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Home My WebLink AboutCC Resolution 13405 (Auditing Services; Maze & Assoc.)RESOLUTION NO. 13405 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL AUDITING SERVICES BETWEEN THE CITY AND MAZE AND ASSOCIATES, EXTENDING THE TERM OF THE AGREEMENT FOR THE FISCAL YEARS ENDING JUNE 30, 2013 AND JUNE 30, 2014. The City Council of the City of San Rafael hereby resolves as follows: The City Council approves and hereby authorizes the City Manager to execute a second amendment to the Agreement for Professional Auditing Services, dated March 5, 2007, with Maze and Associates, extending the term of the Agreement to include the fiscal years ending June 30, 2013 and June 30, 2014, respectively, in the form attached hereto. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Tuesday, the 4th day of September, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: Connolly, Heller, McCullough & Vice -Mayor Levine NOES: COUNCILMEMBERS:' None ABSENT: COUNCILMEMBERS: Mayor Phillips n ESTHER C. BEIRNE, City Clerk �;- OR,r;:;z SECOND AMENDMENT TO AGREEMENT FOR PROFESSIONAL AUDITING SERVICES This Second Amendment to Agreement is made and entered into this 14 w day of j_, 2012, by and between the CITY OF SAN RAFAEL (hereinafter 'CITY' and MAZE AND ASSOCIATES (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the CITY and the CONTRACTOR entered into an Agreement dated March 5, 2007, by which CONTRACTOR agreed to provide CITY with professional auditing services; and WHEREAS, the CITY and CONTRACTOR extended the term of Agreement through an Amendment executed on February 23, 2011; and WHEREAS, the CITY and CONTRACTOR with to enter a second amendment to extend the term of the agreement. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. Paragraph 4 is amended to add a second sentence to the first paragraph therein to read as follows: "Compensation for the fiscal years ending on June 30, 2013 and June 30, 2014 shall be as provided in the letter from Maze and Associates, dated August 8, 2012, attached to this Amendment." 2. Paragraph 5 is amended to read as follows: "The term of this Agreement shall be for eight consecutive years for the fiscal years ending June 30, 2007 through June 30, 2014." 3. All other covenants, terms and conditions of the Agreement shall remain unchanged and in full force and effect. H IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL Nancy Mackie, City Manager ATTEST: �� C • � Rue , ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: re ROBERT F. EPSTEIN, City Attorney CONTRACTOR By: Name: K.o�.�"1t'`r'( `�`+� �i�,•P.v`_ Title: v- ? + At --41t MAZE & ASSOCIATES August 8, 2012 - Mark Moses hiterim Finance Director City of Said Rafael 1400 Fifth Avenue, Room 204 San Rafael, CA 949415-1560 Dear Mr, Moses: ACCOUNTANCY CORPORATION 3478 Buskirk Ave. - Suite 215 Pleasant Hill, California 94523 (925) 930-0902 • FAX (925) 930-0135 maze@mazeassociates.com www.mazeassociates.com Pursuant to the City's recent request, coupled with the terms of the City's most recent Proposal dated February 2, 2007 and most recent extension letter dated February 14, 2011, we are pleased to offer to extend our audit contract to include the fiscal years ended June 30, 2013 and 2014 at the following prices: (A) At this time we are unable to price the Successor Agency work that may be required in fiscal years 2013 and 2014. However, we are confident we will be able to perform the services requested by the Oversight Board. Once the work scope is determined we will provide a cost estimate before proceeding. We have based our fees on our most recent proposal dated February 2, 2007. Please call me if you have any questions. Single Audit Act - Additional programs will each cost $6,489 in 2013 and $6,644 in 2014, unless there are other factors which add to that program's cost; in that case, we will provide a cost estimate before proceeding. We look forward to continuing to improve our service to you. Yours very truly, A(A f— I poi Maze & Associates MA -j1 RESPONSE: If you agree with the terms of this contract modification, please sign below and return a copy in the enclosed envelope. By- Title: y Title: Date: A Professional Corporation 2013 2014 Comprehensive Annual Financial Statements $46,668 $47,788 Successor Agency Reporting (A) (A) Single Audit, Two Programs 12,978 13,289 Child Development Program Report 5,687 5,823 Gann Limit Agreed Upon Procedures 1,262 1,292 WEB PDF CAFR 768 786 Total $67,363 $68,978 (A) At this time we are unable to price the Successor Agency work that may be required in fiscal years 2013 and 2014. However, we are confident we will be able to perform the services requested by the Oversight Board. Once the work scope is determined we will provide a cost estimate before proceeding. We have based our fees on our most recent proposal dated February 2, 2007. Please call me if you have any questions. Single Audit Act - Additional programs will each cost $6,489 in 2013 and $6,644 in 2014, unless there are other factors which add to that program's cost; in that case, we will provide a cost estimate before proceeding. We look forward to continuing to improve our service to you. Yours very truly, A(A f— I poi Maze & Associates MA -j1 RESPONSE: If you agree with the terms of this contract modification, please sign below and return a copy in the enclosed envelope. By- Title: y Title: Date: A Professional Corporation