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Home My WebLink AboutCC Resolution 11253 (Budget Amendments)RESOLUTION NO. 11253 A Resolution of the San Rafael City Council amending the 2002-2003 Budget WHEREAS, the City Council approved Resolution 10867 adopting the fiscal year 2001-2003 two year budget; and WHEREAS, the City Council approved Resolutions 11065 and 11130 amending the fiscal year 2002-2003 budget, and WHEREAS, additional funds are required for some City operations; and WHEREAS, it is the intention of this Council to review recommendations from staff regarding the City's financial condition, including revenue projections and available resources and provide funding for various ongoing, capital and other service needs; and WHEREAS, the City Manager has submitted to the City Council a report outlining the additional budget items; and WHEREAS, after examination, deliberation and due consideration, the City Council has approved the same report and recommendations as presented in Exhibits I, II, III and Attachments A and B. NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution 11130 for fiscal year 2002-2003 is amended, as presented in the staff report, to provide for revised revenues of $ 55,989,628 as presented in Exhibit III, and revised expenditures of $57,346,447 as presented in Exhibit III. JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City, held on Monday, the 3rd of February, 2003 by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JELEONC NI, City Clerk WAManagement Services- WorkFile\Finance- WorkFile\Council Mate ria l\Resolutions\2003\City\Amend 02-03 Budget Feb 3.doc CITY OF SAN RAFAEL CONSOLIDATED FUNDS SCHEDULE Resources: Revenues Operating Transfers In Total Resources: Current Expenditures: Salaries and Wages Fringe Benefits Supplies and services Debt Service Capital outlay Capital & Special Projects Operating Transfers Out Total Appropriations Excess of Resources over Appropriations Beginning Balance Ending Balance EXHIBIT III 30,879,841 8,211,656 11,182,944 1,491,557 1,522,049 4,058,400 0 ($1,356,819) $35,561,703 $34,204,884 30,879,841 8,211,656 11,182,944 1,491,557 1,522,049 4,058,400 $0 $0 City -comb fds 02-03 midyr 01/31/2003 Page 1 02-03 MID YEAR SUMMARY Combined Operating Capital City Budget Budget Totals Totals Totals 55,989,628 51,931,228 4,058,400 0 0 0 30,879,841 8,211,656 11,182,944 1,491,557 1,522,049 4,058,400 0 ($1,356,819) $35,561,703 $34,204,884 30,879,841 8,211,656 11,182,944 1,491,557 1,522,049 4,058,400 $0 $0 City -comb fds 02-03 midyr 01/31/2003 Page 1 02-03 MID YEAR SUMMARY CITY OF SAN RAFAEL PROPOSED USED 2002 AGENCY BOND PROCEEDS 2002 REFUNDING ISSUE Net Proceeds to Agency Corporation Yard: Project Budget Spent through 11-21-02 Materials Contracted Services & Equipment Allowable Use of Bonds - Corporation Yard Balance remaining for other projects: Parking Project Opportunities: Per Chad memo of 11/18/02: Description Actual Expenditures Parking Meter Mechanism Purchase Customer Convenience and Beautification Multi -Space Parking Equipment PARCS Garage Equipment PARCS Garage Equipment TOTAL Budgeted Expenditures Meter Housing Replacement Signage Improvements Lighting Improvements TOTAL Balance of Bond Proceeds ATTACHMENT 'A' Use of Bond Proceeds $ 3,050,000 $ 7,626,250 $ Spent Allowable Disallowed Project