HomeMy WebLinkAboutCC Resolution 12641 (EIR; Newman Planning)RESOLUTION NO. 12641
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
LISA NEWMAN (DBA NEWMAN PLANNING ASSOCIATES OR NPA) FOR ASSISTANCE
NEEDED TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE
REDEVELOPMENT OF FOUR PARCELS LOCATED AT 809 B STREET AND AT 1212 AND
1214 SECOND STREET
(Term of Agreement: from January 20, 2009 to January 20, 2010,
for an amount not to exceed $39,365.00)
WHEREAS, the existing Victoria -era structure, located 1212 Second Street, has been deemed
by the City of San Rafael to be a protected cultural resource for the purposes of California
Environmental Quality Act (CEQA) review; and
WHEREAS, pursuant to the provisions of the CEQA, any future redevelopment of four parcels
located at 809 B Street and at 1212 and 1214 Second Street that includes the proposed removal of the
known cultural resource will require environmental review, which will require the preparation of an
EIR to assess, at minimum, historic resource impacts; and
WHEREAS, Newman Planning Associates or NPA was invited by the City of San Rafael to
provide a budget proposal for the preparation of a focused EIR in conjunction with the future
redevelopment of the project site that involves the removal of the known cultural resource; and
WHEREAS, on October 29, 2008, NPA provided the City with a proposal for services to
prepare an EIR to assess the redevelopment of the project site, which involves the removal of the
known cultural resource, which is provided as Exhibit "A"; and
WHEREAS, on December 23, 2008, the property owner submitted a letter to the City,
accepting the scope of the EIR proposal by NPA; and
WHEREAS, the proposal for services includes a not -to -exceed budget of $39,365.00, which
includes completion of all necessary tasks through document certification; and
WHEREAS, the property owner has agreed to pay all consultant costs associated with the
preparation of the EIR plus the City's EIR administration fee of 25%.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael does
hereby authorize the City Manager to execute, on behalf of the City of San Rafael, an Agreement for
Professional Services with NPA.
0 1I
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of said City
held on Tuesday, the 20`h day of January, 2009, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Brockbank, Connolly, Miller & Vice -Mayor Meller
None
Mayor Boro
ESTHER C. BEIRNE, City Clerk
Exhibit "A" Professional Services Agreement and Proposal to Prepare EIR for Redevelopment of
Project Site Located at Second and B Streets.
PROFESSIONAL SERVICES AGREEMENT WITH
LISA NEWMAN (DBA, NEWMAN PLANNING ASSOCIATES) FOR PREPARATION OF
AN ENVIRONMENTAL IMPACT REPORT FOR THE
REDEVELOPMENT OF FOUR CONTIGUOUS PARCELS LOCATED AT THE
NORTHWEST CORNER OF SECOND AND B STREETS
This Agreement is made and entered into this 201h day of January 2009, by and between the City of
San Rafael (hereinafter "CITY"), and Lisa Newman (DBA Newman Planning Associates or NPA)
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, CONTRACTOR has submitted its proposal for the performance of services, which is
attached hereto and incorporated by reference herein; and
WHEREAS, CITY desires to retain CONTRACTOR to perform professional services necessary to
render advice and assistance to the CITY, the CITY's Planning Commission, City Council and staff in the
preparation of an Environmental Impact Report (EIR); and
WHEREAS, CONTRACTOR represents that it is qualified to perform such services and is willing
to perform such professional services as hereinafter defined.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the CITY and CONTRACTOR as follows:
PROJECT COORDINATION.
A. CITY. The City Manager shall be the representative of the CITY for all purposes under
this Agreement. Planning Manager, Paul Jensen, is hereby designated the PROJECT
MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of
the progress and execution of this Agreement.
B. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility
for the progress and execution of this Agreement for CONTRACTOR. Lisa Newman
(DBA, Newman Planning Associates) is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of
this Agreement require a substitute PROJECT DIRECTOR for any reason, the
CONTRACTOR shall notify the CITY within ten (10) business days of the substitution.
DUTIES OF CONTRACTOR.
A.. CONTRACTOR shall perform the duties and/or provide services as described in EIR
Proposal for- Redevelopment of Second & B Streets, attached hereto and incorporated herein.
B. Commencement. CONTRACTOR agrees to commence work inunediately after tliep&r,
of signing this contract. �'"° Z fO
CnA�r'N!
,T1'Opt/
Exhibit `'A"
C. Completion. Tasks described in EIR Proposal for Redevelopment of Second & B Streets
shall be completed as set forth in the schedule outlined in EIR Proposal for Redevelopment
of Second & B Streets, attached and incorporated by reference herein.
