Preparation 14% $6.76 $53 Site Improvement 37% $17.48 $136 Site Mechanical Utilities 6% $2.77 $22 Site Electrical Utilities 28% $13.47 $105 Bonds & Insurance 2.2% 2% $0.88 $7 General Conditions 9% $4.14 $32 Contractor's Overhead & Profit 5.0% 5% $2.28 $18 Contingency for Design Development 0% $0.00 $0 Cost Escalation (to midpoint of const.) 0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100% $47.78 $372 NOTE: Inclusions and Exclusions listed in the Commentary Section, CSI UniFormat Summary Site Preparation Site Improvement Site Mechanical Utilities I Site Electrical Utilities Bonds & Insurance General Conditions Contractor's Overhead & Profit Contingency for Design Development Cost Escalation (to midpoint of const.) J0' '820 &70 '860 'P601 'r a' a'' 'f�6� O O O O I ITE PREPARATION Site Clearing and Demolition Concrete paving 1,641 SF $1.85 $3,035 Asphalt paving 4,509 SF $1.00 $4,491 Clear and grubb vegetation 2,544 SF $0.50 $1,272 Allowance for SWPPP 1 LS $25,000.00 $25,000 Allowance for miscellaneous 1 LS $10,000.00 $10,000 Earthwork 166 LF $195.00 $32,390 New grading, cut/fill as required for drainage, removed from site 161 CY $55.00 $8,855 Hazardous materials abatement 6,150 SF $2.25 $13,837 Assume none required NIC Allow for new site lights in addition Subtotal For Site Preparation: $52,663 Vehicular and Pedestrian Paving Concrete paving 1,641 SF $10.00 $16,405 Asphalt paving 4,509 SF $6.50 $29,310 Allow for curbs 1 LS $5,000.00 $5,000 Site Structures Allow for new retaining walls at rear of site, <=3' 166 LF $195.00 $32,390 Drainage Allow for new area drains, sand/oil separator, connection to main 6,150 SF $2.25 $13,837 Lighting Allow for new site lights in addition to existing 3 EA $3,500.00 $10,500 Landscaping and Miscellaneous Items Clearing, topsoil amendment 2,544 SF $1.00 $2,544 Landscaping 2,544 SF $1.50 $3,816 Drainage 2,544 SF $2.00 $5,089 Lighting, low level 2,544 SF $0.65 $1,654 Fencing and Miscellaneous Accessories Chain link fencing and decorative fencing 242 LF Q°TE MEChIJJ'-kalCAL UTIL.IT Site Mechanical Sanitary sewer Storm drainage to main Potable water to main Fire water to main Site Electrical Electric conduit to point of connection Allow for 1 OOKW emergency generator, with ATS's, panelboards and feeders $65.00 Subtotal For Site Improvement: 40 LF $135.00 40 LF $135.00 40 LF $135.00 40 LF $135.00 Subtotal For Site Mechanical Utilities: I LS $5,000.00 1 LS $100,000.00 Subtotal For Site Electrical Utilities: $15,730 $136,274 $5,400 $5,400 $5,400 $5,400 $21,600 $5,000 $100,000 $105,000 CSI UniFormat Summary 900 SF % $/SF $,000 Foundations 2% $11.00 $10 Superstructure 13% $59.25 $53 Enclosure 15% $69.00 $62 Roofing 3% $13.00 $12 Interior Construction 6% $28.50 $26 Interior Finishes 4% $18.75 $17 Plumbing 8% $36.00 $32 Heating, Ventilation, & Air Conditioning 9% $40.00 $36 Fire Protection 2% $8.00 $7 Electrical 18% $85.00 $77 Equipment 5% $22.50 $20 Bonds & Insurance 2.2% 2% $3.50 $8 General Conditions 10% $18.60 $43 Contractor's Overhead & Profit 5.0% 5% $3.50 $20 Contingency for Design Development 0.0% 0% $0.00 $0 Cost Escalation (to midpoint of const.) 0.0% 0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100% $469.82 $423 NOTE: Inclusions and Exclusions listed in the Commentary Section. CSI UniFormat Summary Foundations Superstructure Enclosure Roofing Interior Construction Interior Finishes Plumbing I Heating, Ventilation, & Air Conditioning Fire Protection Electrical Equipment Bonds & Insurance General Conditions Contractor's Overhead & Profit Contingency for Design Development Cost Escalation (to midpoint of const.) J0. X70 ��0 '�"'o av'0 &0, X60 &"o &60 'x`90 CONTENTS Commentary '-------------------------------' 1-6 Apparatus Bmv.--..----------------------------- 17-24 Addbk»n----------------------------------- 29-31 Mack prepared a Conceptual Cost Plan for the proposed San Rafael Fire Station No. 55. As a perspective, a Conceptual Cost Plan has the objective of identifying costs within an Order of Magnitude. The cost is not meant to be the lowest possible, rather, to identify the Order of Magnitude of costs in considering next steps. The first part of the Report contains the basis of the report, the assumptions made, description of the project scope, the exclusions to the costs and a risk register which contain items that have potential to impact cost at some point in the future. The Overall Summary section contains a Summary of Gross Floor Areas, an Overall Project Summary, and Component and Trade Cost Summaries with Graphs. Each section contains Control Quantities, a Cost Summary and Graph, and a Detailed Breakdown of Costs. Overall Summary The project includes the renovation and addition to the existing Fire Station No. 55 in San Rafael. site visit February structural narrative Cornerstone, undated architectural program diagram Mary McGrath Architects, undated MEP narrative