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PS Parking Services Citation Processing AmendmentAMENDMENT NO. 1 TO AGREEMENT FOR PARKING SERVICES CITATION PROCESSING This Amen rAnt No. 1 to Agreement for Parking Services Citation Processing is made and entered into this _ day of �v�i , 20LC, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and DATATICKET, INC. (hereinafter "CONTRACTOR"). WHEREAS, CITY and CONTRACTOR entered into that certain "Agreement for Parking Services Citation Processing" dated June 22, 2010 (the "Agreement"); and WHEREAS, the parties wish to extend the term of CONTRACTOR' s services; and WHEREAS, Section 5 of the Agreement authorizes the parties to extend the term of the Agreement for an additional period of three (3) years, upon approval by CITY's City Manager, NOW, THEREFORE, CITY and CONTRACTOR hereby amend the Agreement as follows: AMENDMENT 1. Section 5 of the Agreement, entitled "Term of Agreement," is hereby arnended to extend the termination date of the Agreement to June 30, 2018. 2. Except as specifically amended herein, the terms and conditions of the Agreement, as executed on June 22, 2010, shall remain in filll force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment No. 1 as of the day, month and year first above written. CITY OF SAN RAFAEL ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, City Attorney C� CONTRACTOR DAT7)"ICKET, INC, V w .6_4 [Prit' d Name] Its: [Title] 4600 Campus Drive IMISuite 200 Newport Beach, CA Invoice TICKET [[]U. 92660 AV Bill To: San Rafael P.O. Box 151560 Invoice Number: 61647 San Rafael, CA 94915 Sent Date: 5/18/2015 Terms: Net 30 Entity Number: 0355/0367 DESCRIPTION QUANTITY PRICE AMOUNT Daily Citation Processing 2,633 0.42 1,105.86 Daily Notices 1,486 0.68 1,010.48 Out of State Collections 1,868 0.23 429.64 Payment Plan Admin Fee 1 15.00 15.00 Credit Card Charge Back Fee 1 30.00 30.00 Appeal Processing 15 1.55 23.25 Appeal Processing 148 1.55 229.40 Other Correspondence (Appeals, Postcards, etc.) 181 1.28 231.68 Hearing Decision 6 75.00 450.00 Hearing decision on 04/15/2015 5045181 Hearing decision on 04/15/2015 5045358 Hearing decision on 04/17/2015 SR30012596 Hearing decision on 04/06/2015 SR30013216 Hearing decision on 04/13/2015 SR50007252 Hearing decision on 04/17/2015 SR50008797 Hearing decision on 04/17/2015 SR50009176 Hearing decision on 04/10/2015 SR50009352 Hearing decision on 04/06/2015 SR50009603 Hearing decision on 04/06/2015 SR50009899 Hearing decision on 04/26/2015 SR50011077 Hearing Schedule Letter 7 0.70 4.90 Third Party Collections 200 0.30 60.00 Partial Payment Letters 59 1.28 75.52 Correspondence Sent 5 1.28 6.40 Maintenance / Support 6 50.00 300.00 Lease Fee for Handhelds 6 130.00 780.00T Correspondence Sent 760 1.28 972.80 Appeal Processing 1 1.28 1.28 Third Party Collections 2,662.61 0.30 798.78 Partial Payment Letters 27 1.28 34.56 Thank you! In order to be Prepared by: MCiriArle. 4kek'V%CY►de2. environmentally friendly Invoice Total and for your convenience, Reviewed by: we have begun electronic billing. If you would like to Payments/Credits Phone # 949-752-6937 participate, please contact us at the email below. Total Amount Due Fax # 949-752-6972 Accounting@DataTicket.com www.CitationProcessingCenter.com Page 1 � rl 'lr; �! jai � . 1 1 • � Suite 200f Bill To: San Rafael P.O. Box 151560 San Rafael, CA 94915 DESCRIPTION QUANTITY Social Security Search 126 FTB Collections 15,286.15 FTB Refund -590 City of San Rafael Air Card Monthly Charge- March 2015 1 City of San Rafael Air Card Monthly Charge- April 2015 1 April 2015 Marin County - San Rafael Sales Tax Thank you! Prepared by: i` 016GYSe, O�VVWOCZ Reviewed by: Phone # 949-752-6937 Fax # 949-752-6972 Accounting@DataTicket.com Invoice Number: Sent Date: Terms: Entity Number: Invoice 61647 5/18/2015 Net 30 0355/0367 2.45 308.70 0.15 2,292.92 0.15 -88.50 209.48 209.48 274.62 274.62 9.25% 72.15 In order to be environmentally friendly Invoice Total and for your convenience, we have begun electronic billing. If you would like to Payments/Credits participate, please contact us at the email below. Total Amount Due Page 2 $9,628.92 -$9,628.92 $0.00 www.CitationProcessingCenter.com 4600 Campus Drive Suite 200 DATA 0 Newport Beach, CA TICKET[11G92660 Bill To: 4 L San Rafael P.O. Box 151560 San Rafael, CA 94915 DESCRIPTION Daily Citation Processing Daily Notices Out of State Collections Payment Plan Admin Fee Appeal Processing Appeal Processing Other Correspondence (Appeals, Postcards, etc.) Hearing Decision SR10011562, SR30012590, SR40014980, SR60011784, SR60014949 Hearing Schedule Letter Partial Payment Letters Correspondence Sent Maintenance / Support Lease Fee for Handhelds Annual Software license Fee Delinquent Notices Appeal Processing Other Correspondence (Appeals, Postcards, etc.) Third Party Collections Partial Payment Letters Social Security Search FTB Collections May 2015 Marin County - San Rafael Sales Tax Thank you! Prepared by: M1ariQY)&- k{CYr%CW'OCZ Reviewed by: Phone # 949-752-6937 Fax # 949-752-6972 Accounting@DataTicket.com Invoice Number: Sent Date: Terms: Entity Number: Invoice 62178 6/8/2015 Net 30 0355/0367 QUANTITY PRICE AMOUNT 2,676 0.42 1,123.92 1,251 0.68 850.68 2,206 0.23 507.38 1 15.00 15.00 10 1.55 15.50 138 1.55 213.90 162 1.28 207.36 3 75.00 225.00 9 0.70 6.30 46 1.28 58.88 1 1.28 1.28 6 50.00 300.00 6 130.00 780.00T 6 150.00 900.00 567 1.28 725.76 1 1.55 1.55 2 1.28 2.56 1,443 0.30 432.90 18 1.28 23.04 165 2.45 404.25 2,885 0.15 432.75 In order to be environmentally friendly and for your convenience, we have begun electronic billing. If you would like to participate, please contact us at the email below. 9.25% 72.15 Invoice Total $7,300.16 Payments/Credits -$7,300.16 Total Amount Due $0.00 www.CitationProcessingCenter.com DESCRIPTION Daily Citation Processing Daily Notices Out of State Collections Payment Plan Admin Fee Appeal Processing Appeal Processing Other Correspondence (Appeals, Postcards, etc.) Hearing Decision 5041983, 5043395, 5045189, SR10011800, SR10012031, SR10012169, SR20012836, SR20012970, SR50012301, SR60014635, SR60015431 Hearing Schedule Letter Partial Payment Letters Correspondence Sent Maintenance / Support Lease Fee for Handhelds Annual Software license Fee -May 2015 Correspondence Sent Other Correspondence (Appeals, Postcards, etc.) Third Party Collections Partial Payment Letters Social Security Search FTB Collections June 2015 Marin County - San Rafael Sales Tax Thank you! Prepared by: -A i 7W r-'7 aol J _1_(7 Reviewed by: Phone # 949-752-6937 Fax # 949-752-6972 Accounting@DataTicket.com In order to be environmentally friendly and for your convenience, we have begun electronic billing. If you would like to participate, please contact us at the email below. Invoice Number: Sent Date: Terms: Entity Number: Invoice 62986 7/13/2015 Net 30 0355 0367 QUANTITY PRICE AMOUNT 2,916 0.42 1,224.72 1,424 0.68 968.32 1,780 0.23 409.40 2 15.00 30.00 9 1.55 13.95 130 1.55 201.50 128 1.28 163.84 6 75.00 450.00 7 0.70 4.90 35 1.28 44.80 4 1.28 5.12 6 50.00 300.00 6 130.00 780.00T -6 150.00 -900.00 528 1.28 675.84 6 1.28 7.68 936 0.30 280.80 15 1.28 19.20 132 2.45 323.40 3,596 0.15 539.39 9.25% 72.15 Invoice Total $5,615.01 Payments/Credits -$5,615.01 Total Amount Due $0.00 www.CitationProcessingCenter.com DESCRIPTION Daily Citation Processing Daily Notices Out of State Collections Payment Plan Admin Fee Appeal Processing Appeal Processing Other Correspondence (Appeals, Postcards, etc.) Hearing Decision 5037563, SR10012197, SR10012202, SR40014435, SR50011153 Hearing Schedule Letter Third Party Collections Partial Payment Letters Correspondence Sent Maintenance / Support Lease Fee for Handhelds Annual Software license Fee Delinquent Notices Credit Card Charge Back Fee Appeal Processing Third Party Collections Partial Payment Letters Social Security Search FTB Collections July 2015 Thank you! Prepared by: MQriQY1I!