HomeMy WebLinkAboutCC Resolution 12187 (Child Care Resources; DOE)RESOLUTION NO. 12187
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING ENTERING INTO A CONTRACT (CPRE -6197
AMENDMENT 01) WITH THE DEPARTMENT OF EDUCATION FOR
STATE PRESCHOOL SERVICES AND AUTHORIZING THE CITY
MANAGER TO SIGN CONTRACT DOCUMENTS IN THE AMOUNT OF
$1719506.00
WHEREAS, the City of San Rafael has been awarded a contract with the California
Department of Education to provide State Preschool Services;
and
WHEREAS, the contract has been amended to provide a cost of living increase of $9,586
for a total contract amount of $171,506.00;
and
WHEREAS, the City Council approves the contract and authorizes the City Manager to
sign designated contract documents with the Department of Education,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael
enter into a contract in the amount of $171,506.00 with the California Department of Education
for State Preschool Services, a copy of which is hereby attached and by this reference made a part
thereof.
I, JEANNE M. LEONCM, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on Mondav, the 5`h day of Februarv, 2007 by the following
vote, to wit:
AYES: COUNCILMEMBERS: Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Cohen
Ar
JE M. LE
lcC
ONNCINi, City Clerk
LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES
INFLATION/FT&C CHG
CONTRACTOR'S NAME: CITY OF SAN RAFAEL
F. Y. 06-07
DATE: July 01, 2006
CONTRACT NUMBER: CPRE -6197
PROGRAM TYPE: STATE PRESCHOOL
PROJECT NUMBER: 21-N916-00-6
This agreement with the State of California dated July 01, 2006 designated as number CPRE -6197 shall be amended in the
following particulars but no others:
The Maximum Rate per child day of enrollment payable pursuant to the provisions of this agreement shall be amended by
deleting reference to $19.17 and inserting $20.30 in place thereof.
The Maximum Reimbursable Amount (MRA) payable pursuant to the provisions of this agreement shall be amended by deleting
reference to $161,920.00 and inserting $171,506.00 in place thereof.
SERVICE REQUIREMENTS
Minimum Child Days of Enrollment (CDE) Requirement shall be amended by deleting reference to 8,446.5 and inserting
8,448.6 in place thereof.
Minimum Days of Operation (MDO) Requirement shall be 175 (no change).
The 2006/07 Funding Terms and Conditions (FT&C) shall be amended in accordance with the attached 2006/07 amended
FT&C Language which by this reference is incorporated herein.
EXCEPT AS AMENDED HEREIN all terms and conditions of the original agreement shall remain unchanged and in full force
and effect.
STATE OF CALIFORNIA
BY (AUTHORIZED SIGNATURE)
PRINTED NAME OF PERSON SIGNING
Sharon Taylor
TITLE
Manager -Contracts CD+NS Fiscal Svcs
i CONTR TO
BY (AUTHOSIGNATURE) ATTEST
rl,6 , P &A V—AO � A-r� &. q"M:9;-
PRINTED NAME AN� TLEEE OF PERSON SIGNING NE M. LEONC I N
KEN NORDHOFF, City Manager �/ Ci tv Clerk'
ADDRESS 1400 Fitth Avenue, San Katael, CA 94901
P n RDy 1 nl niF 1. Ran Rafaal _ rA A491 q-1 5
Department of General Services
use only
AMOUNT ENCUMBERED BY THIS PROGRAM/CATEGORY (CODE AND TITLE) FUND TITLE
DOCUMENT Child Development Programs General
$ 9,586 (OPTIONAL USE) 0656
PRIOR AMOUNT ENCUMBERED FOR 23038-N916
THIS CONTRACT ITEMCHAPTER STATUTE
$ 161,920 30.10.010.
