HomeMy WebLinkAboutCC Resolution 12495 (Purchase New Furniture)RESOLUTION NO. 12495
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL WAIVING THE
COMPETITIVE BIDDING REQUIREMENT OF SECTION 2.55.070(D) OF THE SAN RAFAEL
MUNICIPAL CODE AND AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO
EXECUTE A SOLE SOURCE CONTRACT WITH COORDINATED RESOURCES, INCORPORATED
FOR THE PURCHASE OF NEW FURNITURE IN AN AMOUNT NOT TO EXCEED $50,000
WHEREAS, the third floor of City Hall has been remodeled in 2000, 2003 and 2006, including
the purchase of modular workstations; and
WHEREAS, plans have been prepared by Hannum Associates for remodeling of the third floor
to incorporate a new office for the Planning Manager position and modified workstations for the Fire
Prevention and Code Enforcement Divisions; and
WHEREAS, modification of existing workstations requires the purchase of additional
components from the same manufacturer as those presently existing elsewhere on the third floor as
well as labor costs for reuse of existing stored workstation components; and
WHEREAS, Coordinated Resources, Inc. was selected as the furniture vendor by competitive
bidding in 2000 and by a sole -source contract in both 2003 and 2006; and
WHEREAS, Coordinated Resources, Inc. has a database of existing furniture components and
is able to utilize this information to prepare specifications for the reuse of existing components with
minimal delay and cost and maximum reuse potential; and
WHEREAS, due to these limitations a sole -source bid process in accordance with Section
2.55.070(D) of the San Rafael Municipal Code would be the most expedient and cost effective
approach.
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that the Community
Development Director is authorized, pursuant to Section 2.55.070(D) to contract for the purchase of
furniture for the remodel of the third floor of City Hall from Coordinated Resources, Inc in an amount
not to exceed $50,000.
I ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said
City on Monday, the 2nd of June, 2008 by the following vote, to wit:
AYES: COUNCILMEMBERS: Brockbank, Connolly, Heller, Miller & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIRNE, City Clerk