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ED Downtown SR Brochure Design ServicesAGREEMENT FOR PROFESSIONAL SERVICES FOR DESIGN SERVICES FOR A DOWNTOWN SAN RAFAEL BROCHURE This Agreement is made and entered into this lsi day of ro d , 20 �% by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and TraceyRyan & Partners, a Partnership (hereinafter "CONTRACTOR"). RECITALS WHEREAS, City is working to recruit more businesses and customers to downtown San Rafael; and WHEREAS, City is partnering with the Downtown San Rafael Business Improvement District to develop a retail strategy to recruit businesses and increase the vitality of downtown; and WHEREAS, In order to recruit more businesses, the City seeks to develop marketing materials to highlight Downtown San Rafael and highlight the benefits of opening a business in the downtown area; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: PROJECT COORDINATION. A. CITY'S Project Manager. The Economic Development Specialist, Tom Adams is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR Tracey Pettis is hereby designated as the PROJECT DIRECTOR for CONTRACTOR Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR CONTRACTOR shall perform the duties and/or provide services as follows: See Attached Exhibit A, incorporated herein by reference. RP., TiatP• MMA CITY shall pay the compensation as provided in Paragraph 4 and perform the duties as fonows: Provide written materials such as advertising copy and data for inclusion in charts, graphs, or 'infographics' Provide general direction to contractor on desired graphic design formatting, I`.lors, layout, fonts, and other elements of the brochure Set up meetings to review contractors work and provide feedback on graphic design drafts Review multiple brochure review and provide direction for final draft of brochure For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as set forth in the CONTRACTOR's Proposal for Downtown San Rafael Brochure attached hereto as Exhibit A and incorporated herein by reference, in a not to exceed amount of $4,950. Payment will be made upon receipt by PROJECT MANAGER OF itemized invoices submitted by CONTRACTOPL Payment will be made monthly upon receipt by PROJECT MANAGER of iternizoo invoices submitted by CONTRACTOR. The tenn of this Agreement shall be for six months commencing on the date of this Agreement. Upon mutual agreement of the parties, and subject to the approval of thk.City Manager the term of this Agreement may be extended A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agrccnicrit for CMISC Upon fift-l-ri (19) I, wnflen notice mailed or personally delivered to the other party, and the notified party's failure to or (,.orrLet the cause of the termination, to the reasonable satisfaction of the party giving such y.g hflP4,t ii "I,) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither patt, f.L:d: incur additional obligations under any provision of this Agreement Without the prior of the other. 1). Rcturn of Detuments, Upon termination, any and all CITY documents or and any and ail of CONTRACTOWs documents and of lis under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days ager termination, Rev. date: 1/30114 The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one hundred thousand ($100,000) dollars per occurrence. 2. CONTRACTOR shall provide to City's Project Manager (a) Cc.rtiFivates of Insurance evidencing the insurance coverage required herein, and (b) text from the insurance policies or cndorsements as specified in Subparagraph B(2). 3. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by 'tho Swtc, i Z�1301- ('10d 'Irl d 001(:: applicable laws and regulations, and as neres".Ery to pu r r, --t two0 k against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1, Except for professional liability insurance, the insurance policies shall be to include the CITY, its officers, agents, employees, and volunteers, as Rev. date: 1/30/14 additionally named insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 4. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 5. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 6. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing ani self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CTTY's option, the deduLtibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT °n"°,�,1 � I'll" 'S City Attorney all of the following: (1) Certificates of Insurance u„ vrill;c r-quired. in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial Rev. date: 1/30/14 4 general liability policy, and (3) excerpts of poiicv language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, Rev. date: 1/30/14 5 sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: 16. INDEPENDENT CONTRACTOR. Tom Adams, Economic Development City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Tracey Pettis 64 Deer Park Avenue San Rafael, CA 94901 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. Rev. date: 1/30/14 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. Rev. date: 1/30/14 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONTRACTOR ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: Q ROBERT F. EPSTEIN i A me tY Y Rev. date: 1/30/14 By: ?U�i ? Name: Tracey Pettis Title: Partner EXHIBIT TR EYRYAN ;AKJPd r, pf f P"rAH.Y u 08.12.15 Estimate Project: Downtown San Rafael Brochure (8 pages) 2-3 Moods Boards..........................................................................................................$1,000 Meetand Present...............................................................................................................$250 Receive Final Copy and Direction/Layout Final Brochure .........................................$1,000 Photography as needed: ............................................................................................... $1,200 Some stock, some original photography (can be added to San Rafael library of images) Infographics.......................................................................................................................$500 Meetand Present...............................................................................................................$250 Receive Brochure Changes (2 rounds)...........................................................................$500 FinalPDF............................................................................................................................$250 Total: ................................................................................................................................ $4,950 This is our best estimate of what this project will cost. Client does final proofreading. We reserve the right to go 10% over or under this bid. Changes requested that exceed 10% of this estimate will be subject to an additional charge, subject to client approval. ..................................................................................................................................................... Please email (tracey@traceyryan.com) or efax a signed copy to: 253.830.0597 64 DLER FAR AVE.. SAN RAFAEL., CA 94901 PHONE: 415 455.0514 FAX. 253 810.0597 UNDERWRITTEN BY MID-CENTURY INSURANCE COMPANY A STOCK INSURANCE COMPANY, HEREIN CALLED THE COMPANY 23175 NW Bennett St. Hillsboro, OR 97124 Transaction Type: OFFER OF RENEWAL This Declarations Page confnins important information about your poky. Please keep it in a safe place. NAMED INSURED: THOMAS M RYAN ;•-•-•-•-•-•-•-•-•--- - - - - - - TRACEY PEITIS This is not a bill 64 DEER PARK AVE j Your bill, with the amount of your fist ; j scheduled paymert, wflf be malled separately. SN RAFAEL(A 94901-2311 • ................................. INSURANCE Policy Edition Number: POLICY NUMBER: Effective: 12:01 A.M. on Expiration: 12:01 A.M. on 02 18609-22-20 11-22-2014 11-22-2015 YOUR AGENT: Premiums Fees SUSAN ANDERSON-KRIEG P2Ic�Premtum Tota) 1 ,0 2. 1-610 Phone: 17071579-1656 Fees* (in addition to.premium shove) 74 Email: sandersonlcrieg@farmersagent.com *See Information on Additional Fees on the reverse YOUR HOUSEHOLD DRIVERS THOMAS M RYAN RATED MARRIED **-**-1945 ***********31 TRACEY PETTIS RATED MARRIED **•**-1956 ***********91 YOUR VEHICLE DISCRIP11-01S Year 2008 Make INFINITI Model G37 2D 2WD VIN # JNKCV64UOM106259 Rating ZIP 94901 Garaging ZIP Usage OTHER USE Lienholder or Other Interest See Supplemental --- �... . _ ....... — � ... ,....._ 1 r Declarations Page YOUR, PO LICY COVERAGES FEES PREMIUMS 1 . il: �� 111 1 I III Bodily Injury Liability $ 250,000 Each Person/$ 500,000 Each Occurrence $ 438.30 Property Damage Liability $ 100,000 Each Occurrence INCLUDED Medical NOT COVERED Uninsured Motorist Bodily Injury $ 250,000 Each Person/$ 500,000 Each Occurrence $ 89.80 Comprehensive $ 67.90 Collision $ 426.60 Additional Equipment $ 0.00 Uninsured Mot Prop Damage -w/ Collision $ 11.20 Glass Deductible Buyback $ 8.80 Fees Per Vehicle Vehicle Premium Total* (not including fees) *See Information on Additional Fees on the reverse 56-5797 1STEDIiION 2-13 CS797111 (Continued on the reverse side) S 1.74 $ 062.60 09-26-2014 YOUR DEDUCTIBLES AND LIMITS BY VEHICLE Y,I ,uVB.�,ICeI I{i ��l,d�l�'� �l ,t,r„�,.