DUTIES OF CITY.
CITY shall perform the duties and/or provide services as outlined in EIR Proposal for
Redevelopment of Second & B Streets, attached and incorporated herein.
4, COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall pay
CONTRACTOR an amount not to exceed $39,365.00 based upon the budget shown in EIR
Proposal for Redevelopment of Second & B Streets, to be compensated on a time and material basis.
Payment will be made upon receipt by PROJECT MANAGER of itemized invoices submitted by
CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for one (1) year commencing on January 20, 2009 and ending
on January 20, 2010. Upon mutual agreement of the parties, and subject to the approval of the City
Manager, the term of this Agreement shall be extended for an additional period.
TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving
such notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written
consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under thus Agreement, shall
be delivered to CITY as soon as possible, but not later than tlurty (30) days after
termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in corurection with the
performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use
said property for any purpose, including projects not contemplated by thus Agreement. Hon, ever, use
of said property by CITY for project(s) not the subject of this Agreement shall be at CITY's sole
risk without legal liability or exposure to CONTRACTOR.
, INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONTRACTOR in connection with its
performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY
or its agent in any such audit or inspection.
9, ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to
CITY, the following insurance policies:
1. A comprehensive general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence for death, bodily injury, personal injury,
or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum
amount of one million dollars ($1,000,000) to cover any claims arising out of the
CONTRACTOR's negligent performance of services under this Agreement.
B, The insurance coverage required of the CONTRACTOR by Section 10. A. shall also meet
the following requirements:
1. The insurance shall be primary with respect to any insurance or coverage
maintained by CITY and shall not call upon CITY's insurance or coverage for any
contribution.
2. Except for professional liability insurance, the insurance policies shall be endorsed
for contractual liability and personal injury.
3. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
4. CONTRACTOR shall provide to City's Risk Manager: (a) Certificates of
Insurance evidencing the insurance coverage required herein; and (b) specific
endorsements nanvng CITY, its officers, agents, employees, and volunteers, as
additional named insureds under the policies.
5. The insurance policies shall provide that the insurance carrier shall not cancel or
terminate said insurance policies except upon thirty (30) days written notice to
City's Risk Manager, except for nonpayment of premiums for which such notice
shall be ten (10) days.
If the insurance is written on a Claims Made Form, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than
five years, to the extent that such coverage remains commercially available at
reasonable rates.
The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's compensation and
employer's liability insurance, as required by the State Labor Code and other applicable laws
and regulations, and as necessary to protect both CONTRACTOR and CITY against all
liability for injuries to CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be
declared to and approved by the City's Risk Manager and the City Attorney. At CITY's
option, the deductibles or self-insured retentions with respect to CITY shall be reduced or
eliminated to CITY's satisfaction. CONTRACTOR has declared that their professional
liability insurance has a $250,000 deductible.
11. INDEMNIFICATION.
CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its officers, agents,
employees, and designated volunteers, against any claim, demand, suit, judgment, loss, liability or
expense of any kind, including reasonable attorney's fees and administrative costs, arising out of or
resulting in any way, in whole or in part, from any negligent acts or omissions or willful misconduct
of CONTRACTOR or CONTRACTOR'S officers, agents and employees in the performance of
their duties and obligations under this Agreement.
12, NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
1.3. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with applicable federal, state and local laws, ordinances,
codes and regulations, in the perforniance of its duties and obligations under this Agreement.
CONTRACTOR shall perform all sen -ices under this Agreement in accordance with these laws,
ordinances, codes and regulations. CONTRACTOR shall release, defend, indenuufy and hold
harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties,
tines and all other consequences from any noncompliance or violation of any laws, ordinances, codes
or regulations.
14. NO THIRD PARTY BENEFICIARIES,
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any
third party, any benefit or right owed by one party, under the terms and conditions of this Agreement,
to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY: Paul Jensen
Planning Manager
City of San Rafael
1400 Fifth Ave. (P.O. Box 151560)
San Rafael, CA 94915-1560
TO CONTRACTOR: Lisa Newman
Project Director
Newman Planning Associates
2201 Mulberry Terrace
San Rafael, CA 94903
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its
officers, agents and employees be that of an Independent Contractor and not that of an employee of
CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. Tli ' e terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the
terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under
this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement,
contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other
amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other
term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of
the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any tenn, condition, covenant of this Agreement or any applicable law,
ordinance or regulation.
20. COSTS ANIS ATTORNEYS FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs {including claims
administration} and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any and all state
and federal taxes and any other applicable taxes.