Interface Engineering, 4/2/2015 (a) Construction will start in June, 2015 (b) A construction period of 12 months (c) The general contract will be competitively bid by a minimum of five qualified contractors (d) The general contractor will have full access to the site during normal business hours (e) The Owner furnishings and fixtures will be removed prior to construction commencing (f) The Cost Plan assumes a prevailing wage project procured in a manner consistent with the public code (g) Kitchen cabinets, countertops and equipment are reused. foundations The Cost Plan allows for new foundations at new shear walls, and new slab on grade where access to below ground plumbing is required. superstructure The superstructure is predominantly wood framed with tilt up concrete walls at the apparatus bay. The entire superstructure will be strengthened. Isolated pockets of rotted wood members are replaced. enclosure The Cost Plan allows for new windows and refinishing of existing finishes to remain. Windows are aluminum, dual glazed with some operable units. roofing Both levels of the station receive new roofing. The apparatus bay receives new rigid insulation over existing concrete. The lower roof receives new roofing over re -nailed wood members. interior construction There is modest amount of work for the existing partitioning including new shear walls and partitions to accommodate the new floor plan. interior finishes Wall finishes are predominantly painted gypsum wallboard. Ceramic tile will be used in restrooms. Floor finishes include sheet linoleum, ceramic tile and carpet. The Apparatus portion gets sealed. Ceilings are painted Gypsum board. plumbing Plumbing scope of work includes all new fixtures, hose bibbs, floor and trench drains with associated waste, vent, hot and cold water piping, gas water heaters and condensate drains. heating, ventilation, and air- HVAC scope of work includes variable refrigerant multi -split conditioning systems with outdoor units, branch controllers, refrigerant lines, exhaust fans, kitchen and laundry exhaust ducts, controls, testing & balancing. The existing vehicle exhaust system is to be reused. The apparatus bay gets a new gas fired space heater. fire protection Automatic wet pipe sprinkler systems is included for the entire station. electrical The Cost Plan allows for all new electrical including new service, equipment power and distribution, lighting and associated controls, fire and life safety systems, user convenience power and data telecommunications. The Cost Plan includes an emergency generator. equipment Equipment includes, toilet partitions and accessories, shelving and millwork, blinds, visual displays, appliances and special use equipment. site preparation The site is prepared by removing the existing paving and miscellaneous clearing. The site will be graded to drain. site improvement Site improvements include retaining walls, new paving and landscaped areas. site mechanical utilities Site mechanical utilities include domestic and fire water supply mains, and storm drainage. site electrical utilities The Site Electrical allows for an emergency generator and switchgear, site lighting and service to the facility. (a) Hazardous material handling, disposal and abatement other than specifically noted (b) Cost escalation beyond a midpoint of December, 2015 (c) Compression of schedule, premium or shift work, and restrictions on the contractor's working hours (d) Project Soft Costs (e) Structural upgrades related to liquefaction (f) Removal of Owner furnishings, equipment and fixtures (g) Temporary housing of personnel (h) Any liquefaction requirements San Rafael No. 55- Option 1 GFA % $/SF $,000 Living Quarters 2,549 40% $281.85 $718 Apparatus Bay 1,897 21% $201.27 $382 Sitework 7,794 16% $36.78 $287 Addition 800 22% $497.25 $398 $800 $700 $600 $500 $400 $300 $200 $100 $0 !y° a UniFormat Summary 2,287 SF % $/SF $,000 Foundations 4% $12.15 $28 Superstructure 4% $14.13 $32 Enclosure 6% $19.70 $45 Roofing 6% $18.00 $41 Interior Construction 7% $23.44 $54 Interior Finishes 9% $28.51 $65 Plumbing 11% $33.74 $77 Heating, Ventilation, & Air Conditioning 9% $27.62 $63 Fire Protection 2% $6.50 $15 Electrical 7% $21.33 $49 Equipment 6% $17.64 $40 Selective Building Demolition 5% $16.28 $37 Bonds & Insurance 2.2% 2% $5.20 $12 General Conditions 17% $54.96 $126 Contractor's Overhead & Profit 5.0% 5% $14.96 $34 Contingency for Design Development 0% $0.00 $0 Cost Escalation 0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100% $314.17 $718 NOTE: Inclusions and Exclusions listed in the Commentary Section. UniFormat Summary Foundations Superstructure Enclosure Roofing Interior Construction Interior Finishes Plumbing Heating, Ventilation, & Air Conditioning Fire Protection Electrical Equipment Bonds & Insurance General Conditions Contractor's Overhead & Profit Contingency for Design Development