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HomeMy WebLinkAboutCC Resolution 12003 (Pickleweed Advisory Board Guidelines)RESOLUTION NO. 12 oo3 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ESTABLISHING THE PICKLEWEED ADVISORY BOARD UNDER THE PICKLEWEED ADVISORY BOARD GUIDELINES AND POLICY WHEREAS, on June 21, 1982 the City of San Rafael entered into an Agreement with the Canal Community Alliance for joint use of the Pickleweed Park Community Center; and WHEREAS, the Agreement was amended in 1984, 1992, and December 1997; and WHEREAS, the Agreement included the provision for a citizen's advisory group, the Pickleweed Advisory Board; and WHEREAS, the Agreement was terminated on June 30, 2006 due to new Use Policies for the Pickleweed Park Community Center; and WHEREAS, there is desire to continue the service of the Pickleweed Advisory Board, and WI IEREAS, the Park and Recreation Commission approved and recommended the Pickleweed Advisory Board Guidelines and Policy June 15, 2006, NOW THEREFORE BE IT RESOLVED that the San Rafael City Council Establishes the Pickleweed Advisory Board under the Pickleweed Advisory Board Guidelines and Policy. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regul meeting of the City Council of said City held on Monday, the 17th day of July, 2006 by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JEAWE M. L EONCINI, City Clerk � � 12 A Lx -003 PICKLEWEED ADVISORY BOARD GUIDELINES AND POLICY MISSION Pickleweed Park Advisory Board is a community policy group committed to representing and championing Canal residents' needs and wishes for programs and services. ROLES, RESPONSIBILITIES AND DUTIES A. The responsibilities and duties of the Board shall be limited to: 1. The Board shall review and makes recommendations on policies governing use of the community center in accordance with the mission of the San Rafael Community Services Department. 2. Review and make recommendations on applications for Use Agreements for Co -Sponsored Programming at the community center in accordance with the mission of the San Rafael Community Services Department. The Board has authority to accept or reject applications. Appeals may be made to the San Rafael Parks and Recreation Commission 3. Prepare and submit to the City Council the Park and Recreation Commission and the community an annual public report on the use of the Pickleweed Park & Community Center. 4. The Board will work with individuals, formal and informal neighborhood groups, organization, agencies and institutions towards the betterment of the Canal community. B. The Board shall have not authority to direct, nor shall it direct, City staff or officials. BOARD STRUCTURE: A. Ai)Dointments 1. The City Council or designee shall make appointments to the Pickleweed Advisory Board. 2. The Board will establish a Membership Recruitment Subcommittee. This committee will conduct outreach in the community and encourage applicants to apply. The full Board will interview all candidates and send recommendations on appointments to the Park & Recreation Commission. The Park & Recreation Commission will interview all candidates and send recommendations to the City Council for appointment. 3. The Pickleweed Advisory Board shall be composed of up to fifteen (15) members, but no less than nine (9) members. Board members as of 7/06 shall have their seats on the Board retained for the first series of terms. B. Qualification Standards 1. Members of the Board shall be at least 16 years of age and reside within the Canal neighborhood. The Board may not include any employee or official of the City, or any vendor, contractor or consultant doing business with the City. 2. Two seats on the Board will be available for persons residing outside of the Canal neighborhood. C. Term Board members shall serve for a term of four years. Member's terms are to be staggered. At the Board's first meeting, members will draw lots to select four members to serve a two-year term, the remaining members will serve a full four year term. D.. Chair and Vice -Chair or Co -Chair The Board shall elect the initial Chair and initial Vice -Chair, or may elect to appoint Co -Chairs. Thereafter, the Board shall elect a Chair and a Vice -Chair or Co -Chairs at the annual meeting. E. Compensation The Board members shall serve without compensation. F. Meetings 1. The Board shall conduct at least ten meetings a year. 2. Special meetings may be called by the Board chair. Special meetings may also be called by Board members if one-third or more of the Board membership petition the chair for a special meeting. 3. All meetings shall be noticed and shall be open to the public in accordance with the Ralph M. Brown Act, Government Code Section 54950 et seq. and is agendized three days prior to the meeting. Each member of the Board will be given a current copy of the Ralph M. Brown Act. 4. A simple majority of the Board members shall constitute a quorum for the transaction of any business. G. Annual Meeting The date for the annual meeting shall be set forth by the Board. The Board will also set the time and place. H. Vacancies and Removal The Board may recommend to the City Council the removal of any Board member with a majority vote for excess absences at Board meetings. Upon a member's removal, his or her seat shall be automatically deemed vacant. I. City Support The City shall provide to the Pickleweed Advisory Board necessary technical and administrative assistance as follows: 1. Preparation, provision and posting of public notices as required by the Brown Act and in the same manner as noticing City Council meetings. 2. Provision of a meeting room, including any available City audio/visual equipment. 3. Provision of meeting materials, such as agendas, minutes and supporting reports. 4. Retention of Board records. 5. Properly staff all Board meetings. 6. Provide language interpretation services as needed. 10. Termination of Board The Pickleweed Advisory Board may be terminated by action of the City Council.