HomeMy WebLinkAboutCC Resolution 13538 (GIS Mobile Solution; Spatial Wave)RESOLUTION NO. 13538
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH SPATIAL WAVE TO CREATE A GEOGRAPHIC
INFORMATION SYSTEM (GIS) BASED MOBILE SOLUTION FOR TRACKING A
VARIETY OF MAINTENANCE ACTIVITIES AND CONDUCTING INSPECTIONS, IN AN
AMOUNT NOT TO EXCEED $75,000, AND TO PURCHASE REQUIRED MOBILE
DEVICES AND RELATED EQUIPMENT.
WHEREAS, the Department of Public Works seeks to purchase a GIS -based system to
electronically track and report on a wide array of maintenance functions; and
WHEREAS, staff reviewed several systems and determined that the Spatial Wave program best
meets the Department's current and future needs; and
WHEREAS, due to the specialized nature of the program and software, formal bidding
requirements should be waived; and
WHEREAS, the Spatial Wave system, once fully implemented, will assist Public Works
managers in the prioritization of maintenance tasks, resource deployment and the coordination of
divisional activities; and
WHEREAS, the Spatial Wave system will greatly enhance DPW's response to emergencies
such as floods, earthquakes, landslides by deploying personnel as efficiently as possible; and
WHEREAS, the system will incorporate pre -approved reports for FEMA and the California
Office of Emergency Services, essential for federal and state reimbursement of City expenditures
in response to declared emergencies; and
WHEREAS, the Spatial Wave program will be fully integrated with San Rafael's Geographic
Information System (GIS), thereby providing a framework for infrastructure location and status,
maintenance history, immediate and future needs, resource deployment, inspections, etc., for
almost every aspect of Public Works activity; and
WHEREAS, the cost for Spatial Wave to implement and support the system is $68,000, as shown in
"Exhibit A", attached hereto and incorporated herein by reference, plus an additional $7,000 for
unforeseen contingencies for a total of $75,000; and
WHEREAS, the cost for 10 hand-held mobile devices, 10 dispatching/supervisor consoles and Marin
IT assistance during implementation will come to $25,000; and
WHEREAS, all costs will be covered by one-time Public Works operational budget savings
generated during the current fiscal year.
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
Formal bidding is hereby waived, and the Director of Public Works is authorized to execute, on
behalf of the City of San Rafael, a Professional Services Agreement with Spatial Wave, for
services described in Exhibit A and in an amount not to exceed $75,000, in a form to be
approved by the City Attorney, and is further authorized to purchase the equipment described in
this resolution.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a re ular meeting of the City
Council of said City held on Monday, the 20`h day of May, 2013 by the following vote, to wit:
AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIRNE, City Clerk
File No:01.27.01