HomeMy WebLinkAboutCC Resolution 11820 (Child Care Resource Program; DOE)RESOLUTION NO. 11820
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING ENTERING INTO A CONTRACT (CSCC-4109) WITH
THE DEPARTMENT OF EDUCATION FOR THE SCHOOL-AGE CHILD
CARE RESOURCE PROGRAM AND AUTHORIZING THE CITY
MANAGER TO SIGN CONTRACT DOCUMENTS IN THE AMOUNT OF
$2,245.00
WHEREAS, the City of San Rafael has been awarded a contract with the California
Department of Education for the School -Age Child Care Resource Program in the amount of
$2,245.00;
and
WHEREAS, the City Council approves the contract and authorizes the City Manager to
sign designated contract documents with the Department of Education,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael
enter into a contract in the amount of $2,245.00 with the California Department of Education for
the School -Age Child Care Resource Program, a copy of which is hereby attached and by this
reference made a part thereof.
I, JEANNE M. LEONCI I, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on Monday, the 151h day of August, 2005 by the following vote, to
wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JEANE M. LEONCIlVI, City Clerk
C� n
Z OF
CALIFORNIA D. _RTMENT OF EDUCATION
.r
1430 N Street
Sacramento, CA 95814-5901
� OF LM1VFO
LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES
CONTRACTOR'S NAME: CITY OF SAN RAFAEL
F. y 04-05 thru 05-06
DATE: Mav 16.2005
CONTRACT NUMBER: CSCC-4109
PROGRAM TYPE: CCDF SCHOOL AGE
RESOURCE
PROJECT NUMBER: 21-N916-00-4
By signing this contract and returning it to the State, you are agreeing to use the funds identified below for the benefit of Child
Care and Development Programs, serving school-age children ages five to thirteen years in accordance with Exhibit B,
"PROGRAM REQUIREMENTS FOR SCHOOL-AGE CHILD CARE RESOURCE PROGRAM" (available online at
http://www.cde.ca.gov/fg/aa/cd), which are attached hereto and by this reference incorporated herein. The contractor's
signature also certifies compliance with "Standard Provisions for State Contracts" (Exhibit A), which are attached hereto and by
this reference incorporated herein.
These funds shall not be used for any purpose considered nonreimburseable pursuant to the 2004/05-2005/06 Program
Requirements for School -Age Child Care Resource Program, the current Child Care and Development Fund Funding Terms
and Conditions (FT&Cs) and Title 5, California Code of Regulations.
Funding of this contract is contingent upon appropriation and availability of funds. This contract may be terminated immediately
by the State if funds are not appropriated or available in amounts sufficient to fund the State's obligations under this contract.
This contract is effective from May 16, 2005 through June 30, 2006. The total amount payable pursuant to this agreement shall
not exceed $2,245.00.
Expenditure of these funds shall be reported to Child Development Fiscal Services (CDFS) on form CDFS-9529 no later than
July 20, 2006. For non -local educational (LEA) agencies, expenditures made May 16, 2005 through June 30, 2005 shall be in
your 2004/05 audita Expenditures made between July 1, 2005 through June 30, 2006 shall be in your 2005/06 audit. The audits
for non -LEA agencies are due the 15th day of the fifth month (November 15th for most) following the end of the contractor's
fiscal year or earlier if specified by CDE. The audits for School Districts and county offices shall be submitted in accordance
with Education Code Section 41020.
Any provision of this contract found to be in violation of federal or state statute or regulation shall be invalid but such a finding
shall not affect the remaining provisions of this contract.
Exhibit A, Standard Provisions for State Contracts attached.
STATE OF CALIFORNIA
BY (AUTHORIZED SIGNATURE)
PRINTED NAME OF PERSON SIGNING
Sharon Taylor
CONTRACTOR
BY (A 0 ED
ATTEST:
PRINTED NAME AND TITLE OF PERSON �ING J EANN Ek'�LEO14&CINI4"e�N,
ROD GOULD, City Manager Citv Clerk
TITLE 1400 ADDRESS
FI FIFTH AVE., SAN RAFAEL , CA 94901
Manager -Contracts CD+NS Fiscal Svcs
AMOUNT ENCUMBERED BY THIS PROGRAM/CATEGORY (CODE AND TITLE) FUND TITLE Department of General Services
DOCUMENT
Child Development Programs Federal use only
$ 2,245 (OPTIONAL USE) 06556 FC# 93.575 PC# 000173
PRIOR AMOUNT ENCUMBERED FOR 13941-N916
THIS CONTRACT ITEM 30.10.020.901 CHAPTER STATUTE FISCAL YEAR
$ 0 I 6100-196-0001 1 208 12004 12004-2005
TOTAL AMOUNT ENCUMBERED TO I OBJECT OF EXPENDITURE (CODE AND TITLE)
DATE
$ 2,245 702 SACS: Res -5080 Rev -8290
I hereby certify upon my own personal know edge that budgeted funds are available for the period and T.B.A. NO.I B.R. NO
purpose of the expenditure stated above.
