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HomeMy WebLinkAboutCC Resolution 12779 (Salary and Benefit Plan)RESOLUTION NO. 12779 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESCINDING RESOLUTION NOS. 12456 and 12512, AND ADOPTING A REVISED TEMPORARY, SEASONAL, RETIREE, AND FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN WHEREAS, on April 7, 2008, the City Council adopted Resolution 12456 establishing a Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan, and providing that the salary schedule for the employee classifications covered by the Plan would increase effective July 1, 2009, and each year thereafter, by the change in the Consumer Price Index ("CPI") over the previous year; and WHEREAS, on June 16, 2008, the City adopted Resolution 12512 to make minor revisions to the Temporary, Seasonal, Retirees, and Fixed -Term Employees Salary and Benefit Plan; and WHEREAS, due to the significant adverse impact on the City's revenues due to the downturn in the State and local economy, the City needs to eliminate the CPI adjustment in the salary schedule authorized to take place on July 1, 2009 for Temporary, Seasonal, Retiree and Fixed -Term Employees under the foregoing Resolutions; and WHEREAS, there is a need to adopt a revised Temporary, Seasonal, Retiree, and Fixed - Term Employees Salary and Benefit Plan, incorporating previous changes and providing for CPI adjustments in salary schedule for such employees in future fiscal years if it is fiscally prudent to make such adjustments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael as follows: (1) That Resolution numbers 12456 and 12512 are rescinded, and the CPI adjustment in the salary schedule authorized to take effect under the foregoing Resolutions on July 1, 2009, for Temporary, Seasonal, Retiree and Fixed -Term Employees is eliminated; (2) That the Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan attached as Exhibit "A" hereto, including the Salary Schedule attached thereto, is adopted for the classifications identified therein; (3) That the Temporary, Seasonal, Retiree and Fixed -Term Employees covered by the foregoing Salary and Benefit Plan shall be paid on an hourly basis at the rates established in the aforementioned salary schedule, only for time actually worked; and (4) That the Temporary, Seasonal, Retiree and Fixed -Term Employees designated in the Salary and Benefit Plan attached hereto as Exhibit "A" are at -will employees, exempt from the City's Personnel Rules and Regulations, and serve in their positions based on need as determined by the assigned department; and (5) That commencing on July 1, 2010, and each year thereafter, the Salary Schedule in Appendix "A" to this Resolution shall be adjusted to increase the compensation paid to Temporary, Seasonal, Retiree and Fixed -Term Employees by the percentage increase in the Consumer Price Index for All Urban Consumers in the San Francisco/Oakland/San Jose Area for the one year period ending on the preceding April 15t, provided that the City Manager has made a determination prior to July 1" of the year in which a salary schedule adjustment would become effective that the adjustment will be fiscally prudent under projected budget conditions. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on Monday, the 6th day of July 2009, by the following vote, to wit: AYES: COUNCILMEMBERS: Brockbank, Connolly, Heller, Miller & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, CITY CLERK EXHIBIT A TEMPORARY, SEASONAL, RETIREE OR FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN DEFINITION Temporary, Seasonal, Retiree, and Fixed -Term employees serve important roles in supporting City business. These positions perform job duties and provide city services that are outside of the regular classified services. All positions covered by this resolution are at -will and as such serve at the pleasure of the appointing authority and may be removed at any time without cause and without right of appeal. Seasonal Seasonal is defined as those employees who perform specific job responsibilities that are for a specific period of time. The period is typically for a period of four (4) months or less. Seasonal employees often work in recreation or park programs. Retiree Retirees who return to fill temporary or seasonal positions may work a maximum of 960 hours per fiscal year. Once the retiree employee reaches 960 hours in a fiscal year, he/she shall no longer be eligible to work for the City until the next fiscal year. Fixed -Term Fixed -Term is an appointment of an employee to an allocated and Fixed -Term position with an expected end date. Fixed -Term positions are established due to limits on grant funding or other known limits to the position's duration. Employees appointed to Fixed -Term appointments must accept the position with the understanding that continued appointment is contingent upon grant funds and job performance. Fixed -Term appointments may be made for up to a three year period and may be extended by