The URL can be used to link to this page

Home My WebLink AboutCC Resolution 13581 (Traffic Safety Grant Funds)�ofu, Gf^€zs �4 a; RESOLUTION NO.13581 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING USE OF STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $175,500 FOR THE "AVOID THE MARIN 13 DUI CAMPAIGN – MARIN COUNTY" ENFORCEMENT PROGRAM FROM OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, MEMORANDUM OF UNDERSTANDING (MOU) AND ANY OTHER DOCUMENTS RELATED TO THE GRANT IN A FORM APPROVED BY THE CITY ATTORNEY. Whereas, the State of California, Office of Traffic Safety granted the City of San Rafael $175,500 in grant funds; and, Whereas, this grant money may be spent to pay costs associated with the "Avoid the Marin 13" DUI enforcement campaign; and, Whereas, the City of San Rafael will coordinate with the nine municipal law enforcement agencies, the College of Marin, the Marin County Sheriff's office and the California Highway Patrol to conduct checkpoints and strike teams during the periods from October 2013 through September 2014; and, Whereas, the Department will use those funds for overtime personnel costs, reimbursement to allied agencies, publicity, educational material, checkpoint supplies and small equipment; Whereas, the City will be entering into a Memorandum of Understanding (MOU) with the other participants for the distribution of the grant proceeds. NOW, THEREFORE BE IT RESOLVED, that the City Council approves the use of $175,500 in California Office of Traffic Safety grant funds for the "Avoid The Marin 13 DUI Campaign—Marin County" Enforcement Program from October 1, 2013 through September 30, 2014, and authorizes the City Manager to execute a Grant Agreement, Memorandum of Understanding (MOU) and any other documents related to the Grant in a form approved by the City Attorney, I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael City Council held on August 5, 2013 by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, Connolly & Vice -Mayor Heller NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: McCullough & Mayor Phillips ESTHER BEIRNE, City Clerk State of California - Office of Traffic -`y tM'' i3 (,RAvr NifiNinEit GRANT AGREEMENT - Page I PJ 1499 OTS -38 (Rev.6/13) 1. GRANT TirLF: Selective Traffic Enforcement Program 2. NAME OF APPLICANT AGENCY 4, GRANT PERIOD CITY OF SAN RAFAEL 3. AGENCY UNIT-uo HANDLE GRANT Front: 10/01!13 POLICE DEPARTMENT To: 09/30/14 5. GRANT DESCRIPTION To reduce the number of persons killed and Inured to crashes involving alcohol, speed, red light running, and other primary collision factors, "best practice" strategies will be conducted on an overtime basis. The funded strategies imay include: DUI saturation patrols to apprehend drunk drivers; warrant service operations targeting DUI violators who failed to appear in court or violate probation; stakeouts, a "HOT Sheet" program and court stings. The program may also concentrate on speed, aggressive driving, seat belt enforcement, intersection operations with disproportionate numbers of traffic crashes and special enforcement operations encouraging motorcycle safety, These strategies are designed to earn media attention thus enhancing the overall deterrent effect, 6. FEDERAL. FuNDs ALLOCATED UNDER THIS AGREEMENT SHALL No'r EXCEED: S 73,000,00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a pant of the Agreement: • Schedule A (OTS -38b) - Problem Statement, Goals and • Schedule C (OTS -38g) -- Quarterly Evaluation Data Form Objectives and Method of Procedure (if applicable) • Schedule B (OTS -38d) -- Detailed Budget Estimate and • Exhibit A -Certifications and Assurances Sub -Budget Estimate (if applicable) • Exhibit B* - OTS Grant Program Manual • Schedule B-1 (OTS -38f) - Budget Narrative and Sub - Budget Narrative (if applicable) "ltetns shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the 01 S holrte web page under Grants: www.ots.ca. ov We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. APPROVAL SIGNATURES A. GRANT DIRECTOR B. AIITHORIZING OFFICIAL OF APPI,I('AN'I' A(:ENC;N' NAN4Ii Alan Piombo PHONF: 415-485-3020 NAM .- NANCY MACKLE 415-485-;070 T11I,r- Lieutenant FAX: 415-485-3043 AI)L) ss. 1400 Fifth Avenue San Rafael, CA 94901 rll't.l City Manage!' f: Ax 415-485-3043 AoDRLSs: 1400 Fifth Avenue San Rafael, CA 94901 t.