SIGNATURE OF ACCOUNTING OFFICER
DATE
EXHIBIT A
STANDARD PROVISIONS FOR STATE CONTRACTS
1. The Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from
any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and
any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with
the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm
or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
2. Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an
independent capacity and not as officers or employees or agents of the State.
3. The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the
requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the
State may proceed with the worts in any manner deemed proper by the State. All costs to the State shall be deducted
from any sum d,re the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon
demand.
4. This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the
form of a formal written amendment.
5. Time is of the essence in this Agreement.
6. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties
hereto and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding
on any of the parties.
7. The consideration to be paid to Contractor, as provided herein, shall be in compensation for all of Contractor's
expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so
provided.
8. Contractors entering into an Agreement funded wholly or in part with funds from the United States Government agree
to amendments in funding to reflect any reductions in funds if the Congress does not appropriate sufficient funds. In
addition, the Agreement is subject to any restrictions, limitations or enactments of Congress which affect the
provisions, terms or funding of this agreement in any manner. The State shall have the option to terminate the
Agreement without cost to the State in the event that Congress does not appropriate funds or a United States agency
withholds or fails to allocate funds.
Contractor Certification Clauses
NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not
unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex,
race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical
condition (cancer), age (over 40), marital status, and denial of family care leave. Contractor and subcontractors shall insure
that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and
harassment. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act
(Government Code Section 12990 (a -f) et seq.) and the applicable regulations promulgated thereunder (California Code of
Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission
implementing Government Code Section 12990 (a -f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of
Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Contractor and
its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a
collective bargaining or other Agreement.
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work
under the Agreement. (Not applicable to public entities.)
DRUG-FREE WORKPLACE CERTIFICATION: By signing this contract, the contractor will comply with the requirements of
the Drug -Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a
controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug -Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
EXHIBIT A
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed contract will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the contract.
Failure to comply with these requirements may result in suspension of payments under this agreement or termination of this
agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines
that any of the following has occurred: (1) the Contractor has made false certification, or (2) violated the certification by failing
to carry out the requirements as noted above. (GC 8350 et seq.)
NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable
finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year
period because of Contractor's failure to comply with ar. order of a Federal court, which orders Contractor to comply with an
order of the National Labor Relations Board. (PCC 10296) (Not applicable to public entities.)
UNION ORGANIZING: Contractor hereby certifies that no request for reimbursement, or payment under this agreement, will
seek reimbursement for costs incurred to assist, promote or deter union organizing.
SWEATFREE CODE OF CONDUCT:
a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the
procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under
penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the
state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict
labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or
with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child
labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere
to the Sweaffree Code of Conduct as set forth on the California Department of Industrial Relations website located at
www.dir.ca.qov, and Public Contract Code Section 6108.
b. The contractor agrees to cooperate fully in providing reasonable access to the contractor's records, documents, agents or
employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial
Relations, or the Department of Justice to determine the contractor's compliance with the requirements under paragraph (a).
DOMESTIC PARTNERS: Commencing on July 1, 2004, for any agreement in excess of $100,000, Contractor certifies that it
is in compliance with Public Contract Code Section 10295.3 with regard to benefits for domestic partners. For any contracts
executed or amended, bid packages advertised or made available, or sealed bids received on or after July 1, 2004 and prior
to January 1, 2007, a contractor may require an employee to pay the costs of providing additional benefits that are offered to
comply with PCC 10295.3.
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Exhibit B
PROGRAM REQUIREMENTS FOR
SCHOOL-AGE CHILD CARE RESOURCE PROGRAM
May 16, 2005, through June 30, 2006
0
PROGRAM REQUIREMENTS
SCHOOL-AGE CHILD CARE RESOURCE PROGRAM
The intent of this resource contract award is to improve the quality and
availability of child care and to allow the contractor flexibility in the expenditure of
the funds for one-time only items that primarily benefit the school-age child care
services program.
