HomeMy WebLinkAboutCC Resolution 11492 (Instructional Materials; DOE)..=SOLUTION NO. 11492
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO SIGN CONTRACT DOCUMENTS WITH
THE CALIFORNIA DEPARTMENT OF EDUCATION FOR INSTRUCTIONAL
MATERIALS FOR FISCAL YEAR 2003-04 IN THE AMOUNT OF $950.00
WHEREAS, the City of San Rafael has been awarded a contract for instructional
materials from the California Department of Education, Child Development Division in
the amount of $950 for Fiscal Year 2003-04; and
WHEREAS, the City Council approves and authorizes the City Manager to sign
designated contract documents with the California Department of Education,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Rafael enter into this agreement with the Department of Education in the amount of
$950 for fiscal year 2003-04.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Mondav, 2nd day of February 2004,
By the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Hiller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: [lone
i
J ANNE M.
LEONCINI
City Clerk
0 R.' a�a-
i
OF
' CALIFOR[VIA DA. RTIVENT OF EDUCATION
° -= z1430 N Street; P.O. Box 944272
�P:J Sacramento, CA 94244-2720
F. Y. o -w
Op CUfO
DATE: JUN 01. 2003
CONTRACT NUMBER: FIMS-3323
LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES PROGRAM TYPE: INSTRUCTIONAL
MATERIALS
PROJECT NUMBER: 21-N916-00-3
CONTRACTOR'S NAME: CITY OF SAN RAFAEL
By signing this agreement and returning it to the State, you are agreeing to use the funds identified below for the purchase of
instructional materials and supplies for the Child Development Program. These funds shall not be used for any purpose
considered nonreimbursable pursuant to the 2003-2004 Funding Terms and Conditions (FT&C) and Title 5, California Code of
Regulations.
This contract is funded through a grant from the federal Department of Health and Human Services and subject to Code of
Federal Regulations (CFR) 45, Parts 98 and 99, the Child Care and Development Block Grant Act of 1990, as amended, and
Public Law 104-193, the Personal Responsibility and Work Opportunity Reconciliation Act 9 (PRWORA) of 1996, 42 USC
9858. If the Catalogue of Federal Domestic Assistance (CFDA) number in 93596 (shown as FC# in the funding block), the
fund title is Child Care Mandatory and Matching Funds of the Child Care and Development Fund. If the CFDA number in
93575, the fund title is Child Care and Development Block Grant subject to the Child Care and Development Block Grant Act
of 1990, the Omnibus Budget Reconciliation Act of 1990, Section 5082, Public Law 101-508, as amended, Section 658J and
658S, and Public Law 102-586.
Funding of this contract is contingent upon appropriation and availability of funds. The period for which expenditures may be
made with these funds shall be from July 1, 2003 through June 30, 2004,
xpediture of these funds shall be reported to Child Development Fiscal Services (CDFS) on form CDFS -9529 no later than
July 20, 2004. For non -local educational agencies, expenditures made through June 30, 2004 shall be included in your
2003/2004 audit due in accordance with Section VI., I. of the Funding Terms and Conditions. The audits for School Districts
and County Offices shall be submitted in accordance with Education Code Section 41020.
rhe total amount payable pursuant to this agreement shall not exceed $950.00.
any provision of this contract found to be in violation of Federal or State statute or regulation shall be invalid but such a finding
shall not affect the remaining provisions of this contract.
STATE OF CALIFORNIA
BY (AUTHO I SIGNATURE)
f
PRINTF NAME OF PERSON SIGNING !'
Donna Salaj V
TITLE
Manager Contracts Office
AMOUNT ENCUMBERED BY THIS PROGRAWCATEGORY (CODE AND TITLE)
DOCUMENT Child Development Programs
$ 950
PRIOR AMOUNT ENCUMBERED FOR
THIS CONTRACT
CONTRACTOR
BY (AIJi 1}- G f E)
PRINTED NAME AND TITLE OF PERSON SIGNING
ROD G7OULD, Citv Manager
1 AS
SANRARPLFIRH9HRUE
FUND TfrLE
Federal
(OPTIONAL USE) 0156 FC# 93.575 PC# 000326
14130-N916
$ O ITEM 30.10.020.901 CHAPTER STATUTE
6100-196-0001 157 12003
TOTAL AMOUNT ENCUMBERED TO
DATE. 11
OBJECT OF EXPENDITURE (CODE AND TITLE)
$ 950 11 702 SACS: Res -5035 Rev -8290
I hereby certify upon my own personal kno edge that budgeted funds are available for the period and T.B A. NO.
