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HomeMy WebLinkAboutCC Resolution 12438 (NTPP Northgate Gap Closure)RESOLUTION NO. 12438 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN & ASSOCIATES, INC. WHEN SPECIFIC CALTRANS DETERMINED FUNDING CALENDAR DATES ARE MET FOR THE NON -MOTORIZED TRANSPORTATION PILOT PROGRAM (NTPP) PROJECT #2006 (NORTHGATE GAP CLOSURE) IN THE AMOUNT OF $101,808. WHEREAS, the Federal Transportation legislation in 2005 (SAFETEA- LU) allocated $25 million to the County of Marin for Non -Motorized Transportation Pilot Program (NTPP); and WHEREAS, One of the projects selected for a planning design and construction was the "Northgate Gap Closure Project" in the amount of $362,000; and WHEREAS, The City followed the Federal Guidelines in selecting a consultant for this project using the two-step Request for Qualifications (RFQ) and Request for Proposal (RFP) process; and WHEREAS, the most qualified consultant team was Kimley-Horn Associates Inc., and their proposal is attached hereto as Exhibit "A" with a fee in the amount of $101,808. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael that the Professional Scope of Services for Kimley-Horn Associates Inc., as attached hereto, is accepted and Council does hereby authorize the Public Works Director to enter into Professional Services Agreement with Kimley-Horn Associates Inc, at a time no earlier than the date specified in the Caltrans E-76 permit, for professional engineering services in a form approved by the City Attorney and in an amount not to exceed $101,808 for professional services listed in Exhibit A. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 3rd`" day of March, 2008, by the following vote, to wit: AYES: COUNCILMEMBERS: Brockbank, Connolly, Heller, Miller & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 16.01.241.03 Exhibit A u`"Boc nintrNv'u: ed Ilmun y, oO,,Olo n Pilot Villnq,,ram for Norfligrate Gap GO,Are BmkvAiay December 3. 2007 Nader Mansourian City Traffic Engineer City of San Rafael 111 Morphew Street San Rafael, CA 94901 RE: Proposal — NTPP for Northgate Gap Closure Bikeway Dear Mr. Mansourian and Members of the Selection Panel: ■ 555121" Street Suite 1230 Oakland, California 94607 TEL 510 625 0712 FAX 510 625 0714 The City of San Rafael is seeking a consultant to assist them in providing a safer route for bicyclists in the Northgate area. Kimley-Horn and Associates, Inc. (Kimley-Horn) brings a depth of relevant design experience related to bicycle and pedestrian infrastructure. We have highlighted a few elements that demonstrate Kimley-Horn's experience, extensive resources, and superlative commitment to quality. Previous Experience with the City of San Rafael Kimley-Horn has worked with you on several projects, such as: North San Pedro Road and Civic Center Drove Intersection Improvements, Downtown Signal Modification Project, Civic Center Improvement Project, Lincoln/Mission Street Traffic Signal Design, East San Rafael Improvement project, 3rtl Street and Union Street Roadway Widening and Intersection Improvements, 2006 Safe Routes to School projects, and °n -house traffic engineering services. We have built a working relationship with City staff and have extensive knowledge of the area. Depth of Pedestrian and Bikeway Planning and Design SerJces Kimley-Horn has provided the same bikeway design services you are seeking for a variety of Cities, Counties, and Agencies throughout the Bay Area. Some of our recent experience includes: Telegraph Avenue Bike Lanes Feasibility Study, in Oakland; Tasman/Fair Oaks Pedestrian and Bicycle Circulation Plan and Design, in Sunnyvale, 27'h Street/Bay Place Bike Lane Feasibility Study, Oakland and Safe Routes to Schools projects in Cupertino, Menlo Park, and Los Altos. At the back of this proposal, we have provided our qualifications package that was submitted to the City in September. We have added Bob Yukinari, P.E. of BSK Associates to our team to provide geotechnical services. To provide additional support to our environmental team, we have added Scott Barker to our team. Both Bob and Scott's resumes have been included in the qualifications package. The Kimley-Horn rate table is revised with recent Caltrans Audit Rates. We look forward to working with the City on this exciting project. If you have any questions regarding our proposal, please contact Dan Blomquist at (510) 625-0712 or via email at Dan.Blomquist@Kimley-Horn.com. Sincerely, Pull V::"v^ i i0dd ;\� 0 „SOCIATES INC Dan Blomquist, P E Project Manager j Kimley-Horn __. and Associates, Inc. Anush Nejad, P.E. Principal -in -Charge —PROPOSALiudl PROJECT NUMBER- 2006 i l ■ 555121" Street Suite 1230 Oakland, California 94607 TEL 510 625 0712 FAX 510 625 0714 The City of San Rafael is seeking a consultant to assist them in providing a safer route for bicyclists in the Northgate area. Kimley-Horn and Associates, Inc. (Kimley-Horn) brings a depth of relevant design experience related to bicycle and pedestrian infrastructure. We have highlighted a few elements that demonstrate Kimley-Horn's experience, extensive resources, and superlative commitment to quality. Previous Experience with the City of San Rafael Kimley-Horn has worked with you on several projects, such as: North San Pedro Road and Civic Center Drove Intersection Improvements, Downtown Signal Modification Project, Civic Center Improvement Project, Lincoln/Mission Street Traffic Signal Design, East San Rafael Improvement project, 3rtl Street and Union Street Roadway Widening and Intersection Improvements, 2006 Safe Routes to School projects, and °n -house traffic engineering services. We have built a working relationship with City staff and have extensive knowledge of the area. Depth of Pedestrian and Bikeway Planning and Design SerJces Kimley-Horn has provided the same bikeway design services you are seeking for a variety of Cities, Counties, and Agencies throughout the Bay Area. Some of our recent experience includes: Telegraph Avenue Bike Lanes Feasibility Study, in Oakland; Tasman/Fair Oaks Pedestrian and Bicycle Circulation Plan and Design, in Sunnyvale, 27'h Street/Bay Place Bike Lane Feasibility Study, Oakland and Safe Routes to Schools projects in Cupertino, Menlo Park, and Los Altos. At the back of this proposal, we have provided our qualifications package that was submitted to the City in September. We have added Bob Yukinari, P.E. of BSK Associates to our team to provide geotechnical services. To provide additional support to our environmental team, we have added Scott Barker to our team. Both Bob and Scott's resumes have been included in the qualifications package. The Kimley-Horn rate table is revised with recent Caltrans Audit Rates. We look forward to working with the City on this exciting project. If you have any questions regarding our proposal, please contact Dan Blomquist at (510) 625-0712 or via email at Dan.Blomquist@Kimley-Horn.com. Sincerely, Pull V::"v^ i i0dd ;\� 0 „SOCIATES INC Dan Blomquist, P E Project Manager j Kimley-Horn __. and Associates, Inc. Anush Nejad, P.E. Principal -in -Charge NmnnnNumU�mo�po/�hm| P|o� for G8D ("A8s0[e MOM i PU0[Ct NUMBER 2006 oo The Northgate area isavital link mthe Marin County's North-South bikeway connecting the Lucas Valley area and Terra Linda Neighborhood to Downtown San Rafael. The City of San Rafael is seeking to mstall improvements to close gaps on existing bike routes through the NoUhgaueeoae. The objective ofthe NorthgataGap Closure Bikeway project is to install improvements along Las Gal|inauAvenue from Las Co|imdasRoad mNorthgateDrive and along NorthgateDrive between Las Gal|imaoAvenue and Los RanchKmoRoad. Onthe following page, the project area |nshown inFigure 1. The project corridor has been separated into three segments to facilitate description of the potential issues and work envisioned. The preferred improvement concept for each segment will bofully developed for construction anpart of this project. This segment of the project corridor has amexisting O0-footroadway width including one travel lane and onstreet parking ineach direction o(travel and a20-fnn landscaped median. Existing bike lanes end on Las Gallinas Avenue just north of Las Colindas Road. The Kimla Homteam will investigate bike route improvements mclose the gap between Las Colindas Road and Freitas Parkway. One of the potential improvements includes widening the roadway travel lanes into the median mprovide new Class Ubike lanes. The typical section on page 4 shows the proposed roadway widening alternative. The Kimley- Hornteumwi||invoohgateandincoqumnmainnovadvumeV`odaouchaanmtpnotachnn.mot barriers and use ofstructural soils inthe pavement structural section aowarranted to minimize damage to trees and potential roadway failures associated with tree root uplift for any widening alternative. Additional investigation will be included to identify opportunities to incorporate additional improvements ^ostriping and pavement markings with the Federally - funded madvmymhaUi|itahonpx4ecitobnromp!modonLaeGu||ineuAvenuebeKwnenLea CnUndamRoad and Del Presidio Boulevard. Project Unuemmnumo o rB850125o7 and Assodates, Inc. ��G��� 0 FIGURE 1 EXISTING CONDITIONS/PROJECT CONSIDERATIONS NORTHGATE GAP CLOSURE BIKEWAY - Ego j and A -Horn � � and Associates, ln:. fP fl II 1 0w 0..5. '15 X I in X, In r.r C, 0- 0- rr 'l, V) In < ".4 -J ..-J oz 0 Lj In Uj< a - X (X w 0 rr LL Ir LO ry LL Ci a V) In < ".4 -J ..