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAF.,UL
LTI$ k-6Rjj1H'OFF, City ZI(,ge
CONTRACTOR
Lisa Newman
Principal, Newman Planning Associates
ATTEST:
ESTHER C. BEIRNE , City Clerk
APPROVED AS TO FORM:
• L i
Ll I
ROBERT F. EPSTEIN, C" ty Atto ey
EXHIBIT: EIR Proposal for Redevelopment of Second & B Streets, dated October 29, 2008
E W M A N
LANNING
S S 0 C I A T E S
R�DeoVIIFD
OCT
October 29, 2008
oCMY 0� �EiiF� O
Mr. Paul Jensen, Planning Manager
San Rafael Community Development Department
1400 Fifth Avenue
San Rafael, CA 94915
Subject: EIR Proposal for Redevelopment of Second & B Street
Dear Paul
Thank you for the opportunity to provide environmental planning services for the Monihan
project at 1212/1214 Second Street and 809 B Street. This letter provides a Scope of Work
to prepare a focused Environmental Impact Report (EIR) for this project. The Scope of Work
outlines my understanding of the project and consultant tasks for completing the EIR
process. These tasks are broken down by phases with an estimated budget for each phase.
A. Understanding of Project and Needed Services
My understanding of the proposed project and service needs is as follows:
1. The Community Development Department will soon receive revised applications
from Monihan Pacific Development Company proposing to demolish two existing Victorian
residential structures located at 1212/1214 Second Street and a commercial building at 809
B Street and to construct a new commercial/office building. 1212 Second Street is included
in the City's Historical Building Survey.
2. The planning applications that are required by the City include Environmental
Review and a Design Review Permit. These applications will require review and
recommendation by the Planning Commission with final action by the City Council. City
staff will manage the planning process and prepare an Initial Study.
3. 1 will serve as the environmental consultant under your direction for the project.
An Initial Study will be required to evaluate potentially significant environmental impacts
of the proposed project. A historical evaluation will be required for which a separate
proposal has been prepared by Diana Painter and is attached. The Initial Study will be
circulated for public review and comment with the finding that an EIR will be required
due to the proposed demolition of a structure with historical significance, a significant
and unavoidable impact under CEQA.
0 2201 MULBERRY TERRACE SAN RAFAEL, CA 94903 office 415.492.0300 lax 415.492.9569
Mr. Paul Jensen
October 29, 2008
Page 2
4. City staff will prepare the Initial Study and public notice, reproduce and distribute
the Initial Study for public comment. I will coordinate with staff and the historical
consultant during preparation of the Initial Study, review an administrative draft, and
attend a Planning Commission Scoping hearing for the EIR.
5. Based upon comments from the Scoping hearing and public comment period, I will
prepare an Administrative Draft EIR, Draft EIR and Final EIR under your direction. Project
alternatives will be developed in coordination with City staff and the analysis will be based
upon economic data provided by the applicant. Should this economic analysis be
inadequate, as determined in conjunction with City staff, the services of an economic
consultant may be required. Three copies of the Administrative Draft EIR will be submitted
for City staff review. City staff will provide an appropriate number of copies of the Draft EIR
and Final EIR.
6. The Draft EIR will be circulated through the State Clearinghouse for a 46 -day public
review period concluding with a public hearing on the Draft EIR before the Planning
Commission that I will attend. A second Planning Commission hearing is expected for this
project that I will prepare for and attend. After the second Planning Commission hearing, I
will prepare a Final EIR/Response to Comments document. In addition, a Resolution
providing findings for a Statement of Overriding Considerations will be prepared
7. The Final EIR and project merits will then be considered at a third public hearing
before the Planning Commission. I will prepare for and attend the hearing.
8. City staff will prepare a public notice and staff report for a City Council hearing to
consider the Final EIR and project merits that 1 will prepare for and attend. Subsequent to
project approval, I will prepare and file a Notice of Determination with the County Clerk.
9. The San Rafael Community Development Department will serve as the client.
The applicant will fund all contract planning services.
10. Monthly invoices for consultant planning services for Newman Planning
Associates (NPA) will be billed at an hourly consultant rate of $125. Diana Painter will be
a subcontractor to NPA and billing for her services will be included in my monthly
invoices. Invoices will be processed by the City and paid within 30 days. This EIR cost
estimate is valid for 60 days after which we reserve the right to review and revise costs.
B. Scope of Services — List of Perceived Tasks
Based on my understanding of the project, the following tasks are will likely be the
responsibility of the consultants with related cost estimates:
Mr. Paul Jensen
October 29, 2008
Page 3
Phase I - Application Review and Project Initiation
a. Initiate project in coordination with City staff and historical consultant.
b. Meet with Town staff and project applicantlarchitect to initiate work on project
environmental review, discuss issues and visit site.