Cost Escalation .80 s;P0 &0 X60 ,8'00 &70 X8.7 i8'�p 0 O O DRAFT FOR REVIEW AND COMMENT FOUNDATION" Reinforced Concrete including Excavation Shear wall footings, 30" x 24", 250#/CY reinforcing Slab on Grade, 6" Structural Plumbing Allow for epoxy dowels Hold downs, epoxy into existing foundation Vertical Structure Wood Stud Framing and Sheathing 2 x4 at 16" O.c., with 1/2" sheathing Plywood at existing framing Allow for new partitions Flat Roofs Re -nail Collectors from walls to roof Miscellaneous Hardware Pick up framing Exterior Walls Wall Framing, Furring and Insulation Insulation Gypsum wallboard at interior face of exterior wall Applied Exterior Finishes Minor repair and paint existing walls 40 LF $110.00 120 SF $15.00 152 SF $15.00 224 EA $75.00 20 EA $125.00 Subtotal For Foundations: 560 SF $9.15 560 SF $4.50 100 LF $72.25 3,232 EA $0.60 6 EA $1,250.00 2,287 SF $2.50 2,287 SF $1.00 Subtotal For Superstructure: $4,400 $1,800 $2,280 $16,800 $2,500 $27,780 $5,124 $2,520 $7,225 $1,939 $7,500 $5,716 $2,287 $32,311 1,279 SF $1.15 $1,471 1,279 SF $3.75 $4,796 1,279 SF $1.15 $1,471 DRAFT FOR REVIEW AND COMMENT Soffits New facia board, painted Paint soffits Exterior Windows and Louvers Replace windows with dual glaze, low e Exterior Doors, Frames and Hardware Paint Insulation Batt insulation, R-30 on underside Roofing Dens Deck roof board, 5/8" Vapor barrier Single ply roofing Gutters and downspouts Interior Partitions Insulation Gypsum wallboard, painted Interior Doors, Frames and Hardware Wood, Single leaf Wood, Double leaf Walls Ceramic tile Floors Sheet linoleum Ceramic tile Carpet 171 LF $24.00 $4,102 945 SF $3.00 $2,836 2,891 NIC 400 SF $75.00 $30,010 4 EA $90.00 $360 Subtotal For Enclosure: $45,046 2,036 SF $1.50 $3,054 2,891 SF ($11.50 $1,685.00 2,891 SF $2.50 $7,229 2,891 SF $1.00 $2,891 2,891 SF $8.00 $23,131 216 LF $22.50 $4,860 Subtotal For Roofing: $41,165 2,992 SF $0.85 $2,543 5,984 SF $4.75 $28,424 10 EA $1,685.00 $17,625 2 PR $2,500.00 $5,000 Subtotal For Interior Construction: $53,592 738 SF $20.00 $14,750 332 SF $12.00 $3,978 397 SF $22.50 $8,939 1,558 SF $6.50 $10,125 DRAFT FOR REVIEW AND COMMENT Bases Rubber 1,072 Wood, painted 100 Ceramic 123 Ceilings LF $3.50 $3,752 LF $15.00 $1,500 LF $23.00 $2,827 Acoustic batt insulation 2,287 SF $1.10 Gypsum wallboard, painted 2,287 SF $7.35 Subtotal For Interior Finishes: Sanitary Fixtures & Connection Piping Sanitary fixtures Icemaker supply box Dishwasher connections Clothes washer supply/drain box Hose bibb - interior Hose bibb - exterior Plumbing Equipment Water heater, propane, 100 gal. Water meter, to 2" Sanitary Waste & Vent Systems Floor drain with piping Waste & vent rough -in for fixture Domestic Water Systems Backflow preventer, RP type, 2" Trap primer & TP lines (at FDs) Natural Gas Systems Gas to water heater Gas to range/oven Gas to clothes dryers Trade Specialties Sleeves, firestopping, pipe ID Testing, cleaning & disinfection Miscellaneous 11 EA $3,500.00 2 EA $250.00 2 EA $200.00 2 EA $450.00 1 EA $4,500.00 1 EA $1,600.00 5 EA $1,500.00 11 EA $1,000.00 1 EA $1,500.00 5 EA $500.00 1 EA $1,800.00 1 EA $1,250.00 3 EA $900.00 1 LS $750.00 1 LS $750.00 1 LS $1,000.00 Subtotal For Plumbing: $2,515 $16,806 $65,193 $38,500 NIC NIC $500 $400 $900 $4,500 $1,600 $7,500 $11,000 $1,500 $2,500 $1,800 $1,250 $2,700 $750 $750 $1,000 $77,160 Il __ _ -- DRAFT FOR REVIEW AND COMMENT VRF Multi -Split Systems Ducted 2,287 SF $22.00 $50,303 Air Distribution and Return Kitchen hood exhaust duct 1 EA $500.00 $500 Dryer vents 2 EA $250.00 $500 Controls and Instrumentation 2,287 SF $6.50 $14,862 VRV controls - DDC 1 LS $7,500.00 $7,500 Exhaust fan control w/ lights 4 EA $200.00 $800 Testing and Balancing Equipment wiring Systems testing & balancing 10 HR $130.00 $1,300 Trade Demolition & Specialties SF $8.00 $18,292 Lighting controls Firestopping, sleeves, etc. 1 LS $750.00 $750 Miscellaneous 1 LS $1,500.00 $1,500 Subtotal For Heating, Ventilation, & Air -Conditioning: $63,163 Automatic wet sprinkler systems Wet sprinklers - complete, includes exterior soffit 2,287 SF $6.50 $14,862 Subtotal For Fire Protection: $14,862 ELECTRICA', Electrical service and distribution Equipment wiring 2,287 SF $2.00 $4,573 Lighting 2,287 SF $8.00 $18,292 Lighting controls 2,287 SF $1.00 $2,287 Branch devices and circuitry 2,287 SF $3.50 $8,003 Fire Alarm system 2,287 SF $2.50 $5,716 DRAFT FOR REVIEW AND COMMENT Telecommunications 2,287 SF $3.00 Security Other electrical systems Demolition work 1 LS $1,500.00 Seismic restraints 1 LS $800.00 Temporary power & lighting 1 LS $750.00 Subtotal For Electrical: !EQUIPMENT Protective Guards, Barriers Allow for corner guards, etc. Prefabricated Compartments and Accessories Toilet Partitions and Accessories Grab bars Grab bar, shower 90 degree Toilet paper dispenser Seat cover dispenser Soap dispenser Mirror Paper towel dispenser and disposal Shower door