HomeMy WebLinkAboutCC Minutes 2012-03-19IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, Monday, March 19, 2011
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MINUTES
Regular Meeting
San Rafael City Council / Successor Agency
Present: Mayor Phillips
Vice -Mayor Levine
Councilmember Connolly
Councilmember Heller
Councilmember McCullough
OPEN SESSION - COUNCIL CHAMBERS -7:00 PM
1. None.
CLOSED SESSION - CONFERENCE ROOM 201 - 7:00 PM
2. Closed Session: - None
Also Present: City Manager Nancy Mackle
City Attorney Robert Epstein
City Clerk Esther Beirne
ORAL COMMUNICATIONS OF AN URGENCY NATURE - 8:00 PM
Ray Lorber addressed the proposed closure of the Marin County Public Health Laboratory.
Carolyn Lenert, Terra Linda, addressed the proposed closure of the Marin County Public Health
Laboratory.
Barry Taranto addressed the issues of garbage rates and campaign finance.
CONSENT CALENDAR:
Mayor Phillips commented on the Consent Calendar, noting items 3b. 3c. 3e. 3f. and 3g. would be
removed for discussion.
Councilmember Levine moved and Councilmember Heller seconded to approve the remainder of the
Consent Calendar.
3. Consent Calendar Items:
a. Approval of Minutes of Special Meeting / Closed Session of February 29, 2012, Special
City Council meeting of March 5 and City Council / Successor Agency Regular Meeting of
March 5, 2012 (CC)
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Sp.Mtg/Closed Session 2/29/12
Sp. CC 3/5/12
Minutes 3/5/2012
Approved as submitted.
d. Resolution Authorizing Temporary Closure of Fifth Avenue from Lincoln Avenue to
Lootens Place for Aids/Lifecycle Day on the Ride 2012 on Sunday, April 22, 2012 from 7:30
a.m. - 10:00 a.m. (ED) — File 11-19
Street Closure - Aids/Lifecycle
RESOLUTION NO. 13307 — RESOLUTION AUTHORIZING TEMPORARY CLOSURE OF FIFTH
AVENUE FROM LINCOLN AVENUE TO LOOTENS PLACE FOR AIDS/LIFECYCLE DAY ON THE RIDE
ON SUNDAY, APRIL 22, 2012 FROM 7:30 AM TO 10:00 AM
h. Resolution Authorizing the Fire Department to Accept a Grant for the Purchase of Self
Contained Breathing Apparatus (SCBA) (FD) — File 9-3-31
FD Fema Grant
RESOLUTION NO. 13308 — RESOLUTION AUTHORIZING THE FIRE DEPARTMENT TO ACCEPT A
GRANT FOR THE PURCHASE OF SELF CONTAINED BREATHING APPARATUS
i. Resolution Approving Use of Department of Homeland Security Grant Funds of $19,039.95
Secured by the Marin County Sheriff's Auto Theft Task Force for Purchase of a Four (4)
Camera Automated Vehicle License Plate Reader System, Equipment and Installation and
Additional Police Department Funds to be Used to Purchase a Second Two (2) Camera
Automated Vehicle License Plate Reader System, Equipment and Installation for
$14,085.56 from a Sole Source Vendor, Vigilant Video -Lehr Auto Company, to be
Purchased by April 30, 2012 (PD) — File 9-3-30
Homeland Security Grant Funds PD
RESOLUTION NO. 13309 - RESOLUTION APPROVING USE OF DEPARTMENT OF HOMELAND
SECURITY GRANT FUNDS OF $19,039.95 SECURED BY THE MARIN COUNTY SHERIFF'S AUTO
THEFT TASK FORCE FOR PURCHASE OF A FOUR (4) CAMERA AUTOMATED VEHICLE LICENSE
PLATE READER SYSTEM, EQUIPMENT AND INSTALLATION AND ADDITIONAL POLICE
DEPARTMENT FUNDS TO BE USED TO PURCHASE A SECOND TWO (2) CAMERA AUTOMATED
VEHICLE LICENSE PLATE READER SYSTEM, EQUIPMENT AND INSTALLATION FOR $14,085.56
FROM A SOLE SOURCE VENDOR, VIGILANT VIDEO-LEHR AUTO COMPANY, TO BE PURCHASED
BY APRIL 30, 2012
j. Resolution Approving the Purchase of One Police Training Vehicle, Specifically a 2012
