HomeMy WebLinkAboutCC Resolution 13243 (Management Analyst Position)RESOLUTION NO. 13243
RESOLUTION TO APPROVE THE RECLASSIFICATION OF AN ADMINISTRATIVE
ASSISTANT III POSITION TO A MANAGEMENT ANALYST
WHEREAS, due to the economic recession, the City has gone through significant
budget cuts over the last couple of years that have affected all departments; and
WHEREAS, with the elimination of the Assistant to the City Manager position and
the Deputy City Manager designation, the City Manager's department has had to
reassign job duties to existing staff; and
WHEREAS, these changes have resulted in the need for additional analytical
support for the City Manager's department.
NOW, THEREFORE LET IT BE RESOLVED the City Council of the City of San
Rafael hereby approves the reclassification of one Administrative Assistant III to a
Management Analyst, to provide additional analytical support for the department, as
provided in attached Exhibit A.
1, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular
meeting of the City Council of the City of San Rafael, held on Monday, the 3rd of
October, 2011, by the following vote, to wit:
AYES: Councilmembers: Brockbank, Connolly, Heller, Levine & Mayor Boro
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Esther C. Beirne, City Clerk
City of San Rafael
Job Class Specification
Job Title: Management Analyst
SUMMARY
Under the direction of the assigned department head or management position is responsible for
performing a variety of responsible, complex, professional administrative duties. Work assigned may
be in a specific program area and/or to perform administrative duties in support of the assigned
department, including research and analysis. Related work is assigned.
CLASS CHARACTERISTICS:
This class is designed for professional level, administrative positions performing complex, analytical
work. This is a journey level class that is expected to function independent of ongoing supervision.
This class is distinguished from the Administrative Assistant job family, which is designed for
administrative generalist positions assignments under general supervision. Note: Administrative
Assistant and Management Analyst are not in the same job class series. These job classes are not
established as a flex -staffed class with the only distinction being the performance level of an
incumbent.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Plans, organizes, coordinates and implements day to day program assignments independently.
• Conducts research, and analyzes work procedures, policies, etc. to evaluate and improve the
effectiveness of assigned programs.
• Analyzes federal and state laws and regulations as they relate to assigned programs and
develops and implements changes as necessary based on this analysis.
• Develops program manuals, handouts, flyers, etc.
• Coordinates and participates in training of other personnel.
• Prepares comprehensive written reports regarding program activities.
• Interacts with other city staff, city council, community representatives, and citizens regarding
programs.
• Uses personal computer to type reports, memos, etc., and to maintain statistical data.
• Performs related duties as required.
KNOWLEDGE OF:
Principles and practices associated with administration, organization, and management; Research
methods, techniques, statistical and other work measures.
ABILITY TO:
Work independently in the completion of assignments. Analyze and evaluate data. Prepare and
present clear and concise reports, both orally and in writing. Establish and maintain effective working
relationships with others. Provide effective functional or project leadership. Effectively plan, organize
and prioritize work.
EDUCATION and/or EXPERIENCE:
Bachelor's degree in public/business administration or related field and four years of experience in
program administration.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write reports, business correspondence, and
procedure manuals. Ability to effectively present information and respond to questions from groups of
managers, clients, customers, and the general public.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and
fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as
fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where
only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral,
diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid CA drivers license.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions. While performing the duties of
this job, the employee is regularly required to sit. The employee frequently is required to use hands to
finger, handle, or feel; reach with hands and arms; and talk or hear. Employee must frequently lift
and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Vision abilities
required include close vision, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. While performing the
duties of this job, the employee regularly works in indoor conditions and regularly works near video
display. The noise level in the work environment is usually quiet.
FLSA Status:
Non -Exempt
Prepared By:
Nash and Company, Inc.
Prepared Date:
January 2001
Approved By:
City of San Rafael
Approved Date:
October 2001
WaManagement Services- WorkFile\HR- WorkFile\Human Resources\Job Specs_most currentWord Doc'sWanagement Analyst.doc Page 2 of 2
CITY OF SAN RAFAEL
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INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO.
DATE OF MEETING: Oct. 3, 2011
FROM: Jim Schutz
9
DATE: Sept. 28, 2011
TITLE OF DOCUMENT: Resolution to Approve the Reclassification of an Administrative Assistant III
position to a Management Analyst
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
41
City Manager (signature)
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REMARKS:
APPROVED AS TO FORM:
City Attorney (signature)