HomeMy WebLinkAboutCC Resolution 14041 (RESCINDED BY 14068 - Transit Center Relocation)RESOLUTION NO. 14041
RESCINDED BY RESOLUTION NO. 14068
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT
TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN
AND ASSOCIATES IN AN AMOUNT OF $80,000 FOR ADDITIONAL WORK
RELATED TO THE TAM GRANT FOR THE FULL OR PARTIAL
RELOCATION OF THE SAN RAFAEL TRANSIT CENTER DUE TO
THE IMPACT OF SMART RAIL OPERATIONS
WHEREAS, in 2004, the City Council adopted General Plan 2020, which
included a number of policies related to the two planned Sonoma Marin Area Rail Transit
("SMART") rail stations in San Rafael, to be located in Downtown and at the Civic
Center; and
WHEREAS, staff pursued grant funding for planning the areas around these
stations consistent with General Plan 2020 policies and programs including: G -23b
Grants, NH -88a Transit Oriented Development, NH 88b Safe Walkways and Bikeways,
NH 36 Hetherton Office District, C17 Regional Transit Options and SMART, C18 Local
Transit Options, and C20 Intermodal Transit Hubs; and
WHEREAS, in 2009, City staff and staff from other agencies met to prepare and
submit a Station Area Plan grant application to the Metropolitan Transportation
Commission ("MTC"). The public agency partners for the Downtown Station Area Plan
were the City of San Rafael, SMART, Golden Gate Bridge Highway and Transportation
District, Marin Transit District, and the Transportation Authority of Marin ("TAM"),
collectively the Joint Project Team ("JPT"); and
WHEREAS, the JPT partner agencies provided grant matching funds in the
amount of $97,000. The City of San Rafael provided matching funds of $1,000, SMART
provided $41,000, Golden Gate Bridge Highway and Transportation District provided
$33,000, Marin Transit District provided $20,000, and the Transportation Authority of
Marin provided $2,000; and
WHEREAS, on May 3, 2010, the City Council authorized the City Manager to
Accept and Expend a Grant in the Amount of $528,000 from the Metropolitan
Transportation Commission for Station Area Plans for the Downtown and Civic Center
San Rafael Stations, of which a total of $488,000 was for the Downtown Station Area
Plan; and
WHEREAS, the City Council appointed the Citizens Advisory Committee on
Economic Development and Affordable Housing ("CAC"), formerly the Citizens'
Advisory Committee on Redevelopment, which represents neighborhood, business, and
property owners in San Rafael, including the Downtown, to work with the community to
develop the Downtown San Rafael Station Area Plan and to advise the City Council on
such Area Plan; and
WHEREAS, between July 2010 and March 2012, the CAC worked on the Draft
Station Area Plan at sixteen meetings; reviewed background data; participated in two
walking tours of the area; hosted two community outreach workshops, and conducted a
series of presentations on the Draft Station Area Plan including presentations to the
Boards of TAM and Marin Transit, the Transportation Committee of the Golden Gate
Bridge and Transportation District, the San Rafael Design Review Board, and the San
Rafael Planning Commission; and
WHEREAS, on April 2, 2012, the CAC presented its recommended Downtown
San Rafael Station Area Plan to the City Council, and the City Council accepted the Plan;
and
WHEREAS, on April 2, 2012 the City Council of the City of San Rafael also
directed staff to pursue implementation of the Station Area Plan as infrastructure grant
funding and staff resources became available; and
WHEREAS, in December 2013, the City of San Rafael, in conjunction with the
Marin Transit District and the Golden Gate Bridge and Highway District, the owner of
the San Rafael Transit Center, applied to TAM for a Priority Development Area ("PDA")
grant to study options for an integrated transit center in Downtown San Rafael. This
study is necessary due to the negative impact on the existing transit center from the future
SMART extension to Larkspur; and
WHEREAS, in December 2013, the City of San Rafael also applied to TAM for
a Priority Development Area ("PDA") grant to study parking and way -finding in and
around the Downtown SMART Station; and
WHEREAS, TAM approved funds in the amount of $254,990 plus a required
$33,330 match for a total cost of $288,320 for further studies related to the relocation of
the transit center, and $222,491 plus a required local match of $29,082 for a total of
$251,573 for the parking and way -finding study; and
WHEREAS, there are sufficient funds in the General Fund to support the
$33,330 required match for the transit center relocation study, and there are sufficient
funds in the Parking Fund to support the $29,082 required match for the parking study;
and
WHEREAS, on December 1, 2014 the San Rafael City Council accepted a grant
