HomeMy WebLinkAboutCC Resolution 12524 (GASB 45; Bartel Associates)RESOLUTION NO. 12524
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE
THE THIRD AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SAN RAFAEL AND BARTEL ASSOCIATES, LLC
TO CONDUCT AN OPEB ACTUARIAL STUDY
WHEREAS, GASB 45 establishes standards for accounting and financial reporting of
"Other Post Employment Benefits" (OPEBs) and requires each public agency to engage a
certified actuary to calculate several actuarial measures estimating the current and future costs
and liabilities of an agency's OPEBs; and
WHEREAS, on March 15, 2007, the City of San Rafael entered into a contract with Bartel
Associates, LLC for actuarial services related to GASB 45 for an amount not to exceed $19,500;
and
WHEREAS, the agreement was amended on September 21, 2007 solely to correct the
date of termination of the original agreement; and
WHEREAS, the agreement was amended on December 3`d, 2007 to move to the next step
of GASB 45 reporting and analysis including the preparation of a valuation report, draft GASB 45
financial statement footnote, a study of how possible OPEB alternatives would affect our results,
pre -funding results, and additional meetings at a cost not to exceed $19,500 for a total contract
amount of $39,000; and
WHEREAS, the term of the contract was set to expire on June 30, 2008 and should be
extended to allow for on-going employee meetings and documentation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael
hereby approves and authorizes the City Manager to execute the Third Amendment to the
Agreement with Bartel Associates, LLC to conduct an OPEB actuarial study, copy attached
hereto.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael
City Council held on the 7th day of July 2008, by the following vote to wit:
AYES:
Councilmembers:
Brockbank, Connolly, Heller, Miller & Mayor Boro
NOES:
Councilmembers:
None
ABSENT:
Councilmembers:
None
�s'7z � /2,0 , ,e, .
ESTHER C. BEIRNE, City Clerk
THIRD AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SAN RAFAEL
AND BARTEL ASSOCIATES, LLC TO CONDUCT AN OPEB ACTUARIAL STUDY
This Amendment to Agreement is made and entered into this 151 day of July 2008 by and between the
CITY OF SAN RAFAEL (hereinafter "CITY"), and BARTEL ASSOCIATES, LLC (hereinafter
"CONTRACTOR").
RECITALS
WHEREAS, the CITY and CONTRACTOR entered into an Agreement dated May 15, 2007, by which
CONTRACTOR agreed to provide CITY with certain professional services; and,
WHEREAS, the CITY and CONTRACTOR entered into an Amendment to the Agreement dated
September 21, 2007, by which the date of termination of the original contract was corrected; and,
WHEREAS, the CITY and CONTRACTOR entered into a Second Amendment to the Agreement
dated December 3`d, 2007, by which the scope was increased to include the preparation of a valuation report,
draft GASB 45 financial statement footnote, a study of how possible OPEB alternatives would affect our
results, pre -funding results, and additional meetings at a cost not to exceed $19,500 for a total contract amount
of $39,000; and,
WHEREAS, the CITY wishes to enter into a Third Amendment to the agreement for CONTRACTOR to
extend the term as outlined below;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
I . The term of this Agreement shall be from July 1, 2008 until CONTRACTOR's completion of
performance of all duties and services under this Agreement, or June 30, 2009, whichever is earlier. Due to the
difficulty in predicting the number and timing of necessary, on-going employee meetings, the City Manager
shall have the additional authority to increase or decrease the term of this Agreement by no more than twelve
months to meet with needs of the CITY.
2. All other covenants, terms and conditions of the Agreement shall remain unchanged and in full force and
effect.
IN WITNESS WHEREOF. the parties have executed this Agreement as of the day, month and year first
above written.
CITY OF SAN RAFAEL
KENNQRDHOFF, City Man r
ATTEST:
ESTHER C. BEIRNE, City Clerk
BARTEL ASSOCIATES, LLC
DOUG PRY 1 Bartel Ass iates, LLC
APP 0' "" AS TO FORM:
q� 6MNAN, AIstant City Attomey