approval of the City Manager. Ternporary Temporary positions do not have the same title as classified City positions (those covered by a City MOU) and may not exceed 1,000 hours in a calendar year. Department Heads or designee has the authority to make temporary appointments provided there are sufficient funds in the department. Temporary employees do not receive City benefits except as required by law (i.e. participation in a qualified retirement system, Public Agency Retirement Services). Temporary appointments are typically made to meet short-term employment needs such as peak workload, illness, vacations of full time employees, or pending the establishment of a new eligibility list. There are four types of Temporary Appointments: A. Standard Ternporary Appointment: Appointment to one of the temporary job classifications listed in this resolution for a specific purpose that is of temporary nature and under 1,000 hours per calendar year (or 960 hours in a fiscal year if a retiree). B. Special Appointment: Special temporary appointments to perform work outside an existing City classification and for which no temporary job classification exists may be made under special circumstances. When the individual has a unique combination of expertise, background and skills and is needed to help the department respond to a priority work issue. C. Emeraencv Appointment: Temporary appointment of an employee to prevent stoppage of public business, loss of life, or damage to persons or property, or when qualified personnel cannot be readily obtained due to emergency conditions. An employee appointed in this category need not meet the minimum qualifications of the job. D. Per Diem: Per Diem is defined as those temporary employees who are not regularly scheduled to work but serve in an as -needed capacity. Per Diem employees may not work more than 1,000 hours in a calendar year and are typically on a list to be called when needed. Per Diem temporary appointments are made to one on the temporary classifications listed in this resolution. SALARY AND CLASSIFICATION Temporary, seasonal, retiree or fixed -term positions do not have a guarantee of continued employment. As such, the incumbents may be terminated at any time without right of appeal or grievance. If temporary employees are interested in securing a regular position with the City, they must compete successfully in the recruitment process. It is the intent of the City of San Rafael to compensate Temporary, Seasonal, Retiree and Fixed -Term employees at a rate of pay similar to that of regular employees performing like work. The hourly rate is based upon the level of duties performed. Employees covered by this resolution may not work more than 1,000 hours in a calendar year unless they work in Police or Fire in a position that is staffed 24 hours per day. Employees covered in these positions (dispatch and police records) may work up to 1,250 hours in a calendar year. However, retirees under the 1937 Retirement Act may not exceed the 960 hours per fiscal year. If an employee reaches the 1,000 or 1,250 hour limits as defined above, the employee will not be eligible to work for the City for a minimum of 90 calendar days unless special approval is made by the City Manager. Temporary, Seasonal, Retiree, and Fixed -Term employees who are non-exempt are eligible to receive overtime pay in accordance with the Fair Labor Standards Act (FLSA). Overtime is paid when the temp/seasonal employee works in excess of 40 hours per week. The week period is defined as Sunday at 12:01 am to the following Saturday at 11:59pm. Temporary, Seasonal, Retiree, employees do not receive benefits with the exception of a retirement plan. Participation in a retirement plan mandated by Federal Law and San Rafael enrolls hourly employees in the Public Agency Retirement System (PARS). Under PARS, employees covered by this resolution contribute 3.75% of their salary in to the retirement plan and the City contributes the same amount. Contributions are tax-deferred. Retiree employees do not participate in PARS. Fixed -term employees receive a basic benefits package to include health and dental insurance on a pro -rated basis up to a maximum of $600 per month, five (5) sick days per year and ten (10) vacation days per year. Upon termination, any accrued vacation leave will be paid out to the employee, but accrued sick leave will not. The following is a list of the positions covered by this resolution. Department Heads may appoint from one of these positions at any point in the salary range based on the qualifications of the person filling the temporary, seasonal, or Fixed -Term position. Tem,porary/Seasonal/Retiree/Fixed-Term Job Descriptions Accountinq Temp I Performs routine basic accounting duties including maintenance of journal vouchers, accounting records, subsidiary and general ledger entries, fixed asset record documentation, payroll time- keeping,' accounts and grants receivables, audit preparation; financial, budgeting and statistical reports. Accountinq