-NIA;L: 974r . 9( E-NIAIL: nancy,Inackle 7cityofsaurafael.org t Sixnatur,) {I3ate,r (Signature) (��cxrcr C. FIS(',11. oR AC('OIINTING OI'FI(-I,AL D. OFr'IcL AUTHORIZEI) ,ro RI,'('Etve, P,A1'.4II.,N•I s Mark Moses FHOWE: 415-458-5018 NA,i F,: FINANCE DEPARTNI N'T lm,, Finance 1)irccior `Ax:415-485-3043 ADDIU-Ss: 1400 Fifth Avenue A ODRS:'S 1400 Fifth Avenue San Rafael, CA 94901, San Rafael, CA 94901 9. DUNS NUMBER E-Mnt,.: Itlark.Inoses;i%cit�ofsanrafael.ol-g iJi . If: 08-244-7459 12 o / xrc srl.I r 1400 Fifth Avenue - --+ --- --- - AD,)KFSS cx' /San Rafael, CA 94901 I � i�*„ar: trc:� I i_7rtie;a Go-) GRANTS MADE EASY — STEP (Overtime) SCHEDULE A GRANT DESCRIPTION Grant No. PT1499 Page 1 PROBLEM STATEMENT, In 2011, California's traffic fatalities increased 2.6 percent (2,720 vs. 2,791) - still one of the lowest levels since the federal government began recording traffic fatalities in 1975. California 2011 Mileage Death Rate (MDR) — fatalities per 100 million miles traveled - is 0.87, and marks the third time California has been below 1.0, California is much better than the national 1.11 MDR. Fatality rates increased 3% from 2010 to 2011, and are projected to increase an additional 3% in 2012. Alcohol -impaired driving fatalities (fatalities in crashes involving a driver or motorcycle rider (operator) with a blood alcohol concentration (BAC) of 0.08 grams per deciliter (g/dL) or greater) matches our historic low of 774 in 2010 and 2011, The 774 figure is the lowest DUI death total ever. As a percent of total fatalities, alcohol - impaired fatalities decreased from 29 percent in 2010 to 28 percent in 2011, This number has remained virtually unchanged in the past five years and DUI arrests have dropped in 2011 to 180,212 as compared to 195,897 in 2010. The 2011 DUI arrest figure represents the lowest DUI arrests since 2002. For the second year in row, OTS commissioned an observational survey of cell phone use by drivers within the state, looking for hand-held and hands-free talking as well as texting and other use of mobile devices while driving. The overall rate was 10.8 percent of drivers on the road using cell phones at any given daylight time, up from 7.3 percent in 2011. Although observed cell phone use increases were seen across all age groups, 16 to 25 year olds showed a dramatic rise, doubling from 9 percent to 18 percent, The problem of drugged driving continues to rise. Based on data from the National Highway Traffic Safety Administration, 30 percent of all drivers who were killed in motor vehicle crashes in California in2011 tested positive for legal and/or illegal drugs, a percentage that has been increasing since 2006, Motorcycle fatalities increased 15 percent from 352 in 2010 to 414 in 2011, Projections indicate a similar nurnber,vverc killed in 2012, OFS-18b (Rev, 8/12) GRANTS MADE EASY — STEP (Overtime) SCHEDULE GRANT DESCRIPTION Grant No. PT1499 Page 2 Primary Collision Factor: Over the years, approximately 60 to75 percent of fatal and injury -combined collisions involved various Primary Collision Factors (PCF) such as, DUI, speed, right-of-way, traffic signals and signs, pedestrian violations, and improper turning. 2. Driving Under the Influence 3. Speed 4. Traffic Signals& Signs 5. Right of Way Total Total Fatal and Injury Collisions 4701 1141 362 1671 1,9051 Using local data (not OTS Rankings or SWITRS), complete the table below, 21,764 12,477 48,999 5,460 24,897 113,597 162,569 Collision Type 2010 2( 11 2012 Collisions- Victim-'s Collisions Victims . .. . --collisions Victims Fatal 0 0 2- 2 2 Injury 186 217 180- 20' 204 233 _ Fatal Injury Killed - -I 'ar-ed _0 J fa-t-a'I a ury Killed . I I niured I Fatal n jj.y� Killed Injured_ Alcohol Inv Involved 0 23 T _0 12 0 18 0 14 0 is Hit & Run 0 200 22 0 8 0 13 0 19 0 21 Nighttime 0 � 0 28 1 24 17 1 21 1 22 (2100-0259 hours) jpp 3 Primary Collision .Fact—ors Fatal Injury Killed Injured 0 42 0 46 92- 22107 VC 0 14 0 14 43- 22106 VC 0 6 0 OTS -3 8b (Rev. V12) GRANTS MADE EASY — STEP (Overtime) SCHEDULE A GRANT DESCRIPTION Grant No. PT1499 Page 3 OFFICE OF TRAFFIC SAFETY — 2010 RANKINGS The OTS Rankings provide individual cities a way to compare their