to Checks paid back Expenses Date 11-21-02 to 7-16-02 prior to 7-16-02 $ 188,357 $ 178,789 $ (9,568) $ 6,851,652 $ 1,170,802 $ (5,680,850) $ (5,690,418) $ 1,935,832 $ (1,935,000) ## 395,000 267,000 "A" - contract completed; cost and date of completion well defined "B" - contract completed; cost well defined; date of implementation subject to bid process and construction period. "C" - contract completed and cost known; implementation to be phased; used enough $ to make bond proceeds zero out "D" - cost and implementation unknown; phased cost annually and applied portion of $ through July 2004 for bond usage. ## - figure rounded in order to make transfer and project tracking more simplified (848, 000) (267, 000) 01/31/2003 Page 1 proceeds use 2002 agency bonds Suggested Date Amount Projects Note 03 -Jan 257,000 257,000 "A" 03 -Jan 36,000 36,000 "A" 03 -Jan 55,000 55,000 "A" 03 -Jul 300,000 300,000 "A" 05 -Jul 200,000 200,000 "B" 848,000 848,000 4 Yrs 175,000 97,000 2 Yrs 70,000 70,000 "D" 3 Yrs 150,000 100,000 "D" 395,000 267,000 "A" - contract completed; cost and date of completion well defined "B" - contract completed; cost well defined; date of implementation subject to bid process and construction period. "C" - contract completed and cost known; implementation to be phased; used enough $ to make bond proceeds zero out "D" - cost and implementation unknown; phased cost annually and applied portion of $ through July 2004 for bond usage. ## - figure rounded in order to make transfer and project tracking more simplified (848, 000) (267, 000) 01/31/2003 Page 1 proceeds use 2002 agency bonds ATTACHMENT "B" CITY OF SAN RAFAEL SCHEDULE OF INTERFUND TRANSFERS MID YEAR 2001-2002 (FOR FY 2001-02 & 2002-03) Recreation Fund General General A.D.A. Access General General General General General Recreation Redevelopment Bonds Parking Services Paramedic/EMS Capital Improvement General Liability Fund Storm Drain Fund 01/31/2003 Fund 222 25,000 SRCC Remodeling Fund 001 10718 20,000 Add1 SRCC Remodeling $ per staff report Fund 001 10718 80,000 SRCC Counter Remodeling TOTAL $ - $ 125,000 Fund 001 Fund 001 - TRANS Interest for Finance BRC Fund 001 200,000 Community Development Remodel -Phase II Fund 001 10782 50,000 Median Improvements - partnerships Fund 001 100,000 $ redirected from Montecillo median to FD dispatch Fund 222 Fund 466 $ 1,935,000 $ for Corporation Yard - in lieu of Land Sale money Fund 501 11006 $ 135,000 support for Fire Dispatch Center #1 project Fund 210 11006 $ 135,000 support for Fire Dispatch Center #1 project TOTAL $ - $ 2,555,000 Fund 001... 727;340.:. Tax Dollars support - general maint. Fund 605 TOTAL $ 727,340 $ - city transfers mid year 02-03 Page 1 02-03 Mid year Tr. In 2002-2003 2002-2003 Mid Yr Rev Mid Yr Rev PA 2002-2003 2002-2003 Transferred From Project Operating One Time Fund Name Fund Name Number Number Amount Capital Explanations for Budget Period Transfers 01-03 TRANSFERSIN Child Care Fund 208 $ 87,108 Administrative support Paramedic/EMS Fund 210 $ 272,655 Administrative support Falkirk Revolving Fund 211 $ 27,000 Base Rent Reimbursement SRSD Sewer Mtce Fund 227 $ 74,111 Admin./contract negotiation support Haz Materials Fund 228 Vehicle and Fuel Cost Changes Parking Services Fund 501 Support for two foot beat officers Parking Services Fund 501 $ 