C. Complete a review of the application plans and materials and City
policies/plans relevant to the project application.
d. Distribute relevant materials to historical consultant, coordinate work program
and meet as necessary.
Estimated Budget for Phase I: 24 hours: $ 3,000
Phase II — Environmental Review Process: Initial Study
a. Coordinate with City staff and the historical consultant during their
preparation of the Initial Study.
b. Review and edit Historical Evaluation and Administrative Draft Initial Study.
C. Review any comments received on the NOP (prepared by City staff) and
meet with staff and the applicant as appropriate to discuss any issues.
Estimated Budget for Phase Il: 16 hours: $ 2,000
Phase III -• Environmental Review Process: EIR
a. Meet with staff to discuss the approach for EIR Alternatives and other EIR
sections.
b. Request and review economic analysis of two alternatives to provided by the
applicant; consult with City staff as to the adequacy of the analysis.
C. Prepare Administrative Draft EIR based upon the Initial Study, addressing
issues raised in the responses to the NOP, and with the assistance of Diana
Painter for preparation of the Cultural Resources and Alternatives sections.
d. Prepare and submit three copies of the Administrative Draft EIR for Staff
review and comment.
e. Revise ADEIR as necessary and coordinate printing of Draft EIR by City.
f. Prepare a Notice of Completion to the State Clearinghouse and relevant
public agencies and community groups for a 45 -day public review period for
staff to distribute. City staff will prepare required newspaper notice for the
Draft EIR. Coordinate distribution of the Draft EIR by City.
d. During the 45 -day comment period, review any comments on the Draft EIR
and meet with staff to discuss issues, as necessary.
Estimated Budget for Phase III: 112 hours: $14,000
Mr. Paul Jensen
October 29, 2008
Page 4
Phase IV — Environmental Review Process: Final EIR
a. Prepare responses to comments received on Draft EIR including public
agency correspondence and testimony at the Planning Commission hearing.
Submit draft responses to City staff for review and comment.
b. Prepare Final EIR/Response to Comments document.
c. Coordinate City reproduction of Final EIR for distribution to Planning
Commission.
d. Prepare draft Resolution/Statement of Overriding Considerations for City
review and revise as necessary.
Estimated Budget for Phase IV: 40 hours; $ 5,000
Phase V — Attendance at Public Hearings and Meetings
a, Prepare for and attend four public hearings, as outlined above.
b. Coordinate with Town staff and Applicant on issues that are raised during
public hearings and meet as necessary.
C. Respond to issues as requested by City staff.
Estimated Budget for Phase V: 40 hours: $4,000
Phase VI — Project Administration and Post Action Processing
a. Perform administrative tasks including monthly invoicing and contract
administration.
b. Prepare Notice of Determination (NOD) and file with County.
Estimated Budget for Phase VI: 16 hours: $2,000
Total Estimate for NPA Services: 248 hours: $31,000
Total Estimate for Historical Subconsultant: $ 8,365
Total Estimated EIR Cost: $39,365.00
Thank you for the opportunity to provide this proposal for environmental planning
services. If you have any questions, please feel free to contact me.
Sin rely,
Lisa P. Ne main
Da
Principa
PAINTER
PRESERVATION
PLANNING
HISTORIC PRESERVATION & URBAN DESIGN
September 26, 2008
Mc T,iga Newman
Newman Planning Associates
2201 Mulberry Terrace
San Rafael. CA 94903
Re: Historic resource survey and EIR assistance for 1212-14 2°d Street — San Rafael
Dear Lisa.
Thank you for contacting me about this project. Below is a proposal for preparing a Historic Resource
Report for this property and providing assistance with the EIR, including responding to alternatives and
developing a mitigation plan.
Project understanding
The buildings are on Second Street and are the remaining two of three identical Victorian -era homes near
the center of this block, which was historically a residential street. They were documented in the late
1970s, when the buildings were listed on San Rafael's list of historical properties. When the site was to
be redeveloped they were again documented in August 2005. At that time the two properties were
declared not historic resources because the setting had been altered, an analysis which was not consistent
with state law. They were also documented at a reconnaissance rather than intensive level, which is
inadequate for an analysis of this type. A peer review was conducted by Michael Corbett on September
28, 2005. He stated at that time that the previous analysis was inadequate and further research was
necessary to make a determination as to historic significance.
