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Home My WebLink AboutCC Resolution 12409 (Child Care Resources; DOE)RESOLUTION NO. 12409 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING ENTERING INTO A CONTRACT AMENDMENT (CPRE - 7198 AMENDMENT 01) IN THE AMOUNT OF $7,769.00 WITH THE DEPARTMENT OF EDUCATION FOR STATE PRESCHOOL SERVICES AND AUTHORIZING THE CITY MANAGER TO SIGN CONTRACT DOCUMENTS IN THE AMOUNT OF $1799275.00 WHEREAS, the City of San Rafael has been awarded a contract with the California Department of Education to provide State Preschool Services; and WHEREAS, the contract has been amended to provide a cost of living increase of $7,769 for a total contract amount of $179,275.00; and WHEREAS, the City Council approves the contract and authorizes the City Manager to sign designated contract documents with the Department of Education. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael enter into a contract in the amount of $179,275.00 with the California Department of Education for State Preschool Services, a copy of which is hereby attached and by this reference made a part thereof. I, ESTHER C. BEMNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 17th day of December, 2007 by the following vote, to wit: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS: Brockbank, Connolly, Heller, Miller & Mayor Boro None None ESTHER C. BEIRNE, City Clerk Z OF 0 1h & CALIFORNIA DL_ iRTMENT OF ED UCATION 1430 NStreet Sacramento, CA 95814-5901 `F OF CPfO Amendment 01 LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES INFLATION/FT&C CHG CONTRACTOR'S NAME: CITY OF SAN RAFAEL F. Y.07-08 DATE: JUN 01. 2007 CONTRACT NUMBER: CPRE -7198 PROGRAM TYPE: STATE PRESCHOOL PROJECT NUMBER: 21-2193-00-7 This agreement with the State of California dated July 01, 2007 designated as number CPRE -7198 shall be amended in the following particulars but no others: The Maximum Rate per child day of enrollment payable pursuant to the provisions of this agreement shall be amended by deleting reference to $20.30 and inserting $21.22 in place thereof. The Maximum Reimbursable Amount (MRA) payable pursuant to the provisions of this agreement shall be amended by deleting reference to $171,506.00 and inserting $179,275.00 in place thereof. SERVICE REQUIREMENTS Minimum Child Days of Enrollment (CDE) Requirement shall be amended by deleting reference to 8,448.6 and inserting 8,448.4 in place thereof. Minimum Days of Operation (MDO) Requirement shall be 175 (no change). The 2007/08 Funding Terms and Conditions (FT&C) shall be amended in accordance with the attached 2007/08 amended FT&C Language (Attachment A) which by this reference is incorporated herein. EXCEPT AS AMENDED HEREIN all terms and conditions of the original agreement shall remain unchanged and in full force and effect. STATE OF CALIFORNIA BY (AUTHORIZED SIGNATURE) PRINTED NAME OF PERSON SIGNING Margie Burke TITLE Manager, Contracts & Purchasing Svs CONTRACTOR B,Yf�(AU IQORIZED IGNATU j AT T� G • �Q �� ESTE C. BEIRNE R NAME ND TITLE OF PERte'OOGNING CITY CLERK U-r`'l M IBJ l -C4% ADDRESS AMOUNT ENCUMBERED BY THIS PROGRAMICATEGORY (CODE AND TITLE) FUND TITLE DOCUMENT Child Development Programs General $ 7,769 (OPTIONAL USE) 0656 PRIOR AMOUNT ENCUMBERED FOR 23038-2193 THIS CONTRACT $ 171,506 ITEM 30.10.010. CHAPTER STATUTE FISCAL YEAR 6100-196-0001 1 171 12007 12007-2008 TOTAL AMOUNT ENCUMBERED TO DATE OBJECT OF EXPENDITURE (CODE AND TITLEy $ 179,275 702 SACS: Res -6055 Rev -8590 I hereby certify upon my own personal knociledge that budgeted funds are available for the period and TBA NOI B R NO purpose of the expenditure stated above SIGNATURE OF ACCOUNTING OFFICER DATE Department of General Services use on y ATTACHMENT A CHILD CARE AND DEVELOPMENT 2007/2008 LANGUAGE CHANGES TO THE FUNDING TERMS AND CONDITIONS (FT&C) These changes apply to the FT&C for the following contract type: CPRE Note: The page numbers cited may be a few pages off. Amend Section 1, DEFINITIONS as follows (p.8): "Three-year-old children" mean those children who will have their third birthday on or before December 2 of the fiscal year in which they are enrolled in a state preschool and preschool full-day, liteFaGy full da program. Amend Section 111.6, ADMISSION POLICIES AND PROCEDURES, Admission Priorities, Waiting List and Displacement as follows (p. 43): B. Admission Priorities, Waiting List and Displacement The first priority for services shall be given to child protective services children or children who are at risk of being neglected, abused, or exploited. If the contractor is unable to enroll a child in this first priority, the contractor shall refer the child's parent or guardian to local resource and referral services so that services for the child can be located. After children in the first priority are served, the contractor shall give priority to eligible four-year-old children prior to serving eligible three-year-old children. Within these age groups, families with the lowest adjusted monthly income in relation to familv size (income raking) shall be admitted first. The contractor shall certify to the CDE that enrollment priority is being given to eligible four-year-old children. If income rankinqs are is the same, the contractor may establish the following priorities in an order determined by the contractor: 1. Children who are identified as limited English or non-English proficient. 