Temp II: Performs more complex accounting tasks with more independence and prepares financial and statistical reports with a minimum of supervision. Administrative Specialist Provides responsible work on complex administrative assignments. Researches and compiles a variety of informational materials, types drafts and finished documents including confidential materials, brief instructions, or written materials. Organizes and maintains files and records, schedules appointments, and arranges for facilities and supplies. Five years of responsible secretarial or office administrative experience is typically required. Advanced Professional Temp (exempt) Typically performs specialized professional work of greater complexity and more autonomy than the Professional Temp position. Responsibilities of an advanced professional temp are similar to those of a management position and may involve supervision. Aquatics Specialist Under general supervision of the Pool Manager or Recreation Supervisor, the Aquatics Specialist is responsible for pool safety, assisting with staff training and scheduling, staff supervision, daily administrative duties, sanitation and public relations of the pool facility. The Aquatic Specialist is in charge of the pool in the absence of the Pool Manager or Recreation Supervisor. A minimum of two years pool guarding experience, current certifications as required for the position including, lifeguard training, CPR for the Professional Rescuer and A.E.D. training. Water Safety Instruction certification is desirable. Knowledge of: Aquatic facility safety principals and injury prevention strategies. Aquatics Temp Responsible for the enforcement of all rules and regulations pertaining to the safety and well being of pool users and patrons. Responsibilities include maintains health and safety standards, performs, emergency rescue techniques and renders first aid to the injured, performs routine maintenance and custodial duties. Incumbent must possess a current Lifeguard Certification which includes CPR for the Professional Rescuer, First Aid and Automated External Defibrillator. Child Care Temp Works with the children in the childcare program to carry out the day-to-day activities of the pre- school or elementary childcare programs. Responsible for assisting in planning and scheduling activities. Prior experience working with children is preferred. Must pass a fingerprinting exam prior to appointment. Clerical Temp Provides clerical support to a department or division. Duties include record keeping, filing, and receptionist duties including answering phones and setting up meetings. Performs word processing from tapes, brief instructions or written material. Dispatchers (Fire or Police) Operates emergency dispatching equipment to communicate with the public and Department personnel for the purpose of receiving, interpreting, and transmitting information essential to the delivery of emergency fire and medical services. Responsibilities include operation of Department telephone and radio communication equipment to receive and transmit information essential to the delivery of emergency police, fire, and/or medical services, maintenance of radio logs and other related records, assists in preparing, checking and indexing reports, operate personal computers and related software, provide information to the public, and related duties as required. Events Specialist Assists in set up, delivery, and breakdown of sound equipment, stages, band equipment, lighting, tents, generators and display equipment. Provides guest services such as making announcements, operating soundboards, and lighting equipment. May supervise maintenance crews and security at events. Special Events Assistants work independently and must be able to manage multiple tasks at a time to trouble -shoot and to make sound decisions. Requires the ability to move heavy equipment. Facilitv Attendant Under general direction of the Community Services Supervisor, this position is responsible for supervision of a Community Center during assigned work hours. Job duties includes the supervision of front counter/reception area, managing daily registration process, set-up and breakdown of equipment for scheduled activities, custodial and cleaning including but not limited to emptying trash, vacuuming, cleaning windows, cleaning restrooms, etc. Opening and securing facility before and after building use and interacting with instructors, clients and general public. Bilingual in Spanish and/or Vietnamese desired. I ntern These positions provide work -experience to students who are interested in gaining entry-level experience in a profession of interest. Interns perform support tasks including research, surveys, data collection, drafting reports, and other related administrative tasks. Law Clerk Assists the City Attorney's office research legal decisions and other related publications. Writes summaries and provides related support to the attorneys. Maintenance Temp Performs a variety of manual and