HomeMy WebLinkAboutCC Resolution 13872 (Traffic Signal Equipment)RESOLUTION NO. 13872
A RESOLUTION ACCEPTING A PROPOSAL FROM ECONOLITE CONTROL
PRODUCTS, INC. FOR THE PROCUREMENT OF TRAFFIC SIGNAL EQUIPMENT
FOR THE REGIONAL TRANSPORTATION SYSTEM ENHANCEMENTS PROJECT,
CITY PROJECT 11237, IN THE AMOUNT OF $509,804.80, AND AUTHORIZING THE
PUBLIC WORKS DIRECTOR TO EXECUTE THE PURCHASE AGREEMENT (SOLE
SOURCE).
WHEREAS, the City of San Rafael uses Econolite Control Products, Inc. throughout the
City as a single traffic signal system to operate and maintain; and
WHEREAS, Econolite Control Products, Inc.'s traffic signal equipment has been
operating in the City for over forty years, and results have been satisfactory and highly reliable;
and
WHEREAS, construction has commenced on the Sonoma Marin Area Rail Transit
(SMART) project consisting of passenger rail operations between Santa Rosa and San Rafael,
and ultimately to Larkspur; and
WHEREAS, the SMART rail line will cross the City of San Rafael's downtown roadway
network at five locations; and
WHEREAS, replacing and upgrades to the City's traffic signal system are necessary for
coordination between SMART's rail system and the City of San Rafael's traffic signal system;
and
WHEREAS, installation of a new centralized traffic center monitoring system is
necessary; and
WHEREAS, Econolite Control Products, Inc. is the sole source of direct purchase of the
specified equipment and system, justifying the waiver of competitive bidding pursuant to San
Rafael Municipal Code Section 11.50.090(B); and
WHEREAS, Econolite Control Products, Inc. has submitted a proposal to provide traffic
signal control equipment for the City's Regional Transportation Safety Enhancement Project for
an amount not to exceed $509,804.80.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The proposal for traffic signal equipment provided by Econolite Control Products,
Inc. is accepted.
2. Competitive bidding is waived pursuant to San Rafael Municipal Code Section
11.50.090(B).
3. The Public Works Director is authorized to enter into a purchasing agreement with
Econolite Control Products, Inc. in a form approved by the City Attorney and in an
amount not to exceed $509,804.80.
4. $528,835 will be appropriated from the Traffic Mitigation Fund #246 and $654,265
from the Gas Tax Fund #206 to support the planned project expenditures.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City on the 2nd day of February, 2015 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIRNE, City Clerk
File No.: 18.01.76
SYSTEM SUPPLY AGREEMENT
THIS SYSTEM SUPPLY AGREEMENT (this "Agreement') is made and entered into by and between the City of San
Rafael, California, with its principal address at 1400 Fifth Avenue, San Rafael, California 94901 (hereinafter referred to
as "Agency"), and Econolite Control Products, Inc., a California corporation located at 3360 E. La Palma Avenue,
Anaheim, California 92806 (hereinafter referred to as "Econolite").
I. RECITALS
A. Econolite is a manufacturer and supplier of traffic control equipment, advanced traffic management
systems and traffic controller firmware.
B. Econolite, alone and in partnership with others, has developed proprietary software systems, including
the communication and control system registered as "Centracs".
C. Agency desires to employ Econolite to develop, furnish, integrate and test hardware and software
systems to provide a fully operational Centracs advanced traffic management system.
AGREEMENT
NOW, THEREFORE, the parties hereto agree as follows:
IL SCOPE OF WORK
Econolite and Agency, for the mutual consideration hereinafter set forth agree that the services shall conform to Exhibit A
- Econolite proposal dated January 26, 2015, except where modified by this agreement.
In this scope of work, Econolite shall deliver the following materials and services on or before the delivery dates agreed
to during the project kickoff meeting.
Deliverables Section
• Centracs ATMS (100 intersection license)
• Factory installation of the Centracs ATMS on Agency -provided servers
• On-site installation and integration (up to 3 days), including one main map and seventeen
intersections
• On-site training (up to 2 days) and testing (up to 1 day) on Centracs
• Synchro Interface Module]
• Advanced CCTV Module (20 camera, 2 workstation license)
• Supply of cabinet, MMU, UPS and Cobalt ATC as detailed in Exhibit A (17 intersections, plus 1
spare, installation by others)
• Bronze Software Maintenance Agreement (1 -year)
TOTAL AGREEMENT PRICE: $ 509,804.80
III. DELIVERY SCHEDULE
Econolite shall provide the Centracs system and deliverables in accordance with the milestone schedule defined and
agreed to during the project kickoff meeting with Agency.
System Supply Agreement Page 1
(Revised 3i1 1 '2014)
IV. PAYMENT TERMS
The materials and services listed under Section II above establish invoicing and payment milestones under this
Agreement. Payment for all invoices shall occur within thirty (30) days. All computer equipment will be shipped F.O.B.
Colorado Springs, Colorado. All cabinets, controllers and field components will be shipped F.O.B. Anaheim, California,
freight prepaid.
Econolite shall not be liable for delays in delivery or in performance or failure to manufacture or deliver, due to causes
which are unavoidable or beyond its reasonable control, acts of God, acts of Agency, acts of civil or military authority,
fires, strikes or other labor disturbances, floods, epidemics, war, riot, delays in transportation, or inability on account of
causes beyond its reasonable control to obtain necessary labor, materials, components or manufacturing facilities. In
the event of any such delay, the date of delivery or of performance shall be extended for a period equal to the time lost
by reason of the delay. If the delay is due to causes other than attributable to Agency, and is such that the delivery of
services voids the essential period for this contract, Agency may cancel this contract upon thirty (30) days written notice.
This Agreement is made subject to any federal, state or local allocations, priorities, restrictions or regulations now or
hereafter in effect; or allocations imposed upon Econolite by Econolite's suppliers or for delays caused by failure of its
supplier to deliver parts to Econolite.
The compensation set forth in this paragraph shall be the total compensation for hardware, software and services
provided by Econolite, including all out of pocket expenses incurred. Payment shall be made per the following:
Software, Installation & Integration - 85% of total system price less hardware upon completion of installation
Training - 10% of total system price less hardware upon completion of training
Acceptance Test - 5% of total system price less hardware upon completion of test
Field Equipment -100% upon shipment of material(s)
V. PAYMENTS EARNED
Agency acknowledges that the rights of Econolite in and to the consideration payable by Agency under Section II are
absolute and unconditional upon completion of the discrete tasks set forth in said section of this Agreement,
notwithstanding that the payment dates may be set at a time later in the future than the performance date.
In the event of default by Agency and Agency failing to cure such default within thirty (30) days from receiving Econolite's
written notice of Agency default, Econolite shall be entitled, at its option, to upon written notice to Agency, declare all
unpaid payments, plus all other amounts payable by Agency, hereunder, to be immediately due and payable,
discounted, to the then present value (using an interest rate equal to that of a comparable treasury note at the date this
Agreement was accepted by Econolite). The remedies referred to or set forth herein shall be cumulative and any single
or partial exercise of any remedy shall not preclude any other or further exercise thereof or of any other remedy.
VI. SALES AND SIMILAR TAXES
Econolite's price includes sales taxes.
VII. CANCELLATION AND "HOLD" CHARGES
Agency may cancel, place a "stop notice" or delay the completion of performance of Econolite upon 30 days written
notice in advance to Econolite. In the event of any such action, Agency shall make payment to Econolite of reasonable
and proper cancellation charges, and/or appropriate costs associated with the delay and/or "holds". In addition to the
purchase price as agreed upon herein, Agency agrees to make payments to Econolite for labor and materials expended
(including overhead and G & A costs) directly attributable to the delays, "holds" or cancellation caused by Agency.