The following program requirements are provided to assist the designated legal
entity in meeting the legislative intent. Each contractor is required, as a condition
of its contract with the California Department of Education (CDE), Child
Development Division (CDD), to adhere to these requirements and to Title 5
regulations pertaining to Child Development Programs, in addition to all other
applicable laws and regulations. Any variance from these requirements, the
applicable Title 5 regulations, and other applicable laws and regulations could be
considered a noncompliance issue and subject the contractor to possible
termination of the contract.
This contract is funded through a grant from the federal Department of Health
and Human Services and subject to Code of Federal Regulations (CFR) 45,
Parts 98 and 99; the Child Care and Development Block Grant Act of 1990, as
amended; Public Law 104-193; the Personal Responsibility and Work
Opportunity Reconciliation Act (PRWORA) of 1996; 42 United States Code
(USC), Section 9858. If the Catalogue of Federal Domestic Assistance (CFDA)
number is 93596 (shown as FC# in the funding block), the fund title is Child Care
Mandatory and Matching Funds of the Child Care and Development Fund. If the
CFDA number is 93575, the fund title is Child Care and Development Block
Grant subject to the Child Care and Development Block Grant Act of 1990; the
Omnibus Budget Reconciliation Act of 1990, Section 5082; Public Law 101-508,
as amended, Section 658J and 658S; and Public Law 102-586.
I. GENERAL PROVISIONS
A. Notification of Address Change
Contractors shall notify the CDD in writing of any change in mailing address
for communication regarding the contract (administrative address) within ten
(10) calendar days of the address change. For non-public agencies, the
notification must be accompanied with (1) board minutes verifying the
change in address or a signed document by the sole proprietor of the agency
and (2) a copy of the notification to the Internal Revenue Service of the
address change.
Contractors shall notify the CDD in writing of any proposed change in
operating facility address(es) at least thirty (30) calendar days in advance of
the change unless such change is required by an emergency such as fire,
flood or earthquake.
B. Issuance and Use of Checks
Except for external payroll services, private contractors shall not use any
pre -signed, pre -authorized, or pre -stamped checks without the prior written
approval of the CDD.
Private contractors shall require two (2) authorized signatures on all checks
unless: (1) the contractor has a policy approved by its governing board
requiring dual signatures only on checks above a specified dollar amount
and (2) the annual audit verifies that appropriate internal controls are
maintained.
C. Prohibition Against Loans and Advances
Contractors shall not loan contract funds to individuals, corporations,
organizations, public agencies or private agencies. Contractors shall not
advance unearned salary to employees. Contractors shall not make
advance payments to subcontractors and shall compensate subcontractors
after services are rendered or goods are received.
D. Materials Developed with Contract Funds
If the contractor receives income from materials developed with contract
funds, the use of the income shall be restricted to the child development
program. If the materials were developed in part with contract funds, the
income from the sale of the materials that shall be used in the child
development program shall be computed in direct proportion to the share of
contract funds used in development of the materials.
Materials developed with contract funds shall contain an acknowledgement
of the use of State funds in the development of materials and a disclaimer
that the contents do not necessarily reflect the position or policy of the CDE.
E. Contractor's Termination for Convenience
1. General Termination for Convenience
A contractor may terminate the contract for any reason during the
contract term. The contractor shall notify the CDD of its intent to
terminate the contract at least ninety (90) calendar days prior to the date
the contractor intends to terminate the contract.
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Within fifteen (15) days from the date the contractor notifies the CDD of
its intent to terminate the contract, the contractor shall submit: (1) a
current inventory of equipment purchased in whole or in part with contract
funds.
Upon receipt of a notice of intent to terminate, the CDD will transfer the
program to another agency as soon as practicable.
The State shall only be obligated to compensate the contractor for net
reimbursable program costs in accordance with this contract through the
date of termination. There shall be no other compensation to the
contractor. The State shall offset any monies the contractor owes the
State against any monies the State owes under this contract.
2. Changes in Laws or Regulations
The CDD shall notify contractors in writing of changes in laws or
regulations prior to the effective date or as soon as possible after
enactment. If any laws or regulations are changed substantially during
the contract period, the contractor shall have the option to discontinue
performance and be relieved of all obligations for further performance.
The contractor has thirty (30) calendar days from receipt of notification of
pending changes to notify the CDD in writing of the contractor's intent to
terminate if the required changes are unacceptable to the contractor.
The contract shall be deemed terminated sixty (60) calendar days after
receipt of the notification of the intent to terminate.
F. Applicability of Corporations Code
Except for partnerships and sole proprietorships, private contractors shall be
subject to all applicable sections of the Corporations Code including
standards of conduct and management of the organization.