city's traffic safety statistics to those of other cities with similar -sized populations. Cities can use these comparisons to see what traffic safety areas they may have problems in and which they were doing well in. Identifying emerging or on-going traffic safety problem areas help cities plan how to combat the problems. It should be noted that OTS rankings are only indicators of potential problems; there are many factors that may either understate or overstate a city/county ranking that must be evaluated based on local circumstances. The OTS Rankings are determined by the following: (1) Victim and collision data for the rankings is taken from the latest available California Highway Patrol (CHP) Statewide Integrated Traffic Records System (SWITRS) data; (2) Victim and collision rankings are based on rates of victims killed and injured or fatal and injury collisions per "1,000 daily -vehicle - miles -of -travel" (Caltrans data) and per "1,000 average population" (Department of Finance data) figures. This more accurately ensures proper weighting and comparisons when populations and daily vehicle miles traveled vary; (3) DUI arrest totals and rankings are calculated for cities only and are based on rates of non -CHP DUI arrests (Department of Justice data This is so that local jurisdictions can see how their own efforts are working; and (4) Counties are assigned statewide rankings, while cities are assigned population group rankings. NOTE: City rankings are for incorporated cities only. County Rankings include all roads — state, county and local -- and all jurisdictions - CHP, Sheriff, Police and special. OTS Rankings are calculated so that the higher the number of victims or collisions per 1000 residents in a population group, the higher the ranking. Number I in the rankings is the highest, or "worst." So, for Group B, a ranking of 1/53 is the highest or worst, 27/53 is average, and 53/53 is the lowest or best. The same methodology also applies for DUI arrest rankings. AGENCY NCIC COUNTY GROUP POPULATION (AVG) DVMT San Rafael 2109 MARIN COUNTY C 57,902 607,860 VICTIMS RANKING BY RANKING BY KILLED AND DAILY VEHICLE AVERAGE TYPE OF COLLISION INJURED MILES TRAVELED POPULATION Total Fatal and Injury ....................... 262 41/103 29/103 Alcohol involved .............................. 21 581103 54/103 HBD Driver<21.................................. 3 38/103 35/103 HBD Driver 21-34 ............................... 5 62/103 57/103 Motorcyclists .................................... 7 58/103 51/103 Pedestrians ............................................... 36 111103 4/103 Pedestrians 1 84/103 84/103 Pedestrians 4 18/103 14/103 Bicyclists.................................................... 29 23/103 151103 Bicyclists 1 85/103 831103 Composite.- ........................................................................ 41/103 29/103 COLLISIONS Speed Related .................................. 50 27/103 251103 Nighttime ........................................... 23 33/103 25003 Hit and Run ........................................ 17 331103 291103 DUI ARRESTS 232 0,67 % 701103 OTS -38b (Rev. 8/12) PERFORMANCE MEASURES GRANT GOALS 1. To reduce the number of persons killed in traffic collisions. 2. To reduce the number of persons injured in traffic collisions. 3. To reduce the number of persons killed in alcohol -involved collisions. 4. To reduce the number of persons injured in alcohol -involved collisions. 5. To reduce the number of persons killed in drug -involved collisions. 6. To reduce the number of persons injured in drug -involved collisions. 7. To reduce hit & run fatal collisions. 8. To reduce hit & run injury collisions. 9. To reduce nighttime (2100 — 0259 hours) fatal collisions. 10. To reduce nighttime (2100 — 0259 hours) injury collisions. 11. To reduce the number of pedestrians killed in traffic collisions. 12. To reduce the number of pedestrians injured in traffic collisions. 13. To reduce the number of bicyclists killed in traffic collisions. 