Miscellaneous items Shelving and Millwork Storage shelving Janitor shelf and mop rack Cabinets and Countertops Kitchen Base cabinets with countertops Dorm rooms Wardrobe cabinets 1 LS $1,500.00 $6,860 NIC $1,500 $800 $750 $48,780 $1,500 2 EA $115.00 $230 1 EA $310.00 $310 2 EA $85.00 $170 2 EA $165.00 $330 4 EA $110.00 $440 3 EA $337.00 $1,011 3 EA $850.00 $2,550 2 EA $350.00 $700 1 LS $750.00 $750 20 LF $17.50 $350 1 EA $1,500.00 $1,500 NIC 20 EA $850.00 $17,000 ' Living QUarte rs Detah DRAFT FOR REVIEW AND COMMENT Toilet Countertops Metal support, solid surface countertops in toilets 9 LF $500.00 $4,500 Light Control and Vision Equipment 2,287 SF $4.50 $10,289 Window blinds 400 SF $15.00 $6,002 White board 120 SF $12.50 NIC Signage 2,287 SF $1.00 $2,287 Flat screen television, 42" with 40 LF $7.50 $300 support 2,287 SF $3.00 NIC Special Use Equipment 2,287 SF $2.50 $5,716 Refrigerator 171 SF $15.00 NIC Dishwasher 400 SF $8.00 NIC Stove w/ exhaust hood, Ansel 2,287 SF $1.50 $3,430 system NIC Washer NIC Dryer NIC Amenities and Convenience Items Walk off mats, including recess NIC Fire extinguishers 2 EA $350.00 $700 Subtotal For Equipment: $40,330 Building Demolition Interior finishes including floor finishes, gypsum wallboard, ceilings, tile, etc. 2,287 SF $4.50 $10,289 Concrete pedestrian paving 610 SF $1.50 $915 Slab on grade 120 SF $12.50 $1,500 Roofing 2,891 SF $0.85 $2,458 Wood framed structure 40 LF $7.50 $300 Sanitary fixtures, plumbing 2,287 SF $3.00 $6,860 Electrical 2,287 SF $2.50 $5,716 Cut back T&G roof deck 171 SF $15.00 $2,564 Windows 400 SF $8.00 $3,201 Miscellaneous 2,287 SF $1.50 $3,430 Hazardous Materials Abatement NIC Subtotal For Selective Building Demolition: $37,232 0 D CSI UniFormat Summary 2,061 SF % $/SF $,000 Foundations 4% $7.46 $15 Superstructure 8% $15.67 $32 Enclosure 5% $8.89 $18 Roofing 13% $23.38 $48 Interior Construction 0% $0.00 $0 Interior Finishes 3% $5.24 $11 Plumbing 7% $12.34 $25 Heating, Ventilation, & Air Conditioning 1% $2.17 $4 Fire Protection 5% $8.39 $17 Electrical 27% $49.83 $103 Equipment 0% $0.70 $1 Selective Building Demolition 4% $6.92 $14 Site Preparation 0% $0.00 $0 Site Improvement 0% $0.00 $0 Site Mechanical Utilities 0% $0.00 $0 Site Electrical Utilities 0% $0.00 $0 Bonds & Insurance 2.2% 2% $3.07 $6 General Conditions 17% $32.41 $67 Contractor's Overhead & Profit 5.0% 5% $8.82 $18 Contingency for Design Development 0.0% 0% $0.00 $0 Cost Escalation (to midpoint of const.) 0.0% 0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100% $185.29 $382 NOTE: Inclusions and Exclusions listed in the Commentary Section. CSI UniFormat Summary Foundations Superstructure Enclosure Roofing Interior Construction Interior Finishes Plumbing Heating, Ventilation, & Air Conditioning Fire Protection Electrical Equipment Bonds & Insurance General Conditions Contractor's Overhead & Profit Contingency for Design Development Cost Escalation (to midpoint of const.) .80 ';P0 'fflsr0 �s0 0 �.10 �8�2 0 0 Spread Footings, including excavation Allow for new footing 32 LF $175.00 $5,600 Slab on Grade, 6" 308 SF $15.00 $4,620 Miscellaneous Allow for miscellaneous items 2,061 SF $2.50 $5,152 Subtotal For Foundations: $15,372 Vertical Structure Strong back columns at both ends 4 EA $3,500.00 $14,000 : mm 0 Re -nail 2,500 SF $0.60 $1,500 Replace water damaged roofing, 15% of roof area 375 SF $15.00 $5,625 Collector ties 4 EA $1,250.00 $5,000 Miscellaneous Hardware and misc connections 1,897 SF $2.50 $4,743 Pick up framing 1,897 SF $0.75 $1,423 Paint soffits Subtotal For Superstructure: $32,291 Exterior Walls Applied Exterior Finishes Paint existing concrete 2,314 SF $1.75 $4,049 Miscellaneous 2,314 SF $1.00 $2,314 Exterior Windows and Louvers Aluminum, low -E 50 SF $75.00 $3,750 Soffits Paint soffits 693 SF $3.00 $2,078 Replace facia board, 2 x 225 LF $17.50 $3,939 Paint facia board, 2 x 225 LF $5.50 $1,238 Exterior Doors, Frames and Hardware Refinish existing roll up doors 1 EA $950.00 $950 Subtotal For Enclosure: $18,318 Roofing 2,754 SF ($17.50 Rigid insulation, R-30, 6" 2,754 SF $6.00 $16,522 Dens Deck roof board, 5/8" 2,754 SF $2.50 $6,884 Vapor barrier 2,754 SF $1.00 $2,754 Single ply roofing 2,754 SF $8.00 $22,029 Subtotal For Roofing: $48,188 Interior Partitions No work anticipated NIC Subtotal For Interior Construction: Floors Concrete sealer 2,061 SF $1.00 $2,061 Bases Paint 200 LF $2.50 $499 Ceilings Paint exposed elements 2,061 SF $4.00 $8,243 Subtotal For Interior Finishes: $10,803 Sanitary Fixtures & Connection Piping Domestic Water Systems Natural Gas Systems Gas to space heater Compressed Air Systems Air compressor, dryer, filters Compressed air piping, to 3/4" Quick disconnect with drop CA hose reel - retractable Rainwater Drainage System Roof & overflow drainage system Trade Specialties Sleeves, firestopping, pipe ID Testing, cleaning & disinfection Miscellaneous VRF Multi -Split