G. Conflicts of Interest
For any transaction to which the contractor is a party and the other party is:
(1) an officer or employee of the contractor or of an organization having
financial interest in the contractor; or (2) a partner or controlling stockholder
or an organization having a financial interest in the contractor; or (3) a family
member of a person having a financial interest in the contractor, the
transaction(s) shall be fair and reasonable and conducted at arm's length.
Based on corporate law (Corporations Code sections 310, 5233-5234,7233
and 9243 as applicable) the general rules that would be followed to ensure
that transactions are conducted "at arm's length" include: (1) prior to
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consummating the transaction, the governing body should authorize or
approve the transaction in good faith and the board should require the
interested party, or parties, to make full disclosure to the board both in
writing and during the board meeting where the transaction is being
discussed and (2) all parties having a financial interest in the transaction
should refrain from voting on the transaction and it should be so noted in the
board minutes.
If the transaction involves the renting of property, either land or buildings,
owned by affiliated organizations, officers or other key personnel of the
contractor or their families, the board of directors shall request the interested
party to obtain a "fair market rental estimate" from an independent appraiser.
If the contractor has no board or is a sole proprietor, the requirement for a
"fair market rental estimate" shall also apply. The contractor has the burden
of supporting the reasonableness of rental costs. If the property is owned by
the contractor, rental costs are not reimbursable and costs may be claimed
only as depreciation or use allowance. Any transaction described in this
paragraph shall be disclosed by the auditor in the notes to the financial
statement in the annual audit.
Rental costs for equipment owned by affiliated organizations, officers or
other key personnel of the contractor or their families are allowable only as
use or depreciation allowance.
H. Americans with Disabilities Act
By signing this contract, the contractor assures the CDE that it complies with
the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. 12101 et seq.)
which prohibits discrimination on the basis of disability, as well as all
applicable regulations and guidelines issued pursuant to the ADA.
Air or Water Pollution Violations (Government Code Section 4477)
By signing this agreement, the contractor swears under penalty of perjury
that the contractor is not: (1) in violation of any order or resolution not subject
to review promulgated by the state Air Resources Board or an air pollution
control district; (2) subject to a cease and desist order not subject to review
issued pursuant to Section 13301 of the Water Code for violation of waste
discharge requirements or discharge prohibitions; or (3) finally determined to
be in violation of provisions of federal law relating to air or water pollution.
J. Recycled Paper Certification (Public Contract Code Section 10308.5/10354)
The contractor agrees to certify in writing to the CDE, under penalty of
perjury, the minimum, if not exact, percentage of recycled content, both post-
consumer waste and secondary waste as defined in Public Contract Code,
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Sections 12161 and 12200, in materials, goods or supplies offered or
products used in the performance of this agreement, regardless of whether
the product meets the required recycled product percentage as defined in
Public Contract Code Sections 12161 and 12200. Contractor may certify that
the product contains zero recycled content.
K. Child Support Compliance (Public Contract Code Section 7110)
For any agreement in excess of $100,000, the contractor acknowledges that
(a) it recognizes the importance of child and family support obligations and
shall fully comply with all applicable state and federal laws relating to child
and family support enforcement including, but not limited to, disclosure of
information and compliance with earnings assignment orders as provided in
Chapter 8 (commencing with Section 5200) of part 5 of Division 9 of the
Family Code; and (b) to the best of its knowledge it is fully complying with the
earnings assignment orders of all employees and is providing the names of
all new employees to the New Hire Registry maintained by the California
Employment Development Department.
L. Unlawful Denial of Services (Government Code Section 11135)
1. No person in the State of California shall, on the basis of race, national
origin, ethnic group identification, religion, age, sex, color, or disability,
be unlawfully denied full and equal access to the benefits of, or be
unlawfully subjected to discrimination under, any program or activity that
is conducted, operated, or administered by the state or by any state
agency, is funded directly by the state, or receives any financial
assistance from the state.
2. With respect to discrimination on the basis of disability, programs and
activities subject to subdivision (a) shall meet the protections and
prohibitions contained in Section 202 of the Americans with Disabilities
Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and
regulations adopted in implementation thereof, except that if the laws of
this state prescribe stronger protections and prohibitions, the programs
and activities subject to subdivision (a) shall be subject to the stronger
protections and prohibitions.
As used in this section, "disability" means any mental or physical disability as
defined in Government Code Section 12926.
M. Computer Software Copyright Compliance
By signing this agreement, the contractor certifies that it has appropriate
systems and controls in place to ensure that state (General) or federal funds
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will not be used in the performance of this contract for the acquisition,
operation or maintenance of computer software in violation of copyright laws.
