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HomeMy WebLinkAboutCC Resolution 14041 (RESCINDED BY 14068 - Transit Center Relocation)RESOLUTION NO. 14041 RESCINDED BY RESOLUTION NO. 14068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES IN AN AMOUNT OF $80,000 FOR ADDITIONAL WORK RELATED TO THE TAM GRANT FOR THE FULL OR PARTIAL RELOCATION OF THE SAN RAFAEL TRANSIT CENTER DUE TO THE IMPACT OF SMART RAIL OPERATIONS WHEREAS, in 2004, the City Council adopted General Plan 2020, which included a number of policies related to the two planned Sonoma Marin Area Rail Transit ("SMART") rail stations in San Rafael, to be located in Downtown and at the Civic Center; and WHEREAS, staff pursued grant funding for planning the areas around these stations consistent with General Plan 2020 policies and programs including: G -23b Grants, NH -88a Transit Oriented Development, NH 88b Safe Walkways and Bikeways, NH 36 Hetherton Office District, C17 Regional Transit Options and SMART, C18 Local Transit Options, and C20 Intermodal Transit Hubs; and WHEREAS, in 2009, City staff and staff from other agencies met to prepare and submit a Station Area Plan grant application to the Metropolitan Transportation Commission ("MTC"). The public agency partners for the Downtown Station Area Plan were the City of San Rafael, SMART, Golden Gate Bridge Highway and Transportation District, Marin Transit District, and the Transportation Authority of Marin ("TAM"), collectively the Joint Project Team ("JPT"); and WHEREAS, the JPT partner agencies provided grant matching funds in the amount of $97,000. The City of San Rafael provided matching funds of $1,000, SMART provided $41,000, Golden Gate Bridge Highway and Transportation District provided $33,000, Marin Transit District provided $20,000, and the Transportation Authority of Marin provided $2,000; and WHEREAS, on May 3, 2010, the City Council authorized the City Manager to Accept and Expend a Grant in the Amount of $528,000 from the Metropolitan Transportation Commission for Station Area Plans for the Downtown and Civic Center San Rafael Stations, of which a total of $488,000 was for the Downtown Station Area Plan; and WHEREAS, the City Council appointed the Citizens Advisory Committee on Economic Development and Affordable Housing ("CAC"), formerly the Citizens' Advisory Committee on Redevelopment, which represents neighborhood, business, and property owners in San Rafael, including the Downtown, to work with the community to develop the Downtown San Rafael Station Area Plan and to advise the City Council on such Area Plan; and WHEREAS, between July 2010 and March 2012, the CAC worked on the Draft Station Area Plan at sixteen meetings; reviewed background data; participated in two walking tours of the area; hosted two community outreach workshops, and conducted a series of presentations on the Draft Station Area Plan including presentations to the Boards of TAM and Marin Transit, the Transportation Committee of the Golden Gate Bridge and Transportation District, the San Rafael Design Review Board, and the San Rafael Planning Commission; and WHEREAS, on April 2, 2012, the CAC presented its recommended Downtown San Rafael Station Area Plan to the City Council, and the City Council accepted the Plan; and WHEREAS, on April 2, 2012 the City Council of the City of San Rafael also directed staff to pursue implementation of the Station Area Plan as infrastructure grant funding and staff resources became available; and WHEREAS, in December 2013, the City of San Rafael, in conjunction with the Marin Transit District and the Golden Gate Bridge and Highway District, the owner of the San Rafael Transit Center, applied to TAM for a Priority Development Area ("PDA") grant to study options for an integrated transit center in Downtown San Rafael. This study is necessary due to the negative impact on the existing transit center from the future SMART extension to Larkspur; and WHEREAS, in December 2013, the City of San Rafael also applied to TAM for a Priority Development Area ("PDA") grant to study parking and way -finding in and around the Downtown SMART Station; and WHEREAS, TAM approved funds in the amount of $254,990 plus a required $33,330 match for a total cost of $288,320 for further studies related to the relocation of the transit center, and $222,491 plus a required local match of $29,082 for a total of $251,573 for the parking and way -finding study; and WHEREAS, there are sufficient funds in the General Fund to support the $33,330 required match for the transit center relocation study, and there are sufficient funds in the Parking Fund to support the $29,082 required match for the parking study; and WHEREAS, on