purpose of the w9epcMdre'Btated above. Y
SIGNATURE OF ACCMIM1ft17FIC�ER L DTR R
FLS
FISCAL YEAR
2003-2004
IB.R. NO
ATTEST • ,�.skk�i ue�
JEANNE 11. LEONCINI ,
City Clerk
Department of General Services
use only
FEB 2 6 2004
Co- 8 (REV. 5199)
FEDERAL CERTIFICATIONS
.-ERTIMCATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
WATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the
nstructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification
-equirements under 45 CFR Part 93, "New restrictions on Lobbying, " and 45 CFR Part 76, "Government -wide Debarment and Suspension (Non procurement)
and Government -wide requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which
•eliance will be placed when the Department of Education determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented
it 45 CFR Part 93, for persons entering into a grant or cooperative
agreement over $100,000 as defined at 45 CFR Part 93, Sections 93.105
and 93.110, the applicant certifies that:
;a) No federal appropriated funds have been paid or will be paid, by or on
Behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress in
:onnection with the making of any federal grant, the entering into of any
:ooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal grant or cooperative
agreement:
(b) If any funds other than federal appropriated funds have been or will be
paid to any person for influencing or attempting to influence an employee
of Congress, or any employee of a Member of Congress in connection
with this Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Forrn -LLL, "Disclosure Form to Report
Lobbying," in accordance with this instruction;
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all subrecipients shall certify and disclose
accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
As required by executive Order 12549, Debarment and Suspension, and
other responsibilities implemented at 45 CFR Part 76, for prospective
participants in primary or a lower tier covered transactions, as defined at
45 CFR Part 76, Sections 76.105 and 76.110.
A. The applicant certifies that it and its principals:
,a) Are not presently debarred, suspended proposed for debarment,
ieclared ineligible, or voluntarily excluded from covered transactions by
my federal department or agency:
b) Have not within a three-year period preceding this application been
-onvicted of or had a civil judgment rendered against them for
:ommission of fraud or a criminal offense in connection with obtaining,
ittempting to obtain, or performing a public (federal, state, or local)
ransaction or contract under a public transaction violation of federal or
Rate antitrust statutes or commission of embezzlement, theft, forgery,
)ribery, falsification or destruction of records, making false statements, or
-eceiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly
charged by a governmental entity (federal, state, or local) with commission
of any of the offenses enumerated in paragraph (1) (b) of this certification;
and
(d) Have not within a three-year period proceeding this application had
one or more public transactions (federal, state, or local) terminated for
cause or default; and
B. Where the applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN
INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at
45 CFR Part 76, Subpart F, for grantees, as defined at 45 CFR Part 76,
Sections 76.605 and 76.610-
A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the grantee's workplace and specifying the
actions that will be taken against employees for violation of such
prohibition.
(b) Establishing an on-going drug-free awareness program to inform
employees about -
(1) The danger of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance
programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employeee to be engaged in
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that,
as a condition of employment under the grant, the employee will -
1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her co:.. fiction for a violation;
(e) Notifying the agency, in writing, within 10 calendar days after
receiving notice under subparagraph (d) (2) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to:
Director, Grants, and Contracts Service, U.S. Department of Education,
400 Maryland Avenue, S.W. (Room 3124, GSA Regional Office Building
No. 3), Washington, DC 20202-4571. Notice shall include the
identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of
receiving notice under subparagraph (d) (2), with respect to any employee
who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency:
(g) Making a good faith effort to continue to maintain a drug-free
workplace through implementation of paragraphs (a), (b), (c), (d), (e), and
(f)•
B. The grantee may insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check [ ] if there are workplaces on file that are not identified here.
DRUG-FREE WORKPLACE
(GRANTEES WH RE INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at
45 CFR Part 76, Subpart F. for grantees, as defined at 45 CFR Part 76,
Sections 76.605 and 76.610-
a. As a condition of the grant, I certify that I will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance in conducting any activity with he grant, and
b. If convicted of a criminal drug offense resulting from a violation
occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction, to:
Director, Grants and contracts Service, U.S. department of Education, 400
Maryland Avenue, S.W. (Room 3124, GSA Regional Office Building No.
3) Washington, DC 20202-4571. Notice shall include the identification
numbers(s) of each affected grant.
ENVIRONMENTAL TOBACCO SMOKE ACT
As required by the Pro -Children Act of 1994, (also known as
Environmental Tobacco Smoke), and implemented at Public Law 103-
277, Part C requires that:
The applicant certifies that smoking is not permitted in any portion of any
indoor facility owned or leased or contracted and used routinely or
regularly for the provision of health care services, day care, and education
to children under the age of 18. Failure to comply with the provisions of
this law may result in the imposition of a civil monetary penalty of up to
$ 1,000 per day. (The law does not apply to children's services provided
in private residence, facilities funded solely by Medicare or Medicaid
funds, and portions of facilities used for in-patient drug and alcohol
treatment.)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
NAME OF APPLICANT
Cry, vr� l�ah !2a due �
PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
JAI 1 LL /,� $e -
i
SIGNATURE DATE
Gem �1_d�
CONTRACT #/PROJECT #
3323
Iqn 94 a9941-'