Agency may cancel this order, if after written notice to Econolite and thirty (30) days to cure, Econolite fails to fulfill in a
timely manner its obligations under this agreement.
System Supply Agreement Page 2
(Remised 3 71,2014)
VIII. WARRANTY
Econolite warrants to Agency that all software and equipment to be delivered hereunder will be free from defects in
material or workmanship and will be of the kind and quality designated or specified by Econolite herein. This warranty
shall apply only to defects appearing within one year from the date of shipment by Econolite for system software and
controller software and two years from the date of shipment by Econolite for hardware products manufactured by
Econolite. All other equipment not manufactured by Econolite carries the manufacturers standard warranty. If Econolite
installs the Econolite manufactured equipment, software or supplies technical directions of installation by contract, the
warranty period shall run from the completion of installation, provided same is not unreasonably delayed by Agency.
If the Econolite manufactured equipment delivered hereunder does not meet the above warranty, and if Agency promptly
notifies Econolite in writing, Econolite shall thereupon correct any defect, including non-conformance with the
specifications, either (at its option) by repairing any defective or damaged parts of the equipment, or by making available
at Econolite's plant necessary replacement parts.
Agency will return the defective product to Econolite, at Agency's expense. Econolite shall repair or replace the defective
item and return it to Agency at Econolite's expense.
The liability of Econolite under this warranty, or for any loss or damage to the equipment whether the claim is based on
contract or negligence, shall not in any case exceed the cost of correcting defects in the equipment as herein provided
and, upon the expiration of the warranty period, all such liability shall terminate. The foregoing shall constitute the
exclusive remedy of ("Agency") and the exclusive liability of Econolite.
The foregoing warranty is exclusive and in lieu of all other warranties whether written, oral, implied or statutory. NO
WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. Econolite does not warrant
any equipment of other manufacture designated by Agency. Econolite shall supply to Agency, in a timely manner, any
software revisions of the standard PRODUCT software modules to correct "bugs" or deficiencies, which would appear
within one (1) year from the date of final acceptance of the standard PRODUCT traffic management system.
IX. REPRESENTATIONS
Non -infringement- Econolite represents that to the best of its knowledge the technology embodied in the products sold
herein does not infringe upon a United States patent or United States copyright in effect as of the Effective Date.
Authority - Each party represents as follows: (a) that it has full power and authority to execute, deliver and perform its
obligations under this Agreement; (b) that there are no actions, proceedings or investigations pending or, to the best of
each party's knowledge, threatened against such party which may in any manner whatsoever materially affect the
enforceability of this Agreement or the rights, duties and obligations of the parties hereunder; and (c) that the execution,
delivery and performance of this Agreement will not constitute a breach or default under any agreement, law or court
order under which such party is a party to or may be bound or affected by or which may affect the rights, duties and
obligations hereunder.
No Other Representations - Each party acknowledges and agrees that it is relying on no representation of the other
party except as expressly set forth herein.
X. LIMITATION OF LIABILITY
Except for negligence and/or intentional acts, Econolite's liability on any claim for loss or damage arising out of,
connected with, or resulting from this Agreement, or from the performance or breach thereof, or from the design,
manufacture, sale, delivery, resale, installation, technical direction of installation, inspection, repair, operation or use of
any software and equipment covered by or furnished under this contract shall be limited to the Agreement total
price. Said damages shall not exceed an amount equal to the insurance policy limits as required as part of this
Agreement. Econolite's liability extends only to products provided and services performed during the period in which an
System Supply Agreement Page 3
(Revised 3'11!2014)
active warranty or support agreement is in effect. Outside of a warranty period or support agreement, Econolite's liability
for such claims shall be limited to the total Agreement price or actual damages whichever is less. In no event, whether
as a result of breach of contract or warranty, shall Econolite be liable for special or consequential damages including but
not limited to loss of profits or revenue, loss of use of the equipment, or any associated equipment, cost of capital,
downtime costs, or claims of customers of the Agency for such damages.
Econolite will not be liable for any claims or back charges on behalf of the Agency arising out of this contract unless they
are made in a reasonable time and supported in writing within thirty (30) days from the date on which the Agency
becomes aware of same, giving full details, including costs incurred, if any. Claims not presented within such time limit
shall be deemed to have been waived by the Agency. Econolite will be given reasonable opportunity and access to
investigate the merits of such claims or back charges and its liability limited as above.
XI. INDEMNIFICATION
Notwithstanding the limitations on liability imposed under Section, "Limitation of Liability' hereof, Econolite shall
indemnify, defend and hold harmless Agency and its officers, agents and employees, or any of them from any and all
suits, liability, reasonable attorneys' fees and costs of litigation damages to the extent arising out of any negligent or
intentional act, error or omission of Econolite, its officers, agents, employees, or any of them relating to or arising out of
the performance of this Agreement; except to the extent those actions, claims, liabilities, obligations, judgments,
expenses or damages arise out of the negligence of the Agency.
If a final judgment is rendered against the Agency, its officers, agents, employees and/or any of them, or jointly against
Agency and Econolite and their respective officers, agents and employees, or any of them, Econolite shall satisfy the
same to the extent that such judgment was due to Econolite's negligent acts or omissions.
XII. LICENSES
Econolite grants to Agency for exclusive use in Agency, a fully paid non-exclusive, non -transferable product software
license for the products and their specific licensing limits set forth under Section II (Scope of Work). Agency shall be
entitled to:
a) Use the licensed programs but only in machine-readable form on licensed computers.
b) Use the support material supplied but only as required to support the use of the licensed programs.
c) Make only as many backup copies of the licensed programs in machine readable form as required to support
the use of the licensed programs on each computer. All backup copies must include the copyright notice in the
original form as it appears on the licensed programs.
Agency may not copy, modify, adapt, merge, disassemble, decompile or distribute the software, its documentation or
create derivative works based upon the software. None of the support material in human readable form included with the
licensed programs may be copied in any way. Agency may print any screen the software will allow, however, no
copyright notices may be removed from the printing.
The licensed programs and support material included with this Agreement are confidential information that is the
property of Econolite. The licensed programs, program concepts or any of the support materials shall not be made
available to any other party or organization without the written consent of Econolite.
Title to all intellectual property rights including patent, trademark, copyright and trade secret rights and title to all
ownership rights and all copies of and all media bearing the licensed programs, support materials and program concept
shall remain in Econolite.
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System Supply Agreement Page 4
(Revised 3 11; 2014)
r:ll I I 17_A r_1 V 10:11 V
Agency shall retain ownership and associated rights of all traffic data generated by the system provided under this
agreement (the "data"). Agency shall not sell or transfer the data to any private entities for purposes not directly related
to Agency activities without the prior written consent of Econolite. In furtherance of Econolite's commitment to the
advancement of future system -based technologies and the betterment of the nation's traffic management planning,
Agency shall provide the data to Econolite at Econolite's request, upon 30 -day written notice. Econolite shall not transfer
any data to private entities without written permission from Agency.
XIV. CONFIDENTIAL INFORMATION
Confidential Information - In the performance of this Agreement or in contemplation thereof, the parties and their
respective employees and agents may have access to private or confidential information owned or controlled by the
other party and such information may contain proprietary details and disclosures. All information and data identified in
writing as proprietary or confidential by either party ("Confidential Information") and so acquired by the other party or its
employees or agents under this Agreement or in contemplation thereof shall be and shall remain the disclosing party's
exclusive property. The recipient shall use all reasonable efforts (which in any event shall not be less than the efforts the
recipient takes to ensure the confidentiality of its own proprietary and other confidential information) to keep, and have its
employees and agents keep, any and all "Confidential Information" confidential, and shall not copy, publish or disclose it
to others, nor authorize it's employees, agents or anyone else to copy or disclose it to others without the disclosing
party's written approval; nor shall the recipient make use of the "Confidential Information" except for the purposes of
executing its obligations hereunder, and (except as provided for herein) shall return the Confidential Information and data
to the first party at its request. Agency's duty to maintain confidentiality as described hereunder shall be subject to the
laws of the State of California.