14. To reduce the number of bicyclists injured in traffic collisions. GRANT OBJECTIVES I . To issue a press release announcing the kick-off of the grant by November 15 of the first grant year. The press releases and media advisories, alerts, and materials should be emailed to the OTS Public Information Officer at vio(i OtS.ca.Rov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. To include, when appropriate, that an at fault driver was suspected of or was in fact drug impaired (if possible note the drug involved, e.g., marijuana, prescription drugs, etc.) when reporting to the media the details from a crash or crash investigation. 3. To send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pion_ ots.ca.fzov, with a copy to your OTS Coordinator. If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used or is substantially changed, a draft press release should first be sent to the OTS PIO for approval. Drafts should be sent for approval as early as possible to ensure adequate turn -around time. Optimum lead time would be 10-20 days prior to the operation. Media communications reporting the results of grant activities such as Enforcement Operations are exempt from the recommended advance approval requirement. Activities such as warrant service operations, probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. OTS -38b (Rev. 8/12) GRANTS MADE EASY — STEP (Overtime) SCHEDULE A GRANT DESCRIPTION Grant No. PT1499 Page 4 PERFORMANCE MEASURES GRANT GOALS 1. To reduce the number of persons killed in traffic collisions. 2. To reduce the number of persons injured in traffic collisions. 3. To reduce the number of persons killed in alcohol -involved collisions. 4. To reduce the number of persons injured in alcohol -involved collisions. 5. To reduce the number of persons killed in drug -involved collisions. 6. To reduce the number of persons injured in drug -involved collisions. 7. To reduce hit & run fatal collisions. 8. To reduce hit & run injury collisions. 9. To reduce nighttime (2100 — 0259 hours) fatal collisions. 10. To reduce nighttime (2100 — 0259 hours) injury collisions. 11. To reduce the number of pedestrians killed in traffic collisions. 12. To reduce the number of pedestrians injured in traffic collisions. 13. To reduce the number of bicyclists killed in traffic collisions. 14. To reduce the number of bicyclists injured in traffic collisions. GRANT OBJECTIVES I . To issue a press release announcing the kick-off of the grant by November 15 of the first grant year. The press releases and media advisories, alerts, and materials should be emailed to the OTS Public Information Officer at vio(i OtS.ca.Rov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. To include, when appropriate, that an at fault driver was suspected of or was in fact drug impaired (if possible note the drug involved, e.g., marijuana, prescription drugs, etc.) when reporting to the media the details from a crash or crash investigation. 3. To send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pion_ ots.ca.fzov, with a copy to your OTS Coordinator. If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used or is substantially changed, a draft press release should first be sent to the OTS PIO for approval. Drafts should be sent for approval as early as possible to ensure adequate turn -around time. Optimum lead time would be 10-20 days prior to the operation. Media communications reporting the results of grant activities such as Enforcement Operations are exempt from the recommended advance approval requirement. Activities such as warrant service operations, probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. OTS -38b (Rev. 8/12) GRANTS MADE EASY —STEP (Overtime) SCHEDULE A GRANT DESCRIPTION Grant No. PT1499 Page 5 4. TO use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway 'Traffic Safety Administration. 5. To email the OTS Public Information Officer at oio(�t',ots.ca,�ov, and copy your OTS Coordinator, at least 30 days in advance a short description of any significant grant related traffic safety event or program so OTS has enough notice to arrange for attendance and/or participation in the event. 6. To submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS Public Information Officer at pio(i�otsxa.2ov, and copied to your OTS Coordinator, for approval 14 days prior to the production or duplication, 7. To include the OTS logo, space permitting, on grant funded print materials; consult your OTS Coordinator for specifics relating to this grant, 8. To develop and/or maintain a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by December 31. Updated Hot Sheets should be distributed to patrol and traffic officers monthly. 