HomeMy WebLinkAboutCC Resolution 11175 (Open Space and Recreation Program)RESOLUTION NO. 11175
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE
ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION
PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN
WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF
2000
WHEREAS, the people of the state of California have enacted the Safe Neighborhood Parks,
Clean Water, Clean Air, and Coastal Protection bond Act of 2002 which provides funds for the
Roberti-Z'Berg-Harris Open Space and Recreation Program; and
WHEREAS, the Legislature of the State of California has enacted the Roberti-Z'Berg-Harris
Open Space and Recreation Program, which provides funds to certain political subdivisions of
the State of California for acquiring lands and for developing facilities to meet urban recreational
needs; and
WHEREAS, the California Department of Parks and Recreation has been delegated the
responsibility for the administration of the grant program, setting up necessary procedures; and
WHEREAS, said procedures established by the California Department of Parks and Recreation
require the San Rafael City Council to certify by resolution the approval of the City of San
Rafael to apply for the Roberti-Z'Berg-Harris allocation; and
Whereas, the City of San Rafael will enter into a Contract with the State of California;
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES to:
1. Approve the filing of an Application for Local Assistance Funds from the Roberti-Z'Berg-
Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks, Clean
Water, Clean Air, and Coastal Protection Bond Act of 2002; and
2. Certify that the City of San Rafael has or will have sufficient funds to operate and maintain
the project(s); and
3. Certify that the City of San Rafael has reviewed, understands and agrees to the General
Provisions contained in the Contract shown in the Procedural Guide; and
4. Appoint the City Manager as agent to conduct all negotiations, execute and submit all
documents including, but not limited to applications, agreements, payment requests and so on,
which may be necessary for the completion of the project(s).
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a re ular meeting of the
City Council of said City held on Monday. the 7th day of October. 2002 by the following vote, to
wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Miller
JEAWNE M. LEONC NI, City Clerk
State of California - The Resources Agency
DL� ARTMENT OF PARKS AND RECREAI iJN
GRANT CONTRACT
Rob erti-Z'berg-Harris Urban Open Space and Recreation Grant Program (Block Grants)
GRANTEE City of San Rafael
TI1h PROJECT PERFORMANCE PERIOD is from July 01, 2001 thru June 30, 2009
The Grantee agrees to the terms and conditions of this Contract, and the State of California, acting through Its Director
of Parks and Recreation pursuant to the Roberti-Zberg-Harris Urban Open Space and Recreation Program Act. and
the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000, agrees to fund the
Project(s) up to the total State Grant Amount indicated.
THESE FUNDS ARE FOR THE ACQUISITION AND/OR DEVELOPMENT OF HIGH PRIORITY PROJECTS
THAT SATISFY THE MOST URGENT PARK AND RECREATION NEEDS, WITH EMPHASIS ON UNMET
NEEDS IN THE MOST HEAVILY POPULATED AND MOST ECONOMICALLY DISADVANTAGED AREAS
WITHIN EACH JURISDICTION.
T otal State Gran' Amaunt not to e:cceed $ 1,0.558.00
City of San Rafael
_ —. —.... Grant ---
By
(Signature or Authorized Representative)
Title City Manager
Date /G ? —alo Z•
By
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(or 70 percent of ail Project costs)
The General and Special Provisions attached are
made a part of and incorporated into the Contract.
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
Titley-� V�J/ By f
Date ,�{y1��p y Date {V DL�W 3 OJZ
I hereby certify that the Ge , o meet, all federal, state and local environmental, public health, relocation, affirmative action,and
clearinghouse requjfem f s an er pq�opriate codes, laws and regulations prior to the expenditure of grant funds. (Public Resources Code
5626(d) _ r
Signed— �.r�"rGf %� v�� �L. ��%�
igned - Legal Counsel for Grantee) Date
CERTIFICATION OF FUNDING (For State Use Only)
CONTRACT NUMBER FUND
C2009135 Bond Act of 2000
VENDOR NUMBER AMOUNT OF THIS ESTIMATE JAPPROPRIATION J
000000400400 — -- -- — $159,558.00
UNENCUMBERED BALANCE ITEM CHAPTER STATUTE FISCAL YEAR I
— 3790-101-0005(1)(b) I 106 I 2001 2002/03
T.B.A. NO. IB.R.. NO. INDEX. OBJ. EXPEND PCA. PROJECT / WORK PHASE.