Excluded Information - The foregoing conditions will not apply to information or data which is, or which becomes
generally known to the public by publication or by any means other than a breach of duty on the part of the recipient
hereunder, is information previously known to the recipient, is information independently developed by or for the recipient
or is information generally released by the owning party without restriction.
Right to Injunctive Relief - Because of the unique nature of the Confidential Information, the parties agree that each
party may suffer irreparable harm in the event that the other party fails to comply with any of its obligations under this
Article, and that monetary damages may be inadequate to compensate either party for such breach. Accordingly, the
parties agree that either party will, in addition to any other remedies available to it at law or in equity, be entitled to seek
injunctive relief to enforce the terms of this Article.
XV. SOFTWARE UPDATES & NEW FEATURES
Software updates for the basic product system are included in the annual system update or through scheduled software
releases during the warranty period or active system support agreement period. New software development for
additional features beyond the basic product software for other agencies, or as part of Econolite's ongoing research and
development shall be offered to Agency at a fixed, quoted price, not to exceed pricing for an Agency of comparable size,
architecture and integration. The offer shall remain firm for 90 days from the date of the offer.
XVI. COMPLIANCE WITH ALL LAWS
Econolite shall, at its sole expense, comply with all of the requirements of County, State and Federal laws now in force
pertaining to this Agreement, and shall faithfully observe in all activities relating to or growing out of this Agreement all
ordinances, statutes, rules or regulations now in force.
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System Supply Agreement Page 5
(Revised 3 11 2014)
XVII. INDEPENDENT CONTRACTOR
This Agreement calls for the performance of services of Econolite as an independent contractor. Econolite is not an
agent or employee of Agency for any purpose and is not entitled to any of the benefits provided by Agency to its
employees. This Agreement shall not be construed as forming a partnership or any other association with Econolite
other than that of an independent contractor.
XVIII. INSURANCE AND BONDS
Econolite shall maintain for the duration of this contract the following types of insurance:
a) Automobile liability insurance (minimum $2.5 Million)
b) Commercial general liability insurance (minimum $2.5 Million)
c) Worker's compensation insurance (per state requirement)
d) Product Liability Insurance (minimum $2.5 Million)
The insurance shall name Agency, its officers, employees, and agents as additional insured. The insurance required
hereunder shall be primary and maintained until all work required and all material to be supplied under the terms of this
Agreement is satisfactorily completed as evidenced in writing by an authorized representative of Agency. Econolite shall
provide Agency with evidence of the insurance required herein, including additional insured and primary insurance
endorsements or policy provisions.
XIX. ADVERTISING
Agency grants Econolite permission to include Agency in its list of Centracs customers in any advertising or
publicity materials without the specific prior written approval of Agency.
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This Agreement is effective upon execution. It is the product of negotiation and all parties are equally responsible for the
authorship of this Agreement.
XXI. NOTICES
The notices relative to this Agreement shall be given in writing and shall be personally served, sent by registered mail or
faxed with telephone confirmation by addressee that it was received. The parties shall be addressed as follows, or at any
other address designated by notice:
Econolite: Econolite Control Products, Inc.
3360 E. La Palma, Anaheim, CA 92806
Attention: Roy Howard
Title: Senior Project Manager
Phone: 719-471-9866
Fax: 719-471-9063
E-mail: rhoward@econolite.com
Agency: City of San Rafael
111 Morphew St., San Rafael, CA 94901
Attention: Leslie Blomquist
Title: Associate Civil Engineer
Phone: 415-485-3473
System Supply Agreement Page 6
(Remised 3,11 ?014)
Email: leslie.blomquist@cityofsanrafael.org
XXII. FORUM
Any lawsuit pertaining to any matter arising under, or growing out of this Agreement shall be instituted in the State of
California.
XXIII. ASSIGNMENT
This Agreement shall not be assigned by any party, or any parry substituted, without prior written consent of Agency and
Econolite.
XXIV. MERGER AND MODIFICATION
No supplement, modification or amendment of this Agreement or waiver of the provisions thereof shall be binding unless
executed in writing by Agency and Econolite. No waiver of any of the provisions of this Agreement shall be deemed, or
shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing
waiver.
XXV. ATTORNEYS'FEES
In the event any action in law or equity, arbitration or other proceeding is brought for the enforcement of this Agreement
or in connection with any of the provisions of this Agreement, the prevailing party shall be entitled to its attorneys' fees
and other costs reasonably incurred in such action or proceeding.
XXVI. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which shall
constitute one and the same instrument.
XXVII. OTHER MATTERS
Severability- In the event any of the provisions of this Agreement shall, for any reason, be held void or unenforceable,
the remaining provisions shall remain in full effect and shall control.
Invalidity - Any provisions of this Agreement prohibited by the law of any state shall, as to said state, be ineffective to
the extent of such prohibition without invalidating the remaining provisions of this Agreement.
Force Majeure - Should any obligation of either party hereunder (except with respect to timely payment of invoices) be
delayed by events beyond such party's control, including but not limited to, natural or man-made disasters, strikes,
government actions or regulations, failure of a third party to comply or conform or inability to obtain labor or materials
through its regular sources, that party's time for performance shall be extended by the period of delay upon approval by
Agency.
Absence of Third Party Beneficiary Rights - Except as otherwise provided in this Agreement, no provision of this
Agreement is intended, nor shall be interpreted, to provide or create any third party beneficiary rights or any other rights
of any kind in any affiliate or subsidiary, and all provisions hereof shall be personal solely between the parties hereto.
Headings - Article and Section headings are included solely for convenience, are not to be considered a part of this
Agreement nor are they intended to be full and accurate descriptions of the contents thereof.
Survival - The following provisions shall survive the expiration, cancellation or early termination of this Agreement:
Sections V, VII, VIII, IX, X, XII, and XIII and any other provision which by its nature shall survive the expiration,
cancellation or early termination of this Agreement.
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System Supply Agreement Page 7
(Revised J`11'2014)
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of r4&ff Iq 7
ECONOLITE CONTROL PRODUCTS, INC.
Approving Authority
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Printed Name - Title
CITY OF SAN RAFAEL, CALIFORNIA
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Attachments:
Exhibit A — Econolite proposal dated January 26, 2015
ATTEST:
............................
City Clerk
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City Attorney
System Supply Agreement Page 8
(Revised 3.11,'2014)
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January 12, 2015
Ms. Leslie Blomquist
City of San Rafael
111 Morphew Street
San Rafael, California 94901
Dear Ms. Blomquist:
Econolite is proud to offer the latest in innovative, contemporary traffic management systems for the City of San
Rafael, California — Centracs' Advanced Transportation Management System (ATMS). The Centracs ATMS
has been proven in over 130 deployments and 30 more in progress in just over four years on the market. Centracs
seamlessly integrates with a variety of software version and controller types including 170, NEMA, 2070 and now
the emerging ATC standard. It has been field proven in installations worldwide and functions over both serial and
Ethernet protocols. Econolite's solution is detailed in our proposal and we look forward to demonstrating its
capabilities and ease of use to the City of San Rafael.
For over 80 years, Econolite has been the industry innovator in transportation management solutions. These
solutions include advanced traffic controllers (NEMA, 2070 and ATC), Advanced Traffic Management Systems
such as Centracs , icons® and PYRAMIDS'', Aries arterial management systems, data collection and video
vehicle detection such as DCMS.2 and Autoscope , NEMA/33X/ITS traffic control cabinets and transportation
maintenance services.