Ford F-350 XL 4X2 Crew Cab Dually 6.7L Diesel Pickup Truck to Replace the Current
Training Vehicle (Unit 159) from Folsom Lake Ford Fleet Sales for a Total Amount of
$35,854.14, Part of California Multiple Award Schedule Contracts Program which is
Exempt from Bid Process (PD) — File 9-3-30
PD Training Vehicle
RESOLUTION NO. 13310 - RESOLUTION APPROVING THE PURCHASE OF ONE POLICE TRAINING
VEHICLE, SPECIFICALLY A 2012 FORD F-350 XL 4X2 CREW CAB DUALLY 6.7L DIESEL PICKUP
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TRUCK TO REPLACE THE CURRENT TRAINING VEHICLE (UNIT 159) FROM FOLSOM LAKE FORD
FLEET SALES FOR A TOTAL AMOUNT OF $35,854.14, PART OF CALIFORNIA MULTIPLE AWARD
SCHEDULE CONTRACTS PROGRAM WHICH IS EXEMPT FROM BID PROCESS
k. Resolution to Approve and Authorize the City Manager to Execute the 6th Amendment to
the March 28, 2006 Cooperation Agreement Between the County of Marin and City of San
Rafael to Add $300,000 in Community Development Block Grant (CDBG) Funds for
Accessibility Improvements to Public Facilities Within the City of San Rafael (PW) —
File 4-13-38 x 147
CDBG Accessibility
RESOLUTION NO. 13311 - RESOLUTION TO APPROVE AND AUTHORIZE THE CITY MANAGER TO
EXECUTE THE 6TH AMENDMENT TO THE MARCH 28, 2006 COOPERATION AGREEMENT
BETWEEN THE COUNTY OF MARIN AND CITY OF SAN RAFAEL TO ADD $300,000 IN COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR ACCESSIBILITY IMPROVEMENTS TO PUBLIC
FACILITIES WITHIN THE CITY OF SAN RAFAEL
I. Resolution Authorizing the Director of Public Works to Approve Funding Agreement
#2011-009 Between the Transportation Authority of Marin (TAM) and the City of San
Rafael, which Authorizes the Allocation of $424,253 in Local Measure A Funding for Fiscal
Year 2011-2012 (PW) — File 170 x 9-3-40
Measure A Funding
RESOLUTION NO. 13312 - RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO
APPROVE FUNDING AGREEMENT #2011-009 BETWEEN THE TRANSPORTATION AUTHORITY OF
MARIN (TAM) AND THE CITY OF SAN RAFAEL, WHICH AUTHORIZES THE ALLOCATION OF
$424,253 IN LOCAL MEASURE A FUNDING FOR FISCAL YEAR 2011-2012
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
The following items were removed from the Consent Calendar for discussion:
b. Call for Applications to Fill Three Four -Year Terms on the Measure ?S' Citizens Oversight
Advisory Committee to the end of April 2016, due to the Expiration of Terms of Gladys
Gilliland, Lisa Fait and Jacqueline Deane Schmidt (CC) — File 9-2-58
Call for Apps. Measure S.
Matt Butler commented on City appointed committees.
Councilmember McCullough
City Manager Mackle
Councilmember Levine
Councilmember Heller
Mayor Phillips
Councilmember Levine
Councilmember Levine moved and Councilmember McCullough seconded to approve staff
recommendation
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
C. Resolution Authorizing Assistant City Manager to Enter into a Contract with HF&H
Consultants, LLC in an Amount not to exceed $59,000 for Work on Refuse Rate
Methodology Review for the Cities of San Rafael and Larkspur, Town of Ross, Las
Gallinas Sanitary District and Ross Valley -South (CM) — File 4-3-306
HF&H Contract
Stephanie Lovette, Economic Development Manager, presented the staff report.
Council and staff discussion.
Jim Schutz, Assistant City Manager
Councilmember McCullough
Stephanie Lovette
Councilmember McCullough
Jim Schutz
Councilmember Levine
Stephanie Lovette
Bill Carney, Chair, Sustainable San Rafael.