In 2007 a fire burned the face of the house at 1212 2nd Street. My firm was hired to determine whether
the building had as a result lost integrity to the degree that it was no longer a historic resource. I
determined that the building still conveyed the reasons for its significance, and was therefore still a
historic resource for purposes of CEQA. At this time the property owner is again considering
redevelopment and would like to demolish the buildings. In order to do this, an EIR must be prepared,
alternatives examined, and a Statement of Overriding Considerations made if the buildings are
determined historic in this intensive review and are to be demolished. Alternatives include retaining the
buildings in place and retaining them in a comparable setting.
Scope of work and estimate
Historic Resource Report 24 hrs@$110/hr $2,640.00
1. Research existing records and documentation on the property, including records at the
Northwest Information Center in Rohnert Park.
2. Research available information on any significant persons, events and/or activities
aecnciated with the site_
7 FOURTH STREET, SUITE 44 • PETAWMA, CA 94952 • 707.763.6500 • diana@preservationplans.com
1212-142 nd Street — San Rafae
September 26, 2008
Page 2 of 2
3. Conduct a visual inspection of the site and structure to assess current architectural
features, changes to the site over time, and building condition.
4. Interview persons with knowledge of the property as available.
5. Develop a context statement for the Historic Resource Report.
6. Update information on the historic significance and architectural integrity of the
building,
7. Draft an intensive -level Historic Resource Report for the two structures.
Environmental Impact Report 50 hrs(,,$110/hr $5,500.00
1. Assist with language for initial study, as required.
2. Assist with drafting appropriate alternatives.
3. Provide language for EIR for historic resources section, including development of
historic context, description of field and archival methods, description of resources,
evaluation of historic significance, and description of impacts/adverse change.
4. Develop mitigation measures for project, as necessary.
5. Conduct evaluation of proposed adjacent new construction to ensure that the Secretary
of Interior's Standards are met, if the existing buildings are retained.
6. Participate in (up to four) public hearings and meetings for the proiect.
7. Participate in overall project coordination and development.
Expenses $ 225.00
Expenses include mileage, copies, research fees, and report production.
Total estimated cost $8.365.00
This estimate assumes that any direction from city staff on the project will be provided by you. It does
not assume coordinating the archaeological resources review. It does not assume any public outreach.
Evaluation is for meeting the provisions of CEPA only. Department of Parks and Recreation 523 forms
for the property will be prepared, as the existing forms are inadequate, and included as an attachment to a
Historic Resource Report. This estimate does not assume evaluation for compliance with the City of San
Rafael General Plan, Zoning Code or Design Guidelines except in areas of historic preservation
Please let me know if you have any comments or questions about this proposal.
Sincerely,
Diana J. Painter, PhD, AICP
Owner/Principal
7 FOURTH STREET, SUITE 44 • FETAWMA, CA 94952 • 707.763.6500 • diana@preservationpians.com
CERTIFICA..E OF LIABILITY INSURANCE DATE IM&W0YYYY)
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ol/05D
PRODUCER
THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION
Rbse C! Kuntz
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
State Farm.. Insurance
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
824 Fifth Ave Suite A
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
San Rafae-CA 94901
Gi/26/2010 I EACH OCCURRENCE 3 7., 000, 000'
INSURERS AFFORDING COVERAGE NAIL III
OdURED
State ram General 1,su,.nca Company 25151 25151
Newman, Lisa P
:)Bj3L Newman Planning Associates
INSURER B.
2201 IquIberry Terrace
1;N5qRERA:.
INSURER C
San Rafael CA 94930-1247
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THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD' INDICATED. NOTWITHSTANDING
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IN SRABUT POLICY EFFECT'Are
POLICY EXPIRATION
OR INSRU TYPE OF INSURANCE POLICY NUMBER DATEIMMIDDIYYJ
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DATE(Mff11DD1YYj LIMITS
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UAmAEft. 10110411`50
CONPAERCIALGENERAL LIABILITY
PREM11SES (Ee occuritencol—L—
CLAIMS MJ j x I OCCUR
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AUTOMOBILE LIABILITY
COMBINED SINGLE LftT
ANY AUTO
ALL OWNED ALMOS
BODILY INJURY S
SCHEDULED AUTOS
(Per pot"")
sjHIREDAUTOS
BODILY NJUPY S
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NON -OWNED AUTOS
PROPERTY DAMAGE
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GARAGE LIAR LITY
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EACH OCCURRENCE 4
OCCUR MADE
AGGREGATE 3
DEDUCTIBLE
RETENTION 6
WOR I COMPENSATION ANDSTATU-
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EMPLOYERS' LIABILITY
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OFrlCE%MEMBER EXCLUDED?
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SPECIAL PROVISIONS below
E.L. DISEASE -POLICY LBAIT S
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS J VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT d SPECIAL PROVISIONS
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