Econolite Control Products, Inc. (ECPI) is a wholly owned subsidiary of Econolite Group, Inc. (EGI). EGI's
subsidiaries include ECPI, Aegis ITS, Inc., and California Chassis, Inc. (CCI). ECPI owns 100% of the common
stock of Econolite Canada, Inc. (ECI) and Arroyo Holdings de Mexico (AHM).
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Our rich history of traffic signal system development and deployment began with Aries and then icons®,
continued with Pyramids to our current ATMS offering, Centracs. We have installed hundreds of central systems
and thousands of closed loop systems since the introduction of the personal computer. Centracs alone has been
selected by over 160 agencies as their signal system solution. The map below shows agencies that are using
Centracs.
The Econolite Group is a leader in the traffic control industry. The company was founded in 1933 with a single
product, a stop sign with a flashing beacon. Since then, Econolite has continued traffic control innovation with
many "firsts" in the industry including:
• First digital actuated traffic controller
• First microprocessor -based traffic controller
• First widespread application of closed-loop arterial control systems
® First NEMA TS -1 traffic controller
® First NEMA TS -2 Type 1 cabinet assembly
• First video vehicle detection system with multiple camera inputs
* First web -based traffic data collection and management system
® First bi-directional cabinet security technology
Today, the Econolite Group has over 750 employees located throughout North America and is headquartered at
3360 East La Palma Avenue, Anaheim, CA 92806. More than 60 Econolite employees work and reside in
Colorado with most of our system engineering team residing in Colorado Springs.
Econolite is committed to employing advanced technologies that reduce travel times, ease congestion, enhance
transit operations, provide safer mobility, and improve quality of life. We look forward to your favorable
consideration and working with you. Please feel free to contact Marc Lichty or me directly at 661-839-5908 with
any questions regarding our proposal.
Sincerely,
Econolite Control Products, Inc.
Stanley P. Garren
District Manager
Northern California, Arizona, Nevada and Oregon
1. pose! Solution ...........................................................................................1
1.1 Overview........................................................................................................................ 1
1.2 Project Understanding.................................................................................................... 1
2.1 Centracs Functional Overview........................................................................................ 2
3.1 Project Management..................................................................................................... 10
3.2 Procurement.................................................................................................................10
3.3 Factory Testing and Configuration................................................................................ 12
3.4 On-site System Installation/Integration.......................................................................... 12
3.5 Advanced CCTV Module.............................................................................................. 13
3.6 Documentation............................................................................................................. 14
3.7 Training........................................................................................................................ 14
3.8 Centracs Acceptance Testing....................................................................................... 14
3.9 Project Acceptance....................................................................................................... 14
3.10 On-going support .......................................................................................................... 14
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Advarxmd CCW Module2
Econolite is pleased to provide the following proposal to deploy our state-of-the-art Advanced Transportation
Management System (ATMS), Centracs for the City of San Rafael, California (the "City"). As part of this
proposal, Econolite has made assumptions regarding deliverables and system options based upon information
provided by the City. Econolite looks forward to working with City on this project by providing assistance and
information regarding the best possible transportation management solutions. Below is a quick reference table for
the major deliverables and assumptions regarding this proposal.
Number of Centracs Intersection Licenses: 100
Computer Hardware: Provided by the City
Base Map Graphic: Provided by Econolite using Navteq data or City -
supplied map server
Number of Intersections Integrated into System: 17 by Econolite
Centracs On -Site Installation: Up to 3 days on-site
System Training: Up to 2 days on-site
System Testing: Up to 1 day on-site
Intersection Hardware Supply: Cabinet, MMU, UPS and Cobalt ATC (17 intersections,
pp y' plus 1 spare)
Optional Centracs Modules: Synchro Interface, Advanced CCTV
Software Maintenance Agreement: Bronze
As we understand the project goals, the City is interested in upgrading their Aries traffic control system to a
Centracs ATMS. The Centracs system will communicate with ASC/2S (requires NTCIP firmware, not included in
this proposal), Cobalt ATC and ASC13 controllers over a mixed -communications network. Based on this project
understanding, Econolite has provided information on the products, technical solutions and tasks we believe meet
the City's ultimate needs.
As part of this proposal, Econolite has provided pricing for a full Centracs system and the appropriate tasks
required for factory set up, on-site installation, integration, training, and testing. Should the City find project
needs not addressed in this proposal, please contact us for our recommended solutions, pricing, or a revised
proposal.
The heart of any good Traffic Management Center (TMC) is the ATMS. Because the ATMS is so crucial to an
effective transportation department, our Centracs software was designed to be user-friendly and powerful,
providing traffic engineers and other users with the most versatile ATMS available. Included as part of this
proposal, the City will receive a "commercial -off-the-shelf' Centracs ATMS software system, developed using
the latest technologies and our very own "container -view" interface. Centracs incorporates proven transportation
management tools, technologies, and theories with a superior user interface, making the system very easy to use
and navigate compared to competitive ATMS products.
Centracs is a powerful, groundbreaking, system that is easy to deploy, easy to learn, and easy to use. It is
distinguished from the field of ATMS solutions in five key areas: innovative software technology, smart client
architecture, the ability to easily add enhancements and expand the system, intuitive user interface, and an
incredibly rich feature set. Each of these five areas is discussed below.
Because Centracs is developed, managed, and maintained by Econolite as a Commercial -Off -The -Shelf software
product, our customers benefit in significant ways. Most importantly, Centracs is the target of substantial internal
ongoing investment. Even since its debut, Centracs has had several major releases (the current release version is
1.9) with each adding significant functionality and capability. The City benefits as follows:
• Centracs undergoes formal releases with strong configuration management,
• Centracs is standards based with thorough documentation,
® Econolite provides dedicated quality and support teams with ISO processes,
• Econolite provides enhancements throughout the warranty and maintenance periods,
• Centracs is architected to allow for easy installation and upgrade.
The timeline
shown to the °
right represents
the evolution of
Centracs with an
abridged list of
the enhancements -
by major
software releases °
since the launch ,d l ",," "' °
in 2009, and
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enhancing
Centracs for the
benefit of our customers and to maintain the leadership position we have earned.
2. 1.1 Innovative Software Technology
Centracs is built upon the latest software technologies & services, including:
• Microsoft .NET Framework
• Windows® Presentation Foundation
• Windows® Communications Foundation
• Microsoft® SQL Server database
• MapDotNet GIS service Software
® NAVTEQ mapping
• NTCIP Device Manager Software
• Centracs® Core Service Software
• Map Tile Management Software
® Data Collection Manager Software
As a result, Centracs provides the City with a built-in hedge against obsolescence. In fact, since its introduction,
there have been nine major releases, each adding significant new features, including adaptive control, enhanced
measures of effectiveness (MOE), enhanced Closed Circuit Television (CCTV) support, Dynamic Message Sign
(DMS) support, DCMS standalone, level of service, and Centracs MMS. And we have several new features on our
roadmap for future enhancement as well.
2.1 .2 Client Architecture
Centracs utilizes a client -server architecture,
illustrated in the figure shown on the right. Client
server system architecture is not new, but the
segmentation of the system components is what r�","�aG���,c�a�r ,F. ........................... �i�.,..... ,..
makes Centracs unique. B encapsulating the ( �. m
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on top of the MicrosoftMicosoft SQL Server database li
13
serves as a broker for all data requests
throughout the system. Communications �, U „ "
servers handle the real-time device messaging and network interface while device managers encapsulate specific
knowledge of various types of field devices. This logical segmentation of the components provides tremendous
scalability for the system.