1091 I 702 I 64014 -j
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.
i
SIGNATURE OF ACCOUNTING OFFI ER DATE.
�7
ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM ACT
Project Contract
Special Provisions
General Provisions
A. Definitions
1. The term "Acquisition" as used herein means to obtain from a willing seller a fee interest or any other
interest, including easements and Development rights, in real property.
2. The term "Act" as used herein means the Appropriation for the Program.
3. The term "Application" as used herein means the individual Application and its required attachments for
grants pursuant to the enabling legislation and/or program.
4. The term "Development" as used herein means improvements to real property by construction of new
facilities or Renovation or additions to existing facilities.
5. The term "Grantee" as used herein means the party described as Grantee on Page 1 of this Contract.
6. The term "Project" as used herein means the Project described on Page 1 of this Contract.
7. The term "State" as used herein means the State of California Department of Parks and Recreation.
B. Project Execution
Subject to the availability of grant monies in the Act, the State hereby grants to the Grantee a sum of money
(grant monies) not to exceed the amount stated on Page 1, in consideration of, and on condition that, the
sum be expended in carrying out the purposes as set forth in the Description of Project on Page 1, and
under the terms and conditions set forth in this Contract.
The Grantee agrees to furnish at least thirty (30) percent of the total cost of the Project unless waived per
the procedures stated in the current State Procedural Guide for the Roberti-Z'berg-Harris Urban Open
Space and Recreation Program Act and shall assume any obligation to furnish any additional funds that
may be necessary to complete the Project. Any modification or alteration in the Project as set forth in the
Application on file with the State must be submitted to the State for approval.
2. The Grantee shall complete the Project in accordance with the time of Project Performance set forth on
page 1, and under the terms and conditions of this Contract.
3. The Grantee shall comply as lead agency with the California Environmental Quality Act (Public Resources
Code, Section 21000, et. seq.; Title 14, California Code of Reoulations, Section 15000 et. seq.).
4. If the Project includes Development, the Grantee shall comply with all applicable current laws and
regulations affecting Development Projects, including, but not limited to, legal requirements for construction
contracts, building codes, health and safety codes, and disabled access laws.
5. The Grantee shall permit periodic site visits, including a final inspection upon Project completion by the
State, to determine if Development work is in accordance with the approved Project Scope.
6. Prior to the commencement of any work, the Grantee agrees to submit any significant deviation from the
original Project Scope in writing to the State for prior approval.
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7. If the Project includes Acquisition of real property, the Grantee agrees to comply with all applicable state
and local laws or ordinances affecting relocation and real property Acquisition.
8. The Grantee shall provide for public access to Project facilities in accordance with the intent and provisions
of the enabling legislation and/or program.
9. Pursuant to guidelines issued by the Secretary for Resources, all recipients of funding shall post signs
acknowledging the source of funds.
10. Grantees shall have (1) fee title, (2) lease hold or (3) other interest to the Project lands and demonstrate to
the satisfaction of the State that the proposed Project will provide public benefits that are commensurate
with the type and duration of the interest in land, as determined by the State, that is held by the Grantee.
