HomeMy WebLinkAboutCC Resolution 12212 (Planning Staffing; Pacific Municipal Consultants)RESOLUTION NO. 12212
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO
THE AGREEMENT FOR PROFESSIONAL PLANNING SERVICES WITH PACIFIC
MUNICIPAL CONSULTANTS (PMC) FOR INTERIM PROFESSIONAL PLANNING
STAFFING WITHIN THE CURRENT PLANNING SECTION OF
THE COMMUNITY DEVELOPMENT DEPARTMENT
(Agreement Term: July 10, 2006 through September 30, 2007, amount not to exceed $217,980.00)
WHEREAS, on August 7, 2006, the City Council adopted Resolution No. 12009 approving
an Agreement for Professional Planning Services with Pacific Municipal Consultants (PMC) for
interim staffing within the Planning Division of the Community Development Department at a "not
to exceed" amount of $68,000 and for a term extending from July 10, 2006 through December 10,
2006; and
WHEREAS, on December 18, 2006, the City Council adopted Resolution No. 12166
approving an amendment to the Agreement for Professional Services with PMC, increasing the
budget cap to $127,500.00 and extending the term of the Agreement through March 31, 2007; and
WHEREAS, the City of San Rafael has determined that continued interim professional
planning services are needed to provide support to the Current Planning Division of the Community
Development Department during recruitment for a vacant position within the Division and training
of new personnel, as well as to assist with special projects that have been deferred due to the recent
staffing shortage within the Division.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael
does hereby authorize the City Manager to execute, on behalf of the City of San Rafael, a second
amendment to the Agreement for Professional Planning Services with Pacific Municipal
Consultants (PMC), in the form attached herewith.
I, JEANNE M. LEONCW, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council
of said City held on Monday, the 19th day of March 2007 by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Miller, Phillips and Mayor Boro
None
Cohen and Heller
JEWNE M. LEONCM, City Clerk
SECOND AMENDMENT TO AGREEMENT FOR
PROFESSIONAL PLANNING SERVICES
This Agreement is made and entered into this 19th day of March 2007, by and between the
CITY OF SAN RAFAEL (hereinafter "CITY"), and PACIFIC MUNICIPAL CONSULTANTS
(PMC) (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, due to a staffing shortage within the Planning Division, the current workload
of staff, the pace of land planning and development activity, and the need to provide training to
recent appointees to the Planning Division staff, the CITY has determined that professional services
are needed to supplement existing staffing during the timeframe necessary to complete the
recruitment for a vacant position and training of new staff members within the Planning Division.
WHEREAS, on August 7, 2006, the City Council adopted Resolution No. 12009,
authorizing the execution of an Agreement between the CITY and the CONTRACTOR for
professional planning services through December 10, 2006 and set forth a billing cap of $68.000.00;
and
WHEREAS, on December 18, 2006, the City Council adopted Resolution No. 12166,
approving a first amendment to the Agreement between the CITY and the CONTRACTOR,
increasing the budget cap to $127,500.00 and extending the term of the Agreement through March
31, 2007; and
WHEREAS, it has been determined that the billing cap must be increased by an additional
$90,480.00 to provide continued assistance to the Planning Division through September 30, 2007 to
accommodate the completion of the recruitment for the vacant Assistant Planner position, to
supplement staffing during the training of new appointees to the Planning Division staff and to
complete work on special projects that have been delayed due to vacancies in the Division.
AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend, the following sections of the
Agreement for Professional Planning Services, approved on August 7, 2006, as follows:
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR an hourly rate of $87.00 per hour. The billing amounts authorized under this
agreement shall not exceed $217,980.00 ($68,000.00 authorized under the initial Agreement,
$127,500.00 authorized under the first amendment, plus an additional $90,480.00 authorized under
this amendment).
03/ 19x'2007 1 ;y+t r
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5. TERM OF AGREEMENT.
The term of this Agreement shall be extended until September 30, 2007. Upon mutual
agreement of the parties, and subject to the approval of the City Manager and the PROJECT
MANAGER the term of this Agreement may be extended.
All of the other provisions, terms and obligations of the Agreement for Professional
Planning Services, executed on August 7, 2006, shall remain valid and shall be in force with the
execution of this amendment.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITYF SAN RAFAEL
_...
K,-nordhoff, City Manak)i
ATTEST:
J M. LEON M, City Clerk
APPROVED AS TO FORM:
L�.- , �2_
GARY T. RAGGH ANTI, City Attorney
0119`2007 2
CONTRACTOR
Pacific Municipal Consultants
By:
Name: Philip O. Carter
Title: Principal