-J I'PROPOSAL Nonmotorizod Transportation Pilot Program P blff' for Northgate Gap Closure Bikeway N2006R i This segment is typified by multiple intersections and driveway access points with var ed lane configurations and transitions throughout. Signalized intersections are located at the intersections of Las Gallinas Avenue and Freitas Parkway, Nova Albion Way and Northgate Drive. The multitude of vehicular turning movements and lane configurations along this segment can create a daunting challenge to bicycle navigation and heighten safety concerns. Our project team will focus on identifying solutions to increase motorist awareness of bikes and improve bicyclist's ability to navigate through the segment. Potential solutions include improved bicycle detection and signalization at intersections and installation of improved pavement markings, signage and high visibility pavement treatments to aid navigation and motorist awareness. Investigation will be Included to identify opportunities to incorporate improvements with the Federally -funded roadway rehabilitation project to be completed on Las Gallinas Avenue between Las Colindas Road and Del Presidio Boulevard. Consideration will be made for the Terra Linda -North San Rafael Improvements project (NTPP Project No. 2004) that overlaps with this project segment to maximize the level of improvements associated with the Nonmotorized Transportation Pilot Program. V, G II'A . M II II3 1!,l u u i mb p V � n 8 . II � II w, u , P V.. V Ni'l N :I' ° 1� t� ;I 1Vto 'p ii,,fl U Y IIl u.Ii°.i u t S The roadway along this segment of the project corridor is typified by lower traffic, wider travel lanes, fewer intersections and on -street parking. Bicycle route markers are provided along the segment. Opportunities on this segment exist to provide Ciass II bike lanes through restriction of on -street parking in areas where parking demand appears low adjacent to the Mall at Northgate. Figure 2, on the following page, shows some of the existing conditions a',ong the project corridor this project may address and overlapping project areas to be considered. Some of the key considerations and approaches related to the design of potential improvements for the Northgate Gap Closure Bikeway project are as follows: Bicycle Safety Improvements. Safety enhancements for bicycles are a primary feature of this project. The most beneficial mprovements to bicycle safety often involve separation of Project Understanding 5 TB850125 07 LI LJ KimleyHorn 1 d and Associates, Inc. 0 LEGEND:'e� Project Corridor r Alternate Route Under' Consideration Northgate Gap Closure Bikeway (NTPP Project 2006) Federally Funded Rehabilitation Pavement Project Redevelopment of Northgate Mall Promendade 11111, .-" i 11 Y� .t. I I % � On -street parking to be reduced FIGURE 2 EXISTING CONDITIONS/PROJECT CONSIDERATIONS NORTHGATE GAP CLOSURE BIKEWAY .... 0 ....... y and Associates. Inc, � r �� PHOP0S8L s Nonrnol.orized Transportation Pilot Program PROJECTii for Norttfg3je Gap CIOSI_Ir6 Bikeway NUMBER 2006 �.. r bicycle traffic from motorized and pedestrian traffic. Frequently however, as is the case in this project, there is insufficient space ava fable to create fully -separated (Class 1) facilities for most of the corridor. This project will primarily focus on mp'ementing improvements that seek to enhance the visibility of bicyclists at key locations such as intersections where they share facilities with other vehicles and pedestrians (Class II and Class 111). The Kimley-Horn team has experience with many shared -use, rail -trail, and rail -to -trail projects and can deliver innovative improvements to close gaps in the existing bikeway system and enhance safety by installing new signing, striping, and high -visibility pavement treatments. Our project team has implemented advanced bicycle detection and signalization technologies at intersections throughout the Bay Area. Agency, Stakeholder and Public Outreach. The project will require coordination and outreach to several groups with a vested interest in the project outcome in addition to reviewing agencies at the City and Caltrans. Involving community stakeholder groups, such as San Rafael's Bicycle and Pedestrian Advisory Committee, Marin Bicycle Coalition and neighborhood planning committees, and the public throughout project development will be a key to lasting project success. Our team is strongly committed to conducting public participation programs that educate, inform, and build consensus for a particular solution. Because each project is different in terms of the stakeholders and the critical issues involved, we will tailor the public involvement program to specifically address the needs of your project. Project Funding and Grant Compliance. Funding for this project was obtained from a Federal grant awarded to Mann County for a Non -motorized Transportation Pilot Program (NTPP). The NTPP is intended to investigate the level to which improvements to bicycle and pedestrian facilities can encourage use of non -motorized transportation as everyday transportation and the potential benefit to the community by making them healthier, more livable and sustainable. As a result, this project will require strict adherence the design and construction schedule to ensure funding release, coordination with Caltrans Local Assistance to obtain Authorization to Proceed with Construction (E76), and meeting Federal Race Neutral and Minimum Wage Rates requirements. The project timeline calls for delivery by December 2009, see page 31 for detailed schedule, to allow time for after study and a report to Congress in 2010. The Kimley-Horn team is committed to achieving project delivery within this timeline and will implement a proactive project work plan to ensure milestones are met, deliverables are submitted in a timely manner, time is allotted for adequate agency review periods, and coordination with the public, stakeholders, and regulatory and reviewing agencies is sustained throughout the duration of the project. Project Understanding 7 TB850125 07 IGmley-Horn and Associates, Inc. NommolorizedDenspmtabonPilot hogram for Northgate Gap 0osure Bikeway The Kimley-Hmnteam envisions the following scope of services for completion dthe Northgate Gap Closure Bikeway (N�Project No. 2006) project. Services mbe provided will include project research and data gathering, preliminary assessments, alternatives evaluation and preparation of a detailed study report, environmental documentation, preparation of plans and special provisions for construction (Construction Bid Documents), design and quality control reviews (QC/QA), preparation of engineer's estimates (Opinions of Probable Construction Costs), pre -construction bid support services, grant compliance coordination and documentation, and project management and administration including work planning and schedule adherence, arranging project meetings and preparing status reports. Right-cd-wmyacquisition support, construction support and construction management services may beprovided if requested bythe City. develop and evaluate alternatives and design the selected alternative for implementation. and timing information Bicycle and pedestrian circulation Bicycle and pedestrian collision data San Rafael Bicycle Master Plan SMART BRand bicycle path plan Non -motorized Transportation Pilot Project Feasibility Studies City ofSan Rafael feasibility/traffic studies Other relevant documents bikeway and pedestrian network, existing and proposed pedestrian and bikeway Scope of Services 8 T13850125.07 MM I and Assodalles, Inc. � � PRONuSAL PROJECT ^ NUMBER � 00 The Kimley-Hmnteam envisions the following scope of services for completion dthe Northgate Gap Closure Bikeway (N�Project No. 2006) project. Services mbe provided will include project research and data gathering, preliminary assessments, alternatives evaluation and preparation of a detailed study report, environmental documentation, preparation of plans and special provisions for construction (Construction Bid Documents), design and quality control reviews (QC/QA), preparation of engineer's estimates (Opinions of Probable Construction Costs), pre -construction bid support services, grant compliance coordination and documentation, and project management and administration including work planning and schedule adherence, arranging project meetings and preparing status reports. Right-cd-wmyacquisition support, construction support and construction management services may beprovided if requested bythe City. develop and evaluate alternatives and design the selected alternative for implementation. and timing information Bicycle and pedestrian circulation Bicycle and pedestrian collision data San Rafael Bicycle Master Plan SMART BRand bicycle path plan Non -motorized Transportation Pilot Project Feasibility Studies City ofSan Rafael feasibility/traffic studies Other relevant documents bikeway and pedestrian network, existing and proposed pedestrian and bikeway Scope of Services 8 T13850125.07 MM I and Assodalles, Inc. im Nonniotoriyocl Transportation Pilot Prngrarn for Nodligate Gal) Clostire Bikeway connections will be evaluated from local plans. This ncludes the City of San Rafael Bicycle Master Plan, and the Marin County Bicycle Master Plan. As developers of the San Rafael Bicycle Plan Update. Alta has collected and mapped all of the existing and proposed bicycle routes in the City, and also conducted field reviews and public workshops to better understand where people are riding and the current constraints n the city. The east -west and north -south travel flows must be understood at this important junction area in order to identify the most appropriate solutions. The Northgate Gap Closure Bikeway project will serve an immediate need by bicyclists in the area, including people destined for Downtown San Rafael. The Kimley-Horn team will coordinate with the City and other public agencies (Caltrans, Marin County, MMWD, etc.) to obtain readily available information necessary for project design. Data collection will include review of relevant improvement plans, project documents and design standards, compiling right-of-way and public utility system maps, typical sections and details for use in project design. In addition, construction plans for new developments adjacent to the project area and future traffic signal installations will be reviewed to allow design coordination. The Kimley-Horn team will complete base mapping for use in preliminary assessments, alternatives evaluation and preparation of the detailed study report using aerial photography furnished by the City. Mapping will be supplemented during the design phase of the project with ground surveys at locations required by the scope of improvements selected for the design. Aerial -based mapping wil be completed in AutoCAD and