90,898 Administrative support Employee Benefits Fund 604 $ 110,330 ' General Fund portion of retirement rate increases Debt Service Funds Funds 302,304,306 $ 7,550 Assessment District admin. charges General TOTAL $ 669,652 $ - Fund 001 $ 26,500 After School Program General Fund 001 $ Software Upgrade General Fund 001 r$ W '997,49,48 Program support (44%) Recreation Fund TOTAL $ 1,023,994 $ - Redevelopment Bonds Fund 466 $ 1,115,000 $ for Parking Projects - in lieu of Land Sale money General Fund 001 10811 $ - Loan for Meter Replacement Purchase -DROPPED Parking District TOTAL $ 10,811 I $ - I $ 1,115,000 General Fund 001 See Comment $ 400,000 Franchise fees for Street Work Project 10722 Gas Tax TOTAL $ - $ 400,000 General Fund 001 - - Cover cost of Child Care Program Child Care TOTAL $ - $ - Recreation Fund General General A.D.A. Access General General General General General Recreation Redevelopment Bonds Parking Services Paramedic/EMS Capital Improvement General Liability Fund Storm Drain Fund 01/31/2003 Fund 222 25,000 SRCC Remodeling Fund 001 10718 20,000 Add1 SRCC Remodeling $ per staff report Fund 001 10718 80,000 SRCC Counter Remodeling TOTAL $ - $ 125,000 Fund 001 Fund 001 - TRANS Interest for Finance BRC Fund 001 200,000 Community Development Remodel -Phase II Fund 001 10782 50,000 Median Improvements - partnerships Fund 001 100,000 $ redirected from Montecillo median to FD dispatch Fund 222 Fund 466 $ 1,935,000 $ for Corporation Yard - in lieu of Land Sale money Fund 501 11006 $ 135,000 support for Fire Dispatch Center #1 project Fund 210 11006 $ 135,000 support for Fire Dispatch Center #1 project TOTAL $ - $ 2,555,000 Fund 001... 727;340.:. Tax Dollars support - general maint. Fund 605 TOTAL $ 727,340 $ - city transfers mid year 02-03 Page 1 02-03 Mid year Tr. In ATTACHMENT "B" CITY OF SAN RAFAEL SCHEDULE OF INTERFUND TRANSFERS MID YEAR 2001-2002 (FOR FY 2001-02 & 2002-03) city transfers mid year 02-03 01/31/2003 Page 2 02-03 Midyear Tr. In 2002-2003 2002-2003 Mid Yr Rev Mid Yr Rev PA 2002-2003 2002-2003 Transferred From Project Operating One Time Fund Name Fund Name Number Number Amount Capital Explanations for Budget Period Transfers 01-03 TRANSFERSIN General Fund 001 $ 998 313_ Maintenance and painting support General Fund 001 10741 _ 100,000 Only pays for 02-03 sidewalk replacement Gas Tax Fund 206 $ 400,000 Street maintenance support Street Mtce. TOTAL $ 1,398,313 $ 100,000 General Fund 001 155,204 Tax Dollars support Street Cleaning TOTAL $ 155,204 $ - TOTALS0i0 city transfers mid year 02-03 01/31/2003 Page 2 02-03 Midyear Tr. In ATTACHMENT "B" CITY OF SAN RAFAEL SCHEDULE OF INTERFUND TRANSFERS MID PERIOD (FOR FY 2001-02 & 2002-03) 2002-2003 2002-2003 PA Mid Yr Rev Mid Yr Rev Transferred to Project Operating One Time Fund Name Fund Name Number Number Amount Capital Explanations for Budget Period Transfers 01-03 TRANSFERS OUT Abandoned Vehicle Fund 200 25,000 County Cost Support ADA Capital Projects Fund 201 10718 80,000 Annual funding for ADA projects-SRCC counter ADA Capital Projects Fund 201 10718 20,000 Add1 SRCC Remodeling $ per staff report Storm Drain Maintenance Fund 205 $ _ _ 7211340 ; General stone drain Mice costs Gas Tax Fund 206 See Comment $ 400,000 Franchise Fees - Street Projects Child Care Fund 208 Cover cost of Child Care Program Street Cleaning Fund 220 155,204 Sweeping support Recreation Fund 222 $ 997,494 Recreation Program Support (44%) Recreation Fund 222 $ 26,500 After School Program Recreation Fund 222 $ - Street Maint Fund Fund 225 10741 100,000 Only pays for 01-02 sidewalk replacement Street Maintenance Fund 225 $ _ : -. 