HomeMy WebLinkAboutCC Resolution 13427 (Emergency Services Manager Position)RESOLUTION NO. 13427
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE REORGANIZATION OF THE OFFICE OF EMERGENCY SERVICES
INTO THE FIRE DEPARTMENT, ELIMINATING THE EMERGENCY SERVICES MANAGER
POSITION AND CREATING AN EMERGENCY MANAGEMENT COORDINATOR POSITION
WHEREAS, under the current organizational structure, the Office of the Emergency
Services has been a part of the City Manager's Office; and
WHEREAS, on August 31, 2012, the Office of the Emergency Services (OES) Manager
resigned from the City of San Rafael thereby vacating the position; and
WHEREAS, the staff recommendation is to reorganize emergency management within
the City by shifting the program into the Fire Department. Under the reorganization, the vacant
Emergency Services Manager position would be eliminated. Fire Department Command Staff
would share the responsibility of overseeing emergency management. A new fulltime
emergency management coordinator position would be created to perform the hands-on work
of coordinating emergency services.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of San Rafael does
hereby authorize the reorganization of emergency services management into the Fire
Department; elimination of the Emergency Services Manager position; and creation of a new
full time Emergency Management Coordinator position (draft attached hereto), which would be
a single class position that will work as a miscellaneous employee within the Fire Department.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City held on Monday, the 15th day of October, 2012 by the following vote, to wit:
AYES: COUNCILMEMBERS: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIRNE, City Clerk
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City of San Rafael
Job Class Specification
Job Title: Emergency Management Coordinator
SUMMARY:
Under general supervision, coordinates activities associated with emergency
management and related emergency services through the Fire Department.
Coordinates emergency management initiatives and emergency hazard prevention
activities; develops and presents emergency management public safety educational
outreach; prepares, implements, and maintains, emergency preparedness programs that
may include City employees and the community; prepares emergency management
public information; and performs related work as required.
DISTINGUISHING CHARACTERISTICS:
This is a single class position that will work as a miscellaneous employee within the Fire
Department. This position receives direct supervision from the Deputy Fire Marshal.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The list below is intended to be illustrative and does not represent an exhaustive list of
work duties and responsibilities; other duties are included as assigned:
• Research, summarize, and make recommendations for developing and/or
modifying the City's Emergency Operations Plan.
• Assist in the development and maintenance of the City's Emergency Operations
Center (EOC) and alternate EOC, as well as other emergency facilities,
equipment, and vehicular needs.
• Coordinate the development of Emergency Action Plans with other governmental
agencies, the public, Red Cross, PG&E, or others, as applicable.
• Coordinate the development, implementation, and maintenance of various
community based emergency preparedness programs (i.e. CERT; Get Ready;
Ready, Set Go).
• Coordinate the development of emergency prevention, and emergency
management, and public education programs.
• Present and assist in presenting emergency prevention, and emergency
management, public education and training programs; speak to groups of various
ages, educational levels and socio-economic backgrounds.
• Provide consultation services and evaluations regarding emergency,
environmental, and fire safety coordination activities.
• Assist community, volunteer, educational or other public and private groups with
prevention, preparedness and safety.
• Seek and participate in the development of various emergency management
grants for equipment, training, facilities, vehicular needs, and/or support services.
• Coordinate with Federal, State, County and other local emergency management
organizations.
• Utilize standard personal computer software, including word processing and
spreadsheet programs, develop a variety of forms, reports, and statistical
analysis; and use software tools to evaluate program effectiveness and develop
alternative solutions.
• Work with volunteers, coordinate their activities, provide instructions and
motivation; ensure volunteer activities are effective and provide appropriate
recognition.
• Maintain accurate records and files; prepare a variety of statistical and narrative
reports, including incident status reports for reimbursement by state and federal
agencies.
• Serve as a support team member in the EOC during emergency or disaster
response situations.
• Assist in the development of agreements with allied agencies and vendors to
commit personnel, equipment and other appropriate resources that will provide
support to the City during emergencies.
• Assist in the training of City staff in the purpose of, and their roles within, the
Incident Command System (ICS), Standard Emergency Management Systems
(SEMS), National Incident Management System (NIMS), and their duties as
emergency service workers during an emergency event.
• Work with the Fire Department to provide assistance to the public with
emergency, environment and fire safety issues.