include existing roadway features such as roadway striping and pavement markings, face of curb, lip of gutter, median curb, back of sidewalk, walls, fences and driveways. Additional identifiable features such as traffic signal equipment, trees and utility poles will be shown in approximate locations. Scope of Services 9' T13850 125 07 tt"", t 1 imley-Horn and Associates, Inc. PROPOSALb;i,p' PROJECT` NUMBER r a'tiN 2006 M Y�IIr y,� rW connections will be evaluated from local plans. This ncludes the City of San Rafael Bicycle Master Plan, and the Marin County Bicycle Master Plan. As developers of the San Rafael Bicycle Plan Update. Alta has collected and mapped all of the existing and proposed bicycle routes in the City, and also conducted field reviews and public workshops to better understand where people are riding and the current constraints n the city. The east -west and north -south travel flows must be understood at this important junction area in order to identify the most appropriate solutions. The Northgate Gap Closure Bikeway project will serve an immediate need by bicyclists in the area, including people destined for Downtown San Rafael. The Kimley-Horn team will coordinate with the City and other public agencies (Caltrans, Marin County, MMWD, etc.) to obtain readily available information necessary for project design. Data collection will include review of relevant improvement plans, project documents and design standards, compiling right-of-way and public utility system maps, typical sections and details for use in project design. In addition, construction plans for new developments adjacent to the project area and future traffic signal installations will be reviewed to allow design coordination. The Kimley-Horn team will complete base mapping for use in preliminary assessments, alternatives evaluation and preparation of the detailed study report using aerial photography furnished by the City. Mapping will be supplemented during the design phase of the project with ground surveys at locations required by the scope of improvements selected for the design. Aerial -based mapping wil be completed in AutoCAD and include existing roadway features such as roadway striping and pavement markings, face of curb, lip of gutter, median curb, back of sidewalk, walls, fences and driveways. Additional identifiable features such as traffic signal equipment, trees and utility poles will be shown in approximate locations. Scope of Services 9' T13850 125 07 tt"", t 1 imley-Horn and Associates, Inc. C PaOPOSAI � � �� lilllNOW I f;il i r!Iv{,r;I'rifi('Il t'Iltt r"li'k,l'r+'II PROJECT � + C 1 1` N ci r j� l rd'i'vr G r1 p 4� O rr , l E r E 4' a� G% a ti� NUMBER' 2006' 00 Results of the aerial mapping will be resolved, based on the field investigations and record plan documents provided, and will be used to prepare exhibits for alternatives evaluation and the Detailed Study Report. The base map will show underground utilities, based on facility maps provided by the controlling agencies, and public right-of-way information, as shown on the City of San Rafael's record maps. Right-of-way research, including collection of title reports, assessor's parcel maps or subdivision maps not readily furnished by the City, and mapping are not included in this scope of services. 1 . = Our team will send Utility Information Request Letters to all applicable public and private utility companies requesting current as-builts, schematic maps, etc. of their facilities within the project boundaries. The response mapping will be used with the City -furnished utility plans to develop the project utility base map. Potholing for location of underground utilities is not included in this scope of services. Project Base Map in AutoCAD 2007 format Copies of Utility Information Request letters Based on our experience with similar projects, the Kimley-Morn team stresses the importance of the preliminary assessrnent phase to improvement projects. Thorough and accurate information is required so the optimum solution for the corndor is chosen to advance to final design . • ultimately construction.Decisions made at this juncture are key to the success of the final product. Our project team has the knowledge and diversity to provide key input into the conceptual design and recommend preferred alternatives. membersThe Kimley-Horn team will conduct a site inventory of the study area with City staff and of - City advisory committee. • site photography, of conditions and bicycling and walking patterns, and other features and information. Our which will include the site analysis diagram, site photography, field measurements, and descriptions of field observations and site conditions. Field measurements will be taken at Scope of Services 10 TB850125 07 09- • ty Kimley-Horn N and Assodates, Inc. FROVOSAL G'Vn:ninrr'ut u. in r�i jPn,:uir°p, nn'.i flat%tui n Pilot If"fogim PROJECT fill N wotIhgar e Gap�vllosuuie Biilkweway N2006 key constraint areas We will provide a site analysis diagram to be used in our discussion and decision-making through the preliminary design phase. Memorandum Summariz ng Existing Conditions The primary objective of this task is to develop alternative bikeway and pedestrian facilities that minimize traffic, property and other impacts while providing a safe and enjoyable experience for bicyclists. Based upon our field reconnaissance work, site analysis, and input from City staff, advisory committee members, stakeholders and neighbors, we will graphically depict bikeway options that meet the City's object ves, discuss those options with the City, and ultimately arrive at a preferred improvement concept that will be carried forth into construction document preparation. The City will be responsible for completng traffic impact analysis for improvement concepts and providing recommended traffic signal phasing operation and timing for final design. The alignment alternatives will be screened according to some or all of the following evaluation criteria - Based on conformance with state and federal standards and guidelines, input from experienced planners and engineers, and design of major roadway crossings. trails or bikeways schools, parks, cornmercial or employment areas. Scope of Services 11 TBB50125 07 @ KimleyNorn and Assaciates, Inc. Nonmotorized Transportatiori Pilot Program PROJEa NUMBER for North ate Gap Closure Bikeway 2006 Providing a positive user experience that reflects the need for access to the corridor and nearby destinations. The cross section should be designed to accommodate the range and volume of bikeway users. Irems flip M@e MWO minimize these impacts. The possible roadway widening or =median narrowing of La GaMner. necessary to remove existing trees. In order to avoid or minimize these impacts, the, following services will be provided: E KHA will locate and identify all existing trees within project limits, as well as any existin(M trees immediately adjacent to the project that could be impacted by proposed project alternatives. Trees will be identified as to e, calioer of trunk -he�! . #soreacl of trA.- as well as overall health. In addition, other existing vegetation, including shrub masse and ground covers, will also be plotted and identified. I The alignment alternatives will be superimposed on top of base maps showing the existing vegetation to determine conflicts. Depending on the type and condition of the existing vegetation, an assessment will be made to determine if the alignment should b modified to save significant vegetation such as mature Oaks or other slow to moderate growth existing trees. Or, due to the poor condition of a tree, or fast growing nature of th tree. such as Gums. it niiv be better to keeD the ali;* '1 -1 nirrient and renlace AP trpp Fnr ar V11"'We C-Ni�W41M OITIWW�AAMV�J I - . . .1 " n -- for the tree to be replaced. In order to assess the visual impact of the alignment alternatives, we will provide 3D exhibits depicting the alignments in scenarios with: 1) all existing trees remaining with alignments adjusted, 2) alignments remaining in place with trees removed that were in existing trees to remain. 10 W"W" , txpensive infrastructure improvements are being considered. Scope of Services '12 TB850125.07 �1=3 Kimley-Horn and Assodates, Inc. 6jr taotua�Nrtlfi, tiG rrJ�nsftrzrlati(,m Flili�� Pcrri�,�rim) , 166 ".e for Northoale Gap y 2006 r volumer w using stateguidelines rexperience. Review accident data, police reports, crime statistics, and other data with strategies to address those concerns. Evaluate local pedestrian/trail/bikeway plans and policies, and determine the compatibility/conflict with the proposed project. Develop alternatives with potential users in mind, including: bicyclists, walkers, joggers, in- line skaters, motorized and non -motorized wheelchair users, maintenance vehicles, and security vehicles Identify impacts of alignments on private properties and opportunities to avoid or mitigate for those impacts. Typical cross sections and details will be developed for the bikeway, fencing, driveway crossings, and other features that conform to the above criteria. Evaluation and screening of the preferred alignment will be accomplished by constructing a decision -matrix that scores the alignment by the criteria described above. Other items to be noted in this phase include trail -roadway crossings, driveway crossings, environmental impacts, property encroachments, and other items impacting trail alignment. A key ingredient to success of this project will be the screening of alternatives with staff to isolate alternatives which merit further review. Without this step, time and resources may be wasted and the public will be unnecessarily confused. The screening effort focuses on fatal Scope of Services 13 TB850125 07 Kimley-Horn and Associates, Inc. G°°��ynlnuutnlo6l"ed Nlrlrx�:oid7.n(Iotn H&IIW �°n gPi[ri�nii rr PRO1ECf /4i1 foil- N��u�ICnat ate GaaI.S �a�a�aviae ��ikcm.i NUMBER zoos flaws, that may be in the form of environmental, cost, aesthetic, function, safety, or maintenance impacts. From this process, a preferred alternative (possibly with sub -options) will emerge which will allow the consultant team, staff, and the public to focus on a single potential trail alignment based on pre -established goal and objectives. Alta will prepare text, sections, plans, maps, and diagrams as necessary to convey the preferred alignment. 