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Home My WebLink AboutCC Resolution 12616 (Salary Elected Officials)RESOLUTION NO. 12616 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL REPEALING RESOLUTION NO. 12209 AND ADOPTING A NEW RESOLUTION ESTABLISHING THE COMPENSATION AND WORKING CONDITIONS FOR THE ELECTED CITY CLERK AND ELECTED PART TIME CITY ATTORNEY (Effective July 1, 2006 through June 30, 2009) This Resolution shall constitute the compensation and conditions of employment for the elected City Clerk and elected part-time City Attorney for the period from July 1, 2006 through June 30, 2009. 1) SALARY a) Salary Increases i) Retroactive to December 1, 2006, the City shall provide a 4.0% increase to the salary for the City Clerk and City Attorney in accordance with the chart below. ii) Effective July 1, 2007, the City shall provide a 3.0% increase to the salary for the City Clerk and City Attorney in accordance with the chart below. iii) Effective July 1, 2008, the City shall provide a 3.0% increase to the salary for the City Clerk and City Attorney in accordance with the chart below. Monthly Salary Effective Date City Attorney City Clerk December 1, 2006 $8,613 $8,305 July 1, 2007 $8,871 $8,554 July 1, 2008 $9,137 $8,810 b) Car Allowance. An incumbent who holds the City Clerks' office is eligible to receive a monthly car allowance of $250.00. This allowance shall be increased for the incumbent to $350 per month, retroactive to July 1, 2006. 2) INSURANCE a) Health Insurance... Effective January 1, 2009, the City shall implement a full flex cafeteria plan for active employees, in accordance with IRS Code Section 125. Active employees participating in the City's full flex cafeteria plan, including the City Clerk and City Attorney shall receive a monthly flex dollar allowance to purchase benefits under the full flex cafeteria plan. The monthly flex dollar allowance effective January 1,2009 shall be: F or employee only: $ 508.30 For employee and one dependent: $ 1016.60 For employee and two or more dependents: $ 1321.58 The City shall make available to all employees an additional flex dollar allowance equal to $109 per month to purchase dental coverage under the City's dental plan. The City shall contribute to the cost of medical coverage for each eligible employee and his/her dependents, an amount not to exceed the California Public Employees' Medical and Hospital Care Act (PEMHCA) contribution, as determined by CalPERS on an annual basis. This portion of the monthly flex dollar allowance is identified as the City's contribution towards PEMHCA. The balance of the monthly flex dollar allowance (after the PEMHCA minimum contribution) may be used in accordance with the terms of the cafeteria plan to purchase other benefits or may be converted to taxable income. For example, in calendar year 2009, a single employee's monthly flex dollar allowance for health is $508.30, of that amount, $101.00 has been designated by CalPERS as the City's monthly PEMHCA contribution. The balance of $407.30 may be used to purchase other coverage as offered through the cafeteria plan or may be converted to taxable income. If an employee has health insurance coverage through a spouse/dependent or a former employer and provides proof of other coverage to the Human Resources Department, the employee may elect to waive the City's health insurance coverage and elect to use flex dollars in accordance with the terms of the cafeteria plan. Miscellaneous Allowance for Employees hired on or before January 1,2009: The City shall pay to employees hired on or before January 1,2009 a miscellaneous allowance in an amount equivalent to the difference between the employee's benefit election for coverage under PEMHCA and their flex dollar allowance, if their benefit election under PEMHCA exceeds their flex dollar allowance. The miscellaneous allowance shall be treated as income. An employee may use the miscellaneous allowance to pay for health coverage on a pre-tax basis as defined under the City's Cafeteria plan. b) Health Insurance for Retirees i) Elected or Appointed officials placed into office prior to April 1, 2007 and who retire from the Marin County Employees Retirement System (MCERS) within 120 days of leaving their City of San Rafael elected position of City Clerk or City Attorney (and who comply with the appropriate retirement provisions under the MCERS laws and regulations) are eligible to continue in the City's group health insurance program and receive the PEMHCA minimum contribution as determined by CalPERS on an annual basis. Longevity Payments: The City shall make a longevity payment to the City's 401(h) account on a monthly basis. The City's monthly contribution towards the 401(h) account shall be the difference between the PEMHCA minimum contribution and the premium cost of coverage for the retiree, the retiree's spouse/registered domestic partner and/or qualified dependent children (as defined by PEMHCA) capped at the contribution the City makes towards the health coverage of an active City Attorney or City Clerk. The City's contribution to the City's 401(h) account shall remain