Systems, ducted and unducted Air Handling Equipment Vehicle exhaust system -reused Unit heater, suspended type Testing and Balancing Systems balancing Trade Demolition & Specialties 2,061 SF $3.50 2,061 SF $1.00 1 EA $1,200.00 1 LS $3,500.00 75 LF $35.00 1 EA $350.00 2 EA $750.00 2,061 SF $2.00 1 LS $750.00 1 LS $600.00 1 LS $1,500.00 Subtotal For Plumbing: 1 EA nNEE1:G7 $2,200.00 $130.00 $7,213 $2,061 $1,200 $3,500 $2,625 $350 $1,500 $4,122 $750 $600 $1,500 $25,420 NIC NIC $2,200 $520 Firestopping, sleeves, etc. 1 LS $250.00 $250 Miscellaneous 1 LS $1,500.00 $1,500 Subtotal For Heating, Ventilation, & Air -Conditioning: $4,470 Automatic wet sprinkler systems Wet sprinklers - complete, includes exterior soffit 2,660 SF $6.50 Subtotal For Fire Protection: Electrical service and distribution (service is for the entire station) Service and Distribution 400A distribution panelboard 1 EA $12,000.00 Associated panelboards and feeders 5,500 SF $3.00 Emergency power transfer switch 5,500 SF $0.75 Connection to 100KW generator (See Site Development) 1 LS $5,000.00 Associated panelboards and feeders 5,400 SF $1.50 Equipment wiring 2,061 SF $2.00 Lighting 2,061 SF $8.00 Lighting controls 2,061 SF $1.00 Branch devices and circuitry 2,061 SF $3.50 Fire Alarm system 2,061 SF $2.50 Telecommunications 2,061 SF $3.00 Security Dispatch/Antenna: Rough -in only 1 LS $7,500.00 Other electrical systems Demolition work 1 LS $2,500.00 Seismic restraints 1 LS $5,000.00 Temporary power & lighting 1 LS $750.00 Subtotal For Electrical: $17,289 $17,289 $12,000 $16,500 $4,125 $5,000 $8,100 $4,122 $16,486 $2,061 $7,213 $5,152 $6,182 NIC $7,500 $2,500 $5,000 $750 $102,691 Shelving and Millwork Allow for storage shelving 50 LF $15.00 $750 Cabinets and Countertops $6.00 Work bench NIC Lockable cabinets NIC Wardrobe cabinets NIC Light Control and Vision Equipment 50 Window blinds NIC Amenities and Convenience Items Roofing, sheetmetal Walk off mats, including recess NIC Fire extinguishers 2 EA $350.00 $700 Remove water damaged roofing, Subtotal For Equipment: $1,450 Building Demolition Slab on Grade, 6" 308 SF $6.00 $1,848 Cut back overhang 225 SF $5.00 $1,125 Windows 50 SF $5.50 $275 Roofing, sheetmetal 2,754 SF $1.00 $2,754 Remove water damaged roofing, 15% of roof area 413 SF $7.50 $3,098 Miscellaneous 2,061 SF $2.50 $5,152 Hazardous materials abatement NIC Subtotal For Selective Building Demolition: $14,251 WKS, CSI UniFormat Summary 7,794 SF % $/SF $,000 Site Preparation 11% $3.87 $30 Site Improvement 25% $9.35 $73 Site Mechanical Utilities 11% $4.16 $32 Site Electrical Utilities 37% $13.79 $108 Bonds & Insurance 2.2% 2% $0.68 $5 General Conditions 9% $3.18 $25 Contractor's Overhead & Profit 5.0% 5% $1.75 $14 Contingency for Design Development 0% $0.00 $0 Cost Escalation (to midpoint of const.) 0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100% $36.78 $287 NOTE: Inclusions and Exclusions listed in the Commentary Section. CSI UniFormat Summary Site Preparation Site Improvement Site Mechanical Utilities Site Electrical Utilities Bonds & Insurance General Conditions Contractor's Overhead & Profit Contingency for Design Development Cost Escalation (to midpoint of const.) Irb % &70 % % qffl 70 Ir11? O O Safi w k IDe'tail SITE PREPARATION Site Clearing and Demolition Concrete paving 2,047 SF $1.85 $3,786 Asphalt paving NIC Clear and grubb vegetation 2,797 SF $0.50 $1,399 Allowance for SWPPP 1 LS $15,000.00 $15,000 Allowance for miscellaneous 1 LS $10,000.00 $10,000 Hazardous materials abatement Assume none required NIC Subtotal For Site Preparation: $30,185 SITE IMPROVEMENT Vehicular and Pedestrian Paving Concrete paving 2,047 SF $10.00 $20,465 Allow for curbs 1 LS $5,000.00 $5,000 Drainage Allow for new area drains, sand/oil separator, connection to main 2,047 SF $2.25 $4,605 Lighting Allow for new site lights in addition to existing 3 EA $3,500.00 $10,500 Landscaping and Miscellaneous Items Clearing, topsoil amendment 2,797 SF $1.00 $2,797 Landscaping 2,797 SF $1.50 $4,196 Drainage 2,797 SF $2.00 $5,594 Lighting, low level 2,797 SF $0.65 $1,818 Fencing and Miscellaneous Accessories Chain link fencing and decorative fencing 275 LF $65.00 $17,875 Subtotal For Site Improvement: $72,849 SITE ,MECHANICAL UTILITIES Site Mechanical Sanitary sewer Storm drainage to main Potable water to main Fire water to main Site Electrical Electric conduit to point of connection Allow for 100KW emergency generator, with ATS's, panelboards and feeders 60 LF $135.00 $8,100 60 LF $135.00 $8,100 60 LF $135.00 $8,100 60 LF $135.00 $8,100 Subtotal For Site Mechanical Utilities: $32,400 1 LS $7,500.00 $7,500 1 LS $100,000.00 $100,000 Subtotal For Site Electrical Utilities: $107,500 CSI UniFormat Summary 800 SF % $/SF $,000 Foundations 2% $11.00 $9 Superstructure 12% $59.25 $47 Enclosure 14% $69.00 $55 Roofing 3% $13.00 $10 Interior Construction 6% $28.50 $23 Interior Finishes 4% $18.75 $15 Plumbing 7% $36.00 $29 Heating, Ventilation, & Air Conditioning 8% $40.00 $32 Fire Protection 2% $8.00 $6 Electrical 17% $85.00 $68 Equipment 5% $22.50 $18 Bonds & Insurance 2.2% 2% $3.50 $7 General Conditions 16% $18.60 $63 Contractor's Overhead & Profit 5.0% 4% $3.50 $16 Contingency for Design Development 0.0% 0% $0.00 $0 Cost Escalation (to midpoint of const.) 