3.02 Detailed Study Report: All materials will be developed in the Project Report format for ease of Caltrans review. Two or more design alternatives will be prepared in AutoCAD at a scale of 1 in = 50 ft depicting the design options. The Detailed Study Report will include plan, profile, and section views (as needed) on the base map, showing all program elements, striping types, pavement marking locations, signage location, and other improvements. TASK 3 DELIVERABLES Alignment options maps Evaluation Criteria and Matrix Preferred Alternative Detailed Study Report significantThe proposed project is an action considered eligible for a Categorical Exclusion under the Environmental Quality Act (CEQA). It is assumed that the project will not result in any environmental#.c or other exceptionsto the NEPA or CEQA criteria. prepared as outlined in Chapter 6 of Caltrans' Local Assistance Procedures Manual. This document will be supported by a Prelirninary Environmental Studies (PES) form that will reference a cultural resources letter report and a Natural Environment Study - Minimal Impacts biological technical report. It is assumed that potential impacts to visual resources discussed in Task 3.01 will be avoided or minimized to a less than significant level. Accordingly, no formal visual impact analysis will be required. KHA will attend one Early Coordination Meeting with the City of San Rafael and Caltrans' District Local Assistance Scope of Services 14 T13850125.07 P' MFJKirolay-Horn and Associates, Inc. ilr�4:kll"P'nkI16flyuKK:ui''� '11,68IIp",K,I) Ill , ,i,Vd"ll:'A I'dI4O P"I'A.1''A?:IZM11 o 1 INoirkIlo:''i:bfe a..aa o':iiuIe I13eVV,iy Engineer to discuss the PES. We will also respond to one round of City and Caltrans comments on the PES and supporting technical stud es. Alta Planning and Design (Alta) will lead the agency and stakeholder outreach process, and will develop appropriate graphical and analytical materials necessary to support the process and to use in the outreach process. We will develop a Project Information Sheet that can be distributed to the media and the public and posted on the City's website that clearly explains the project, its benefits, timing, funding, and other elements. Specific materials to be developed include: 1. Site Photo Library 2. Bikeway Connections Map 3. Projections on Future Usage 4. Summary of Safety and Transportation Benefits 5. Sample Photos and Graphics of Similar Projects 6. Preliminary PhotoShop Illustrations of Project 7. Summaries of Scope and Schedule 8. Surveys of Potential Users 9. Large -Scale Aerial Map of Project Corridor These materials will be developed in a format that can be posted on the City's website, mailed to the public, and used at meetings and workshops (hard copies and PowerPoint presentation). Unless the City desires the formation of a Technical Advisory Committee, we will meet individually with stakeholders for input on this project, composed primarily of Interested parties from City Public Works Department and other departments/agencies including. San Rafael Bicycle and Pedestrian Advisory Committee Fire and Police Departments Community Planning SMART Caltrans Scope of Services 15 TB850125 07 Imo'' KimleyHorn and Associates, Inc. VIII lY ';II �Yf PROJECT,la'u NUMBER 71 2006'9!', i1 'u Engineer to discuss the PES. We will also respond to one round of City and Caltrans comments on the PES and supporting technical stud es. Alta Planning and Design (Alta) will lead the agency and stakeholder outreach process, and will develop appropriate graphical and analytical materials necessary to support the process and to use in the outreach process. We will develop a Project Information Sheet that can be distributed to the media and the public and posted on the City's website that clearly explains the project, its benefits, timing, funding, and other elements. Specific materials to be developed include: 1. Site Photo Library 2. Bikeway Connections Map 3. Projections on Future Usage 4. Summary of Safety and Transportation Benefits 5. Sample Photos and Graphics of Similar Projects 6. Preliminary PhotoShop Illustrations of Project 7. Summaries of Scope and Schedule 8. Surveys of Potential Users 9. Large -Scale Aerial Map of Project Corridor These materials will be developed in a format that can be posted on the City's website, mailed to the public, and used at meetings and workshops (hard copies and PowerPoint presentation). Unless the City desires the formation of a Technical Advisory Committee, we will meet individually with stakeholders for input on this project, composed primarily of Interested parties from City Public Works Department and other departments/agencies including. San Rafael Bicycle and Pedestrian Advisory Committee Fire and Police Departments Community Planning SMART Caltrans Scope of Services 15 TB850125 07 Imo'' KimleyHorn and Associates, Inc. PROPOSAL I URuouoi�Utwui r Uu�sis(Air(ukw�riwuU'u9tulrhragnainu PROJECT NUMBER Golden Gate Transit Bndge, Highway, and Transportation District In addition, it may make sense to meet with representatives from local organizations and groups such as the Chamber of Commerce, Marin County Bicycle Coalition, disabled groups, and others so they can provide technical input and responses outside of a public forum. We will assist the City in setting up a schedule, and preparing all agendas and meeting minute notes. Agency and stakeholder outreach efforts, including meetings, will be combined to the extent practicable with those required for the Terra Linda -North San Rafael Improvements (NTPP Project No. 2004). Project Information Sheet/Materials Summary of Stakeholder Interviews Alta will lead the public outreach, public workshops, and City Council presentations (six meetino_s assumed) for the Proiects. Alta has led five _nublic worksho s in San Rafael in the past six years on bicy6e and pedestrian issues, primarily at the San Rafael Community Center. The workshops have been attended, on average, by over 40 people, and have resulted in positive solutions and consensus. While we are proposing up to three public works•• •-r • • . likel%,, reduced when 1Qr6ects are combined. and all three workshops may notbe warranted. propose Open House aspects of the project, and staff are available to answer questions. Public workshops and presentations will be combined to the extent practicable with those required for Alta will work with City staff to conduct public outreach efforts with stakeholders and the community to obtain input about the project. We will help prepare and conduct a public workshop located reasonably close to the corridor to review the project objectives, scope, issues, and other elements. Alta staff has managed well over 500 public workshops on bikeway and pedestrian projects. Workshops are specifically designed to maximize public input and ensure a productive experience. Scope of Services 16 T13850125.07 Kimley-torn and Assadates, Iric. i7:l 'k tidlild Veld (I`: In tllo;Yl�ll;;dadJtlll i'dll, ui PROJEOT NUMBER qi! uuli ul nn u'Pd v m� I i � ap.a. wm l; ,.u� ,IIIIa, N. Nwa.t�,i" zoos` �,ui N �ai�� h i1i, Our team will contact individual neghbors inJially who may be directly impacted by a project alternative as a matter of protoco,. We wll also contact local neighborhood organizations, appropriate City committees, the MCCBC business owners, and other intra and inter- departmental groups. In addition, we will provide a web -based Project Information Website via a link to the City's website that allows the public to review documents and provide input. We will advertise the workshops using flyers, a press release, and other means. We will prepare a PowerPoint for the workshop that presents: (a) summary of the project and agenda, (b) need for the project, (c) review of site conditions and issues, (d) a review of projects in California, and (e) reviews the basic project concept. Alta has a very specific and effective method of conducting workshops for this type of project. We will prepare an agenda, sign -in sheet, questionnaire, and wall maps for use in the workshop. A typical agenda would include: Introductions Review of Project and Meeting Purpose Project Background Project Program and Goats PowerPoint Presentation showing site, concepts, similar facilities Evaluation of Concepts/O&A Break Group exercises led by team staff Summary of comments Next steps The objective of the workshop w 1 be to have attendees understand why the project is being considered the importance of a new separated bicycle and pedestrian corridor, the issues imposed by s to Condit ons, review how other cities have addressed similar problems, and getting the attendees actively involved in reviewing concepts and coming up with their own ideas. A summary of public comments and surveys will be developed afterwards. Scope of Services 7 TB850125 07 DF' IMFJ Kimley-Horn and Assaciates, Inc. PROPOSAL 11 11 10 1! 0 1�11 I" NIOIPOlflkll6iZ�'4�d 3' Y 311fl NUMBER lo� W'ly 2006 op We will develop graphical materials for a public workshop including large-scale maps. drawin',#s illustrative sketches Photoshax treatments and other tools to heIM input. We will address issues of safeti, connectiviN and other issues based on ex!2eriences with :-waths in sim,lar areas includini ghotos. We will #�re�,are a PowerPoint that Are%enlaL�a,� a summary of the project and agenda, (b) need for the project, (c) review of Workshop # 1 and key comments, (d) project criteria and how the preferred alignment was selected, and 4 it We will present a wide variety of design and engineering treatments of pathways throughout the state, showing the variety of looks and styles, along with comments on the cost, and applicability to this site. THUNIC.