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Home My WebLink AboutCC Resolution 13257 (NTPP Puerto Suello Path)RESOLUTION NO. 13257 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AMEND AN AGREEMENT FOR PROFESSIONAL SERVICES WITH LSA ASSOCIATES FOR ADDITIONAL CULTURAL RESOURCE SERVICES ON THE NON -MOTORIZED TRANSPORTATION PILOT PROGRAM (NTPP) PUERTO SUELLO HILL PATH TO TRANSIT CENTER CONNECTOR PROJECT (FEDERAL AID PROJECT NUMBER NMTPL 5043(023); CITY PROJECT NUMBER 11115) IN THE AMOUNT OF $8,077 WHEREAS, the City Council adopted Resolution No. 13152 on May 16, 2011 authorizing the Director of Public Works to enter into a Professional Services Agreement with LSA Associates to conduct specialized cultural resource services; and WHEREAS, the City is obligated to pay $53,010 to date to LSA Associates in connection with the cultural resource services; and WHEREAS, an additional $8.077 is needed for LSA Associates to provide additional specialized professional cultural resource services to meet Caltrans requirements; and WHEREAS, staff received a proposal from LSA Associates for additional cultural resource services for the additional scope of work in an amount not to exceed $8,077 (Exhibit "A" to the Amendment); and WHEREAS, staff has reviewed their proposal and found it to be complete and within industry standards. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Rafael hereby approves and authorizes the Public Works Director to execute an amendment to the Professional Services Agreement between LSA Associates and the City, in the form attached hereto, expanding the scope of services under the agreement in the amount of $8,077, for a total cost not to exceed S61.087.00 IT IS FURTHER ORDERED AND RESOLVED, that the Director of Public Works is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. I I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 7th day of November, 2011 by the following vote, to wit: AYES: COUNCILMEMBERS: Brockbank, Connolly, Heller, Levine & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 16.01.241.05 AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH LSA ASSOCIATES TO EXPAND THE SCOPE OF WORK FOR THE CULTURAL RESOURCE SERVICES OF THE NTPP PUERTO SUELLO HILL PATH TO TRANSIT CENTER CONNECTOR PROJECT TO INCLUDE ADDITIONAL CULTURAL RESOURCE SERVICES FOR A NOT TO EXCEED AMOUNT OF $8,077, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $61,087. This Amendment to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LSA ASSOCIATES, INC., a corporation !hero inafte. "CONSULTANT"'), is made and entered :nto as of the 761 1tv, of November. 20111 RECITALS WHEREAS, pursuant to City Council Resolution No. 13152 adopted on May 16, 2011, the CITY and CONSULTANT entered into a Professional Services Agreement for cultural resource services of the NTPP Puerto Suello Hill Path to Transit Center Connector Project improvements for an amount not to exceed $53,010; and WHEREAS, an additional amount not to exceed $8,077 is needed for LSA Associates to conduct additional cultural resource services now being required by Caltrans in connection with the NTPP Puerto Suello Hill Path to Transit Center Connector Project. AMENDMENT TO AGREEMENT NONNV, THEREFORE, the parties hereby agree to an Amendment to the Professional Services Agreement for the Puerto Suello Path to Transit Center Connector Project between the parties as follows: The Statement of Work (Scope of Work) to the A-reemernt is amended to include the CONSULTANT's proposal dated October 7, 2011 attached hereto as Exhibit "A". 2. The Not -To -Exceed Budget Estimate, Exhibit "C", is amended to add a new Item 6, "Additional Field Work and Laboratory Work" for $8,077, and to change the "Total" to $61,087. 3. All of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in force after this amendment. IN WITNESS WHEREOF, the parties have executed this Amendment of the day, month, and year first above written. CITY OF SAN RAFAEL • �� tom. NADER MANSOURIAN, Director of Public Works ATTEST: ESTI-IEP, C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, City Attorney 2 LSA ASSOCIATES, INC. Name: Malcolm J. Sproul Title. Assistant Secretary October 7, 2011 Leslie Blomquist, Associate Civil Engineer City of San Rafael Department of Public Works 111 Morphew Street San Rafael, California 94901-5508 Re: Augment Request for the NTPP — Puerto Suello Hill Path to Transit Center Connector Project, San Rafael, Marin County, California (LSA #CSR1101) Dear Ms. Blomquist: Per your request, LSA Associates, Inc. (LSA), has prepared this budget augment to address out -of - scope tasks that are not included in the original agreement between the City of San Rafael and LSA for the above -referenced project. These tasks were the result of project review and consultation with the California Department of Transportation (Caltrans) to determine the methods