Ivaldo Lenci
Barry Taranto
Patty Garbarino, San Rafael,
Councilmember Connolly
Mayor Phillips
Councilmember Connolly moved and Mayor Phillips seconded to adopt the Resolution
RESOLUTION NO. 13313 — RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH HF&H CONSULTANTS, LLC IN AN AMOUNT NOT TO EXCEED $59,000 FOR
WORK ON REFUSE RATE METHODOLOGY REVIEW FOR THE CITIES OF SAN RAFAEL AND
LARKSPUR, TOWN OF ROSS, LAS GALLINAS SANITARY DISTRICT AND ROSS VALLEY -SOUTH
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
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e. Resolution Authorizing the Mayor to Sign an Amendment to the Below Market Rate Rental
Housing Agreement for 1515 Lincoln Avenue (ED) — File 229
BMR Agr. 1515 Lincoln
Mayor Phillips
Councilmember Heller moved and Councilmember Connolly seconded to adopt the Resolution
RESOLUTION NO. 13314 — RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AMENDMENT
TO THE BELOW MARKET RATE RENTAL HOUSING AGREEMENT FOR 1515 LINCOLN AVENUE
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
1) Resolutions Approving and Authorizing the City Manager to Execute an Agreement
with Hinderliter, De Llamas and Associates (HdL) for Sales Tax and Transactions and Use
Tax Audits and Information Services (Fin) — File 4-10-318 x 8-1
2) Resolution Authorizing Examination of Sales and Transactions and Use Tax Records (Fin)
HDL Agr.
Mayor Phillips
Mark Moses, Interim Finance Director
Councilmember Levine
Mark Moses
Councilmember McCullough
Mark Moses
Nancy Mackle
Mark Moses
Councilmember McCullough moved and Councilmember Levine seconded to adopt the Resolutions
RESOLUTION NO. 13315 — RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT WITH HINDERLITER DE LLAMAS AND ASSOCIATES FOR SALES
TAX AND TRANSACTIONS AND USE TAX AUDITS AND INFORMATION SERVICES
RESOLUTION NO. 13316 — RESOLUTION AUTHORIZING EXAMINATION OF SALES OR
TRANSACTIONS AND USE TAX RECORDS
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
g. Monthly Investment Report for Month Ending February, 2012 (Fin) — File 8-18 x 8-9
Inv. Rpt. Feb.2012
Mark Moses
Mayor Phillips
Councilmember Heller moved and Councilmember Levine seconded to accept report
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
OTHER AGENDA ITEMS:
4. Other Agenda Items:
a. Update on Point San Pedro Road Median Landscaping Assessment District (PW)
File 6-56
Pt. San Pedro Update
Nader Mansourian
Councilmember Levine / Phil Abey, Abey Arnold
Nader Mansourian, Public Works Director, presented the staff report.
Phil Abey
Nader Mansourian
Phillips / McCullough
Phil Abey
Nader Mansourian
Councilmember McCullough / Phil Abey
Mayor Phillips
Ivaldo Lenci
Councilmember McCullough moved and Councilmember Levine seconded to accept report
AYES: Councilmembers: Councilmember, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
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b. Resolution Recommending Community Development Block Grant (CDBG) Project Funding
for the Year 2012-2013 to the Marin County Board of Supervisors (ED) — File 147
CDBG 2012-13
Katie Korzun, Economic Development Coordinator, presented the staff report
Councilmember Heller
Katie Korzun / Roy Bateman
Nancy Mackle
Ivaldo Lenci
Councilmember McCullough / Nancy Mackle
Ivaldo Lenci (off microphone)
Councilmember Levine moved and Councilmember McCullough seconded to Adopt Resolution
RESOLUTION NO. 13317 - RESOLUTION RECOMMENDING COMMUNITY DEVELOPMENT BLOCK
GRANT PROJECT FUNDING FOR THE YEAR 2012-2013 TO THE MARIN COUNTY BOARD OF
SUPERVISORS
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
CITY MANAGER'S REPORT:
5. City Manager's Report
Nancy Mackle stated that Paul Jensen, Community Development Director, would present a report
Paul Jensen reported on ABAG, Association of Bay Area Governments, RHNA, Regional Housing Needs
Allocation and SES, Sustainable Community Strategies.
Mayor Phillips
Robert Epstein
Mayor Phillips stated that Council would appreciate a Study Session on this matter.
COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234
Reports on meetinqs and conferences attended at Citv expense)
Councilmember Levine reported that he had been appointed Alternate Director of BCDC (Bay
Conservation and Development Commission).
Councilmember Heller reported on her attendance at the Marin County Transit Agency meeting today,
March 19, 2012.
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Mayor Phillips stated he looked forward to throwing out the first pitch on Little League Opening Day,
Saturday, March 24, 2012.
7. Successor Agency Items - Consent Calendar:
a. Monthly Investment Report for City of San Rafael as Successor Agency to San Rafael
Redevelopment Agency for February, 2012 (Fin) — File R-123
Inv. Rpt. Feb.2012
Councilmember Connolly moved and Councilmember McCullough seconded to accept report
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: None
ABSENT: None
ADJOURNMENT: 9:55 PM
ESTHER C. BEIRNE, City Clerk
APPROVED THIS DAY OF 12011
GARY O. PHILLIPS, Mayor
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