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Home My WebLink AboutCC Minutes 2012-04-02IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, Monday, April 2, 2012 MINUTES Regular Meeting San Rafael City Council Present: Mayor Phillips Vice -Mayor Levine Councilmember Connolly Councilmember Heller Councilmember McCullough OPEN SESSION - COUNCIL CHAMBERS -7:00 PM 1. None. CLOSED SESSION - CONFERENCE ROOM 201 - 7:00 PM 2. Closed Session: - None Also Present: City Manager Nancy Mackle City Attorney Robert Epstein City Clerk Esther Beirne ORAL COMMUNICATIONS OF AN URGENCY NATURE - 8:00 PM Mayor Phillips Alisha Oloughlin, Marin County Bicycle Coalition (MCBC), addressed the issue of bicycle parking in downtown San Rafael. CONSENT CALENDAR: 3. Consent Calendar Items: a. Approval of Minutes of Special and Regular City Council/Successor Agency Meetings of March 19, 2012 (CC) Sp. Mtg. 3/19/12 - Approved as submitted Reg. CC 3/19/12 - Approved as submitted b. Resolution in Support of Friends of China Camp (CS) — File 102 Friends of China Camp RESOLUTION NO. 13318 - RESOLUTION OF APPRECIATION TO FRIENDS OF CHINA CAMP 1 C. Acceptance of Mayor Phillips' Appointment of Nancy Mackie and Stephanie Lovette to the Redevelopment Successor Agency Oversight Board (ED) — File 9-2-66 Successor Agency Appointments Approved staff recommendation. d. Resolution Approving and Authorizing the City Manager to Execute a Grant Agreement with the San Francisco Department of Emergency Management in the Amount of $198,500 for a Bay Area Wide Implementation of the Get Ready 5th Grade Disaster Preparedness Program (MS) — File 13-11 Grant - Get Ready 5th Grade RESOLUTION NO. 13319 - RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE SAN FRANCISCO DEPARTMENT OF EMERGENCY MANAGEMENT IN THE AMOUNT OF $198,500 FOR A BAY AREA WIDE IMPLEMENTATION OF THE GET READY 5TH GRADE DISASTER PREPAREDNESS PROGRAM e. Resolution Awarding a Contract for the Belle Avenue Pedestrian Improvements at Coleman Elementary School - 2012, Project No. 11175, to Coastside Concrete in the Amount of $176,190 (Bid Opening held on Tuesday, March 20, 2012) (PW) — File 4-1-630 Belle Ave Improvements RESOLUTION NO. 13320 - RESOLUTION AWARDING A CONTRACT FOR THE BELLE AVENUE PEDESTRIAN IMPROVEMENTS AT COLEMAN ELEMENTARY SCHOOL, CITY PROJECT NO. 11175, TO COASTSIDE CONCRETE, IN THE AMOUNT OF $176,190.00 Adopt Plans and Specifications for the Point San Pedro Road Median Landscaping Project and Authorize City Clerk to Call for Bids (PW) — File 4-1-631 Plans & Specs. Pt. San Pedro Median Project Approved staff recommendation. Councilmember Connolly moved and Councilmember Levine seconded to approve the Consent Calendar as follows: AYES: Councilmembers: Connolly, Heller, Levine, McCullough and Mayor Phillips NOES: None ABSENT: None SPECIAL PRESENTATION: 4. Special Presentation: a. Presentation of Resolution in Support of Friends of China Camp by Mayor Phillips (CS) Ernest Chung and Steve Deering, recipients. 2 PUBLIC HEARING 5. Appeal Hearing: a. Appeal of the Planning Commission's Approval of a Use Permit Amendment and Environmental and Design Review Permit Amendment Allowing: 1) the Installation of a new 933 Square -Foot Modular Building on site; and 2) an Increase in Client Caseload for the Day Services Center and the new Modular Building to a Total of 65 Clients/day, Averaged over One Week (CD) — File 273 Ritter Center Nancy Mackle, City Manager, introduced the item. Paul Jensen, Community Development Director, presented the first part of the