and approach for archaeological testing in the project area. As a result of this coordination, the archaeological testing now has two components: (1) truck -mounted coring; and (2) hand excavation. The tasks outlined below, and the associated costs, are needed to implement both of these approaches. • One additional day of fieldwork for a crew of two people to undertake and process hand excavations, $2,080.00. • One -and -a -half days of field director and Native American monitor time to implement truck- mounted coring, $1,360.00. • Increase in truck -mounted coring budget due to expanded scope of sampling (was $3,600.00, now $5,237.00), $1,637.00. • One day of screening and processing of cores at LSA laboratory for two people for one day (plus Native American monitoring), as well as one half-day for a soils scientist to review the samples, $2,220.00. • Pre -field coordination and project management of the additional tasks, $780.00. The total augment request for the out -of -scope costs described above is $8,077.00. Enclosed is a spreadsheet containing a breakdown of the hours, staff, and billing rates for each of these tasks. Please let us know what additional information you may need to process this augment. Thank you. Sincerelv. LSA ASSOCIATES, INC. IS,q A S S OC IA IPS. I N 1: (J R1,k K 1.11-Y PH1SN�> kIVEkSIU1- k\) 1:N PAkK PLA, 1. :lii 2'i6 o81u Iti i:Ak1 S1,A 1) 1k\71N b- SAN L11:IS UBIS,. �tay1 1 J i V j j 201 Yi, kluit MI)NU, I:AI 11-ORVIA '�4 �:�1 �:S ',102'+6.4M1su 1.�X 1. ,iti UI I IN PALM SPRIN(,S U SUC11 SAN 1-iz October 7, 2011 Leslie Blomquist, Associate Civil Engineer City of San Rafael Department of Public Works 111 Morphew Street San Rafael, California 94901-5508 Re: Augment Request for the NTPP — Puerto Suello Hill Path to Transit Center Connector Project, San Rafael, Marin County, California (LSA #CSR1101) Dear Ms. Blomquist: Per your request, LSA Associates, Inc. (LSA), has prepared this budget augment to address out -of - scope tasks that are not included in the original agreement between the City of San Rafael and LSA for the above -referenced project. These tasks were the result of project review and consultation with the California Department of Transportation (Caltrans) to determine the methods and approach for archaeological testing in the project area. As a result of this coordination, the archaeological testing now has two components: (1) truck -mounted coring; and (2) hand excavation. The tasks outlined below, and the associated costs, are needed to implement both of these approaches. • One additional day of fieldwork for a crew of two people to undertake and process hand excavations, $2,080.00. • One -and -a -half days of field director and Native American monitor time to implement truck- mounted coring, $1,360.00. • Increase in truck -mounted coring budget due to expanded scope of sampling (was $3,600.00, now $5,237.00), $1,637.00. • One day of screening and processing of cores at LSA laboratory for two people for one day (plus Native American monitoring), as well as one half-day for a soils scientist to review the samples, $2,220.00. • Pre -field coordination and project management of the additional tasks, $780.00. The total augment request for the out -of -scope costs described above is $8,077.00. Enclosed is a spreadsheet containing a breakdown of the hours, staff, and billing rates for each of these tasks. Please let us know what additional information you may need to process this augment. Thank you. Sincerelv. LSA ASSOCIATES, INC. I SA ASSOCIATES, INC. Andrew Pulcheon Associate/Cultural Resources Manager PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; _ bonds, and insurance certificates and endorsements. 5 City Manager 1 Mayor i or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the _ contracting department. To be completed by Contracting Department: Project Manager: Project Name: Agendized for City Council Meeting of (if necessary): If you have questions on this process, please contact the City Attorney's Office at 485-3050. * Council approval is required if contract is over 524,000 on a cumulative basis. CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL AGENCY. SRCC AGENDA ITEM NO. DATE OF MEETING: November 7, 2011 FROM: Nader Mansourian DEPARTMENT: Public Works DATE: November 2, 2011 FILE NO.: 16.01.241.05 TITLE OF DOCUMENT: Resolution authorizing the Director of Public Works to amend an agreement for professional services with LSA Associates for additional cultural resource services on the Non -Motorized Transportation Pilot Program (NTPP) Puerto Suello Hill Path to Transit Center Connector Project (Federal Aid Project Number NMTPL 5043(023); City Project Number 11115) in the amount of $8,077. Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL I AGENCY AGENDA ITEM: City Manager (signature) REMARKS: APPROVED AS TO FORM: City Attorney (signature)