- howitrespond to Project issues and public comment. how the project addresses concerns. the cost of the project, and the likely implementation schedule. The workshop will focus on obtaining public input both through formal comments and questions, and through comment cards. Comments will be summarized and provided to the City for review. Public Workshop #3 (As -Needed) We will prepare materials for a Final Public Workshop #3 (if needed) that will include the plans and designs at approximately the 60% design stage. This will allow the design team to make adjustments before completing the products. The meeting will include the use of 9,ppropriate plans, maps, graphics, and PowerPoint to show the public what the project will look like, with a special focus on areas that may be controversial. We will summarize all 17011111154 =_ F27 -TER, =# Our team will package all of the plans and materials into a Schematic Design for review by the City and other selected stakeholders. The package will include appropriate maps, sections, plans. details, photos, sketches and other graphical elements. Technical Scope of Services 18 TB850125.07 EEO Kimley-Horn 11111 M and Asmdates, Inc. pavtO N omit oh)rli-Ze l Ninsportaf on 0-°dW, Piograivi PROTECT„ ER feu Norflig to Gap .z 6wH�osu.ure 'Vl��owa N2006 � zoos information will be included the Project Report format, building on previous efforts and including the Technical studies. TASK 6 DELIVERABLES Public Workshop outreach materials Presentation materials Workshop and meeting minutes Web -ready materials The purpose of this and subsequent tasks is to perform the detailed design of the project, obtain design approval, and produce the construction drawings and special provisions required for the construction bid documents. The plans and specifications (construction bid documents) will cover the work necessary to bid, construct, and put into operation the proposed facilities. Documents will clearly indicate the project phasing and coordination necessary to allow construction to proceed in an orderly and safe manner. The construction bid documents will be prepared in accordance with the City's policies, procedures, manuals, and standards and incorporate the appropriate standards for items of work located in the State R/W. Plans wail include ad details necessary to construct the project and will be prepared in AutoCAD 2007 (or later) format. Specifications will be prepared based on City standard boilerplate contract and general provisions and incorporate the latest available Federal -aid Project Guidelines, Race Neutral Requirements and Minimum Wage Rates. Once an improvement concept has been selected, the Kimley-Horn team will complete supplemental ground topographic surveys to establish detailed ground topography as necessary to facilitate the final design. The surveying work will include: Providing detailed ground elevations for existing roadway features such as the roadway crown, gutter flowline, top of curb and back of walk while locating utilities and facilities not captured during the initial mapping on City -furnished aerial photos, Providing invert elevations to the flowlines of underground sewer and storm drain facilities, and Scope of Services 10 TB850125 07 IM, KimleyHorn and Associates, Inc. HUYA PROPOSK Nom-notorized Transportation Pilot Program PROJECT NMER for Nortligate Gap Closure Bikeway loos twWwaffro . RAN I # T 1 behind sidewalks for design of curb ramps and accessible crosswalks. I V. . 14we for final design. Supplemental surveys for up to 2000 linear feet of roadway have been allocated for estimating purposes. It is assumed all improvements will be within the existing right of -way. Right-of-way mapping and property acquisition support services are not EMP64MIU, 1 -7 — r4wrow-7-Mom 470 liveyZ of -way, roadway, landscaping and utility elements included in the initial aerial photo -based mapping. Mapping will be completed in AutoCAD 2007 or later format with appropriate .TJ%1r-Xr4M=1— mnmjm•f•r. f .• Once the project base map is complete, the Kimley-Horn team will prepare drawings showing the proposed limits of work, superimposed on the project base plan for the -pprityelf impritytment otmcdA4 as 4.&mtifielf iA t�t let-711aii S�riy R,-r,:*K. Tht 3*% �tl2ms will. at a minimum, address the following: Horizontal alignments Limits of construction References to applicable City and State Standard Plans The relationship between the proposed improvements and the approximate existing State and City RNV Potential conflicts with existing area utilities Adjacent property parcel numbers, addresses, and property owners Integration into the Federally -funded roadway rehabilitation project on Las Gallinas Avenue between Las Colinclas Road and Del Presidio Boulevard Owl 0 copy in PDF format of the same will be submitted for City review. Scope of Services A) T8850125.07 Py' MOV I Kimley-Horn &�_ M and As 'ales, Inc. fim PKIRML G V q o.I II V' nQn I'6IIIY b luDlt p ukl[ 8 o"u',;tuwo PROJECT jja d uIn NUMBER BdUr NoII'thgaje G' ii;;b 2006 The Kim'iey-Horn team will conduct geotechnical investigations and provide an evaluation of subsurface conditions for the proposed improvements to guide development of details necessary for the finished design The geotechnical work will include: Drill, ng, logging, and sampling up to three shallow borings to depths of approximately 3 to 10 feet along the project corridor Testing selected soil samples in the laboratory. Laboratory tests may consist of the fo"lowing: R -values, corrosion tests and Plasticity Index. Measurements of the existing AC sections and aggregate base will be obtained. Analyzing the information obtained during our document review, field investigation, and laboratory testing, and preparing a Geotechnical Letter Report providing a discussion of the soil conditions and recommendations for design and construction of the project including: • Description of subsurface materials and conditions • Review of existing pavement conditions • Logs of borings and boring location map • Construction considerations • Pavement design section recommendations (Based on TI provided by the City) • Slope recommendations Bearing pressure Kimley-Horn will arrange a meeting to collect comments from the City and other reviewing agencies on the 309'6 design plans. Based on comments received and information obtained from the supplemental ground topographic surveys and geotechnical investigation, Kimley- Horn will prepare 601. construction bid documents. It is assumed only minor modifications to existing landscaping, storm drainage and lighting systems will be included in the final design. Landscaping and irr gation design and drainage and lighting -level analysis are not included in this scope of services. Specifications will be prepared based on "boilerplate" general provisions provide by the City and special provisions developed by the City for work on similar projects. The spec fications will incorporate the applicable Race Neutral and Minimum Wage Rate provisions to satisfy Federal funding requirements. The City will be responsible for furnishing traffic control and Scope of Sery ces 21 TB850125 07 Krnley-Horn fr and As iates, Inc. NoninloloiiZed eq,) a p os l if" lane closure requirements for construction. Preparation of traffic control and construction phasing plans is not included in this scope of services. r � �e Sheet - The project title sheet will conform to the City's sheet format and include Project Vicinity and Project Location. The title sheet will include the names of all the utilities with facilities within the project limits and the appropriate utility contacts and telephone numbers. This sheet will also include the index of sheets for the project. T� pical Sections - The roadway sections will include cross sectional information, including existina pavement dimensions, nr000sed, Wavement sections, riqht-of-way dimensions, and Demolition and Rellry'111(1�41S FlIan The Demolition and Removal Plan, prepared at a scale of 1 " = 40' (horizontal), wil I inc,lude limits of clean ng and grubbing, roadway pavement excavation, concrete curb, gutter and sidewalk removal, trees and street furniture to be Layout Plan and Profile - Plan and profile sheets will be prepared at a scale of 1 "=40' (horizontal) and 1 "­ 4' (vertical). The plan sheets will be created based on the City -approved improvements of this project. The sheets will include the appropriate construction callouts. including limits of pavement reconstruction, curb, gutter and sidewalk, sidewalk ramp construction, driveway conforms, top of curb grades, and other details necessary to construct the project The plans will include sufficient detail to locate the improvements based on the roadway station callouts and horizontal line and curve data. In addition, field. The plan will include the R/W clearly marked and adjacent properties identified by parcel number and property owner. The plan sheets will clearly identity the final location of utilities requiring relocation and adjustment to finish grade. 1� �i �i �! h I ii � 11: � 11 1� 1 d, Project details will be included as necessary. The details are project- spec4ic and will be evaluated during the project design. However, details may include Scope of Services P2 713850125.07 DP' M Kimley-Horn l7k.. M and As ales, Inc. PROJECT NUMBER 2006 lane closure requirements for construction. Preparation of traffic control and construction phasing plans is not included in this scope of services. r � �e Sheet - The project title sheet will conform to the City's sheet format and include Project Vicinity and Project Location. The title sheet will include the names of all the utilities with facilities within the project limits and the appropriate utility contacts and telephone numbers. This sheet will also include the index of sheets for the project. T� pical Sections - The roadway sections will include cross sectional information, including existina pavement dimensions, nr000sed, Wavement sections, riqht-of-way dimensions, and Demolition and Rellry'111(1�41S FlIan The Demolition and Removal Plan, prepared at a scale of 1 " = 40' (horizontal), wil I inc,lude limits of clean ng and grubbing, roadway pavement excavation, concrete curb, gutter and sidewalk removal, trees and street furniture to be Layout Plan and Profile - Plan and profile sheets will be prepared at a scale of 1 "=40' (horizontal) and 1 "­ 4' (vertical). The plan sheets will be created based on the City -approved improvements of this project. The sheets will include the appropriate construction callouts. including limits of pavement reconstruction, curb, gutter and sidewalk, sidewalk ramp construction, driveway conforms, top of curb grades, and other details necessary to construct the project The plans will include sufficient detail to locate the improvements based on the roadway station callouts and horizontal line and curve data. In addition, field. The plan will include the R/W clearly marked and adjacent properties identified by parcel number and property owner. The plan sheets will clearly identity the final location of utilities requiring relocation and adjustment to finish grade. 