11. The Grantee shall maintain and operate the property funded pursuant to Section 5096.343 (a)(1) of the
Public Resources Code for a period that is commensurate with the type of Project and the proportion of
state funds and local matching funds or property allocated to the capital costs of the Project. With the
approval of the State, the Grantee, or the Grantee's successor in interest in the property, may transfer the
responsibility to maintain and operate the property in accordance with this section. The Grantee shall use
the property only for the purposes for which the grant was made and shall make no other use or sale or
other disposition of the property, except as authorized by specific act of the Legislature. The agreements
specified in this section shall not prevent the transfer of the property from the Grantee to a public agency, if
the successor public agency assumes the obligations imposed by those agreements. If the use of the
property is changed to a use that is not permitted by the category from which the grant funds were
appropriated, or if the property is sold or otherwise disposed of, an amount equal to (1) the amount of the
grant, (2) the fair market value of the real property, or (3) the proceeds from the sale or other disposition,
whichever is greater, shall be used by the Grantee for a purpose authorized by that category, pursuant to
agreement with the State as specified in this section, or shall be reimbursed to the fund and be available for
appropriation by the Legislature only for a purpose authorized by that category. If the property sold or
otherwise disposed of is less than the entire interest in the property funded with the grant, an amount equal
to either the proceeds from the sale or other disposition of the interest or the fair market value of the interest
sold or otherwise disposed of, whichever is greater, shall be used by the Grantee for a purpose authorized
by the category from which the funds were appropriated, pursuant to agreement with the State as specified
in this section, or shall be reimbursed to the fund and be available for appropriation by the Legislature only
for a use authorized by that category.
12. Lands acquired with funds from the Act shall be acquired from a willing seller of the land.
13. The Application shall be accompanied by certification from the Grantees' planning agency that the Project
for which the grant is requested is consistent with the park and recreation element of the applicable city or
county general plan, the district park and recreation plan, or appropriate planning document, as the case
may be and will satisfy a high priority need.
C. Project Costs
The Grant monies to be provided Grantee under this Contract may be disbursed as follows:
1. If the Project includes Acquisition of real property, the State may disburse to Grantee the grant monies as
follows, but not to exceed, in any event, the State Grant Amount set forth on page 1 of this Contract:
a. Up to a ten percent advance of the total Project Grant Amount
b. After the property is in escrow, the Grantee may request up to 80% of the Project Grant Amount as
specified in the approved Application, or 100% of the actual Acquisition cost, whichever is less. The
Grantee shall immediately place these funds in escrow.
c. Remaining Project grant funds shall be paid up to the amount of the grant or the actual Project cost,
whichever is less, on completion of the Project and receipt of a detailed summary of Project costs from the
Grantee.
2. If the Project includes Development, the State may disburse to Grantee the grant monies as follows, but not
to exceed in any event the State Grant Amount set forth of page 1 of this Contract:
a. Up to a ten percent advance of the total Project Grant Amount.
b. On proof of award of a construction contract or commencement of construction by Force Account, up to
eighty percent of the total Project Grant Amount, or the actual cost, whichever is less.
c. Remaining Project grant funds shall be paid up to the amount of the grant or the actual Project cost,
whichever is less, on completion of the Project and receipt of a detailed summary of Project costs from
the Grantee.
RZH Block (7/01) Page 2
D. Project Administration
1. The Grantee shall promptly submit written Project reports as the State may request. In any event the
Grantee shall provide the State a report showing total final Project expenditures.
2. The Grantee shall make property and facilities acquired or developed pursuant to this Contract available for
inspection upon request by the State.
3. The Grantee shall use any monies advanced by the State under the terms of this Contract solely for the
Project herein described.
4. If grant monies are advanced, the Grantee shall place monies in a separate interest bearing account, setting
up and identifying such account prior to the advance. Interest earned on grant monies shall be used on the
Project or paid to the State. If grant monies are advanced and not expended, the unused portion of the
Grant shall be returned to the State within 60 days of completion of the Project or end of the Project
Performance Period, whichever is earlier.
5. The Grantee shall use income earned by the Grantee from use of the Project to further Project purposes, or,
if approved by the State, for related purposes within the Grantee's jurisdiction.
E. Project Termination
1. The Grantee may unilaterally rescind this Contract at any time prior to the commencement of the Project.
After Project commencement this Contract may be rescinded, modified or amended only by mutual
agreement in writing between the Grantee and the State.
2. Failure by the Grantee to comply with the terms of this Contract or any other Contract under the Act may be
cause for suspension of all obligations of the State hereunder.
3. Failure by the Grantee to comply with the terms of this Contract shall not be cause for the suspension of all
obligations of the State hereunder if in the judgment of the State such failure was due to no fault of the
Grantee. In such case, any amount required to settle at minimum cost any irrevocable obligations properly
incurred shall be eligible for reimbursement under this Contract.