0.0% 0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100% $497.25 $398 NOTE: Inclusions and Exclusions listed in the Commentary Section. CSI UniFormat Summary Foundations Superstructure Enclosure Roofing Interior Construction Interior Finishes Plumbing Heating, Ventilation, & Air Conditioning Fire Protection Electrical Equipment Bonds & Insurance General Conditions Contractor's Overhead & Profit Contingency for Design Development Cost Escalation (to midpoint of const.) 00 07X820 �o0 ffl�0 00 00 0> X00 m f 505 lith STREET, 2nd FLOOR OAKLAND, CALIFORNIA, 94612 0 510 208.9400 WWW MARYMCGRATHARCHITECTS COM Ali• �1 •. � �Y S AN r '1LfFOK�`P UKITCHELL San Rafael Essential Facilities Communications Plan TABLE OF CONTENTS PAGE I. INTRODUCTION....................................................................................... 3 II. COMMUNICATION GOALS........................................................................ 3 III. COMMUNICATION TOOLS........................................................................ 4 San Rafael Essential Facilities Communications Plan I. INTRODUCTION The City's General Plan 2020 includes several key elements in the Governance Section that prioritize the community engagement covering broad-based involvement, community stakeholders, community participation, city and community communication, information about community issues, a contact database, the San Rafael website, and empowering residents to take responsibility. In addition, the City Council accepted a Community Engagement Action Plan in January, 2015. The five primary strategies contained in the Community Engagement Action Plan are to demystify local government, engage earlier, translate information in Spanish, enhance technological tools, and close the feedback loop. The Essential Facilities Strategic Plan and the resulting future design and construction work is the first major project that the City of San Rafael has embarked upon since the development and acceptance of the Community Engagement Action Plan. In response to the findings of the Community Engagement Action Plan, a specific Communications Plan for the Strategic Plan process and future Public Safety Facility Improvements program was created to describe the means, methods, processes and tools that City Staff, consultants, elected officials and all others working on this project will utilize to in order to increase engagement and transparency within the community as it relates to the Essential Facilities Strategic Plan projects. This Communications Plan is arranged in order to mirror the five primary strategies contained in the Community Engagement Action Plan listed above. Within each section, specific communication details are identified to be used throughout the Essential Facilities projects in order to comply with the Community Engagement Action Plan and increase engagement and transparency within the community. II. COMMUNICATION GOALS 1. Demystify Local Government. Clarify City processes and how to best participate in civic affairs. The subject matter related to the improvements to the City Essential Facilities is very technical in nature and can be confusing to the lay person so all efforts will be made to simplify the language when communicating to the public. Use clear language within any form of communication issued to the public/community. The Communication Tools described below will all be created or conducted in a simplified and easy to understand manner so anyone with little or no design and construction experience will understand the information being shared. e in San Rafael Essential Facilities Communications Plan 2. Engage Earlier. Get the word out early to the community on projects and programs, including items on board and commission agendas, to increase participation prior to City Council meetings and decisions. Identify early opportunities to provide information and receive input on alternatives and options and reach out to residents and businesses early in the process. 3. Hable Espanol. Improve communication and soliciting feedback from our Spanish speaking community. Translate key materials into Spanish and utilize community partners in the Spanish-speaking community to disseminate information and receive input. 4. Enhance Technological Tools. Utilize technology for improved communication, tracking, and online resources and engagement. Provide information in a variety of online ways including the City website, e -newsletters, and social media whenever appropriate and possible. 