1� �i �i �! h I ii � 11: � 11 1� 1 d, Project details will be included as necessary. The details are project- spec4ic and will be evaluated during the project design. However, details may include Scope of Services P2 713850125.07 DP' M Kimley-Horn l7k.. M and As ales, Inc. Nnnmn|ox��� 7/uv�podohoo H!o��:8��m vR0[GT NUMBER G3)CigSU[S �0.,,YV8y 200 retaining wall details, driveway conforms, curb return conforms, curb ramp details pavement elevation tables, and temporary conforms during construction and other construction details. Construction details will utilize information obtained by the supplementa, ground topographic surveys and geotechnica/investigation. S�*ng�n1�ak�ngPeo-Signing and marking plans will identify the work required vo install pavement markings and remove, relocate and install signs through the project|/mho. The plans will layout the pavement markings based nnthe roadway centerline, and will clearly identify any striping angle points. The plans will include the R/W clearly marked and adjacent properties identified byparcel number and property owner. Traffic Sigmy|lvlodfios8ionPlan and Schedules - The traffic signal modifiuetinnplan and schedules ,w1identify the work required mmodify existing traffic signals for installation of new equipment or relocation of existing poles or equipment. The plans will layout the traffic signal equipment and conduit and provide reference call -outs to the conductor and equipment schedules. The plans will include the RIW clearly marked and adjacent properties identified byparcel number and property owner. Kimley-Homwi|arrange umeeting mcollect comments from the City and other reviewing agencies on the 60% construction bid documents. Based on comments received, Kimley- Horn*N|pmpere80%onnatruoVonbiddocumamo.ThnG0%submittalwiUimc|ugeeny design analysis, not previously submitted or approved by the City, and provide the design details necessary for bidding and construction of the improvements. The 90% construction bid documents will be signed and stamped byeCalifornia registered professional engineer. landscape architect orother qualified professional, and submitted m the City for final review and approval. Up to three full-sized copies, three half -sized copies, six copies nfthe special provisions and one electronic copy of the S[0&construction bid documents will be submitted for City review. Six full-size copies and six copies of the special provisions of the g0%construction Uddocuments will besubmitted for Caltrans Local Assistance Review. Scope of Services 2 3 TB850125 07 9" MV I Kiniley-Horn hh-901 and Associates, Inc. VADR. am "am"' Ii:i,,'llill�lyolly'd ulliillii IfiViot ROIECT UMBER 2006 Kimley-Horn will arrange a meeting to coDect comments from the City and other reviewing agencies on the 90% construction bid documents. Based on comments received, Klmley- Horn will prepare 100% construction bid documents. Kimley-Horn will coordinate with the regulating agencies (Caltrans, etc-) for necessary signatures on the plans and construction requirements to be included in the special professional engineer, landscape architect or other qualified professional, and submitted t] the City for bidding and construction, The 100% submittal will include one full-sized, wet - signed copy of the construction bid drawings on Mylar, one half -sized copy of the "T. Visc containing electroopies of the final construction bid documents. 092 ! • • , Throughout the de&gn development phase, Kimley-Horn will coordinate with applicable public and private utility agencies to address conflicts with their facilities and the proposed improvements and coordinate adjustments or relocations. The updated design plans will be submitted to the applicable utility agencies and City staff to confirm the location of their facilities through the project area. The Kimley-Horn team will arrange to meet with affected utilities once. following the 60% design submittal to review potential conflicts with their facilities and the proposed improvements, discuss subsequent utility adjustments and/or documents will be submitted to affected utility agencies and City staff to finalize utility adjustments/relocations and service points. Copies of the utility coordination letters and minutes from utility coordination meetings will be submitted to the City TASK 7 DELIVERABLES Dx half-size copies of the 30"b design plans for City review Three full-size copies and three half-size copies of 60410 and 904;0 construction bid documents for City Review Six copies of the 600'0 and 90% special provisions for City review Six copies of the 904. construction bid documents for Caltrans Local Assistance Review Scope of Services 24 T13850125.07 DP' M 10mley-Harn hh�_M and As aces, Inc. A'A"M tarsi i. 7 PROJECT NUMBER o I[ o I e os 1 2006 One full-size, wet -signed copy of the construction bid drawings on Mylar, one half-size copy of the construction bid drawings, one wet -signed copy of the special prov,&ons, and one compact disc containing electronic copies of the final construction b d documents for City use in bidding and construction of the proposed improvements fb[^ 0 WWAMIMM-91*11 specialists in California, with an in-depth know'edge of every aspect of design from ADA through MUTCD and the Caltrans Highway Design Manual. Staff includ,ng registered prior to each submittal. Key design elements that will be reviewed for this project include - ADA access Conformance with Caltrans standards and practices SMART minimum setbacks Minimum and recommended width Vertical and horizontal clearances Type of barriers Signing and striping Lighting Roadway crossings Ramps and access routes Visib];ty and Line of sight Interface with San Rafael Transit Center ii � addit c)n, all published des�gn , riteria willl lo�,, u!e osvv:.,fl iii r,Jh,,wcfii! nc., Caltrans Highway Design Manual on Bikeway facilities (Chapter 1000) Manual on Uniform Traffic Control Devices (MUTCD), part 9 and California Supplement Americans with DisabiRes Act AASHTO Guide for the Development of Bicycle Facilities (1999) Non -Motorized Technical Reference Guide, Caltrans/Alta Planning + Design (2005) Scope of Services 25 TB850125.07 V' POVI Kimley-Horn and Associates, Inc. A r. PROPOSAL Noiunotori7ed liansportation Pilot flwp-wn PROJECT BER for Nor[hgaie Gap Oosure Bikewgy N20UM06 The Kimley-Horn team will provide updated lists of quantities and provide Engineer's Estimates (opinions of probable construction costs) at each stage of development of the construction bid documents. Opinions of probable construction costs will be based on other recent similar construction cost estimates. Opinions of probable costs will be prepared in Microsoft Excel " format. Three (3) copies of the opinions of probable construction costs will be submitted to the City for review and approval. Three copies Opinions of Probable Costs I I EMU Ma 1311111110MIRRAIM fleas. - I a 1111 ..a a �nclusion of appropriate Federal requirements in the special provisions. Documents will be zubmitted to City staff for review and execution. During the construction bid period, the Kimley-Horn team will assist the City with construction bid period services that include the following: Developing a list of potential bidders and making award recommendations Preparing drafts of addenda or clarifications Incorporating addenda into updated construction drawings prior to start of construction Our dedicated project manager, Mr. Daniel Blomquist, P.E., will be responsible for coordinating contracts and efforts for all team members, preparing weekly schedule and milestone updates. Scope of Services 26 TB850125 07 PP' MVI Kindey-Horn tNhl _ and As sates, Inc. II'xI V 1i'I III 'i, P„u ll oll I d A 'i f, Iir I :i V '', II I I'i W , I uI 111 ;'+'1111 PROJECT, NUMBER j illi l I b d h V Ik Gap d, o II a 111., q](MA, A,, d �” 2006 Kimley-Horn knows how much efficient project management means to our clients, and for this project the Kimley-Horn team wll work closely with the City on every aspect. We have developed a successful project management system consisting of the following proven fundamenta�s- Develop a clear understanding of what the task is to accomplish; Develop a comprehensive Work Plan and schedule to accomplish the project goals in close coordination with our team members; Designate a Quality Control Manager to ensure the quality of our deliverables through all stages of the project; Set milestones with the team and review on a weekly basis; Involve stakeholders as integral members of the team; Coordinate with the design team; Coordinate with other City departments as necessary; and Create an atmosphere that encourages clear communications and teamwork. The Kimley-Horn team will maintain a project work plan throughout the duration of the project and use it to keep the City informed and to give direction to project team members. The Kimley-Horn team will arrange and organize a project Kick -Off meeting with the City and project stakeholders. This meeting will serve to establish project requirements and to document the City's and stakeholder's input in developing the Detailed Study Report, and Environmental and Construction documents. The following issues will be discussed at the Kick -Off meeting: Project Goals and Objectives Project Schedule, Milestones, Submittals, and Review Periods Project Limits for Data Gathering and Alternatives Development Preliminary Alternatives and Evaluation Methodology Outreach Plan and City Council meeting schedules Information to be provided by the City Caltrans Local Assistance Coordination Grant Compliance Documentation Scope of Services 27 TB850125 07 M KimleyHorn and As rates, Inc. PROPOSA'' j,,Jonilnok�R zed I A n sljp a 0 a v on F]rAPiroplam PROJECT NUMBER ap Cum Gh,-.)s[1'11'keamay 2006, Z%TM 1111 -977—F17Trdr? I - -4 f 0, If - ", - Un prepare agenda, meeting minutes, and action items. Meetings will be held around key 11,4niniMly Project Update Meetings These meetings are critical in communicating the team's response to direction given from City staff following submittal reviews and ft*i. 0e, 11"Atim I 1b4X;r.