from TAM pursuant to Cooperative Funding Agreement No. 2014-019 between the City
of San Rafael and TAM for the two grants; and
WHEREAS, the City Council's action on December 1, 2014 to accept the two
grants from TAM pursuant to Cooperative Funding Agreement No. 2014-019, also
approved the appropriation of $33,330 from the General Fund for the required local
match for the transit center relocation study; and
WHEREAS, on February 24, 2015, a team consisting of staff from the City of
San Rafael, the Golden Gate Bridge Highway and Transportation District, and the Marin
Transit District (hereafter, collectively, the "Agencies"), interviewed three consulting
firms for the transit center relocation study, and Kimley-Horn and Associates ("Kimley-
Horn") received the highest ranking; and
WHEREAS, The Kimley-Horn cost proposal for transit center relocation was for
a total of $266,097.93; and
WHEREAS, On April 20, 2015 the City Council authorized the City Manager to
enter into a professional services agreement with Kimley-Horn in an amount not to
exceed $270,000, and staff of the Agencies and consultants have diligently worked to
complete the scope of work; and
WHEREAS, staff from the Agencies now desire to amend the Kimley-Horn
professional services agreement to provide for an additional amount of $80,000 for
additional work related to the San Rafael Transit Center relocation; and
WHEREAS, each of the Agencies would be responsible for an equal share of the
additional contract amount, in addition to the match required for the TAM grant, for a
total contribution from each of the Agencies of $37,777.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
San Rafael hereby approves the proposed expanded scope of work presented in the staff
report for this matter, and authorizes the City Manager to execute an amendment to the
April 20, 2015 professional services agreement with Kimley-Horn for the expanded
scope of work, in an additional amount not to exceed $80,000 and in a form approved by
the City Attorney.
I, ESTHER BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting
of the City Council of said City held on Monday, the seventh of December, 2015 by the
following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER BEIRNE, City Clerk
ATTACHMENT A
Updated San Rafael Transit Center Relocation Study Budget Outlook
Outline of Remaining Effort Consistent with Updated Budget Summary
Task 3: Alternatives Evaluation
- Refine Layouts and Operational Configuration of 3 Long -Term Alternatives
- Provide to Transit Agencies for Review of Operational Configuration
- Based on City's model, identify traffic circulation ramifications on the alternatives and adjust
operational and driveway configuration accordingly
- Identify potential locations for kiss -and -ride, taxis, shuttles, and Airporters
- Calculate changes in revenue miles and estimate bus travel time impacts with each alternative
- Calculate the number of transferring crossing major streets for each alternative
- Prepare Acquisition Cost Estimates
- Evaluation Matrix and Memorandum
Task 4: Real Estate Evaluation
- Unchanged. Strategic Economics to perform evaluation with support from KHA on land use and
access/circulation
Task 5: Preparation of the Conceptual Plan
- Refinements to the selected alternative
- Refinements to the operations of the selected alternative
- Placement of ancillary uses (taxis, shuttles, airporters, customer service facilities)
- Cost Estimates
- Concept Plan
Task 6: Transition Strategies
- Refinements to Concept 3 and Concept 3 Operations Plan
- Meeting with Golden Gate Transit to discuss bus movements and operations
- One round of review of operations and layouts from transit agencies
- Cost estimates
- Assessment of traffic conditions on interim concepts
- Compare operational and circulation effects of interim concepts
- Prepare memorandum on interim estimates and recommend preferred alternative
- Selection of preferred concept and update to illustrative figure
- Documentation of overall transition strategy from existing to interim to construction of long-
term to long-term solution
Task 7: Analysis of Reuse Options for Existing Bettini Center
- Identification of potential land use plans for Bettini Center
- Further investigation of parking garage feasibility
10/19/15
Land value/cost assessment of reuse
Task 8: Public/GM Presentations
- One Presentation to Marin Transit Board
- Two Presentations to Big Kahunas
- Two GM Meetings
- Two rounds of preparation and presentation of a PPT to up to three
boards/agencies/commissions
Task 9: Draft and Final Report
- Draft and Final Report
Task 10: Project Management/JPT Meetings
- Monthly meetings through February (5 meetings total)
10/19/15