5. Close the Feedback Loop. Communicate better about the engagement process and the feedback that was received. Let people know about decisions and any follow-up actions or next steps. M. COMMUNICATION TOOLS City Website — The City's website has been in use for many years and is the ideal location and starting point for seeking information about anything that is going on at the City. Specific information about the Essential Facilities Strategic Plan and subsequent design and construction activities can easily be located on the City homepage for easy access. The URL http://www.cityofsanrafael.org/facilities directs to a detailed webpage with specific project related items. These methods are a quick and efficient way of updating the community on the .. x program, as well as provide information = -_ _ ------ regarding any on-going construction. There will be a communication forum that will allow the _ssennal Facilities Webpage on City Website public to express their opinions of the current active projects. In addition, a link will be provided to those who would like email updates on the projects. As the process moves to the design and construction phase, individual project web pages for the Police Department and the various Fire Stations can be created and links provided on the Essential Facilities page. 4 San Rafael Essential Facilities Communications Plan Workshops — During the planning and design phase, workshops will be held periodically at respective fire stations to relay and receive vital information to/from the community. Community members will be able to attend to receive updated information regarding each active project and provide their comments. The need for workshops will diminish once the project enters the construction document phase as the design is set. From this point forward, information will be shared with the community more effectively through a number of different tools listed in this section. Snapshot — One method by which the City currently reaches out to large numbers of community members and local residents is via "Snapshot" (the City Manager's e -newsletter). The e -newsletter currently has approximately 10,000 subscribers. A segment of this newsletter can periodically provide information on the Essential Facilities Strategic Plan process as well as future design and construction phase progress. This communication tool will be actively used throughout every phase of the projects. Project Newsletters — Construction progress on specific stations as part of the future Public Safety Facility Improvements program will have individual Newsletters for each specific project that will be available on the project webpage. This tool will be used throughout the construction phase of the project and distributed on a regular basis to the community. A bilingual version of the newsletter will be prepared so it can be shared with the Spanish speaking community. City Manager's Blog, "Snapshot" Sample Pro.prt'+'pvvOpt° Monthly Status Reports — Construction progress on the entire Essential Facilities Strategic Plan and future design and construction activities will be summarized in a Monthly Program Status Report. This report will provide a status on the program as a whole as well as the status on the individual projects within the program. This report will focus on the schedule and budget status of the program and individual projects. This tool will be used throughout every phase of the projects and distributed on a regular basis to the community. A ample Monthly Status Report San Rafael Essential Facilities Communications Plan bilingual version of the status reports will be prepared so it can be shared with the Spanish speaking community. Public Meetings — Community meetings and workshops will be scheduled and conducted in the early evenings and weekends and at times that are convenient to all community members. Key meetings can be held during the week and then repeated during weekend to allow convenience and options to the community. During the planning and design phase, Public Meetings will be held periodically to relay and receive vital information to/from the community. Community members will be able to attend to receive updated information regarding each active project and provide their comments. In addition, the above information can be presented to other established local organizations and Homeowner's Associations in the communities around the specific Fire Station projects. For example, organizations that should be included are the Federation of San Rafael Neighborhoods and the North San Rafael Coalition of Residents, which represent and serves a number of HOA's in the local San Rafael area. This sort of two-way communication will allow interested parties to disseminate information through their own means such as through NextDoor, neighborhood newsletters, and social media. Once in construction, if approved