*,PJ L -,A scope, and to bring up any additional issues that require direction from the City prior to proceeding with the design. Up to nine (9) monthy project meetings are included in this scope of services for estimating purposes. Project meetings will be combined to the (NTPP Project No. 2004), -T;,%Mt§wAkw, 5.3 #YV 1, 1 v ?.part from monthly project update meetings. M dway through preparation of design documents and following community and council meetings. After each City's review of plan submittals. These meetings will serve to discuss City c*mmemts am4, N, Yeri�y th.-t thd City's.OcsigA criteri.- -m �ilt.iAg im�rlt-ment&4 w, ithim thd project plans. Attendance at the kick-off meeting and up to six project meetings has been allocated for in the project budget. I fV3 P4 IMMITY.Tim Attendance at Project Kick-off Meeting Attendance at Monthly Project Meetings and Conference Calls Attendance at Design Review Meetings Weekly project status reports and work plan updates Semi-annual NTPP status reports Monthly project invoices Scope of Services 28 T13850125.07 1MV1 Kmley-Horn DkIl go and Associates, Inc. The Kimley-Horn team is able to provide optional sery ces as described below and will work with the City to provide additional services not referenced in the above scope of services as necessary. Additional services will be provided if requested by the City, subject to additional fee. Traffic Counts and Traffic Analysis: It is assumed all traffic counts and analysis of traffic impacts for each improvement concept will be furnished by the City. The City will also be responsible for provision and implementation of existing and proposed traffic signal phase operation and timing. If required, the Kimley-Horn team can provide the following services: Collection of peak hour turning movement counts and 24-hour machine tube counts Warrant analysis for new traffic operation controls and signals Highway Capacity Software (HCS) and Synchro Modeling software analysis of existing and proposed traffic conditions Providing recommended traffic signal phase operation and timings The Kimley-Horn team can assist the City with planning and design of landscaping and irrigation improvements including: Providing landscaping and irrigation layout plans and details Coordination for electrical and water service points for irrigation The Kimley-Horn team can assist the City with property acquisition support services that include the following: Preparation of appraisal maps, plats and legal descnptons for any required acquisition Provide corner records for monument restoration Scope of Services 29 TBB50125 07 KimleyHorn and Associates, Inc. PROJECT j�lro NUMBER 2006 i The Kimley-Horn team is able to provide optional sery ces as described below and will work with the City to provide additional services not referenced in the above scope of services as necessary. Additional services will be provided if requested by the City, subject to additional fee. Traffic Counts and Traffic Analysis: It is assumed all traffic counts and analysis of traffic impacts for each improvement concept will be furnished by the City. The City will also be responsible for provision and implementation of existing and proposed traffic signal phase operation and timing. If required, the Kimley-Horn team can provide the following services: Collection of peak hour turning movement counts and 24-hour machine tube counts Warrant analysis for new traffic operation controls and signals Highway Capacity Software (HCS) and Synchro Modeling software analysis of existing and proposed traffic conditions Providing recommended traffic signal phase operation and timings The Kimley-Horn team can assist the City with planning and design of landscaping and irrigation improvements including: Providing landscaping and irrigation layout plans and details Coordination for electrical and water service points for irrigation The Kimley-Horn team can assist the City with property acquisition support services that include the following: Preparation of appraisal maps, plats and legal descnptons for any required acquisition Provide corner records for monument restoration Scope of Services 29 TBB50125 07 KimleyHorn and Associates, Inc. - PROPOSAL �unm��mcmd�nn�Vohihm�P/koiPwQunl PROJECT fm �0�hoa�� (3'111)��UQ|/8 Rii8wGy ' NUMBER 2006 WT017ri"Mro M10 -WroppTers ME During construction activity, the Kimley-Homteam can assist the City with construction period services that include the following: Assist inand attend the pre -construction conference Provide clarification mthe contract documents aarequested by the City Review shop drawings and submittals as required in the special provisions and City responses mrequest for information (RH) Review and provide recommendations regarding change order proposals and requests for additional payment related tndesign changes Prepare asubstantial completion punch list The Kimley-Horn team can assist the City with obtaining a Construction Manager for the project. Services may include the following: Preparation ofaRequest for Proposal (RFP)for construction management services Developing adistribution list ofqualified construction management firms Evaluating proposals, conducting interviews and selection of a construction management firm Additional services as described above or not expressly included in the above scope of services, including attendance at additional project meetings. will be provided on a time and materials basis, based nnhourly billing rates. Scope ofServices 30 T13850125.07 P� =9VJ QaR 2= par am M SAA gE� Q® 3 c � a ® 9 d E z a a 2 a ui Q 6 6 0 a¢ U R N U_ 1 U 4e.i d ��' oini�u Qjllolb�f.N;V 111�iIV �' �p iI,Nl�iililoin I"1,�1d Pl PROJECT NUMBER 2006 Prepare Grant Compliance Documents October 2008 October 2008 .Construction November 2008 May 2009 1_ I � I I I 1 111 NnrdyI. I I I i.:III' 1.®..d°,�1 ,..I I II i I I I,yes° d I I I I I I I I I I d I I I .,.w, I.I° I I I I.II I.I I �II"I1.,ill , d , I I I I°I I, "°°,,,°: Ull I � GIdl 1111111111 �°� Scope of Services TB850125.07 Ill MVI IGmleyNorn and As ales, Inc. MAI -Project Research and Data Gathering January 2008 February 2008 (Field Traffic Data Collection, Observations, Survey, ROW Research, ° etc.) Alternatives Evaluation/Detailed Study January 2008 April 2008 Report Environmental Documentation February 2008 April 2008 (Environmental Permits) Agency and Stakeholder Coordination January 2008 October 2008 and Outreach Prepare Plans and Specifications April 2008 October 2008 (Final Design) Design and Quality Control Reviews April 2008 October 2008 Prepare Engineer's Estimate April 2008 October 2008 Prepare Grant Compliance Documents October 2008 October 2008 .Construction November 2008 May 2009 1_ I � I I I 1 111 NnrdyI. I I I i.:III' 1.®..d°,�1 ,..I I II i I I I,yes° d I I I I I I I I I I d I I I .,.w, I.I° I I I I.II I.I I �II"I1.,ill , d , I I I I°I I, "°°,,,°: Ull I � GIdl 1111111111 �°� Scope of Services TB850125.07 Ill MVI IGmleyNorn and As ales, Inc. Iiu ui,G'n e,mloidu .11 1i n,:Nuum xfi I''''a1�Di. 8" in7u:aiuii p,.. PROJECT.. ��plf V",��,IfBiBzu a n l p I_, C:w RVGu, I NUMBER �r a :r V e"v :; Y 2006 a n, U Project Research and Data $16,549 Gathering (Field Traffic Data $26,305 Collection, Observations, Survey, 1 LS ROW Research, etc.) 2 Alternatives Evaluation/Detailed $18,957 Study Report 3 Environmental Documentation $4,485 Environmental Permits) 4 Agency and Stakeholder 1 LS Coordination and Outreach 5 Prepare Plans and Specifications $2,817 l (Final Design) 6 Design and Quality Control $6,573 Reviews 7 Prepare Engineer's Estimate 8 Prepare Grant Compliance Documents 9 Construction Bid Phase Services 10 Project Management and Administration 11 m Direct and Indirect Expenses 0 1 LS $14,068 I $14,068 1 LS $16,549 $16,549 1 LS $26,305 $26,305 1 LS $5,243 $5,243 1 LS $18,957 $18,957 1 LS $4,485 $4,485 1 LS $2,484 �I, $2,484 1 LS $1,267 $1,267 1 LS $2,817 l $2,817 1 LS $6,573 $6,573 1 LS $3,059 $3,059 03 Tas5Q125.07 KimleyNom P and As aces, fnc. A MIipIIViI',4i, PVl" "�.0 I'Il al! r!!1 tlf'1;;diIllrVll ladle]? P!II,p1:IViam ti�akli tl'•���II�tl1�g ��au a;a��a �.ytlao a�ra:n h'��II��:°�v,�:d�� 1. Data Collection H 0 P.0II111TA. 8 PROJECT 13 $ NUMBERu 2. 2006 4 0 8 10 2 20 $ 1. Data Collection H 0 4 8 1 13 $ 1,1751 2. Conditions and Constraints Analysis 4 0 8 10 2 20 $ 1„870 1, 3. Detailed Studer Report U 8 20 24 4 56 $ 6,140 I 4. ICEQAINEPACompliance 1 0 0 0 0 0$ - N 5. IStakeholderCoordination 4 2 8 8 2 20$2110 6. 1 Public Outreach/Agency Coordination 1 2 8 8 2 20 $ 2,110 7A. 1Altematives Anaivsds b30°/6il 1 0 0 0 0 0$ - 7B. 1PS&E(60%%95%, 100%) 0 0 0 0 0$ - 8. ILesipp Review 2 6 2 2 12 $ 1,390 9. Cost Estimate I 01 0 0 0 0 $ ..