in effect during the lifetime of the retired City Attorney and City Clerk and their spouse/registered domestic partner or surviving spouse/registered domestic partner. As described in this subsection, the City shall reimburse retired elected or appointed officials and their spouses or registered domestic partners the Medicare Part B standard premium amount, (i.e. $96.40 for 2008), as determined by the Centers of Medicare and Medicaid Services (CMS) on an annual basis. The City shall reimburse the cost of Medicare Part B standard premiums once the City receives proof of payment of the Medicare Part B premiums by the retired elected or appointed official or their spouse/registered domestic partner or surviving spouse/registered domestic partner. This reimbursement shall remain in effect for the retired elected or appointed official's life and that of their spouse/registered domestic partner or surviving spouse/registered domestic partner. ii) Elected or Appointed officials placed into office on or after April 1, 2007 and who retire from the Marin County Employees Retirement System (MCERS) within 120 days of leaving their City of San Rafael elected position of City Clerk or City Attorney (and comply with the appropriate retirement provisions under the MCERS laws and regulations) are eligible to continue in the City's group health insurance program. The City's contribution towards the coverage of retirees under this subsection shall be the PEMHCA minimum contribution as determined by CalPERS on an annual basis. Longevity Payments: The City shall make a longevity payment to the City's 401(h) account on a monthly basis. The City's monthly contribution towards the 401(h) account shall be the difference between the PEMHCA minimum contribution and the premium cost of coverage, up to $600, for the retiree. The City shall not be responsible for making any contributions towards the cost of coverage of the retiree's spouse, registered domestic partner or dependents. The City's contribution to the City's 401(h) account shall cease upon the retired City Attorney or City Clerk's death. iii) Elected or Appointed officials placed into office on or after January 1,2009 Elected or Appointed officials placed into office on or after January 1, 2009, and who retire from the Marin County Employees Retirement System (MCERS) within 120 days of leaving their City of San Rafael position (and comply with the appropriate retirement provisions under the MCERS laws and regulations) are eligible to continue in the City's group health insurance program The City's contribution towards the coverage of r retirees under this subsection shall be the PEMHCA minimum contribution as determined by CalPERS on an annual basis. C. Life Insurance. The City shall provide a basic group life insurance plan equal to two times the City Clerk's/City Attorney's annual salary, not to exceed $150,000. d. Disabilitv Insurance. The City shall provide long term disability (LTD) insurance, at no cost to the City Clerk/City Attorney, with a benefit of two-thirds (2/3) of their respective monthly salaries, up to a maximum benefit of $7500 (reduced by any deductible benefits). e. Dental Insurance. The City shall pay dental premiums on behalf of the City Clerk/City Attorney and eligible dependents. The maximum benefit for dental insurance per eligible enrollee is $1,500/calendar year, except for orthodontic coverage, which has a $1,000 lifetime benefit and has certain other limitations (See policy booklet for specifics of the dental plan benefit). 3. RETIREMENT a. Retirement Plan. The City shall provide the Marin County Employee Retirement Association 2.7% @ 55 retirement program to the City Clerk and City Attorney, subject to Marin County Employee Retirement Association procedures and regulations and applicable 1937 Act laws. b. Emplover Paid Member Contribution (EPMC). The City Clerk and City Attorney are responsible for the full cost of their own employee contribution rate as established by the Marin County Employee Retirement System. C. COLA. Participating members in the Marin County Employee Retirement Association will pay their full share of members' cost of living rates as allowed under Articles 6 and 6.8 of the 1937 Retirement Act. Miscellaneous and safety member contribution rates include both the basic and COLA portions (currently 50% of the COLA is charged to members as defined in the 1937 Act). d. Manaciement Allowance. Pursuant to Resolution No. 10657 a Defined Contribution Retirement Plan is adopted for Management and Mid -Management employees. All rules related to this plan shall be governed by the Plan document and its amendments. The current contribution for the incumbent City Clerk is three percent (3%). The City shall make Plan changes, as required from time to time, in order to have the Defined Contribution Retirement Plan remain in compliance with then existing IRS regulations. 4 I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 20th day of October, 2008 by the following vote, to wit: AYES: COUNCILMEMBERS: Brockbank, Connolly, Heller, Miller & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, CITY CLERK