6100-196-0001 147 12006
TOTAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE (CODE AND TITLE)
DATE
$ 171,506 702 SACS: Res -6055 Rev -8590
I hereby certify upon my own personal kno,Jledge that budgeted funds are available for the period and T, B, A. NO
purpose of the expenditure staled above
SIGNATURE OF ACCOUNTING OFFICER DATE
FISCAL YEAR
2006-2007
I BR NO
d�N pi i
CALIFORIVl 4 DEPARTMENT OF ED UCA TION
—
1430 NStreet
Sacramento, CA 95814-5901
F OF CPVFO
Amendment 01
LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES
INFLATION/FT&C CHG
CONTRACTOR'S NAME: CITY OF SAN RAFAEL
F. Y. 06-07
DATE: July 01, 2006
CONTRACT NUMBER: CPRE -6197
PROGRAM TYPE: STATE PRESCHOOL
PROJECT NUMBER: 21-N916-00-6
This agreement with the State of California dated July 01, 2006 designated as number CPRE -6197 shall be amended in the
following particulars but no others:
The Maximum Rate per child day of enrollment payable pursuant to the provisions of this agreement shall be amended by
deleting reference to $19.17 and inserting $20.30 in place thereof.
The Maximum Reimbursable Amount (MRA) payable pursuant to the provisions of this agreement shall be amended by deleting
reference to $161,920.00 and inserting $171,506.00 in place thereof.
SERVICE REQUIREMENTS
Minimum Child Days of Enrollment (CDE) Requirement shall be amended by deleting reference to 8,446.5 and inserting
8,448.6 in place thereof.
Minimum Days of Operation (MDO) Requirement shall be 175 (no change).
The 2006/07 Funding Terms and Conditions (FT&C) shall be amended in accordance with the attached 2006/07 amended
FT&C Language which by this reference is incorporated herein.
EXCEPT AS AMENDED HEREIN all terms and conditions of the original agreement shall remain unchanged and in full force
and effect.
STATE OF CALIFORNIA
BY (AUTHORIZED SIGNATURE)
PRINTED NAME OF PERSON SIGNING
Sharon Taylor
TITLE
Manager -Contracts CD+NS Fiscal Svcs
i CONTR TO
BY (AUTHOSIGNATURE) ATTEST
rl,6 , P &A V—AO � A-r� &. q"M:9;-
PRINTED NAME AN� TLEEE OF PERSON SIGNING NE M. LEONC I N
KEN NORDHOFF, City Manager �/ Ci tv Clerk'
ADDRESS 1400 Fitth Avenue, San Katael, CA 94901
P n RDy 1 nl niF 1. Ran Rafaal _ rA A491 q-1 5
Department of General Services
use only
AMOUNT ENCUMBERED BY THIS PROGRAM/CATEGORY (CODE AND TITLE) FUND TITLE
DOCUMENT Child Development Programs General
$ 9,586 (OPTIONAL USE) 0656
PRIOR AMOUNT ENCUMBERED FOR 23038-N916
THIS CONTRACT ITEMCHAPTER STATUTE
$ 161,920 30.10.010.
6100-196-0001 147 12006
TOTAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE (CODE AND TITLE)
DATE
$ 171,506 702 SACS: Res -6055 Rev -8590
I hereby certify upon my own personal kno,Jledge that budgeted funds are available for the period and T, B, A. NO
purpose of the expenditure staled above
SIGNATURE OF ACCOUNTING OFFICER DATE
FISCAL YEAR
2006-2007
I BR NO
d�N pi i
CHILD CARE AND DEVELOPMENT
2006/2007 LANGUAGE CHANGES TO
THE FUNDING TERMS AND CONDITIONS (FT&C)
These changes apply to the FT&C for the following contract type: CPRE
Note: The page numbers cited may be a few pages off.
Add to the TABLE OF CONTENTS, Child Care and Development Center Program
Requirements, Section IX. WRITTEN MATERIALS TO BE GIVEN TO PARENTS page
46.