�I 10. Construction Manapement I 01 0 0 0 0: $ _ 11. Caltrans Coordination 1'I 0 0 0 0 0$ - 12. Fundinq Documentation 0 0 0 0 0. � - 13. Project Meetings II 0 0 0 0 0$ - 14. Weekly Status Updates I, 0 0 0 0 0. $ - 15. Monthly Conference Calls 1 0 0 0 0 0$ - 16. Pre -Bid Assistance I 0 0 0 0 0° $ - 17. Ri ht-of-wa Acquisition Assistance I 0 0 0 0 0$ - Hourly Rate $200 $120 $80 $55 Amount 1 $2,800 $6,480 $4,800 $715 $ 14,795 j Direct Expenses I $500 Scope of Services 35 TB850125.07 PP-MFIKpmleyHarn and Assodates, Inc. VI -V OT NUMBER PROJECT 2006 Nader Mansourian a 555 12', Street City Traffic Engineer Suite 1230 City of San Rafael Department of Public Works Oakland, California 94607 111 Morphew Street TEL 510 625 0712 San Rafael, CA 94915 FAX 510 625 0714 L 1111 "uI;.rosal — 11 (p u � 1111 EN:u iid le(k �a, duan Facilities as Identified in the Marin C 1! uii u I! l,, Non -motorized t rai, wsportation 11 $a 4 Fli qih ai iia ao " OV u& G; rant Programs The City og consultants to provide design services for seven bicycle and pedestrian facilities throughooci ates Inc. (Kimley-Horn) is proposing on four of these projects: Northgate Gap ("k),si.ire Bikeway, IrEqiia 11 inda North San Rafael Improvements, Happy Lane Pedestrian Improvements, and Canal Strtet-FtiOtstriar) Access ai,4 SaWy ImproybNti-its Kirrildy-Fivirn bririgs 2 Vr,*th *4 rele�,.mt 4esigr"x;teritAct mlat&i tit, bicycle and pedestrian infrastructure. We have highlighted a few elements that demonstrate Kimley-Horn's experience, extensive resources, and superlative commitment to quality. Experienced Involved, and Dedicated Project Manager A project manager needs to be strong in all aspects of a project, think creatively outside of the box, and most importantly, have great communication skills Dan Blomquist P E requirements. He recognizes that the end users can provide some valuable input to what is needed. With the City's goals in mind, Dan has assembled the right Kimley-Horn staff in order to effectively design the best product possible. 9ET!W7Lr7,7uT I 1 11 0 " fiil I I San Pedro Road and Civic Center Drove Intersection Imyrovements Downtown Signal Modification Pro'ect Civic Center Improvement Project, Lincoln/Mission Street Traff ic Signal Design, East San Rafael Improvement project, 3", Street and Union Street Roadway Widening and Intersection Improvements, 2006 Safe Routes to School projects, and in-house traff ic engineering services. We have built a working relationship with City staff and have extensive knowledge of the 2rea. 11 �el� 1 111 n � 1:1=1:e!� �1, li �i 1 !::11 ��l � � 11 0/ Hc�� i� ii� ai id Des4 �, Services — Kimley-Horn has provided the same bikeway design services you are looking for a variety of Cities, Counties, and Agencies throughout the Bay Area. Some of our recent experience includes- Telegraph Avenue Bike Lanes Feasibility Study, in Oakland; Tasman/Fair Oaks Pedestrian and Bicycle Circulation Plan and Design, in Sunnyvale, 27 Street/Bay Place Bike Lane Feasibility Study, Oakland and Safe Noutes to Schools projects in Cupertino, Menlo Park, and Los Altos. Kimley-Horn is no stranger to federally funded projects. We have worked onj with Caltrans and their standards and policies. Some of our recent federally funded projects include: Alameda SMARI 2i; ,Abet' �;� ::;i;;;;;; . I I d„i`IIII'llglll461 K.� ulrZllh`,IYo'uif1!i"1111' I",oil U".':galllin N. Corridors, Oakland Transportation Management Center, and Tasman/Fair Oaks Pedestrian and Bicycle Circulation Plan and Design in Sunnyvale. You can be confident that Kimley-Horn will exceed your expectations. You can expect to receive quality performance and deliverables from our team. We look forward to continuing our relationship with the City of San Rafael. Our proposal is valid for 180 days and Kimley-Horn does not have any conflicts of interest regarding this project Anush Nejad, P E., is an officer of the firm and can bind the firm to the terms of the proposal. If you have any questions regarding our proposal, please do not hesitate to contact me at (510) 625-0712 or at Dan. BlomciuIsVdlkimlev-horn.com. Sincerely, Dan Blomquist, P E. Project Manager ^'M Kimley-Horn and Associates, Inc. Anush Nejad, P.E. Senior Vice President yg PROJECT i NUMBERfi r 2006 r Corridors, Oakland Transportation Management Center, and Tasman/Fair Oaks Pedestrian and Bicycle Circulation Plan and Design in Sunnyvale. You can be confident that Kimley-Horn will exceed your expectations. You can expect to receive quality performance and deliverables from our team. We look forward to continuing our relationship with the City of San Rafael. Our proposal is valid for 180 days and Kimley-Horn does not have any conflicts of interest regarding this project Anush Nejad, P E., is an officer of the firm and can bind the firm to the terms of the proposal. If you have any questions regarding our proposal, please do not hesitate to contact me at (510) 625-0712 or at Dan. BlomciuIsVdlkimlev-horn.com. Sincerely, Dan Blomquist, P E. Project Manager ^'M Kimley-Horn and Associates, Inc. Anush Nejad, P.E. Senior Vice President Nonm�w/,ed �nn�|m/�x1woR|N y|o�/xo� Kimley-Horn is a transportation engineering and planning firm with over 2,420 employees in 65 offices nationwide, including our five Northern California offices in Oakland, San Ramon Roseville, Rancho Cordova, and Stockton. Since traffic engineering and transportation planning have been mainstays of Kimley-Horn's practice for 40 years, the City of San Ratael can be confident that we have the experienced professionals and resources to meet your needs. We have provided a wide range of traffic engineering consulting services to state departments of transportation, counties. and municipalities throughout California and the United States. Since 1967, Kimley-Horn has consistently demonstrated its ability to effectively providEN innovative, high-quality consulting services. Today, as a fully integrated, multiclisciplin consulting firm, we offer a variety of in-house services. including: I Street and intersection improvements, including median modifications Traffic signal, signing/ striping, traffic control. and other traffic design plans Roadway design, feasibility studies, and planning Traffic signal timing and coordination Transportation planning and traffic operations Traff ic impact studies Traffic operational studies Paving and drainage design Parking analysis, studies, and design Advanced traffic management systems Landscape architecture Environmental permitting, assessment, and remediation Site and master planning Public involvement and community outreach programs Construction observation nmnDvervews 0'1 TB850125 07 ��M PROJECT NUMBER 2006 Kimley-Horn is a transportation engineering and planning firm with over 2,420 employees in 65 offices nationwide, including our five Northern California offices in Oakland, San Ramon Roseville, Rancho Cordova, and Stockton. Since traffic engineering and transportation planning have been mainstays of Kimley-Horn's practice for 40 years, the City of San Ratael can be confident that we have the experienced professionals and resources to meet your needs. We have provided a wide range of traffic engineering consulting services to state departments of transportation, counties. and municipalities throughout California and the United States. Since 1967, Kimley-Horn has consistently demonstrated its ability to effectively providEN innovative, high-quality consulting services. Today, as a fully integrated, multiclisciplin consulting firm, we offer a variety of in-house services. including: I Street and intersection improvements, including median modifications Traffic signal, signing/ striping, traffic control. and other traffic design plans Roadway design, feasibility studies, and planning Traffic signal timing and coordination Transportation planning and traffic operations Traff ic impact studies Traffic operational studies Paving and drainage design Parking analysis, studies, and design Advanced traffic management systems Landscape architecture Environmental permitting, assessment, and remediation Site and master planning Public involvement and community outreach programs Construction observation nmnDvervews 0'1 TB850125 07 ��M .3230z��r Description Rate Principal/ Senior Project Manager 262.09 Senior Professional 17052 PROJECT 14477 Junior Professional NUMBER Analyst 86.10 2006 101.75 J 60.90 Project Admin 91 75 .3230z��r Description Rate Principal/ Senior Project Manager 262.09 Senior Professional 17052 Professional 14477 Junior Professional 10639 Analyst 86.10 Designer 101.75 Clerical 60.90 Project Admin 91 75 An allocation charge (currently at 1.84%) will be added to the labor fee shown above to cover routine expenses, such as local mileage, copying, fax, mail, telephone, in-house blueprinting, etc. An $11,97/hour cost will be charged for engineering software computer usage. A 15% administration fee will be added for outside expenses Overtime work is charged at 1.5 times the normal billing rate for non-exempt staff d:)I II v F TB850125 07 Kimley Horn M and Asp dates, Inc 4� I Ls PROJECT NUMBER 01 NMfflwIi ��i' k-ii w �'�Ih;VVXV 2006 Mountain Pacific Hourly Rates Principal Law Survm yr ri 13800 Prolort Manager 12000 Suivey lechnic.tan 10000 Clerical 1 -Man Crew (including robotic equip.) 170.00 2 -Man Crew (including conventional equip.) 245.00 2 -Man GPS Crew (including 3 receivers) 262.00 HER SERVICES Consultants, Special Equiprnent, Reproductions, Materials, and other outside charges Cost I loo. Invoice terms are Net 30 Days. A late payment charge is computed at the annual rate of Live (5) percent above the Federal Discount Rate and billed on invoice balance due, commencing thirty (30) days after the invoice date Please make check payable to Mountain Pacific Surveys Houry RatesZTJA"n 191 n7 M I ey. amh�'Mr and Associates, Inc. E ; � |�.. ^. Eric Anderson Senior Planner 85 Brett AHondoqz F\/mjpal 120 BmaACardenas Project Assistant 40 George MHudson Principal 135 HeQenHammona Designer 70 ThenhDo Admin Asst 65 Jeffrey SOlson Princ pal 140 Karen RVithay Designer 75 Jessica Roberts Planner 65 Lauren EBuckland Planner 80 Matthew TBenjamin Associate 100 Matt Lasky Planner 85 Mia LBirk Principal 140 Michael ATresidder Planner 70 Michael GJones Principal 200 Michael VVRose Landscape Architect 85 Rory JRenfro Planner 75 Steven CDurrant Senior Associate 120 Virginia AMorgan Document Manager OO John Thomas Planner 65 Philip Sales Senior Associate 115 Michael Vecchio Senior Associate 140 Interns 65 Data Collection 30 AcImin 60 Webmaster 80 u�vTBB50 125 07 VF' r. -N Fj I M I PROJECT UMBER �dn I h� ('11',I I(, F�� I y N2006 Parisi Associates Hourly Rates PiriinrVjjp,, 0 1'1) b Al... X: n ; 11 n." 110 AA r sfliiv,e 90 Houdy Raes U 4 i TB850125 07 9--1ULj Kimley-Horn bh, IRM B and Associates, Inc.