4. Because the benefit to be derived by the State, from the full compliance by the Grantee with the terms of this
Contract, is the preservation, protection and net increase in the quantity and quality of parks, public
recreation facilities and/or historical resources available to the people of the State of California and because
such benefit exceeds to an immeasurable and unascertainable extent, the amount of money furnished by the
State by way of grant monies under the provisions of this Contract, the Grantee agrees that payment by the
Grantee to the State of an amount equal to the amount of the grant monies disbursed under this Contract by
the State would be inadequate compensation to the State for any breach by the Grantee of this Contract.
The Grantee further agrees therefore, that the appropriate remedy in the event of a breach by the Grantee of
this Contract shall be the specific performance of this Contract, unless otherwise agreed to by the State.
5. The Grantee and the State agree that if the Project includes Development, final payment may not be made
until the Project conforms substantially to this Contract.
F. Hold Harmless
The Grantee shall waive all claims and recourse against the State including the right to contribution for loss or
damage to persons or property arising from, growing out of or in any way connected with or incident to this
Contract except claims arising from the concurrent or sole negligence of the State, its officers, agents, and
employees.
2. The Grantee shall indemnify, hold harmless and defend the State, its officers, agents and employees against
any and all claims, demands, damages, costs, expenses or liability costs arising out of the Acquisition,
Development, construction, operation or maintenance of the property described as the Project which claims,
demands or causes of action arise under Government Code Section 895.2 or otherwise except for liability
arising out of the concurrent or sole negligence of the State, its officers, agents, or employees.
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3. The Grantee agrees that in the event the State is named as codefendant under the provisions of Government
Code Section 895 et. seq., the Grantee shall notify the State of such fact and shall represent the State in the
legal action unless the State undertakes to represent itself as codefendant in such legal action in which event
the State shall bear its own litigation costs, expenses, and attorney's fees.
4. The Grantee and the State agree that in the event of judgment entered against the State and the Grantee
because of the concurrent negligence of the State and the Grantee, their officers, agents, or employees, an
apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither
party shall request a jury apportionment.
5. The Grantee shall indemnify, hold harmless and defend the State, its officers, agents and employees against
any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to
which the Grantee has certified. The Grantee acknowledges that it is solely responsible for compliance with
items to which it has certified.
G. Financial Records
The Grantee shall maintain satisfactory financial accounts, documents and records for the Project and to
make them available to the State for auditing at reasonable times. The Grantee also agrees to retain such
financial accounts, documents and records for three years following Project termination or completion.
The Grantee and the State agree that during regular office hours each of the parties hereto and their duly
authorized representatives shall have the right to inspect and make copies of any books, records or reports
of the other party pertaining to this Contract or matters related thereto. The Grantee shall maintain and make
available for inspection by the State accurate records of all of its costs, disbursements and receipts with
respect to its activities under this Contract.
2. The Grantee shall use a generally accepted accounting system.
H. Use of Facilities
1. The Grantee agrees that the Grantee shall use the property acquired or developed with grant monies under
this Contract only for the purposes for which the State grant monies were requested and no other use of the
area shall be permitted except by specific act of the Legislature.
2. The Grantee shall maintain and operate the property acquired or developed for a period commensurate with
the type of Project and the proportion of State grant funds and local funds allocated to the capital costs of the
Project, as determined by the State.
Nondiscrimination
1. The Grantee shall not discriminate against any person on the basis of sex, race, color, national origin, age,
religion, ancestry, sexual orientation, or disability in the use of any property or facility acquired or developed
pursuant to this Contract.
2. The Grantee shall not discriminate against any person on the basis of residence except to the extent that
reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant
to law.
3. All facilities shall be open to members of the public generally, except as noted under the special provisions of
this Project Contract or under provisions of the enabling legislation and/or program.
Application Incorporation
1. The Application and any subsequent change or addition approved by the State is hereby incorporated in this
Contract as though set forth in full in this Contract.
K. Severability
1. If any provision of this Contract or the Application thereof is held invalid, that invalidity shall not affect other
provisions or applications of the Contract which can be given effect without the invalid provision or
application, and to this end the provisions of this Contract are severable.
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