Amend the TABLE OF CONTENTS, Program Quality Requirements (p. iii), as follows:
PROGRAM ANNUAL SELF-EVALUATION STUDY PROCESS .................... 48
Amend Section I, Definitions, as follows:
"CPM/CMR" means Categorical Program Monitoring/Contract Monitoring Review
and is the monitoring and review instrument for child development programs to
determine compliance.
osmplian^ dmini #rati
_R -Ks prsgFams.
"Day of Operation" means a day in which the contractor provides service to one or
more certified children enrolled.
senri^es
"Dereverd rote" meaRS the rote GaIGUIn4o dd pursuant Regulations,
"Desired Results Developmental Profile" is a document issued by the department to
record the information in the developmental profile defined below above.
"Earned" (For Alternative Payment programs) means net reimbursable program
costs consisting of direct pavments to providers, which includes familv fees for
certified children and interest earned on advanced contract funds if the interest is
spent on reimbursable costs for additional services, plus actual and allowable
reimbursable administrative and support services costs of which
eighty GRe ner^ent (81%) mewst be payments to rdire^t senii^ec nrmr)Fe than
nineteen ner^ent (19%) may he far Support :)
tegetheF and no more than fifteen percent (15%) may be for administrative costs
alone. (For Family Child Care Homes Education Networks) "Earned" means net
reimbursable program costs of which at least seventy percent (70%) must be
payments for direct services, no more than thirty percent (30%) may be for quality
assurance and administrative costs together and no more than fifteen percent (15%)
may be for administrative costs alone.
"50-tablished Fate" mennc the rdo^i rnenterd rates pmyirderc ^harne unsubsidized
famil+er purvuant t or 19, SubGhapttef
2.5, ArtiGle-1, Sect+ n 4e„ 1 o074.o.
12/15/2006
"Recertification" means a formal process to collect information and documentation to
determine that the family continues to meet the eligibility criteria for Sal1A QRK6 child
care. The adult must certify the information is accurate with a signature.
Amend Section II.H., General Provisions, Payments to Family Child Care Providers, as
follows (p.11):
H. Payments to Family Child Care Providers
Reimbursement to family child care home providers shall be based on the lesser
of the regional market rate ceiling, the established Fate eF the derivved rate. if an
established Fate of derived -rates URavailable, reimh, it ermmn+ ry R:.II �'� h"c-va ed�T
the lesser of the regional FnaFket Fate ncilin9, the neMpara`ble Ire rvvall Fate, or the
provider's rete -rate.
Add the following two paragraphs to the end of Section IV.C., SUBCONTRACTS, Prior
Child Development Division Approval, as follows (p. 20):
The State does not assume anv responsibility for performance of approved
subcontracts nor does the State assume responsibility for anv unpaid debt of the
contractor resulting from subcontractinq liens.
Subcontracts that increase the contractor's cost of performance are
nonreimbursable. Subcontracts that contain a provision for reimbursement for
cost -plus -a -percentage -of -cost are not reimbursable.
Amend Section VI.G., ACCOUNTING AND REPORTING REQUIREMENTS, Child
Development Data Collection, as follows (p. 29):
G. Child Development Data Collection
The contractor shall submit the fellewing-.
1. Child GaFe Annual Aggregate RepeFt (GDD 800) to the GDE by DeGember- 1
of e.+nT
2 --Monthly Child Care Population Information (CDD -801A) electronically in
accordance with instructions from the CDE.
Amend Section I.F., ELIGIBILITY AND NEED CRITERIA AND DOCUMENTATION,
Determination of Family Size, as follows (p. 39):
F. Determination of Family Size
Family size shall be determined by the number of adults and children related by
blood, marriage, or adoption that comprise the household in which the child is
living. When an adult living in the household is neither the parent of the child nor
the spouse of the parent, the adult and the adult's children if any, shall be
excluded from the calculation of family size. When a child is living with adult (s)
other than a natural or adoptive parent, the child shall be considered a family of
12/15/2006
one.l" tI'�r hese Gases, a need $riterion a :C,1P.. £ muc't be
mot by the GaFetakeF of the nhild ..