in advance by City Staff and the General Contractor, small groups of community members may be allowed to tour the construction site at various intervals during the construction phase. Construction Site Cameras — Once in construction, cameras will be set up at each construction site with a link,, h on the respective project web site page so community members can see what is happening on the site at any time. The camera and the accompanying web link will - remain in operation throughout the construction phase.., Social Media — The City of San Sample Project Site 11 Camera Rafael uses many social media - tools, including Facebook, Twitter, and YouTube. These tools can be put to use in sharing the information related 5 to the Strategic Plan and future San Rafael PaBce planned activities at the Public Safety and Fire Station projects. The Police and Fire San Rafael Police Twitter Account Departments' Twitter accounts combined have over 8,800 followers. Thousands more can be reached by periodically using the social media accounts of the various community centers and Library. San Rafael Essential Facilities Communications Plan ■ Postcards/Mailers — To increase community outreach, vital information will be distributed using standard U.S. mail for the percentage of the population that does not have continuous access to the City's website. These Mailers/Postcards will be distributed at periodic intervals throughout the planning, design and construction phases of each of the projects. Sample Postcard/Mailer INOTICE: ' y NVIMA vv �.Iv.eun v�on•U nWUW>rn5�•'J y.. .n mn ec rvi In v.nfn k c.. Mnf+eJ N! cU .nd b6nunu�..mn W C•e rev:b� e.I.il.>t roMV!aM nNe a�.'�u arvl�n redn�.. uu•.r,mvr..J,knexry•..� n.n.n�+: fw I+b'+aenJ uWn�N WI.! W.iq 6d. nie W iv�ve[nJ Nn+uiHvtr�vnnGl•v Project Milestone Celebrations — The City realizes that none of the projects in the Essential Facilities Strategic Plan and future construction and renovation process would have been possible without the approval and continued support of the local community. Therefore, the City plans to celebrate key project milestones for the various projects such as Groundbreaking and Grand Openings with the members of the local community. At Sample Community Groundbreaking Invitation various milestones, the City may also choose to promote the projects through press releases or "Marin Voice" type submissions to newspapers. Rd PROLRPa111 d , - Tll�l!in • .f Sample Groundbreaking Brochure r► CAKITCHELL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) 4 CITY COUNCIL AGENDA ITEMS 4 YEAR 4 MEETING DATE 4 TOPIC Agenda Item # U. b Date of Meeting: From: �`'j'� /v�c��., Department: Date: Click here to enter a date L Topic: 4;��9,lii/Gi`x • r^f r�S �T Subject: Type: Type: Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ❑ Department Director Remarks: ❑ Finance Director Remarks: NJ City Attorney Remarks: City Manager Remarks: I 0A6 r''s[ f Mayor Phillips and City Council, The San Rafael Firefighters Association would like to extend our appreciation and support for the leadership the council has shown on the essential public safety facilities. Over the years many groups and councils have recognized the need for safe modern public safety facilities, but none have come closer than you in making it a reality. The Councils support and passage of Measure "E" was an important step in this process. This is an exciting time as we move forward in providing the citizens, firefighters and police officers seismically safe modern facilities from which we operate. These modern public safety facilities will increase the effectiveness of all public safety operations for years to come. The San Rafael Firefighters Association looks forward to our continued involvement in the development, design and building of our public safety facilities. We would also like to express our gratitude to all of the citizens, city employees and staff that made up the facilities work group. We would also like to thank both Mary McGrath Architects and Bill Johal of Kitchell for their work on this project. Res ull , o inner President San Rafael Firefighters July 20, 2015 SAN RAFAEL POLICE ASSOCIATION P.O. BOX 151557 / SAN RAFAEL, CALIFORNIA 94915-1557 To the Honorable Mayor and Esteemed Members of the San Rafael City Council, The purpose of this letter is to register our support for the Essential Public Safety Facilities Strategic Plan. The San Rafael Police Association have reviewed and evaluated the proposed plan, and believe that it addresses the critical facilities need for the San Rafael Police Department for the years to come. The construction of a public safety building will provide a much needed facility to more efficiently and effectively provide public safety services to the community of San Rafael. Thank you for your consideration in this matter. Sincerely, Carl Huber, President, San Rafael Police Association.