N. Union Organizing and Activities
For all contracts, except fixed price contracts of $50,000 or less, the
contractor acknowledges that:
By signing this agreement the contractor hereby acknowledges the
applicability of Government Code Section 16645 through Section 16649 to
this agreement and agrees to the following:
1. Contractor will not assist, promote or deter union organizing by
employees performing work on a state service contract, including a
public works contract.
2. No state funds received under this agreement will be used to assist,
promote or deter union organizing.
3. Contractor will not, for any business conducted under this agreement,
use any state property to hold meeting with employees or supervisors if
the purposes of such meetings is to assist, promote or deter union
organizing, unless the state property is equally available to the general
public for holding meetings.
4. If the contractor incurs costs or makes expenditures to assist, promote or
deter union organizing, the contractor will maintain records sufficient to
show that no reimbursement from state funds has been sought for these
costs, and that contractor shall provide those records to the Attorney
General upon request. Contractor by signing this agreement hereby
acknowledges the applicability to this agreement of Government Code
Section 16645 through Section 16649.
O. Equipment Inventory
1. Property records must be maintained that include a description of the
equipment, serial number or other identification number, the source of
the equipment, the acquisition date, the cost of the equipment, the
location, use and condition of the equipment and any ultimate disposition
date including date of disposal and sale price if applicable. A physical
inventory of equipment must be taken at least every two years and
reconciled with property records. A control system must be developed to
ensure adequate safeguards to prevent loss, damage or theft (any loss
damage or theft must be investigated) and adequate maintenance
procedures must be developed to keep the equipment in good condition.
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P. Labor Code/Workers' Compensation
Contractor needs to be aware of the provisions which require every employer
to be insured against liability for Worker's Compensation or to undertake self-
insurance in accordance with the provisions, and Contractor affirms to
comply with such provisions before commencing the performance of the
work of this Agreement. (Labor Code Section 3700)
Q. Corporate Qualifications to do Business in California
1. When agreements are to be performed in the state by corporations, the
contracting agencies will be verifying that the contractor is currently
qualified to do business in California in order to ensure that all
obligations due to the state are fulfilled.
2. "Doing business" is defined in Revenue and Taxation Code (R&TC)
Section 23101 as actively engaging in any transaction for the purpose of
financial or pecuniary gain or profit. Although there are some statutory
exceptions to taxation, rarely will a corporate contractor performing
within the state not be subject to the franchise tax.
3. Both domestic and foreign corporations (those incorporated outside of
California) must be in good standing in order to be qualified to do
business in California. Agencies will determine whether a corporation is
in good standing by calling the Office of the Secretary of State.
II. AGENCY RESPONSIBILITIES
A. Use of Funds
These school-age resource contract funds must be used for the benefit of
school-age children ages five to 13 years. Agencies operating or sponsoring
multiple school-age child care service locations must expend the resource
contract funds to provide benefit to all service locations proportionate with
the numbers of subsidized school-age children served at each location.
The contract funds may be used to:
a. Purchase equipment and materials for the school-age program.
b. Expand recruitment and outreach efforts to enroll additional school-
age children.
c. Provide staff development and training for staff working with school-
age children ages five to 13 years.
d. Make minor renovations and repair to the school-age service area.
2. The contract funds may not be used to pay for:
a. The direct provision of child care services.
b. Construction of a facility to meet basic licensing requirements.
c. Purchase or improvement of land.
d. Lease or rent payments.
e. Salaries or benefits or indirect or administration costs.
B. Reporting Requirements
The resource grant funds are one-time only funds that must be expended
after Mav 16, 2005„ and prior to June 30, 2006. A report of expenditures is
due to California Department of Education, Child Development Fiscal
Services, upon full expenditure of the funds or no later than July 20, 2006.
The expenditure report must be made in the format provided for this contract
(Form CDFS 9529).
Please complete and submit this form directly to your assigned fiscal analyst
at the following address:
California Department of Education
Child Development Fiscal Services
1430 N Street, Suite 2213
Sacramento, CA 95814
C. Reimbursable Costs
Reimbursable costs must be incurred during the contract period.
Contractors shall not use current year contract funds to pay prior or future
year obligations.
Contracts and subcontracts shall be reimbursed for travel and per diem
expenses at rates not exceeding those amounts paid to the CDE's non -
represented employees computed in accordance with State Department of
Personnel administration (DPA) regulation, Title 2 California Code of
Regulation, Subchapter 1.
Nonreimbursable costs will be determined in accordance with the current
Resource and Referral Funding Terms and Conditions, Section V.F.,
"Non reimbursable Costs."
Questions regarding the use of funds may be addressed to Jane Maxwell,
Quality Improvement and Capacity Building Unit, at (916) 323-4905.
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