semiskilled tasks involved in the maintenance, improvement and operation of the City's sewage pumping stations and gravity sewer lines, and/or construction, repair, maintenance, and cleaning of streets, sidewalks, other concrete structures, storm drainage or related Public Works facilities. Office Aide Answers phones, prepares letters and reports, keeps schedules up-to-date, processes mail, performs payroll related functions, and other miscellaneous duties. Paraprofessional Temp A paraprofessional temp is trained or knowledgeable of a specific field and is qualified to provide assistance to the work of a professional. Parking Aide This position provides general service and information to the public, is responsible for the upkeep, presentation, and general operations, of all City parking areas. Duties include assisting the public at all City parking locations, providing general information about the City of San Rafael, and specific information about rates, locations, and various programs. Operates all parking equipment and collects parking fees and provides change to customers, maintains records of transactions and parking activities, prepares cash deposits and delivers to designated drop areas, and may include basic parking enforcement duties of a limited nature. Police Records & Communications Specialist Temp Performs routine duties of Records Specialist including answering phones, entering calls for service into CAD, assisting customers at public counter, processing all forms of police records and reports. Police Requlatory Officer Temp Maintains files for all regulatory services within the pervue of the police department. This includes massage permits, alarm permits, concealed weapons permits, massage parlor inspections and testing, conducting background checks on body workers and fingerprints job applicants. Police Service Specialist Temp Performs routine police reporting duties, including crime scene investigation, maintains training records, manages training schedules and reservations, assists the COPPs manager, maintains regulatory alarm permit program, prepares statistical information through the PD records management system, guest speaking engagements, maintains a fair booth at the Marin County fair, and assists with crime prevention programs. Pool Attendant Under general supervision, Pool Attendants are responsible for receiving and processing daily pool admissions, season passes, operating the cash register and maintaining security and accuracy of funds. Essential and important duties include: answers phones and handles customer service, ensures customer sign in and checks identification, creates and maintains good working relations with the public and staff, handles financial transactions at the pool including but not limited to class registration, season pass purchases, daily admission and swim diaper sales, ensures accuracy of daily attendance and financial transactions, and assists in an emergency and renders first aid. Must have a certificate in American Red Cross CPR for the Professional Rescuer, First Aid and Automated External Defibrillator. Pool Manager The Pool Manager is responsible for the organization and supervision of the City's aquatics program. Duties include the development and management of group and private swim lesson programs, managing pool schedules, develop staff training and curriculum, lead staff trainings and work directly with course instructors, pool party users and outside user groups. Provides direction and motivation to part time staff. This position receives direction from the Recreation Supervisor. Professional Temp Performs job duties that require a form of specialization which typically requires a Bachelors degree or equivalent work experience. Appointment to professional temp positions are typically made to mid -management level positions. They require some degree of a specialized profession and job knowledge. Recreation Leader Maintains a safe and enjoyable environment for recreation program participants. Responsibilities include planning, conducting and supervising activities such as organized games, group singing, art projects, field trips, and other activities for children ages 3 to 15 in a recreational/park setting. Recreation Specialist Under the supervision of a Recreation Coordinator or Recreation Supervisor provides leadership and functional supervision to a recreation program, activity or service; directs and/or leads the activities of a program, activity or service; organizes and implements program elements and oversees participants, and performs related work as required. This is a higher level position as distinguished from the Recreation Leader utilized in the Community Services Department. This class is distinguished from the entry-level Recreation Leader by responsibility for on-site coordination of a specific program area. A minimum of a BA in recreation or related field or the equivalent experience is required. Snorts Official Umpires and/or referees sporting events sponsored by the City of San