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HomeMy WebLinkAboutCC Resolution 11394 (Purchase Homeland Sec. & Domestic Prep. Supplies)RESOLUTION NO. 11394 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PURCHASE OF STATE HOMELAND SECURITY AND DOMESTIC PREPAREDNESS SUPPLIES AND EQUIPMENT, AND APPROVING WAIVER OF COMPETITIVE BIDDING FOR SUCH PURCHASES. WHEREAS, the U.S. Department of Homeland Security has awarded funds to the State of California to enhance the capabilities of our state and local first responders in responding to incidents involving weapons of mass destruction and terrorism; and WHEREAS, the Homeland Security funds can be used for the purchase of equipment, training, planning, and exercises for first responders ("first responder equipment"); and WHEREAS, the County of Marin Office of Emergency Services has received Homeland Security grant funds from the State of California under the State [ lomeland Security and Domestic Preparedness Grant Program, and has designated the City of San Rafael as a purchasing agent for the purchase of first responder equipment in the amount of $514,450.70 for certain local first responder agencies within the County, subject to reimbursement from the Marin County Office of Emergency Services; and WHEREAS, the City of San Rafael is the host for the County of Marin Hazardous Materials Emergency Response Team JPA and the City of San Rafael Urban Search and Rescue Team (US&R); and WHEREAS, the state of California has 45 days to distribute eighty percent of these funds to their cities and counties, and the City of San Rafael must follow very restrictive guidelines which prevent the use of the City's competitive bidding process; and WHEREAS, the State Homeland Security and Domestic Preparedness Grant Program equipment purchase list for first responder equipment was derived from the federal Standardized Equipment List, compiled to delineate the types of equipment necessary for weapons of mass destruction or terrorist incident response and for equipment standardization and interoperability; and WHEREAS, the City Council is authorized to waive competitive bidding pursuant to San Rafael Municipal Code Section 2.55.070(D) in the case of necessary restrictions in specifications, necessary standardization, quality considerations, or other valid reasons, and WHEREAS, the City Council of the City of San Rafael hereby finds: 1) that the purchase of this vital first responder equipment will benefit the public and protect first responders, 2) that the purchase of this equipment is limited to the federally approved standard equipment list and is consistent with County of Marin standard equipment purchases, 3) that a waiver of the formal bidding process is required because of extreme time constraints required to participate in the grant 19A ��3 process, and 4) that the purchase of this equipment and the waiver is necessary to the City's mission to continue to provide emergency services to its citizens; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby affirms and declares: 1) That all of the facts recited above are true and correct. 2) That the City Council authorizes the Management Services Director to execute, purchase order contracts for the first responder equipment under the State Homeland Security and Domestic Preparedness Grant Program, as such equipment is designated for purchase by the City on the County of Marin Office of Emergency Services approved list provided to the City, in a total amount not exceeding $550,000. 3) That the City Council approves the waiver of the competitive bidding process for these first responder equipment purchases. L Jeanne M. Leoncini, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael City Council held on the 0 day of August, 2003, by the following vote to wit: AYES: Councilmembers: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: Councilmembers: None ABSENT: Councilmembers: None AkRNE M. LEONCM, City Clerk