HomeMy WebLinkAboutCC Resolution 13052 (Street Resurfacing)RESOLUTION NO. 13052
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AWARDING THE CONTRACT FOR FREITAS PARKWAY AND LAS GALLINAS
AVENUE RESURFACING 2010 REBID, PROJECT NO. 11152, TO GHILOTTI
BROTHERS, INC., IN THE AMOUNT OF $497,018.00.
WHEREAS, on the I" day of September, 2010, pursuant to due and legal notice published in the
manner provided by law, inviting sealed bids for proposals for the work hereinafter mentioned, as more
fully appears from the Affidavit of Publication thereof on file in the office of the City Clerk of the City of
San Rafael, California, the City Clerk of said City did publicly open, examine, and declare all sealed bids
or proposals for doing the following work in said City, to wit:
"FREITAS PARKWAY AND LAS GALLINAS AVENUE RESURFACING 2010 REBID"
PROJECT NO. 11152
in accordance with the plans and specifications therefore on file in the office of said City Clerk; and
WHEREAS, the project is included in the five-year Capital Improvement Program (CIP); and
WHEREAS, the bid of Ghilotti Brothers, Inc., at the unit prices stated in its bid, was and is the
lowest and best bid for said work and said bidder is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael, that the
bid of Ghilotti, Brothers, Inc. is hereby accepted at said unit prices and that the contract for said work and
improvements is hereby awarded to Ghilotti Brothers, Inc. at the unit prices mentioned in said bid.
IT IS FURTHER ORDERED AND RESOLVED that the City Manager and the City Clerk of
said City be authorized and directed to execute a contract with Ghilotti Brothers, Inc. in a form
approved by the City Attorney, for said work and to return the bidder's bond upon the execution of said
contract.
RESOLVED, FURTHER, that the Director of Public Works is hereby authorized to take any and
all such actions and make changes as may be necessary to accomplish the purpose of this resolution.
I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City
held on the 7°i day of September, 2010, by the following vote, to wit:
AYES: COUNCIL MEMBERS: Brockbank, Heller, Levine & Mayor Boro
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Connolly
ESTHER C. BEIRNE, City Clerk
File No. 16.06.71
City of San Rafael ♦ California
Form of Contract Agreement
for
Freitas Parkway and Las Gallinas Avenue Resurfacing 2010 Rebid,
Prosect No. 11152
This Agreement is made and entered into this 7`" day of September, 2010 by and between the City of San
Rafael (hereinafter called City) and Ghilotti Brothers, Inc. (hereinafter called Contractor).
Witnesseth, that the City and the Contractor, for the considerations hereinafter named, agree as follows:
I - Scope of the Work
The Contractor hereby agrees to fumish all of the materials and all of the equipment and labor necessary,
and to perform all of the work shown on the plans and described in the specifications for the project
entitled: Freitas Parkway and Las Gallinas Avenue Resurfacing 2010 Rebid, Project No. 11152, all
in accordance with the requirements and provisions of the Contract Documents as defined in the General
Conditions which are hereby made a part of this Agreement. The liability insurance provided to City by
Contractor under this contract shall be primary and excess of any other insurance available to the City.
II - Time of Completion
(a) The work to be performed under this Contract shall be commenced within Five (5) Working Days
after the date of written notice by the City to the Contractor to proceed.
(b) All work shall be completed within 25 Working Days after the date of such notice to proceed and
with such extensions of time as are provided for in the General Conditions.
III - Liquidated Damages
It is agreed that, if all the work required by the contract is not finished or completed within the number of
calendar days as set forth in the contract, damage will be sustained by the City, and that it is and will be
impracticable and extremely difficult to ascertain and determine the actual damage which the City will
sustain in the event of and by reason of such delay; and it is therefore agreed that the Contractor will pay
to the City, the sum of $1,000 for each and every calendar day's delay in finishing the work in excess of
the number of calendar days prescribed above; and the Contractor agrees to pay said liquidated damages
herein provided for, and further agrees that the City may deduct the amount thereof from any moneys due
or that may become due the Contractor under the contract.
IV - The Contract Sum
The City shall pay to the Contractor for the performance of the Contract the amounts determined for the
total number of each of the units of work in the following schedule completed at the unit price stated.
The number of units contained in this schedule is approximate only, and the final payment shall be made
for the actual number of units that are incorporated in or made necessary by the work covered by the
Contract.
ITEM
NO. ITEM
Mobilization (Not to exceed YZO)
2 Traffic Control
3 Deep Lift Patching
4 Full Width Grinding
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UNIT
ITEM
QTY UNIT
PRICE
TOTAL
I LS
$7,000.00
$7,000.00
1 LS
$30,860.16
$30,860.16
53,600 SF
$2.75
$147,400.00
39,461 SF
$0.50
$19,730.50
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w
ITEM
UNIT
ITEM
NO.
