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Home My WebLink AboutCC Resolution 13341 (Purchase Refurbished Osage Ambulance)RESOLUTION NO. 13341 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING ARROW MANUFACTURING AS A SOLE SOURCE PROVIDER TO RETROFIT TWO FORD AMBULANCES WITH NEW CHASSIS AND TO PURCHASE ONE REFURBISHED OSAGE AMBULANCE. WHEREAS, the Fire Department has determined that two (2) Ford ambulances currently in service are mechanically unreliable and therefore negatively impact emergency medical response operations; and WHEREAS, The Fire Department further determined the need to replace an International ambulance in service since 2004; and WHEREAS, the Fire Department has identified a single source (Arrow Manufacturing) for the retrofit of the Ford ambulances with a mechanically reliable Chevrolet chassis and power train, and for the purchase of a refurbished ambulance using the same chassis and power train to replace the 2004 International unit; and WHEREAS, Arrow Manufacturing will fully warranty the retrofit of the Ford ambulances and the purchase of the refurbished Chevrolet Osage ambulance; and WHEREAS, there are sufficient funds in the Vehicle Replacement Fund for the transactions described above; and WHEREAS, the Fire Department and Public Works have reviewed the specifications, pricing and timelines from Arrow Manufacturing and have determined that they offer financial value and immediate operational benefits. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Rafael does hereby authorize the waiving of competitive bidding under San Rafael Municipal Code Section 2.55.07, 0(D), and approves and authorizes the Public Works Director to enter into a sole source agreement with Arrow Manufacturing, in a form approved by the City Attorney, for the retrofit of two Ford ambulances with new chassis and for the purchase of one refurbished Osage ambulance, in an amount not to exceed $265,000. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 7th day of May, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: Connolly, Heller, Levine, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: t vw� "Specializing in Ambulance Remounts" The following are the Warranties offered by Arrow Manufacturing, Inc. Modular Structural Warranty shall be twenty (20) years from the date of delivery of vehicle. Warranty shall include material and workmanship. Ambulance Conversion Warranty shall be five (5) years from the date of delivery of the vehicle. Ambulance shall be free of substantial defects and shall include material and workmanship. Ambulance Electrical Wiring System Conversion Warranty shall be seven (7) years from date of delivery of the vehicle. Items not manufactured or installed by Arrow Manufacturing, Inc. shall be excluded and or otherwise covered under the warranty of the specific component Manufacturer. PPG Ambulance Paint Conversion Warranty shall be five (5) years from the date of delivery. Paint warranty shall cover any painting done by Arrow Manufacturing on the modular body and on the chassis. Corrosion is not included. 801 South East Street - P.O. Box 349 Rock Rapids, to 51246 1-800-743-3157 FAX 712-472-3156 w vvw.arrovvmfginc.com - info Caarrovvmfginc.com "Specializing in Ambulance Remounts" One (1) Year General Warranty from Date of Pick Up/Delivery to the original retail purchaser to be free from defects in material and workmanship supplied or performed by Arrow Manufacturing under normal use and service. The following items are excluded by Arrow Manufacturing warranty. ■ Chassis or items supplied by chassis manufacturer ■ Tires, tire balancing, or wheel alignments ■ General tightening, light bulbs or headlamp adjustments ■ Separately manufactured items installed by Arrow including, but not limited to: batteries, sirens, battery chargers, inverters, lightbars and similar equipment. These are covered by warranties supplied by the manufacturer of the components. Arrow will facilitate the warranty and replacement of the defective component. ■ Normal wear, abuse, accident, negligence or unapproved alteration of original parts. Should repairs become necessary under the terms of this warranty, the extent of that repair shall be determined solely by Arrow Manufacturing and shall be authorized prior to any work performed. Chassis Warranty shall be covered by the Chassis Manufacturer. 801 South East Street - P.O. Bax 349 Rack Rapids, !A 51246 1-800-743-3157 FAX 712-472-3156 vvvvw. arrowrmfginc. coin - infal@arrownifginc. corn _24 .