� 4kerYvqV'deZ Reviewed by: Phone # 949-752-6937 Fax # 949-752-6972 Invoice Number: Sent Date: Terms: Entity Number: Invoice 63540 8/7/2015 Net 30 0355/0367 QUANTITY PRICE AMOUNT 2,422 0.42 1,017.24 1,483 0.68 1,008.44 1,821 0.23 418.83 3 15.00 45.00 11 1.55 17.05 126 1.55 195.30 130 1.28 166.40 3 75.00 225.00 8 0.70 5.60 162 0.30 48.60 38 1.28 48.64 3 1.28 3.84 6 50.00 300.00 6 130.00 780.00 6 150.00 900.00 550 1.28 704.00 1 30.00 30.00 2 1.55 3.10 1,713 0.30 513.90 11 1.28 14.08 172 2.45 421.40 1,389.72 0.15 208.46 In order to be environmentally friendly and for your convenience, we have begun electronic billing. If you would like to participate, please contact us at the email below. Invoice Total $7,074.88 Payments/Credits -$7,074.88 Total Amount Due $0.00 Accounting@DataTicket.com www.CitationProcessingCenter.com 4600 Campus Drive DATA 0 Suite 200 Newport Beach, CA TICKET 41. 92660 .9 Bill To: � NO San Rafael P.O. Box 151560 San Rafael, CA 94915 DESCRIPTION Daily Citation Processing Daily Notices Out of State Collections Appeal Processing Appeal Processing Other Correspondence (Appeals, Postcards, etc.) Hearing Decision SR10012579, SR10012813, SR10012872, SR10012940, SR30014800, SR30015161, SR30015289, SR50011747, SR50012009, SR50012188, SR50012378, SR60015849, -SR60016436 Hearing Schedule Letter Partial Payment Letters Correspondence Sent Maintenance / Support Annual Software license Fee Delinquent Notices Appeal Processing Other Correspondence (Appeals, Postcards, etc.) Third Party Collections Partial Payment Letters Social Security Search FTB Collections Lease Fee for Handhelds - April 2015 Lease Fee for Handhelds - May 2015 Lease Fee for Handhelds - June 2015 Lease Fee for Handhelds - July 2015 August 2015 Marin County - San Rafael Sales Tax Thank you! Prepared by: MCVri0.V)&- 4{Crr+gr0e2 Reviewed by: Phone # 949-752-6937 Fax # 949-752-6972 Accounting@DataTicket.com Invoice Number: Sent Date: Terms: Entity Number: Invoice 64297 9/15/2015 Net 30 0355/0367 QUANTITY PRICE AMOUNT 2,940 0.42 1,234.80 1,077 0.68 732.36 1,478 0.23 339.94 5 1.55 7.75 158 1.55 244.90 148 1.28 189.44 7 75.00 525.00 In order to be environmentally friendly and for your convenience, we have begun electronic billing. If you would like to participate, please contact us at the email below. 5 0.70 3.50 45 1.28 57.60 6 1.28 7.68 6 50.00 300.00 6 150.00 900.00 522 1.28 668.16 1 1.55 1.55 6 1.28 7.68 140 0.30 42.00 18 1.28 23.04 146 2.45 357.70 323.99 0.15 48.60 6 -130.00 -780.00T 6 -130.00 -780.00T 6 -130.00 -780.00T 6 -130.00 -780.00T 9.25% -288.60 Invoice Total $2,283.10 Payments/Credits -$2,283.10 Total Amount Due $0.00 www.CitationProcessingCenter.com 91, +lo • 11 • Bill To: San Rafael P.O. Box 151560 San Rafael, CA 94915 DESCRIPTION Daily Citation Processing Daily Notices Out of State Collections Payment Plan Admin Fee Appeal Processing Appeal Processing Other Correspondence (Appeals, Postcards, etc.) Hearing Decision SR10011659, SR10011767, SR10013637, SR30016202, SR50011055, SR50011178, SR50011375, SR60015011 Hearing Schedule Letter Partial Payment Letters Correspondence Sent Maintenance / Support Delinquent Notices Other Correspondence (Appeals, Postcards, etc.) Third Party Collections Partial Payment Letters Social Security Search FTB Collections September 2015 Thank you! Prepared by: Mariane. Akft'r q;deZ Reviewed by: Phone # 949-752-6937 Fax # 949-752-6972 Accounting@DataTicket.com Invoice Number: Sent Date: Terms: Entity Number: Invoice 65234 10/12/2015 Net 30 0355/0367 QUANTITY PRICE AMOUNT 3,164 0.42 1,328.88 1,635 0.68 1,111.80 3,917 0.23 900.91 1 15.00 15.00 8 1.55 12.40 153 1.55 237.15 131 1.28 167.68 4 75.00 300.00 9 0.70 6.30 23 1.28 29.44 7 1.28 8.96 6 50.00 300.00 450 1.28 576.00 1 1.28 1.28 60 0.30 18.00 10 1.28 12.80 131 2.45 320.95 838.84 0.15 125.83 In order to be environmentally friendly and for your convenience, we have begun electronic billing. If you would like to participate, please contact us at the email below. Invoice Total $5,473.38 Payments/Credits $0.00 Total Amount Due $5,473.38 www.CitationProcessingCenter.com Eric Davis From: Eric Davis Sent: Friday, October 09, 2015 10:51 AM To: Jim Myhers Cc: Jim Schutz; Lisa Goldfien; Laraine Gittens Subject: Dataticket, Inc. Agreement; Amendment No. 1 Attachments: Staff Report and Agreement with Dataticket, Inc.