9. To submit (not required but encouraged by OTS) a California Law Enforcement Challenge application to CHP according to instructions on the CHP website littv)://ww-\v.clit).ca.aov/feattires/clec,l-itml and submit a copy of the application to the Office of 'Traffic Safety by the last Friday of March. 10. to send 4 law enforcement personnel to the NI-TrSA-certified Standardized Field Sobriety Testing (SFST) training by January 311. 11. To send 4 law enforcement personnel to the NFITSA Advanced Roadside Impaired Driving Enforcement (ABIDE) 16 hour POST -certified training by January 31. 12. To send I law enforcement personnel to the IACP-certified Drug Recognition Expert (DRE) training program by March 31. 13. 'To conduct 4 DUI Saturation Patrols, 14, To conduct 6 Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 15. To conduct 4 'Traffic Enforcement operation(s), including but not limited to, primary collision flactor violations, 16. To conduct 4 Warrant Service operation(s) targeting multiple Dt.'I offenders who violate probation terms or fail to appear in court. 17. To conduct 22 Court Sting operation(s) to cite individuals driving from court after having their driver's license suspended or revoked. 18. 'To participate in the National Distracted Driving Awareness Month in April. 19. To participate in the statewide Click It or Ticket mobilization period in May, 20. To collaborate with the county's "Avoid DUI Coalition" 0y: participating in all planning and sche&iiiag meetings and NYIADD/Avold DUI Serninars, providing your count,/ Avoid Coordinator (Host) with your T - agency's schedule of operations that occur during any Avoid operational campaign period., and reporting UJN-38btRev 811,21 GRANTS MADE EASY — STEP (Overtime) SCHEDULE A GRANT DESCRIPTION Grant No. PT1499 Page 6 daily, during holiday Avoid efforts, to the county Avoid Coordinator your agency's DUI arrests & DUI fatality information for the Avoid media campaign. 21. To implement 6 speed compliance programs conducting operations in identified areas of high bicycle and pedestrian traffic. 22. To establish a comprehensive continuing public education program to reduce pedestrian and bicycle collisions. NOTE., Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number oj'citations in pursuance of the goals and objectives hereunder. METHOD OF PROCEDURE Phase I — Program Preparation. Training and Implementation (0 Quarter of the Grant Year) • The police department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • A draft news release will be submitted to OTS to announce the grant program. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, D013, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP program will be accomplished by deploying personnel at high collision locations. Phase 2 — Community Awareness (Throughout Grant Period) • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategics and outcomes. Phase 3 — Data Collection & Reporting (Throughout Grant Period) The police department will submit a Quarterly Performance Report (QPR) and a separate quarterly Schedule C within 30 days following each calendar quarter. The final QPR, Schedule C, Claim and Executive Summary are due to OTS 30 days following the end of the grant period. Reports shall be completed and Submitted in accordance with OTS requirements specified in the (it -ant Program NlanWtl. OTS -,-38b (Rev. S/ 12) dw P, Ell - GRANTS MADE EASY — STEP (Overtime) SCHEDULE A GRANT DESCRIPTION Grant No. PT1499 Page 7 METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will prepare the Executive Summary to accompany the final QPR, The Executive Summary will: (1) briefly state the original problem; (2) specify the most significant goals and objectives; (3) highlight the most significant activities that contributed to the success of the program and the strategies used to accomplish the goals; and (4) describe the program's accomplishments as they relate to the goals and objectives, ADMINISTRATIVE SUPPORT This program has full support of the City of San Rafael. Every