2. Children with exceptional needs whose Individualized Education Plan (IEP) as described in Section 56026 of the Education Code and sections 3030 and 3031 of Title 5 California Code of Regulations, identifies a State Preschool program as being an appropriate placement during all or part of the state preschool day. 3. Children from families whose special circumstances may diminish the children's opportunities for normal development. 4. Children who range in age from three years -nine months to four years -nine months. The basic data file shall include documentation to support the determination that the child meets the priority for service. Pursuant to the California Code of Regulations, Title 5, Section 18133, once all eligible child protective services and at risk children, four -year-olds and three - 11/08/2007 year-olds have been enrolled, the contractor may enroll children who are not otherwise eligible for participation. This includes children who exceed the age limitations and children from families whose income exceeds the current income ceiling issued by the CDD by fifteen percent (15%) or less of the adjusted monthly income for income eligible families of the same size. These children shall comprise a maximum of ten percent (10%) of the total enrollment. The contractor shall maintain the following information in the basic data file of children enrolled pursuant to this provision: 1. Evidence that shows the contractor made a diligent search for eligible children 2. The child's family income 3. The specific reason(s) for enrolling each child To the greatest extent possible, the contractor shall assign children enrolled pursuant to this provision to all of the State Preschool program classes within the contractor's jurisdiction. Contractors shall participate in and use the county centralized eligibility list in accordance with admission priorities. Contractors shall contact applicants in order of priority from the centralized eligibility list as vacancies occur. A contractor operating a campus child care and development program pursuant to Education Code Section 66060 may utilize a waiting list developed at its local site to fill vacancies of its specific population in accordance with admission priorities. Campus child care and development program contractors shall submit information to the centralized eligibility list administrator, on any parent seeking subsidized child care for whom the program is not able to provide child care and development services. If it is necessary to displace families, families shall be displaced in reverse order of admission priorities. If funding for this program was initially allocated in a prior fiscal year, at least half the children enrolled at a preschool site shall be four-year olds. Any exception to this shall be approved by the CDD. Amend Section IX.A, DUE PROCESS REQUIREMENTS, Notice of Action, Application for Services; Notice of Approval or Denial, as follows (p. 46): IX.A DUE PROCESS REQUIREMENTS A. Notice of Action, Application for Services The contractor's decision to approve or deny services shall be communicated to the applicant through a written statement referred to as a Notice of Action, Application for Services. The contractor shall maintain copies of the Notice of Action, Application for Services in the basic data file. The Notice of Action, Application for Services shall include: 11/08/2007 1' The name and address 2- The contractor's name and address 3. The name and telephone number ofthe contractor's authorized representative who made the decision 4' The date of the notice 5. The method ofdistribution ofthe notice If the services are approved, the notice shall also contain: 1. Basis of eligibility 2. Duration of the eligibility 3. Names ofchildren approved toreceive services 4. Hours of service for each day Ifthe services are denied, the notice shall contain: 1. The basis ofdenial 2. Instructions for the pa[en1(s)onhow to request ahearing ifthey do not agree with the contractors decision in accordance with procedures specified insections |X.Dand |XEbelow. The contractor shall mail ordeliver the completed Notice ofAction, Application for Services to the parents within 30 calendar days from the date the application is signed by the parent(s). 11/08/2007 3