Rafael. Substitute Library Assistant This position is responsible for checking material in and out at the Circulation Desk, answering simple questions, and greeting customers. Substitute Library Page Responsible for shelving incoming material and maintaining the shelves in order and for providing other similar support. This is an entry-level position. Substitute Librarian This position fills in for the shifts at the Reference and Children's Desks. Performs professional - level library public service work. May also be used to fill needed hours in Technical Services. Swim Instructor Under general supervision, is responsible for the instruction of swim lesson programs. Swim Instructors must be able to demonstrate skills for class taught and must ensure the safety of all swimmers in their class. Swim Instructors maybe assigned to teach group or private lessons for children 6 months through adults. Instructors are required to assist as needed in an emergency at the pool. Must possess current Lifeguard Certification with includes CPR for the Professional Rescuer, First Aid and Automated External Defibrillator. American Red Cross Water Safety Instructor highly desirable. CITY OF SAN RAFAEL „ . TEMPORARY, SEASONAL, RETIREE, FIXED -TERM i` EMPLOYEE PERFORMANCE REVIEW Check box that applies: Check box that applies: Temporary ❑ Seasonal ❑ Retiree ❑ EMPLOYEE INFORMATION Name Current Salary Job Title Date Department Supervisor Review Period From: To: RATINGS (Continue on back of form if more room is 1 = Poor needed) Job Knowledge Comments. Work Quality Comments., Attendance/ Punctuality/ Dependability Comments: Organizational/Time Mgt./Quantity Comments., Communication/Listening Skills Comments:, Interpersonal /Teamwork/ Initiative Comments., Overall Rating (average the rabr;g numbers above) RESULTS OVERALL COMMENTS: RECOMMENDATIONS: (i.e. hire again next season, salary adjusbnent, provide positive reference, etc.) EXHIBIT B Fixed -Terre ❑ 2 = Fair 3 = Satisfactory 4 = Good �I I 5 = Excellent VERIFICATION OF REVIEW By signing this form, you confirm that you have discussed this review in detail with your supervisor. Signing this form does not necessarily indicate that you agree with this evaluation. Employee Signature Date Dept Manager Signature Date EXHIBIT C crry of 4 Human 154 M & cil To: Temporary, Seasonal, Retiree, Fixed -Tenn Employees From: Leslie Loomis, Human Resources Director Subject: TERMS AND CONDITIONS OF TEMPORARY, SEASONAL, AND FIXED -TERM APPOINTMENTS WITH THE CITY OF SAN RAFAEL Welcome to the City of San Rafael! This memorandum contains important information regarding your employment status with the City. You have been appointed to a temporary, seasonal, retiree or fixed -term position which does not guarantee you any type of continued employment. As such, you do not have the same rights to your job as a regular employee and you may be terminated at any time without right of appeal or grievance. If you are interested in securing a regular position with the City of San Rafael, it is your responsibility to apply for employment opportunities with the City and to compete successfully in the recruitment process. Although you have the opportunity to demonstrate your abilities in the temporary, seasonal or fixed -term position, your appointment does not guarantee appointment to a regular position. As a temporary, seasonal, retiree or fixed -term employee, you are paid on an hourly basis at a salary rate similar to the rate paid to regular employees for similar duties. Your hourly rate is based upon the level of duties performed and is set by the City's Temporary/Seasonal/Retiree/Fixed-Term Salary Benefit Resolution. As a temporary, seasonal, or fixed -term employee, you are automatically enrolled in the Public Agency Retirement System (PARS). Participation in a retirement plan is mandated by Federal Law. Under PARS, you will be contributing 3.75% of your salary and the City will contribute the same amount. Your contribution will be tax deferred and you may elect to receive these contributions from PARS after you separate your employment from the City. Retiree temporary employees are excluded from participating in the PARS retirement system. As a temporary, seasonal, retiree or fixed -term employee, your employment status is "at will" and your appointment may be terminated at any time, regardless of the length of time originally projected. You will be eligible to receive overtime if you work more than 40 hours a week between Sunday at 12:01 am to the following Saturday at 11:59pm unless you are an exempt employee. If you have any questions regarding these terms, you should inquire at the Human Resources Department. You may also address questions to your immediate department supervisor. In summary, I welcome you to the City of San Rafael and hope that your work experience with us will be successful and enjoyable. I have read and understand the terms and conditions of my temporary, seasonal, retiree, fixed -term status with the City of San Rafael. Signed Date