��� �i,.i��e �� X11 �. Comprehensive $ III Collision $ III Additional Equipment $ 1,000 for any coverage1shown,applicable 1 ENDORSEMENTS - THESE ARE MODIFICATIONS TO YOUR COVERAGE 131 The "Fees'stated in the "Premium/Fees' box in the front apply on a per -policy, not an account basis. The following additional fees also apply: A. Installment Service Charge per installment (In consideration of our agreement to allow you to pay in installments): For Monthly Recurring Electronic Funds Transfer (EFT) and fully enrolled online billing (paperless): $ 0.00 per account For other Monthly EFT plans: $ 2.00 per account For all other payment plans: $ 5.00 per account If this account is for more than one policy, changes in these fees are not effective until the revised fee information is provided for each policy. B. Late fee: $10.00 per account C. Returned Payment Charge: $25.00 per check, electronic transaction, or other remittance which is not honored by your financial institution for any reason including but not limited to insufficient funds or a closed account D. Reinstatement Fee: $18.40 (applied per vehicle, 20% discount will apply for Good Drivers) One or more of the fees or charges described above may be deemed a part of premium under applicable state law. 'nature i 56-5197 IA EDI110N 2-13 (5791112 � fount -•- -�-�-�-- (AO84A 3RD END. AMENDING DEFINITIONS, PART 1- LIABILITY (A096A 1ST END EXCL(OVERAGE FOR PERSONAL VEHICLE SHARING (A098A 1ST ENDORSEMENT AMENDING TERMINATION CONDITIONS H1157 1ST ADDING PROPERTY DAMAGE TO UM (VG H1171 1ST SAFETY GLASS DEDUCTIBLE BUYBACI(- (OVERAGE F 16934 IST LOSS PAYABLE PROVISIONS ENDORSEMENT 258531 1012 CALIFORNIA NOTICE OF INFORMATION PRACTICES The "Fees'stated in the "Premium/Fees' box in the front apply on a per -policy, not an account basis. The following additional fees also apply: A. Installment Service Charge per installment (In consideration of our agreement to allow you to pay in installments): For Monthly Recurring Electronic Funds Transfer (EFT) and fully enrolled online billing (paperless): $ 0.00 per account For other Monthly EFT plans: $ 2.00 per account For all other payment plans: $ 5.00 per account If this account is for more than one policy, changes in these fees are not effective until the revised fee information is provided for each policy. B. Late fee: $10.00 per account C. Returned Payment Charge: $25.00 per check, electronic transaction, or other remittance which is not honored by your financial institution for any reason including but not limited to insufficient funds or a closed account D. Reinstatement Fee: $18.40 (applied per vehicle, 20% discount will apply for Good Drivers) One or more of the fees or charges described above may be deemed a part of premium under applicable state law. 'nature i 56-5197 IA EDI110N 2-13 (5791112 � fount -•- -�-�-�-- UNDERWRITTEN BY MID-CENTURY INSURANCE COMPANY A STOCK INSURANCE COMPANY, HEREINCALLED THE COMPANY 23175 NW Bennett St. Hillsboro, OR 97124 Transaction Type: OFFER OF RENEWAL This Supplemental Declarations Page is a continuation of your Declarations Page. NAMED INSURED: THOMAS M RYAN TRACEY PETTIS 64 DEER PARI( AVE SN RAFAEL CA 94901-2311 ADDITIONAL HOUSEHOLD DRIVERS FARMERSMSUIRANCE Policy Edition Number: 02 POLICY NUMBER: 18609-22-20 Effective: 12:01 A.M. on 11-22-2014 Expiration: 12 : O 1 A.M. on 11-22-2015 X11' 4 i'I vi 11 1 j ml Im (01,11111 1 41491 /�.,. .�0 i�pplNeStoyVehNtle//i .. , DISCOUNTS AND SURCHARGES ANTI LOCK BRAKES GOOD DRIVER AUTO/HOME PERSISTENCY STABILITY CONTROL SAFE DRIVING i/ ! � /i/r,, p aNn /"„!;/,//l// /i�/ J%.OSS Cltat10I1 J ;.J 1 , DrIVBGHOnIe '% J, % / ,LOSS•••! r.J CitOflOn .L/.a�/i ;,.,_..//„i%_f.,.,,..,:;,a���6...,�/�r„��,,.%ifi.�, ,rd ��,.�G. % t¢ r,�,,;,,.:���/, l.�i�l��i,/�ili✓i / ,�nN:;�o,��, n��,,,o.. ill ��/�.%..�1.%,✓��/�.,:.r:r. i, lr,/,r�i �l�„rc: �,,,rc„r,,:��.. ADDITIONAL 1 1 1' OTHER Ve LIBn 0 erOr;Ot erlMerest Ve f' ///, Llen 0 er,'OGOther,IMerest i! VB /i`o%/ /,'/iI 11 '. 1 4 . 1' r CL C09Y ICT maims w w M19119 PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services aLyreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft I' 10A agreement. 2 Contracting Department Forward final agreement to contractor for 1b ' their signature. Obtain at least two signed l C originals from contractor. 7 3 Contracting Department Agendize contractor -signed agreement for l Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. O 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the I pI 1► 5 contracting department. To be completed by Contracting D artment: Project Manager: A, Project Name: kA �. Agendized for City Council Meeting of (if necessary): A3 4A_ FPPC: ❑ , check if required If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.