December 1, 2014 the San Rafael City Council accepted a grant from TAM pursuant to Cooperative Funding Agreement No. 2014-019 between the City of San Rafael and TAM for the two grants; and WHEREAS, the City Council's action on December 1, 2014 to accept the two grants from TAM pursuant to Cooperative Funding Agreement No. 2014-019, also approved the appropriation of $33,330 from the General Fund for the required local match for the transit center relocation study; and WHEREAS, on February 24, 2015, a team consisting of staff from the City of San Rafael, the Golden Gate Bridge Highway and Transportation District, and the Marin Transit District (hereafter, collectively, the "Agencies"), interviewed three consulting firms for the transit center relocation study, and Kimley-Horn and Associates ("Kimley- Horn") received the highest ranking; and WHEREAS, The Kimley-Horn cost proposal for transit center relocation was for a total of $266,097.93; and WHEREAS, On April 20, 2015 the City Council authorized the City Manager to enter into a professional services agreement with Kimley-Horn in an amount not to exceed $270,000, and staff of the Agencies and consultants have diligently worked to complete the scope of work; and WHEREAS, staff from the Agencies now desire to amend the Kimley-Horn professional services agreement to provide for an additional amount of $80,000 for additional work related to the San Rafael Transit Center relocation; and WHEREAS, each of the Agencies would be responsible for an equal share of the additional contract amount, in addition to the match required for the TAM grant, for a total contribution from each of the Agencies of $37,777. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael hereby approves the proposed expanded scope of work presented in the staff report for this matter, and authorizes the City Manager to execute an amendment to the April 20, 2015 professional services agreement with Kimley-Horn for the expanded scope of work, in an additional amount not to exceed $80,000 and in a form approved by the City Attorney. I, ESTHER BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the seventh of December, 2015 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER BEIRNE, City Clerk ATTACHMENT A Updated San Rafael Transit Center Relocation Study Budget Outlook Outline of Remaining Effort Consistent with Updated Budget Summary Task 3: Alternatives Evaluation - Refine Layouts and Operational Configuration of 3 Long -Term Alternatives - Provide to Transit Agencies for Review of Operational Configuration - Based on City's model, identify traffic circulation ramifications on the alternatives and adjust operational and driveway configuration accordingly - Identify potential locations for kiss -and -ride, taxis, shuttles, and Airporters - Calculate changes in revenue miles and estimate bus travel time impacts with each alternative - Calculate the number of transferring crossing major streets for each alternative - Prepare Acquisition Cost Estimates - Evaluation Matrix and Memorandum Task 4: Real Estate Evaluation - Unchanged. Strategic Economics to perform evaluation with support from KHA on land use and access/circulation Task 5: Preparation of the Conceptual Plan - Refinements to the selected alternative - Refinements to the operations of the selected alternative - Placement of ancillary uses (taxis, shuttles, airporters, customer service facilities) - Cost Estimates - Concept Plan Task 6: Transition Strategies - Refinements to Concept 3 and Concept 3 Operations Plan - Meeting with Golden Gate Transit to discuss bus movements and operations - One round of review of operations and layouts from transit agencies - Cost estimates - Assessment of traffic conditions on interim concepts - Compare operational and circulation effects of interim concepts - Prepare memorandum on interim estimates and recommend preferred alternative - Selection of preferred concept and update to illustrative figure - Documentation of overall transition strategy from existing to interim to construction of long- term to long-term solution Task 7: Analysis of Reuse Options for Existing Bettini Center - Identification of potential land use plans for Bettini Center - Further investigation of parking garage feasibility 10/19/15 Land value/cost assessment of reuse Task 8: Public/GM Presentations - One Presentation to Marin Transit Board - Two Presentations to Big Kahunas - Two GM Meetings - Two rounds of preparation and presentation of a PPT to up to three boards/agencies/commissions Task 9: Draft and Final Report - Draft and Final Report Task 10: Project Management/JPT Meetings - Monthly meetings through February (5 meetings total) 10/19/15