Centracs is not only easy to use for day-to-day operations, it is extremely easy to expand as well. All system data
is entered through the user interface. There are no .ini configuration files to edit manually, no direct interaction
with the database, and no system restarts for most configuration items.
Adding new devices? There is an intuitive graphical user interface (GUI) for that. New users? There's a GUI for
that as well. New communications servers? There's a GUI for that too. With Centracs, we have tried to include
access to every configurable element within the interface so that users can expand their own systems without
requiring additional outside services.
Enhancements? The latest version of Centracs software is provided annually (or more often if patch releases are
needed) at no additional cost, as long as the software maintenance agreement is current. Centracs represents a
great value as it ensures you always have the most current technology. Additionally, Econolite continues to invest
in Centracs to offer our customers the best in ATMS technology today and for tomorrow.
2.1 .4 Intuitive User® Interface
The Centracs user interface is unique to the
transportation industry and capitalizes on the latest
technology. While the interface can best be appreciated
in a live demonstration, the screenshot shown here gives
an idea of how the interface uses "containers" to present
a wide variety of data elements in an organized fashion.
With full multi -monitor support, the system supports
additional frames that can be assigned to each monitor.
Additionally, each user can save one or more preferred
configurations and restore their unique preferences
when logged in.
Beyond the rich information content and flexible
displays, the Centracs interface allows both expert and
new users to be efficient and effective through context
sensitive menus, on-line help, and map and entity
selection allowing users to easily navigate and
effectively use the capabilities of modern controller
technology.
a 1.5 Rich Feature Set
2.1.5.1 System Map hterfEKm
The main map and intersection graphics display is an integrated part of the system and is not a stand-alone
application. The system automatically updates the status of all devices on all map displays once per second when
data is retrieved from a field device.
Centracs incorporates an interactive agency -wide map as the foundation for the main graphics display. The map
can be displayed in any or all of the available Centracs "containers" simultaneously or individually. Each instance
of the map display is set up independently by panning and zooming such that each map region can be utilized as
an individual sub -area for monitoring individual intersections or groups of intersections.
Centracs maps are rendered dynamically using geo-coded Geographic Information Systems (GIS) -based map
data. The Centracs system comes preconfigured with geographically accurate map data or in some cases, can
dynamically obtain data directly from an agency -GIS department. This map data provides accurate street -level
rendering capabilities for the Centracs map interface. Street curves, corners, and other geographic anomalies are
depicted accurately and without distortion. For intersection -level graphics, the display also supports bitmap
(.bmp), JPEG (jpg), and PNG (.png) file formats.
G
Zoom level ranges are
configurable such that the display
of dynamic and real-time status
data appears or changes
appropriately at various zoom
levels. For traffic signals, the map
icon includes a colored area that
indicates high-level intersection
status. Standard zoom level
details include:
m Intersection Status only
Re,rbaronaal Afrata
coordinated, free, flash,
transition, preempted, III
communications fail, off
line etc.
Intersection Status, plus
main street (through
phase) and side street
signal colors
* Intersection Status, main
street and side street
colors and pattern number
a Intersection -level graphics with all Corridor ACdaaa
signal phases, overlaps, pedestrian indications, detection, preemption, alarms, and status
Ctlypvide Map
Intersection Map
Because the main map and intersection graphics display are an integrated part of the system, once data is retrieved
from a field device, the system automatically updates the status of all devices on all map displays.
The maps shown on the right provide sample screen shots of the map interface including regional, citywide,
corridor, and intersection level examples.
2.1.5.2 Alerma
Centracs can be configured to send alerts to online users based on specific events from field devices or from
components in the system. The existing alerts are displayed in the Alert Monitor dialog. Centracs receives
"Events" from field devices and other points in the system. These "Events" can be logged, but also can generate
"Alerts" or initiate other actions.
An "Alert" is a notification sent to, either an online, logged -in user, or an offline recipient via an email or SMS
text message. A "Trigger" defines how an event generates an Alert or Action and is user definable. The screenshot
below shows how specific alarms can be directed to individual users.
I►1. I'll, "I
All Centracs users, whether online or
offline, can be assigned to receive alerts.
Offline recipients are those individuals that
are not currently using Centracs and
therefore require an email or SMS message
notification. It is possible to schedule what
times Centracs sends email messages to text
messages to each recipient.
Alert Escalations
0 mart Recipients
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If an alert is not acknowledged or closed within a
15
certain period, it may be desirable to escalate the
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2.1.5.3 System Scheduler
The system provides a scheduler for configuring events and
functions to be executed or terminated at specific points in
time. The scheduler is highly flexible and allows
scheduling of events daily, weekly, monthly, annually,
seasonally, on floating or fixed holidays, and as special or
one-time events.
Events are configurable for controlling individual field,,,
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ampices, groups of linetion. It is possible to combined vices, ggroups,
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and sections for a single event or function, providing
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dynamic grouping of all devices by TOD/DOW. The
scheduler can schedule when a recipient receives emailI'
messages or text messages. The scheduler allows many other things to be scheduled including time broadcasts,
log uploads, special function outputs, CCTV presets, actions sets, and time drift checks„ just to name a few. The
scheduler also provides a means to print reports automatically.
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2.1.5.4 Traffic Comm' Methods
Centracs has available three methods of central traffic control:
1. Manually selected timing plans
2. Time -of -Day (TOD) selected timing plans
a) Time and date control the system regardless of demand
b) Predetermined timing plans (cycle lengths, offsets, splits)
c) Predetermined schedules (year, week, and day of week schedules)
d) Proven to be effective in a grid traffic scenario
Traffic responsive algorithm responds to real-time volume and occupancy data to select a predefined
timing plan to best serve the current traffic
a) System detectors control the system based on level of demand
b) Predetermined timing plans (cycle lengths, offsets, splits)
c) No schedule
d) Log records explain when and why a plan changed
These methods of traffic control can be applied in any combination to individual controllers, groups of
controllers, and controllers that are moved from one traffic control location to another throughout the day.
Different traffic control methods have varying traffic management effectiveness depending on the
intersection/corridor geometrics and conditions. Centracs provides flexibility for traffic engineers to apply the
best control method available for any given traffic situation.
2.1.5.5 Reports
Centracs provides a full set of historical system and device reports generated using Microsoft SQL Reporting
Services. Most reports allow for specifying, filtering, and sorting parameters to customize the reports. Centracs
currently provides more than 25 standard reports that include information compiled from data retrieved from the
system and any field device capable of logging data. The following is a listing of some of the available Centracs
reports:
• Alerts Log
• Centracs Notes
• Communications Statistics
• Device Fault Status
• Device Daily Communications Failures
• Device Comm. Configuration Report
• Entity Hierarchy
• Links
• Raw Detector Data
• Signal MMU Events
• Split Monitor
• System Activity
• System Events
• Time Drift
• Traffic Responsive
• Upload and Compare
• User Login
• VOS Daily Report
• Signal Changes 0 VOS Hourly Report
® Signal Configuration ! VOS Multi -Date Hourly Report
• Signal Detector Events 0 VOS Multi -Date Daily Report
® Signal Events
Centracs also provides a means by which user -specific reports can be created and added to the Reports menu item
without the requirement of additional third -party software or custom development work by the software provider.
Microsoft SQL Report Services is provided as the custom report -generating tool. Reports can be manually run or
VA
the Centracs scheduler can be used to generate reports and deliver them to users via email in Microsoft Excel,
Word, PDF, CSV, and other formats.
2.1.5.6 Optional C. .1.. Modules
Advanced CCTV
The Centracs CCTV module is a highly reliable, large system -type distribution Enterprise -Class Internet
Protocol -based (IP) video surveillance solution that provides seamless management of digital video across IP
networks. This enables quick configuration and immediate deployment that supports multiple camera types and
makers. Video can be transmitted over existing wired and wireless IP networks, including DSL (VDSL), fiber
optic, Wi-Fi, etc.