Amend Section I.J., ELIGIBILITY AND NEED CRITERIA AND DOCUMENTATION,
Documentation of Child Protective Services, as follows (p. 39):
J. Documentation of Child Protective Services
If eligibility ^^�'�„aReed -as specified in Section 1.13 aad !.G above is are based on
child protective services, the basic data file shall contain a written referral, dated
within the six (6) months immediately preceding the date of application for
services, from a county welfare department, child welfare services worker
certifying that:
Amend Section I.K., ELIGIBILITY AND NEED CRITERIA AND DOCUMENTATION,
Documentation of At Risk of Abuse, Neglect, or Exploitation, as follows (p. 39):
K. Documentation of At Risk of Abuse, Neglect, or Exploitation
If eligibility and need as specified in Section I.B. andl.G above is aFebased on
the child being at risk of abuse, neglect, or exploitation, the basic data file shall
contain a written referral, dated within the six months immediately preceding the
date of application for services from a legally qualified professional from a legal,
medical, social service agency, or emergency shelter certifying that:
Amend Section V.A., STAFFING QUALIFICATIONS, Program Director, as follows (p.
43):
A. Program Director
If the contractor operates at two or more sites, the contractor shall employ a
program director that has administrative and programmatic responsibility for the
program. The program director shall meet the requirements specified in
Attachment A.
The Superintendent of Public Instruction GDE may waive the qualifications for
program director upon a finding of one of the following:
(1) the applicant is making satisfactory progress toward securing a permit issued
by the Commission on Teacher Credentialing authorizing supervision of a child
care and development program operating in two or more sites or fulfilling the
qualifications for program directors in severely handicapped programs,
(2) the place or employment is so remote from institutions offering the necessary
coursework as to make continuing education impracticable and the contractor
has made a diligent search but has been unable to hire a more qualified
applicantLor
(3) any other reason established by the Superintendent of Public Instruction
pursuant to Education Code Section 8244.
12/15/2006 3
Add Section IX. WRITTEN MATERIALS TO BE GIVEN TO PARENTS, as follows (p.
49):
Effective January 1. 2007. provide the child's parent or guardian with a copy of
the Center (LIC 995) or Familv Child Care Home (LIC 995A) Notification of
Parents' Rights form. as appropriate. provided by the State Department of Social
Services. which shall include information stating that the specified reqistered sex
offender database is available to the public via an Internet Web site maintained
by the Department of Justice as www.Meaanslaw.ca.gov
Amend the title for Section IX, ANNUAL SELF -STUDY PROCESS, as follows (p. 48):
PROGRAM ANNUAL SELF-EVALUATION STUDY PROCESS
Amend Section IX., PROGRAM ANNUAL SELF-EVALUATION STUDY PROCESS, as
follows (p. 48):
B. The annual plan shall include the following:
1. A self-evaluation based on the use of the CPM/ CMR GRM, as
defined in Section I, Definitions.
2. An assessment of the program by parents using the Desired
Results Parent Survey, as defined in Section I, Definitions.
3. An assessment of the program by staff and board members as
evidenced by written documentation.
4. An analysis of the CPM/ CMR GRM findings, including the Desired
Results Developmental profiles, the environment rating scales,
and the Desired Results Parent Survey, each of which are defined
in Section I, Definitions, together with all other self-evaluation
findings.
5. A written list of tasks needed to modify the program in order to
address all areas that need improvement, as indicated in the
analysis specified in Section IX.B.4.
6. Procedures for the ongoing monitoring of the program to assure
that areas of the program that are satisfactory continue to meet
standards, and areas requiring modification pursuant to Section
IX.B.5., are addressed in a timely and effective manner.
C. The contractor shall use the Agency Annual Report, as defined in Section
I, Definitions PFegram RequiremeRts, to submit a summary of the findings
of the program self-evaluation to the CDE by June 1 of each year.
D. The contractor shall modify its program to address any areas identified
during the self-evaluation as needing improvement.
12/15/2006 4