effort will be made to continue the activities after the grant conclusion. ors -est) (Kev. 8/ 12) ttir�`a:" OTS -38d (Rev. 6/12) FUND NUMBER 164 Al, 402 PT COST CATEGORY A. PERSONNEL COSTS Positions and Salaries Overtime DUI Saturations Warrant Service Operations Court Sting Operations Benefits 0,1163 Traffic Enforcement Operations Speed Operations Distracted Driving; Operations Benefits Civ, 0.1163 Category Sub -Total B. TRAVEL EXPENSE In -State out-of-state Category Sub -Total C. CONTRACTUAL. SERVICES None Category Sub -Total D. EQUIPMENT None Category Sub -Total E. OTHER DIRECTCOSTS None Category Sul', -Total F. INDIRECT COSTS ''cone Category Sub -Total 01"i" , SCHEDULE B $ DETAILED BUDGET ESTIMATE $ GRANT NO. PTI499 20.608 CATALOG NUMBER ( CF'DA) FUND DESCRIPTION $ MINIMUM PENALTIES FOR 20.608 REPEAT OFFENDERS FOR 2,497.00 DRIVING WHILE: 20.600 I STATE AND COMMUNITY $ HIGHWAY SAFETY FISCAL YEAR ESTIMATES TOTAL COST 3,303.00 I0 GRAN"T. FY- I 9,300.00 10/1/13 9,300.00 CFDA $ thru $ 9/30/14 20.600 GRANT TOTAI J 20.608 $ 1600.00 $ 16,000.00 20.608 $ 9,900.00 $ 9,900.00 20.608 $ 2,497.00 $ 2,497.00 20.608 $ 3,303.00 $ 3,303.00 20.600 $ 9,300.00 $ 9,300.00 20.600 $ 9,300.00 $ 9,300,00 20.600 $ 14,097.00 $ 14,097.00 20.600 $ 3,803.00 $ 3,803.00 $ 68,200.00 $ 68,200.00 20.600 $ 2,800.00 $ 2,800.00 20,600 $ 2,000.00 $ 2,000,00 $ 4,800.00 $ 4,800.00 $ - I $ - f $ f$ $ �$ i$ - $ $ S 73,000.0() $ ?3,OOt).OlI SCHEDULE B-1 GRANT No. PT1499 BUDGET NARRATIVE Page 1 PERSONNEL COSTS Overtime Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $22.40/hour to $93.58/hour. Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Overtime Benefit Rates Workers Compensation 10.18% Medicare 1.45% TOTAL BENEFIT RATE 11.63% TRAVEL EXPENSE In State Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Vehicular Homicide Seminar and OTS Leadership and Training Seminar. All conferences, seminars or training not specifically identified in the Schedule B-1 (Budget Narrative) must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diein may not be claimed,for meals provided at conferences when registration fees are paid with OTS grant funds. Ont -Of -State Appropriate staff may attend Lifesavers (Nashville, TN) and Governors Highway Safety Association annual meeting (Grand Rapids, MI) in support of the grant goals and objectives. All out -of -'state travel not specifically identified in the Schedule B-1 (Budget Narrative) must receive written approval from the OTS Director. All travel claimed must be at the agency approved rate. Per Diene ?nay not be claimed for meal.v provided at conferences when registration fees are paid with 01,S grant funds. CONTRACTUAL SERVICES None. OTS -38f (Rev. 7(12) SCHEDXJ,E B-1 GRANT' No. PT1499 BUDGET NARRATIVE Page',-' EouIPMFNT None. OTHER DIRECT COSTS None. INDIRECT COSTS None. PROGRAM INCOME There will be no program income generated from this grant. OTS-381'(Rev, 7"12) Na =fix CAUFORN(A OFFICE c}r TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49 CFR §18.12. The officials named on the Grant Agreement, certify by way of signature on the Grant Agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: • 23 U,S.C. Chapter 4 - Highway Safety Act of 1966, as amended • 49 CFR Part 18 - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Chapter Ii - (§§1200, 1205, 1206, 1250, 1251, & 1252) Regulations governing highway safety programs • NHTSA Order 462-6C - Matching Rates for State and Community Highway Safety Programs • Highway Safety Grant Funding Policy for Field -Administered Grants NONDISCRIMINATION The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (88), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 2.1); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C, 794), and the Americans with Disabilities Act of 1990 (101), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (100), which requires Federal -aid recipients and all subrecipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (92), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (91), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (4_2 U,S C 2900-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the application. �Cert'ficat,c:fYs ar•�,i t�s4�.:'aric�s (REV Z)13;� CALVORNIA OFFICE car TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES BUY AMERICA ACT The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 5323(j)), which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear Justification for the purchase of non- domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. POLITICAL ACTIVITY (HATCH ACT) The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all s,.ib- award at all tiers (including subcontracts, subgrants, and contracts under grant; loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaCion 2 certifications and ASSurances (Rnv. 2013) RMP, CALIFORNIA OFFICE or TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES I imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION Instructions for Primary Certification By signing and submitting this Grant Agreement, the Grantee Agency official is providing the certification set out below. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction, However, failure of the Grantee Agency official to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this Grant Agreement is submitted if at any time the Grantee Agency official learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary coverers transaction, principal, Grant Agreement, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department er agency to which this Grant Agreement is being submitted for assistance in obtaining a copy of those regulations. 6. The Grantee Agency official agrees by submitting this Grant Agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9,4, debarred, suspended, declared ineligible, or voluntarily excluded from parti. ipation in this covered transaction, unless authorized by the department or agency entering �'Certi{icar.�:r:nsuand Ass«�.,ancc.:s�lRev. 29"131 CALIFOIZP41A OFFICE. ot. TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES into this transaction, Ceit�;fi:-atiom And As,,,jrance, 'Pov. 2�11 3) 071 Nwk GALIFORN4A OFFICE of TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES The Grantee Agency official further agrees by submitting this Grant Agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non - procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions (1) The Grantee Agency official certifies to the best of its knowledge and belief, that its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this Grant Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/Grant Agreement had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the Grantee Agency cfficia� is unable to certify to any of the Statements in this certification, such prospective: �...,.�.,�.�.:,,��a.�e„:.v..�.:.�..�,�,��,.�,,.�.�k�....�,,,,,�.-...,�.�,�„��.��r.�,-�:�.,.�.�,,,:ya�,..a�.,..�.u�.�w..,,.�„�,�rys_,�,,.;,�.:.,.,KK,...y,.�:....;� 5 C,e=-t;fw_a Corsand;im;v; ,ncesiRev.140 3) YM� CA6lrt RNIA OFFICE or TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES participant shall attach an explanation to this Grant Agreement. Instructions for Lower Tier Certification b By signing and submitting this Grant Agreement, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or - agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. The prospective lower tier participant shall provide immediate written notice to the person to which this Grant Agreement is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, Grant Agreement, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this Grant Agreement is submitted for assistance in obtaining a copy of those regulations. The prospective lower tier participant agrees by submitting this Grant Agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this Grant Agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions, (See below) 7, A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9 subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non - procurement Programs, Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordina,y course of business dealings. Gtrti`icator>>arid,�ss�:rancE�;E?e�,� CALI ORNIA OFFICE or, TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this grant agreement. ��,�.:a..,�,.,,.>,w�.,�.�.��n.K�.�.�..�,�,�..,�.��,.,�.�,�.a.,�rM��.,�,.�,�,,.�.�.�:,..,�„�,��„�w,.�...�,.<w.��,,.�,.,�.N�.«�.�..,.�.K..�A.�.:e�.µ,�..,��p,,v�.,:�„�:.ra�A� 7 Certit : M onsssurarces {Rev, 2013;