Centracs supports Axis and Autoscope cameras natively, but can be configured for virtually any camera type with
the Advanced CCTV option. Up to 16 unique video streams per workstation can be displayed at any time.
Data Collection and Management System
With DCMS, traffic engineers and planners can obtain the up-to-date data they need to make informed decisions
to optimize traffic signal timing and satisfy federal and state data reporting requirements. DCMS provides users
with real-time monitoring of traffic and travel conditions at intersections, mid -blocks, or freeways via vehicle
detection devices. With DCMS, on -street video detection devices can become automated virtual count stations
that gather traffic data.
Server—to-Server
The Centracs Server -to -Server module provides a unique interface allowing agencies to achieve unparalleled
benefits through cooperative operations and system management. Adjoining Centracs-managed cities can
seamlessly share data and manage arterial traffic across agency boundaries finally realizing and exceeding the
promises of Center -to -Center communications. Centracs Server -to -Server also allows agencies to participate in
cross jurisdictional management and monitoring of neighboring agency intersections.
Centracs Adaptive
Centracs Adaptive is an arterial -based adaptive control module that uses the FHWA ACS Lite signal timing
optimization algorithms. Centracs Adaptive support uses the Centracs native interface, simplifying the creation
and management of Centracs Adaptive intersection groups or zones. As a bonus, while Centracs Adaptive only
adjusts splits and offsets, cycle length adjustments can be achieved by coupling Centracs Adaptive with Centracs
Traffic Responsive techniques. Centracs also allows the creation of multiple Centracs Adaptive zones that can
easily be managed using the Centracs Time -of -Day scheduler. Centracs Adaptive provides a cost effective means
of achieving real and measurable improvements in traffic flows without the cost of adding new servers, hardware
and by using existing communications channels.
Dynamic Message Sign Management
Centracs includes support for Changeable Message Signs, allowing users to manage and control signs and
messages from within the Centracs user interface.
B1ueTOAD Travel Time
The B1ueTOAD Travel Time module allows Centracs to obtain travel time data from a B1ueTOAD server and
graphically display the data on the Centracs map. B1ueTOAD field equipment and service is offered separately
from this Centracs module.
E3
Centracs Local Edition
Centracs Local Edition allows uploads and downloads from a laptop to locally -connected controllers in the field.
It also allows users to synchronize their changes with the main Centracs database when connected back in the
office.
Maintenance Management System
The Maintenance Management System (MMS) module integrates with Centracs to provide real-time data entry
and tracking of all field activities and assets with a simple click of a button. MMS is an industry specific asset
management system and includes document management, staffing management, inventory control, etc.
3. Project Tasks
Upon project award and execution of a system supply agreement between the City and Econolite, Econolite's
Project Manager will conduct a project kickoff meeting with the City to review all project deliverables and
scheduling. All details of the project will be reviewed, project communication methods discussed, and an
introduction of the team members conducted. The following project tasks are based on Econolite's broad
experience with ATMS projects; some tasks may vary based on the specific needs of the City.
Due to the many variables, deliverables, and resources involved throughout ATMS projects, good project
management is crucial for the implementation of a successful upgrade and deployment plan. Our project manager
will act as the primary point of contact after the project is awarded and will coordinate with the City for all project
aspects to include: equipment specification, installation, integration, training, testing, invoicing, etc.
Econolite believes the success of ATMS projects depends on effective and efficient project management. As such,
Econolite provides a seasoned project manager for all of our ATMS installations. Econolite's Project Manager
will establish regular project meetings, updates, and reporting methods that are mutually agreeable to the City.
Regularly scheduled meetings and updates ensure the City is informed of project progress, schedule updates or
changes, upcoming activities, and any discrepancies. This communication and professional management will
allow our Project Manager to mitigate any issues that may affect the project schedule, scope, or cost.
While the actual project schedule will be established at the kickoff meeting, typical project delivery is as follows:
Notice to Proceed
Kickoff Meeting
System Staging & Procurement
Graphics Development
Factory Setup & Testing
System Shipment to Project Site
System Integration
System Training
System Testing
Project Closure
Week 0
Week 1
Weeks 2 -- 11
Weeks 10 —11
Weeks 12 14
Week 15
Week 16
Week 17
Week 18
Week 19
For this project, the City will be responsible for providing all system hardware, to include an application/database
server, a CCTV server, a communications server, networking equipment, and associated peripherals. The City -
provided servers must meet Centracs' hardware requirements (Tables 2, 3 and 4). The City will also be
responsible for providing copies of Microsoft Windows Server 2012 for each servers and Microsoft SQL Server
2014 for the database server.
Econolite's Project Manager will review all the hardware/Commercial off the Shelf (COTS) requirements with
the City prior to the City procuring any items. All server components will be delivered to Econolite's Colorado
Springs office for testing, software installation, and configuration.
10
Workstations and laptops provided by the City for system access must meet Centracs recommended requirements.
Any incompatible hardware not supplied by Econolite will be the responsibility of the City to resolve. Should
additional components be necessary or requested, Econolite will provide an updated procurement list and
corresponding pricing.
Table 2. tixrplicatgarr2Database Server Requirements
Application Server: PowerEdge R720
Processor: Dual Intel Xeon E5-2640 2.50GHz processors, 15M Cache
16GB Memory
Optical Two -Button Mouse USB, Black
Keyboard, USB, Black
Risers with up to 4, x8 PCIe Slots + 2, x16 PCIe Slot
500GB 15K RPM SAS 6Gbps 3.5in Hot -plug Hard Drive
PERC H710 Integrated RAID Controller, 512MB NV Cache for RAID 5
Windows Server 2012, Standard Edition, Includes 5 CALs
Microsoft SQL Server 2014, 5 CAL Bundle
Broadcom 5720 QP 1Gb Network Daughter Card
DVD+/ -RW, SATA, Internal
Electronic Documentation and OpenManage DVD Kit
4 TByte TeraStation III Rackmount NAS Server
a
1
1
1
1
1
4
1
1
1
1
1
1
1
Misc: Dual, Hot -plug, Redundant Power Supply (1+1), 750W 1
Misc: Power Cords, NEMA 5-15P to C13,15 amp, wall plug, 10 feet / 3 meter 2
Table 3 CCTV Server Requirements
Dual Intel Xeon E5-2640 2.50GHz processors, 15M Cache
Memory:
Memory:
Mouse:
Mouse:
Keyboard:
Keyboard:
Riser:
Riser:
Hard Drive:
Hard Drive:
Hard Drive
Controller.
Hard Drive
Operating System:
Controller:
Operating System:
Misc:
NIC:
CD-ROM or DVD -ROM
Drive:
Documentation
Diskette:
Server Backup:
16GB Memory
Optical Two -Button Mouse USB, Black
Keyboard, USB, Black
Risers with up to 4, x8 PCIe Slots + 2, x16 PCIe Slot
500GB 15K RPM SAS 6Gbps 3.5in Hot -plug Hard Drive
PERC H710 Integrated RAID Controller, 512MB NV Cache for RAID 5
Windows Server 2012, Standard Edition, Includes 5 CALs
Microsoft SQL Server 2014, 5 CAL Bundle
Broadcom 5720 QP 1Gb Network Daughter Card
DVD+/ -RW, SATA, Internal
Electronic Documentation and OpenManage DVD Kit
4 TByte TeraStation III Rackmount NAS Server
a
1
1
1
1
1
4
1
1
1
1
1
1
1
Misc: Dual, Hot -plug, Redundant Power Supply (1+1), 750W 1
Misc: Power Cords, NEMA 5-15P to C13,15 amp, wall plug, 10 feet / 3 meter 2
Table 3 CCTV Server Requirements
Dual Intel Xeon E5-2640 2.50GHz processors, 15M Cache
Memory:
16GB Memory
Mouse:
, Optical Two -Button Mouse USB, Black
Keyboard:
Keyboard, USB, Black
Riser:
Risers with up to 4, x8 PCIe Slots + 2, x16 PCIe Slot
Hard Drive:
500GB 15K RPM SAS 6Gbps 3.5in Hot -plug Hard Drive
Hard Drive
Controller.