-6-22-10.pdf Jim: I have received the Contract Checklist with Amendment No. 1 to the Dataticket, Inc. Agreement that was approved by the City Council and entered into as of June 22, 2010, a copy of which is attached. As you know, that Agreement had a five year term, with an end date of June 30, 2015, provided that the CM could extend the Agreement for 3 years. Although this Agreement by its terms expired more than 3 months ago, I understand that the contractor has continued to do the work specified in the Agreement, and that the expiration of the Agreement was an oversight. I will sign the Amendment to approve it as to form and move it along to Jim Schutz to sign, but I am copying him on this email to let him know about the expiration date on the Agreement, since someone might later object that the City Council did not intend to allow the City Manager to extend the Agreement after the June 22, 2015 expiration date. However, I think that the risk of such a challenge is very low. Moreover, I think that there is a reasonable basis for the City Manager to extend the Agreement since only 3 months have elapsed since its stated expiration date, the City Council clearly intended to allow the City Manager to extend the agreement for 3 years beyond the expiration date, the expiration of the Agreement appears to have been an oversight, and the contractor has continued to do work under the Agreement with the City's approval as though the Agreement had not expired. Please tickle in your calendar the expiration of the Agreement, as extended, on June 30, 2018, and tickle an earlier date, at least 3 months before that expiration date (ie. by March 30, 2018), to put this contract out to bid or have the City Council take other action to approve a new contract. I also recommend that you confirm that the contractor has provided the City with evidence that all the insurance specified in Paragraph 10 of the Agreement, including CGL and auto insurance. Thanks Eric PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Department 1 City Attorney 2 Contracting Department 3 Contracting Department 4 City Attorney 5 City Manager / Mayor / or Department Head ............................ 6 City Clerk Description Review, revise, and comment on draft agreement. Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). Review and approve form of agreement; bonds, and insurance certificates and endorsements. Agreement executed by Council authorized official. City Clerk attests signatures, retains original agreement and forwards copies to the contracting department. ......................... To be completed by Contracting Department: Completion Date loll-��s . Project Manager: ,v-\ Project Name: �.c s sl,,,) Agendized for City Council Meeting of (if necessary): FPPC: ❑ , check if required If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis. Zip Code 92780 Phone Number 7145735757 * Email Address denise a.turbodata.com Send To CityClerk * Please enter your questions/comments below Good morning.. I would like to request an electronic copy of the contract the City has in place for Parking Citation Processing as well as the last 6 months of invoices paid for that service. Thank you in advance. Jim Myhers From: Esther Beirne on behalf of City Clerk Sent: Friday, October 16, 2015 12:32 PM To: Jim Myhers Subject: FW: San Rafael Contact Email - 8848451 Hi Jim: This does not indicate that it's a public records request, so am forwarding to you first. Let me know if I need to send to the Attorneys Office. Thanks Esther From: form enoineWsl8.formsite.com f mailto:form encline(a. fsl8.formsite.com1 Sent: Friday, October 16, 2015 11:29 AM To: City Clerk Subject: San Rafael Contact Email - 8848451 San Rafael Contact Form City of San Rafael Email Contact Form Thank you for visiting the City of San Rafael web site. This form is intended for communicating with City of San Rafael staff. Your input will be forwarded to the appropriate staff member for their attention during regular business hours. Note that the City of San Rafael considers email to staff as informal communication. Please send a signed letter if you prefer to make your comment/question a matter or public record. Mail formal letters to PO Box 151560, San Rafael, CA, 94915. * First Name Denise * Last Name Ortega Address 1 18302 Irvine Blvd. Suite #200 Address 2 City Tustin State CA 1