ITEM
QTY
UNIT
PRICE
TOTAL
5
Cold Planing
a. Edge Grind 6'
10,250
LF
$2.00
$20,500.00
b. Conform Grind 10'
1,000
LF
$3.00
$3,000.00
6
Asphalt Concrete Overlay (Type A)
2,800
TON
$85.00
$238,000.00
7
Adjust Manhole Castings to Grade
9
EA
$500.00
$4,500.00
8
Adjust Water Valves to Grade
13
EA
$60.00
$780.00
9
Adjust Monuments/Boxes to Grade
1
EA
$340.00
$340.00
10
Traffic Loop Installation
EA
a. Type A
30
$222.00
$6,660.00
b. Type D
9
$225.00
$2,025.00
11
Traffic Striping
a. Install 4" White Striping
250
LF
$0.50
$125.00
b. Install 8" White Striping
79
LF
$1.00
$79.00
c. Install Detail 9 Striping
4,032
LF
$0.40
$1,612.80
d. Install Detail 22 Striping
192
LF
$1.50
$288.00
e. Install Detail 25 Striping
2,036
LF
$0.50
$1,018.00
f. Install Detail 27B Striping
2,825
LF
$0.40
$1,130.00
g. Install Detail 38 Striping
1,088
LF
$1.15
$1,251.20
h. Install Detail 39 Striping
1,658
LF
$0.68
$1,127.44
i. Install Detail 39A Striping
343
LF
$0.68
$233.24
j. Install Detail 40A Striping
1,503
LF
$0.10
$150.30
k. Pavement Markings
3,197
LF
$2.88
$9,207.36
Grand Total
$497,018.00,
V - Progress Payments
(a) On not later than the 6th day of every month the Public Works Department shall prepare and submit
an estimate covering the total quantities under each item of work that have been completed from the
start of the job up to and including the 25th day of the preceding month, and the value of the work so
completed determined in accordance with the schedule of unit prices for such items together with
such supporting evidence as may be required by the City and/or Contractor.
(b) On not later than the 15th day of the month, the City shall, after deducting previous payments made,
pay to the Contractor 90% of the amount of the estimate as approved by the Public Works
Department.
(c) Final payment of all moneys due shall be made within 15 days after the expiration of 35 days
following the filing of the notice of completion and acceptance of the work by the Public Works
Department.
(d) The Contractor may elect to receive 100" o of payments due under the contract fi-om time to time,
Without retention of any portion of the payment by the public agency, by depositing securities of
equivalent value with the public agency in accordance with the provisions of Section 4590 of the
Government Code. Such securities, if deposited by the Contracor, shall be valued by the City's
Finance Director, whose decision on valuation of the securities shall be final.
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VI - Acceptance and Final Payment
(a) Upon receipt of written notice that the work is ready for final inspection and acceptance, the Engineer
shall within 5 days make such inspection, and when he finds the work acceptable under the Contract
and the Contract fully performed, he will promptly issue a Notice of Completion, over his own
signature, stating that the work required by this Contract has been completed and is accepted by him
under the terms and conditions thereof, and the entire balance found to be due the Contractor,
including the retained percentage, shall be paid to the Contractor by the City within 15 days after the
expiration of 35 days following the date of recordation of said Notice of Completion.
(b) Before final payment is due the Contractor shall submit evidence satisfactory to the Engineer that all
payrolls, material bills, and other indebtedness connected with work have been paid, except that in
case of disputed indebtedness or liens the Contractor may submit in lieu of evidence of payment a
surety bond satisfactory to the City guaranteeing payment of all such disputed amounts when
adjudicated in cases where such payment has not already been guaranteed by surety bond.
(c) The Contractor shall provide a "Defective Material and Workmanship Bond" for 50% of the Contract
Price, before the final payment will be made.
(d) The making and acceptance of the final payment shall constitute a waiver of all claims by the City,
other than those arising from any of the following: (1) unsettled liens; (2) faulty work appearing
within 12 months after final payment; (3) requirements of the specifications; or (4) manufacturers'
guarantees. It shall also constitute a waiver of all claims by the Contractor, except those previously
made and still unsettled.
(e) If after the work has been substantially completed, full completion thereof is materially delayed
through no fault of the Contractor, and the Engineer so certifies, the City shall, upon certificate of the
Engineer, and without terminating the Contract, make payment of the balance due for that portion of
the work fully completed and accepted.
Such payment shall be made under the terms and conditions governing final payment, except that it shall
not constitute a waiver of claims.
IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute
this Agreement the day and year first written above.
ATTEST:
Esther C. Beirne
City Clerk
CITY OF SAN RAFAEL:
1 v
w�ien Koff
City Manager
APPROVED AS TO FORM: CONTRACTOR:
Robert F. Epstein MIC L M. Ono, I
City Attorney For: Ghilotti Brothers, Inc. PRESIDENT(TREASURER
File No.: 16.06.71
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