FERC H710 Integrated RAID Controller, 512MB NV Cache for RAID 5
Operating System:
Windows Server 2012, Standard Edition, Includes 5 CALs
NIC: Broadcom 5720 QP 1Gb Network Daughter Card
CD-ROM or DVD -ROM
Drive:
DVD+/ -RW, SATA, Internal
Documentation
Electronic Documentation and OpenManage DVD Kit
Diskette:
Misc:
Dual, Hot -plug, Redundant Power Supply (1+1), 750W
Misc:
Power Cords, NEMA 5-15P to C13,15 amp, wall plug, 10 feet / 3 meter
91
Table 4. Communications Server Requirements
Communications Server: I PowerEdge R620
Processor: Dual Intel Xeon E5-2640 2.50GHz processors, 15M Cache
Memory: 16GS Memory
Hard Drive: 146GB 15K RPM Serial -Attach SCSI 2.5" Hot Plug Hard Drive
Hard Drive Controller. PERC H310 Integrated RAID Controller for RAID 1
Operating System: Windows Server 2012, Standard Edition, Includes 5 CALs
NIC: Broadcom 5720 QP 1 Gb Network Daughter Card
CD-ROM or DVD -ROM DVD+/ -RW, SATA, Internal
Drive:
After all software and server system components are received at Econolite's Colorado Springs facility, a team of
engineers will test the system hardware, install the software, prepare the base map graphic and document the final
system for all configurations. Factory acceptance testing (FAT) will then be performed.
After completion of the FAT, the system will be inventoried, disassembled, packed, and transported to the project
site for setup by the System Installation/Integration Team.
Econolite will be responsible for on-site Centracs system installation, to include configuring the system using the
application/database server, and up to a total of five City -supplied workstations and/or laptops.
During on-site installation, Econolite will be responsible for developing up to seven intersection graphics using
City -supplied phasing and background images and integrating these intersections into the ATMS.
Synchro Interface
The Centracs ATMS for the City is being offered with the interface module to Trafficware's Synchro® traffic
signal optimization and simulation software. This optional module provides the ability to transfer Econolite
supported controller phase and coordination data to/from Synchro.
The Centracs Synchro interface provides the ability to import controller phasing and timing data from a Synchro
generated Universal Traffic Data Format (UTDF) file into a controller database editor. After importing the UTDF
data, the timing information can be saved to the Centracs database. From there, it can be edited and then
downloaded to the controller. Any subsequent changes made to the timing plans in Centracs or uploaded from a
controller can also be exported back into the UDTF file for import to Synchro.
The Centracs Synchro interface module supports Synchro 6 and Synchro 7 for all Synchro 6 compatible data
formats. The Centracs Synchro Interface Module license only pertains to Centracs and the option to export and
import data to/from the external Synchro software, it does not include the Trafficware Synchro software itself.
10
For this proposal, Econolite has assumed a working communications network is in place and ready for system
integration and testing. In the event communications to controllers are not available or online by the arrival date
of the system testing team, locally connected controllers will be used for the system testing in place of field
controllers. Performance of the system will be verified by demonstrating communication with each intersection
controller via the status display and by uploads and downloads of the controller database.
Performance of Centracs hinges on the ability of the network to deliver status/polling packets in a timely fashion.
Therefore, for IP networks we recommend that a guaranteed delivery mechanism such as QoS or 802.1p is
implemented in the communications infrastructure to accomplish this. If requested, Econolite can provide
direction and/or recommend hardware for the communications infrastructure at an additional cost however we
cannot accept responsibility for the configuration or performance of third -party manufacturer's equipment.
Additionally, Centracs utilizes NTCIP and IP for network communications. These protocols do not contain any
built in security. Therefore it is the City's responsibility to secure it traffic control network both physically and
logically from public access (Internet) and from the TMC/City network at large.
This proposal includes the Centracs Advanced CCTV module (Section 5 contains a data sheet for this module).
This module is an enterprise -class IP video surveillance solution that provides seamless management of digital
video across IP networks. Video can be transmitted over existing wired and wireless IP networks, ranging from
DSL (VDSL) and fiber, to Wi-Fi. Analog cameras can be utilized by incorporating IP -based video encoders.
These various transmission options allow the user to control cameras that are placed in extremely remote
locations, as well as manage cameras located close to a central location. Video quality, frame -rate, resolution and
number of simultaneous streams that can be viewed by operators or recorded by the system are a function of the
deployed cameras/encoders and of the design, quality and capacity of the underlying communications network
and infrastructure. Video streaming can significantly stress a local network and may require segmentation by
routers or VLANs. The network design must also consider connectivity from the client workstations to the video
stream source, which may require routing from the TMC network (workstations) to the field network (cameras).
As the communications design, quality and loading are the responsibility of other parties and beyond our control,
Econolite cannot guarantee the achievable video quality, frame -rate, resolution or number of simultaneous
streams. Econolite's Advanced CCTV is compatible with Genetec Omnicast software, however attempts to
manage cameras and video streams with other third party software or applications is strongly discouraged.
The CCTV software module consists of workstation and server software packages that provide integrated system-
wide distributed video and camera management over local and wide -area IP networks. This module uses the latest
developments in streaming video technology, and is based on an advanced Interactive Media Server that allows
communication to CCTV cameras. Video is digitally encoded at the source using low cost digital encoders or IP
cameras from vendors such as Axis, Pelco, etc. The CCTV module also displays digital video from Autoscope
TerraTM and Encore'" video detection cameras.
The CCTV module manages and distributes the encoded video, allowing transmission of the video to multiple
viewing clients simultaneously. Additional features include the ability to "push" video to a wall display.
Access to the CCTV system is controlled by privileges associated with operator IDs. All cameras connected to
the system are represented by objects on the system map. Using the CCTV module, system operators at the TOC
(or anywhere on the system's network) are able to click on a camera object on the system base map, view video
from that camera, and control the camera position (pan, tilt, and zoom). Fixed camera images, such as those from
video detectors can be viewed, but cannot be repositioned.
13
The CCTV module is configured for this proposal with the following components:
0 Support for twenty (20) PTZ cameras
0 Support for two (2) Workstations
Our proposal assumes the required CCTV server (Table 3) will be supplied by the City. Econolite will integrate
an initial two cameras with the City responsible for integration of all remaining cameras.
Throughout the duration of the project, Econolite will provide the City with project documentation related to the
Econolite-provided System. In an effort to conserve paper and the environment, Econolite offers online help and
electronic documentation. Econolite can print the required documents but would like the City's support in using
electronic documentation as circumstances allow.
Econolite will provide training to the City after the system integration team demonstrates the system is
functionally operational. Econolite's pricing for this project includes one (1), two-day session with all training
materials for the Centracs system. The training will include instruction on system functionality, use,
configuration, and administration. Econolite understands that some areas may require more in-depth training than
others and in those cases, we are able to adjust the curriculum according to the City's specific needs. Training
should be conducted at the TMC for optimal understanding of the system and should include no more than ten
(10) people.
3.B Centnacsin
After training is completed, an Econolite Engineer will perform the Centracs Acceptance Test (CAT) in
conjunction with City personnel. Performing the acceptance test after City personnel have undergone training and
are able to interact with the software for a short period allows personnel a better understanding of the software
and system performance. The CAT will consist of an operational demonstration to the City of all major software
components using test controllers on the bench and employing a standard acceptance test developed by Econolite.