998,313 Maintenance and painting support Capital Improvement Fund 401 10782 50,000 Median Improvements - partnerships Capital Improvement Fund 401 10818 100,000 $ redirected from Montecillo median to FD dispatch Capital Improvement Fund 401 - 200,000 Community Development Remodel -Phase II Capital Improvement Fund 401 - TRANS Interest for Finance BRC Capital Improvement Fund 401 Sidewalk Repair/Replacement Program Paramedic/EMS Fund 407 Paramedic Program support adjusted Parking District Fund 501 10811 $ Loan for Meter Replacement Purchase -DROPPED Employee Benefits Fund 604 PARS 401 Contrib. - Rev Sharing $ FY 02-03 Employee Benefits Fund 604 Workers Compensation Fund 606 - Reserve Requirement General TOTAL $ 2,929,851 $ 950,000 Agency Capital Proj.Fund Fund 471 $1,115,000 land sale $ for corp yard - offset with bond $ General Fund 001 $ 90,898 $ - Administrative support Capital Improvement Fund 401 $ 135,000 support for Fire Dispatch Center #1 project Parking Services TOTAL $ - I $ 90,898 I $1,250,000 1999 Redevelopment Bonds Fund 465 10724 100,000 reallocation of $100k storm water $ to Irwin Drainage Storm Drain TOTAL $ - 100,000 General Fund 001 $ 87,108 Administrative Cost support Child Care TOTAL $ 87,108 $ - Street Maintenance Fund 225 $ 400,000 Street maintenance support Traffic Mitigation Fund 283 10676 $ Gas Tax TOTAL $ 400,000 $ - ADA Fund Fund 201 25,000 SRCC Remodeling Recreation TOTAL $ - $ 25,000 General Fund 001 $ 27,000 Base Rent Building Improvement Fund 603 Rental Revenue - Falkirk Roof Repair Falkirk Revolving TOTAL $ 27,000 $ - Agency Capital Proj.Fund Fund 471 $1,935,000 land sale $ for corp yard - offset with bond $ 1999 Redevelopment Bonds Fund 465 10813 $ 400,000 reallocation of $400k general taxes to Irwin Drainage Capital Improvement TOTAL $ 10,813 J$ - I $2,335,000 ATTACHMENT "B" CITY OF SAN RAFAEL SCHEDULE OF INTERFUND TRANSFERS MID PERIOD (FOR FY 2001-02 & 2002-03) 2002-2003 2002-2003 PA Mid Yr Rev Mid Yr Rev Transferred to Project Operating One Time Fund Name Fund Name Number Number Amount Capital Explanations for Budget Period Transfers 01-03 TRANSFERS OUT General Fund Fund 001 $ 2,537 Annual admin. charges Peacock Gap Debt Service TOTAL $ 2,537 $ - General Fund Fund 001 $ 151 Annual admin. charges Marlposa Debt Service TOTAL $ 151 $ - General Fund Fund 001 $ 74,111 Admin./contract negotiation support Capital Improvement Fund 401 S.R.S.D. Sewer Mtce TOTAL $ 74,111 $ - Capital Improvement Fund 401 $ 135,000 support for Fire Dispatch Center #1 project General Fund Fund 001 $ 272,655 Administrative support Paramedic EMS TOTAL $ 272,655 $ 135,000 General Fund Fund 001 $ 110,330 General Fund portion of retirement rate increases Employee Benefits TOTAL $ 110,330 $ - General Fund Fund 001 $ 3,157 Annual admin. charges Kerner Blvd Debt Service TOTAL $ 3,157 $ - General Fund Fund 001 $ 158 Annual admin. charges Sun Valley Debt Service TOTAL $ 158 $ - General Fund Fund 001 $ 1,547 Annual admin. charges C.C. Northgate Debt Service TOTAL $ 1,547 $ - TOTALSr rrr