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Home My WebLink AboutCC Resolution 11472 (Execute All Agr. with CA Dept. of Transportation)RESOLUTION NO. 11472 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE ALL MASTER AGREEMENTS, PROGRAM SUPPLEMENTAL AGREEMENTS, FUND EXCHANGE AGREEMENTS, FUND TRANSFER AGREEMENTS AND ANY AMENDMENTS THERETO WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION WHEREAS, the City of San Rafael is eligible to receive Federal and/or State Funding for certain Transportation Projects, through the California Department of Transportation; and WHEREAS, Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds could be claimed; and WHEREAS, the City of San Rafael wishes to delegate authorization to execute these agreements and any amendments thereto to Director of Public Works and that he be authorized to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments thereto with the California Department of Transportation. NOW, THEREFORE, IT IS HEREBY ORDERED AND RESOLVED that the Director of Public Works is hereby authorized to sign such agreements on behalf of the City of San Rafael with the California Department of Transportation. RESOLVED FURTHER, that the Director of Public Works is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. W A Ln Q,-1 z I, JEANNE M. LEONCINI, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 5th day of January, 2004, by the following vote, to wit: AYES: COUNCIL MEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS:None moi— h.. - JEAN&E M. LEONCINI, City Clerk File No. 16.01.215 & 16.01.217 PROGRAM SUPPLEMENT NO. M010 Date:November 13,2003 to Location: 04 -MRN -0 -SRF ADMINISTERING AGENCY -STATE AGREEMENT Project Number:STPL-5043(017) FOR FEDERAL -AID PROJECTS NO. 04-5043 E.A. Number -04-923898 This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 02/02/98 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforeme Toned Master Agreement under authority of Resolution No. 1 y a , approved by the Administering Agency on 011(0151 () L/ (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on the following pages. PROJECT LOCATION: Second St. Resurfacing TYPE OF WORK: Edge Grind &2" A.C. overlay Estimated Cost Federal Funds Q230 $266,000.00 $300,628.00 LENGTH: O(MILES) Matching Funds LOCAL OTHER $34,628.00 $0.00 $0.00 CITY OF SAN RAFAEL STATE OF CALIFORNIA Department of Trans ortatio 04 -MRN -D -SRF STPL-5043(017) SPECIAL COVENANTS OR REMARKS 11/13/2003 1. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 2. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 3. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 4. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. S. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this Project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 6. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 7. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also Program Supplement 04-5043-MO10- ISTEA Page 2 of 3 04 -MRN -0 -SRF STPL-5043(017) SPECIAL COVENANTS OR REMARKS 11/13/2003 be included with the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 P. O. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. 8. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. Program Supplement 04-5043-X010- ISTEA Page 3 of 3 PROGRAM SUPPLEMENT NO. M009 Date:November 13, 2003 to Location: 04 -MRN -0 -SRF ADMINISTERING AGENCY -STATE AGREEMENT Project Number:STPL-5043(018) FOR FEDERAL-AID*PROJECTS NO. 04-5043 E. A. * Number: 04-923899 This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 02/02/98 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforemen Toned Master Agreement under authority of Resolution No. I I jI -o , approved by the Administering Agency on C)l 10510,q (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on the following pages. PROJECT LOCATION: Fourth Street Resurfacing TYPE OF WORK: Asphalt Concrete Overlay Estimated Cost Q230 $282,391.00 CITY OF SAN RAFAEL Federal Funds $250,000.00 By��j�'/ ANDREW 'TON, Director of Public Works Date / e 4 Attest 4'. � Titl� t 1''y" LEOW L'v er�IC.161 doe LENGTH: 0(MILES) Matching Funds LOCAL OTHER $32,391.00 $0.00 $0.00 STATE OF CALIFORNIA Department of Trans p �r ion By LiZ/Y�CJ Chief, Office I Project Impvementatic Division of ocal Assistance Date l , Y/v y I hereby certify upon my personal knowledge (that budgeted funds are available for this encumbrance: Accounting Officer, IVWZ " / Date !! - lq-0 J Chapter I Statutes I Item I Yea(, P ogr I BC I Category I Fund Source 379 2002 2660-102-890 2002-2003 20.30.010.810 C 262040 892-F $250,000.00 AMOUNT 250,000.00 Program Supplement 04-5043-M009- ISTEA Page 1 of 3 04-!WRrT-O-SRF STPL-5043 (018) SPECIAL COVENANTS OR REMARKS 11/13/2003 1. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 2. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 3. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 4. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 5. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 6. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 7. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also Program Supplement04-5043-MO09- ISTEA Page 2 of 3 04-MR1',T-0-SRF STPL-5043(018) SPECIAL COVENANTS OR REMARKS 11/13/2003 be included with the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 P. O. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. Program Supplement 04-5043-X009- ISTEA Page 3 of 3