This test documentation will be provided to the City for review upon request.
Upon completion of system testing, Econolite will provide a project letter of acceptance to the City. This letter
recognizes project closure and reiterates the date from which each warranty hereunder will take effect.
Econolite prides itself on providing unparalleled support and service to the Intelligent Transportation
Management (ITS) community and has done so for over 80 years. We provide factory warranties to back all of
our products and software maintenance agreements for ongoing service after factory warranties have expired for
our systems. We have the capability of remotely connecting to any of our supported systems given a proper VPN
connection, allowing our engineers to provide support, technical assistance and/or troubleshooting from anywhere
in the world.
MH
Econolite provides a one (1) year warranty from the date of system acceptance for Econolite developed ATMS
software. Our standard product warranty applies to all other Econolite products and the standard manufacturer's
warranty is applied to third -party products purchased by Econolite.
aSofAvar°e Maintenance ante A r°eement
One year of Bronze software maintenance agreement (SMA) is included for the City in this proposal. Under the
Bronze SMA, annual software upgrades are performed remotely via a VPN connection provided by the City. The
SMA includes Econolite's outstanding customer support. System support personnel are available via email,
phone, Internet and a "1-800" support line. Normal hours of operation are between 8am-5pm Mountain Time.
Customer support is a priority to us and requests for support are typically responded to within 24 hours.
15
SurrMary
The following pricing is for valid for sixty days from the date on the cover of this proposal. Pricing shown is valid
for purchase of 15 — 20 intersections. Proposal pricing includes:
• Centracs ATMS (100 intersection license)
• Factory installation of the Centracs ATMS on City -provided servers
® On-site installation and integration (3 days), including one main map and seventeen intersections
• On-site training (2 days) and testing (1 day) on Centracs
® Synchro Interface Module, Advanced CCTV Module (20 cameras, 2 workstation license)
® Supply of cabinet, MMU, UPS and Cobalt ATC (17 intersections, plus 1 spare, installation by others)
® Bronze Software Maintenance Agreement (SMA) (1 -year)
Table 5. Svstem Pricink-
Standard Intersection
Type "O" Cabinet Complete including RR Interface
Panel (no detectors)
MMU-16LEip
UPS 70OW Double Conversion
Cobalt Controller (no comm module)
17
$25,340.00
$430,780.00
Centracs Enablement
Intersection Integration
Synchro Interface Module
Advanced CCN Module
Bronze SMA (1 year)
Spare Cabinet
Type "O" Cabinet Complete including RR Interface
Panel (no detectors)
MMU-16LEip
1
$18,407.00
$18,407.00
UPS 70OW Double Conversion
Cobalt Controller (no comm module)
System Testing
L.S.
$5,125.00
$5,125.00
System Installation and Configuration
L.S.
$8,988.00
$8,988.00
System Training
L.S.
$4,955.00
$4,955.00
16
Payment terms are as follows:
* Pricing includes shipping
For all Centracs ATMS items, payments shall follow the schedule below:
100% of Hardware upon shipment
85% of Total Price, less Hardware, due upon completion of on-site integration
10% of Total Price, less Hardware, due upon completion of training
5% of Total Price, less Hardware, due upon completion acceptance testing
dri
.......... .. ..
De3scrip-tribri
Visually monitoring intersections and road-
ways is a strategic capability in today's Traffic
Management Centers. Features such as cam-
era presets, video tours, access prioritization,
,sA2n&J_*Lq__g_-td itull I ctul tuith
I
as police, fire and media, makes CentracsAd-
vanced CCTV more than just a simple CCTV
solution.
This option of the CentracsATMS is an
providing seamless management of digital
T oltr 6XIS Ing turct ant-UM-ficss
works, ranging from DSL (VDSl and fiber, to
Wi-Fi. Analov cameras are worted through
the use of IP video encoders. These various
as well as those close by. Video quality and
number of streams is a function of the quality
and capacity of the communications network.
The advanced CCTV module consists of
workstation and server software that provide
integrated system -wide distributed video and
camera management over local and wide -
area IP networks. This module uses the latest
developments in streaming video technology.
Video is digitally encoded at the source using
IP cameras or digital encoders from vendors
such as Axis, Mn etc. The CCTV module
,24� AsXITys �igit2.1 viqImc�5 fr#,m
scope@ TerraTM video detection solutions,
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The advanced CCTV module manages and
distributes the encoded video, allowing trans -
Access to the CCTV system is controlled by
privileges associated with operator Ill Cam-
eras connected to the system can be repre-
sented by objects on the system map. Using
the CCTV module, system operators at the
Traffic Management Center (or anywhere on
the system's network) are able to click on a
camera, and control the camera position (pan,
tilt, and zoom). Fixed camera images, such as
those from video detectors can be viewed, but
cannot be repositioned.
Atypical CCTV module installation includes:
• Camera licenses (contact Econolite for a I
of supported cameras and encoders)
• Client video software
• Installation, on-site integration, and testin
• On-site training
• Advanced CCTV server computer
• Software Maintenance Agreement
PERNT-FNIK61 A iiI a I 04ril
kill
variety of optional features and pricing that
accommodates each agency's requirements.
Econolite also offers a Centracs Standard
CCTV capability for agencies with limited
CCTV needs.
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IFeat,-ure
Centracs
entrc,
Nees
Standard
Advanced
Cc"Tv
CCTV
Included in base price of Centracs
X
View video in Centracs window
X
X
Wridow can be dropped into a Centracs
container
IP -based video
X
X
Supports any number of cameras
X
X
Advanced CCTV option requires license
with sufficient computers and suff-
fee per camera
fiicient network bandwidth
Compatible with Autoscope cameras
X
X
Autoscope system must provide Its Video
stream (ENCORE, Solo Terra, or RV Terra)
Cormpatible with Axis cameras or
X
X
PTZ support included
encoders
Compatulble with other cameras or
X
X
Extensive list of supported hardware available
encoders
Full Pain/Tilt/Zoom (PTZ) support
X
X
Depends on support by hardware, Stan-
dard CCTV only supports IPTZ for Axis
cameras/encoders
FITZ via simple mouse gestures
X
X
Camera presets 1
X
X
Standard CCTV for Axis only
User -nameable presets
X
Configurable camera tours
X
Cycle through predefined sequence of
cameras and presets, with configurable
dwell ti rhes
Snapshots
X
Save snapshot to narrned file
Fuser priority settings
X
Determines who can control PTZ
Camera blocking
X
Optional. Temporarily blocks video for
select users
Support for multicast IP streaming
X
Video recording
X
Optional
Web publishing
X
Optional
Display vides an wvall-mounted rrnoni-
X
tors
pa `Barco video wall interface
X
Optional
Independent, external video client
X
Allows external agency or users to view I'
video without having access to Centracs
client
To learn more about how your agency can benefit from Centracs Advanced CCTV, please contact your local Econollite
,,..� Sales Representative or l:: conolite Distributor.
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serves the right tochange
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PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services aLyreements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible .............
Descriptio ....
n
Completion
Department
W........
Date
1
Ci Attorney
City y
draf....W.
Review, revise and comment on draft
,
agreement.
2
Contracting Department
Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3
Contracting Department
Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
Ordinance*).
City Attorney
Review and approve form of agreement;
bonds and insurance certificates and
.......
e1h,
endorsements.
5
City Manager / Mayor / or
Agreement executed by Council authorized
Department tread
official.
6
City Clerk
City Clerk attests signatures, retains original
agreement and forwards copies to the
contracting department.
To be completed by Contracting Department:
Project Mana er:i,
. Project Name:
A endized for City Council Meeting of if necessarY)
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.