• Coordinate special fire safety, environmental and emergency management
projects as assigned.
• Coordinate with other governmental agencies, the public and stakeholders to
gain and maintain effective working relationships and communication during an
emergency incident.
KNOWLEDGE OF:
• Emergency, environmental and fire hazard prevention.
• Principles and practices of emergency management, including hazard
identification and mitigation and disaster preparedness, response and
recovery.
• California Standardized Emergency Management System (SEMS), Incident
Command System (ICS) and the National Incident Management System
(NIMS).
• Emergency Operations Center (EOC) structure and operating procedures.
• Emergency operations communications systems.
• State and Federal damage reporting and reimbursement procedures.
• Accounting, budgeting, and contract principles and methods.
• Principles and practices of program coordination, development,
administration and evaluation.
• Office procedures, methods and equipment including MS Office computer
software programs, such as word processing, spreadsheets and databases.
• Injury and illness prevention practices (IIPP).
• Pertinent federal, state and local laws, codes and regulations.
• Preparing and presenting public information; teaching; and public speaking.
ABILITY TO:
• Work independently to complete assigned duties and responsibilities in a timely
manner.
• Prepare and present detailed emergency management plans and procedures.
• Develop and present training programs for staff and the public that addresses
emergency management systems, procedures and response.
• Develop and coordinate emergency management exercises.
• Interpret and explain emergency management services, policies and procedures.
• interpret and apply federal, state and local laws, rules and regulations.
• Learn and retain local geography and resources as they relate to emergency
management planning and operations.
• Stay abreast of emergency management requirements and standards.
• Analyze and evaluate new program techniques.
• Prepare clear and concise reports; express ideas and communicate clearly and
concisely, both orally and in writing.
• Coordinate, train, oversee and evaluate staff and volunteers.
• Logically and creatively utilize a variety of analytical techniques to solve complex
emergency management problems.
• Gain the respect, confidence and cooperation of City employees and the public
and maintain effective working relationships with those contacted in the course of
work.
• Participate in the development and administration of department goals,
objectives, procedures and budgets.
• Work cooperatively with the public and emergency response agencies.
• Identify and analyze problems, identify alternative solutions, project
consequences of proposed actions and implement recommendations in support
of goals.
• Research, analyze and evaluate new service delivery methods and techniques.
• Build and maintain positive working relationships with stakeholders to ensure that
assigned emergency management coordination efforts are successful.
EDUCATION AND EXPERIENCEREQUIREMENTS:
Any combination of education and experience that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be equivalent to a Bachelor's degree from an accredited college or university with
major course work in emergency management, fire management, public administration,
or a related field; and/or three years of technical -level experience in an organization
performing emergency management, disaster planning, and/or response, which has
provided knowledge of emergency management concepts, terminology and basic
procedures. Or an equivalent combination of education and experience sufficient to
successfully perform the duties and responsibilities of the job as listed.
SPECIAL REQUIREMENTS:
Must possess and maintain a valid California Driver's License with a satisfactory driving
record.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions. The work environment includes performing
activities in the natural environment and the constructed environment. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential job functions.
While performing the duties of this job, the employee is regularly required to stand; walk;
sit; use hands to finger, handle, feel or hold; reach with hands and arms; and talk, hear,
taste, or smell. The employee frequently is required to climb or balance and stoop,
kneel, crouch, or crawl. The employee may be required to walk on trails or up and down
steep inclines off trails. The employee must frequently lift and/or move up to 25 pounds
and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by
this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and ability to adjust focus; and vision sufficient to read computer screens
and printed documents with, or without, correction. Hear within the normal audio range
with, or without, correction. The employee must have sufficient physical ability to work in
an office setting and operate office equipment.
Employee will be issued personal protective equipment (PPE) and is responsible for
using the proper PPE in the appropriate environment. Examples of PPE may include a
hardhat, hearing protection for noisy environments, eye protection, dust mask or
respirator and safety shoes.
While performing the duties of this job, the employee is regularly working in an office
environment. The noise level in the office work environment is relatively quiet.
However, during outdoor operations there may be conditions with elevated noise levels,
odors or smoke may be present, with heavy machinery nearby.
FLSA Status: Non-exempt
Prepared By: John Lippitt and Human Resources
Prepared Date: 10-2012
Approved By: Anil Comelo, HR Director
Approved Date: xxxx