HomeMy WebLinkAboutCC Resolution 12953 (MOU Firefighters Association)RESOLUTION NO. 12953
RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) SIDE LETTER
BETWEEN THE CITY OF SAN RAFAEL AND THE SAN RAFAEL FIREFIGHTERS
ASSOCIATION REGARDING ADMINISTRATIVE DUTY FOR FIRE CAPTAINS
Whereas the City of San Rafael ("CITY") and the San Rafael Firefighters'
Association ("ASSOCIATION") have met to discuss the administrative and operation
needs of the San Rafael Fire Department and how these needs can be met with current
staffing levels; and
Whereas, the CITY and the ASSOCIATION agree that these needs should be
addressed prior to recruiting for the current Fire Captain vacancies; and
Whereas, the CITY and the ASSOCIATION agree that up to two Fire Captains at
any one time may be designated to perform administrative duties and serve as either
the Training/Safety Coordinator or the Emergency Services Coordinator; and
Whereas, the CITY and ASSOCIATION agree that a 5% additional pay above
what is allowed in the current MOU is needed in order to compensate for the additional
functions of this position.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby approves the attached Side Letter amending the current Memorandum of
Understanding with the San Rafael Firefighters' Association (July 1, 2008 through June
30, 2011) to address administrative duties for Fire Captains.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular
meeting of the City Council of the City of San Rafael, held on Monday, the 17th of May,
2010, by the following vote, to wit:
AYES: Councilmembers: Brockbank, Connolly, Heller, Levine & Mayor Boro
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Esther C. Beirne, City Clerk
City of San Rafael
San Rafael Firefighters Association (I.A.F.F., Local 1775)
MOU SIDE LETTER
Whereas the City of San Rafael ("CITY") and the San Rafael Firefighters' Association
("ASSOCIATION") have met in good faith and negotiated a Memorandum of Understanding
(MOU) for 2008-2011; and
Whereas, the CITY and the ASSOCIATION have met to discuss the administrative and
operation needs of the San Rafael Fire Department and how these needs can be met with
current staffing levels; and
Now, therefore the CITY and the ASSOCIATION do hereby agree to incorporate the
following language pertaining to administrative duties and assignments as they relate to the Fire
Captain as section 3.5.5 in the MOU under Article 3.5 — Specialty Pay:
3.5.5 Fire Captain — Administrative Duty
Commencing with the upcoming Captain internal promotion process and pertaining to all future Captain
promotions, application for and acceptance of the position of Fire Captain includes the explicit
understanding that Fire Captains may be assigned to either:
A. Supervise a Fire Company and work a 56 hour per week on a 2 x 4 schedule
or
B. Perform an Administrative assignment with the following conditions:
1. Employee has cleared probation
2. Employee will serve as the Training/ Safety Coordinator
3. To serve as EMS Coordinator
4. Assignment is for a 40 hour work week
• Four 10 hour work days per week is optional.
• Work day will include 1 hour for physical fitness
Assignment to Administrative Duty
In the event Administrative assignments remain vacant following the solicitation of volunteers, the
assignment will be filled using reverse seniority based on his/her date of appointment.
Starting with the 2011 bid process, Administrative positions will be filled at the time of the Station bidding
and will last for a 2 year period. Any period of time less than 2 years will be considered on a hardship
basis at the discretion of the Chief and the incumbent.
In the event that a Captain has fulfilled a 2 year Administrative position but no positions as a Fire
Company Captain are available, the Administrative position shall return to the bid process. If no officers
choose the Administrative position it shall be filled by the least senior Captain having completed
probation.
Once a Captain has served two years in an Administrative position, he/she will not be required to serve
again. However, a person serving in the Administrative position may serve in that capacity for more than
two years per the discretion of the Chief and the incumbent.
If 2 or more line Captain assignments are vacant at the time of the Station bid, the Administrative position
shall be suspended until the Department is able to reach full staffing of the Captain position. When full
staffing has been achieved the position shall return to the bid process.
Original — City Clerk
Copies — Association, Human Resources, Assistant City Manager
Compensation and Overtime
Captains filling an Administrative position shall receive (5%) Premium Pay as outlined in Section 6.1.1
and shall also receive an additional Incentive Pay of 5% added to the base salary. However, when a
Captain works overtime while on Administrative assignment, this additional 10% will not be added to the
hourly rate and overtime pay shall be based on the base salary.
Captains filling an Administrative assignment are eligible for shift overtime if it does not conflict with their
regular work schedule. If a Captain works shift overtime, the hourly rate of pay will be adjusted to the 56
hour workweek rate and the hourly rate will not include the 5% Premium Pay or the 5% Incentive Pay.
Captains filling administrative assignments are exempt from mandatory overtime.
Vacation and Sick Leave Accrual
When a member moves from a 56 hour work week to a 40 hour work week, accrued vacation and sick
hours will be multiplied by 0.714 to determine new vacation and sick leave balance.
When a member moves from a 40 hour work week to a 56 hour work week, accrued vacation and sick
hours will be multiplied by 1.4, to determine new vacation and sick leave balance.
Vacation and sick leave accrual for employees on a 40 hour work week will be at the rates outlined (per
pay period) in the MOU for 40 hour work week employees.
Andy Rogerson, F' aptain, FA Local 1775 Date
5�13/�0
rKe Marti , ire aptain, SRFA Local 1775 Date /
"- / ,o 5-13- 20/0
Leslie Loomis, Human Resources Director Date
City of San Rafael
zwd
Jim Sefiu Assis ant ty M nager Date
City o San Rafael
_x/3/2
Chris Gray, Fire Chief V (/ Date
City of San Rafael, San Rafael Fire Department
Original — City Clerk
Copies — Association, Human Resources, Assistant City Manager