- .. >. . g Quote for: San Rafael Fire Department Remount Customer's 2007 T3 Horton on 2012 G4500 42 chassis good thru: 11 /11 /11 and pending chassis availability Option Qty_ Code Description total price 1.000 CHASSIS 1 1.108 Supply new 2012 GM G4500 (159"wb DRW) cutaway chassis for remount; 6.6L Duramax turbo dies( $42,879 1 1.301 Fabricate and install custom metal front console with drink holders and map/binder storage $750 1 1.401 Install (2) new 100 amp siren drivers and cast through -the -bumper siren speakers (T3) $950 1 1.581 Install Velvac heated/remote mirrors on chassis $563 1 1.602 Install new aluminum diamondplate running boards with punched holes $526 1 1.701 Install new 16" stainless steel wheel covers $296 1 1.985 Install black rubber floor mats $37 2.000 BODY 1 2.001 Complete modular body structural integrity inspection $0 1 2.101 Remount body (T3 -T3) (chassis model change) $18,180 1 2.321 Install separate fill provision for DPF fluid (urea) and plumb appropriately $450 3.000 PAINTISTRIPING/LETTERING 1 3.201 Repaint front of modular body (T3-T3)(Ford-GM cab conversion) $1,760 1 3.399 No additional paint work on body/chassis $0 1 3.501 Single Vinyl Stripe around perimeter of vehicle (cover existing yellow stripe with red) $1,200 1 3.528 Reflective Vinyl PinStripe around perimeter of vehicle $300 1 3.546 Chevron Reflective Striping applied to cover rear of ambulance around doors (red/yellow) $2,400 1 3.801 Customer to install lettering and decals on cab and body $0 4,000 EXTERIOR ELECTRICAL 1 4.131 Re -Install customer's 700 series warning lights in front grille $228 1 4.231 Re -Install customer's 700 series intersection warning lights on front fenders $228 5.000 INTERIOR ELECTRICAL 1 5.101 Replace/Update modular body with new electrical system $0 1 5.152 Replace front and rear switch panels with new (front to have digital gauges) $400 1 5.181 Front Switch Panel to have "Battery On" switch and "Module Disconnect" switch $0 1 5.201 Re -use existing siren head $56 1 5.901 Mount customer supplied radios - customer to have local provider do final installation/hook-up/appro� $344 6.000 HVACIVENTILATIONIOXYGENNACUUM 1 6.101 New Heat & A/C unit with hoses, fittings, and thermostat (T3) $1,434 1 6.501 Leak test oxygen system $136 1 6.801 Test suction pump for proper operation and inspect vacuum lines - replace as needed $40 1 6.901 Inspect patient compartment exhaust fan for proper operation and replace as needed $40 7.000 OUTSIDE FINISH 1 7.102 Polish and re -use aluminum diamondplate rock guards, rub rails, etc. $398 1 7.202 Polish and re -install rear bumper $588 1 7.302 Polish and re -install fenderettes $174 1 7.401 Adjust and lubricate all compartment and entry door latches & hardware - replace as necessary $620 1 7.249 Install non-skid on all grip surfaces of exterior door latches $0 8,000 INSIDE FINISH 1 8.621 Install new net at the head of the squad bench $470 9.000 MISC 1 9.101 Clean entire truck inside and outside (Grade A) $590 1 9.109 Performance test entire vehicle and inspect with 100+ point checklist $0 1 9.202 Chassis Trade -In Allowance (2007 E450 42) -$400 1 9.305 Chassis manufacturer rebate -$5,000 1 9.801 Transportation (freight to and from Arrow via truck) $3,000 1 9.901 Transfer customer's license plates to new truck $0 1 9.998 Quote FOB Rock Rapids, IA $0 1 TOTALS $73,635 10/12/11 2:14 PM 1 of 1 off;: "Specializing in Ambulance Remounts" April 3, 2012 San Rafael Fire Department 1039 C Street San Rafael, CA 94901 Arrow Manufacturing Inc. hereby proposes to furnish to you, subject to your acceptance of this proposal the following vehicle and equipment in accordance with the attachments hereto: $107,900 (1) New 2011 Chevy Osage Gent Ambulance remounted and reconditioned with all associated new warranties per photos and specifications (discounted price) -$2,500 Municipal Customer Bid Assistance Rebate N/C Customer specific lettering and striping to match fleet (red vs yellow stripe) $2,400 Rear chevron striping around rear doors (red/yellow) N/C Rear Squad Bench Safety Net $1,750 Freight to San Rafael FD $109,550 TOTAL FOB: Rock Rapids, IA Terms: (20%) deposit with receipt of signed proposal Remaining balance due before delivery NOTE: Prices do not include any taxes, title, license, registration and inspection fees unless specifically stated in the attachments hereto. Arrow Manufacturing Inc. reserves the right to withdraw or amend this proposal if not accepted within 14 days from the submission date below. Please sign and fax back a copy of this proposal if you are in agreement with these terms. Respectfully Submitted by: Agreed and Accepted by: ARROW MFG. INC. SAN RAFAEL FIRE DEPARTMENT (signature) (signature) (proposal date) (acceptance date) 801 South East Street — P.O. Box 349 Rock Rapids, to 51246 1-800-743-3157 FAX 712-472-3156 www.airowmfgit7c.com — info@arrowmfginc.com