staff report. Caron Parker, Associate Planner, presented the second part of the staff report. Council questions of staff: Councilmember McCullough / Caron Parker Mayor Phillips declared the Appeal Hearing opened. Hugo Landecker, Appellant Council questions of Appellant: Councilmember Connolly / Hugo Landecker Councilmember Heller / Hugo Landecker Councilmember McCullough / Hugo Landecker Mayor Phillips / Hugo Landecker Diane Linn, Executive Director, Ritter Center Cia Burns Council questions of Ritter Center Executive Director Councilmember Levine / Diane Linn Councilmember Heller / Diane Linn Councilmember Connolly / Diane Linn Councilmember McCullough / Diane Linn Mayor Phillips / Diane Linn 3 Public Comment: Dr. Joel Fay, Amy Likeover, Gary Giacomini, Andy Valla, Rob Simon, Len Rifkind, Damian - Client Community Outreach Coordinator, Ritter Center - Pat Cousins Jonathan Frieman, Patty McKay, Judith Blomburg, Andrea Needy, Mitchell Kane, William Belville, Stan Burgess, Reverend Carol Hovis, Patricia Kline, Gabriel Hart, Bill Hale, Tom Clarke, .... Mitchell, Bill Callaghan, Barry Taranto, John Reynolds, Yvonne, George Mills, Ivaldo Lenci, Eric Holm There being no further comment from the audience, Mayor Phillips closed the Appeal Hearing. Paul Jensen Questions from Council: Councilmember Heller Councilmember McCullough / Paul Jensen / Caron Parker Councilmember Connolly / Chief of Police Diana Bishop Councilmember Connolly / Paul Jensen Councilmember McCullough / Chief of Police Bishop Mayor Phillips / Caron Parker Mayor Phillips / Chief of Police Bishop Councilmember deliberations / comments: Councilmember McCullough - deny appeal. Councilmember Levine - deny appeal Councilmember Heller - deny appeal Councilmember Connolly - deny appeal Mayor Phillips - deny appeal. Mayor Phillips' further comments Councilmember Levine Councilmember McCullough Mayor Phillips Diane Linn 4 Councilmember McCullough Councilmember McCullough moved and Councilmember Connolly seconded to deny the appeal and uphold the Planning Commission's approval with a modification and additional conditions of approval. Deliberation by staff Paul Jensen Condition # 17 - Prior to the issuance of a building permit, the Ritter Center management shall develop and submit to the Planning Division an operation plan to address potential daily overflow conditions for medical services at the new modular. The plan shall be implemented in the event client service limits set by Condition #5 are exceeded. The monthly monitoring reports required by Condition #5 shall indicate the days on which the overflow plan was required to be implemented during the reported calendar month. Councilmember McCullough / Paul Jensen - clarifications Councilmember McCullough restated the motion to deny the appeal and uphold the Planning Commission's approval with a modification and additional conditions of approval. Modification: Client cap to be 60 instead of 65. Additional Conditions of Approval: Overflow Plan Monthly Reporting of Caseload Limit Semi -Annual Reporting and Monitoring Report RESOLUTION 13321 - RESOLUTION DENYING AN APPEAL (AP12-001) AND UPHOLDING THE PLANNING COMMISSION'S CONDITIONAL APPROVAL OF A USE PERMIT AMENDMENT (UP11- 070), AND AN ENVIRONMENTAL AND DESIGN REVIEW PERMIT AMENDMENT (ED11-089) TO ALLOW: A) THE RELOCATION OF 600 SQ. FT. OF MEDICAL SPACE IN THE EXISTING DAY SERVICES CENTER (DSC) MODULAR BUILDING TO A NEW 933 SQ. FT. MODULAR BUILDING ON THE PROJECT SITE; AND B) INCREASE PERMITTED CLIENT CASELOAD FOR THE EXISTING DSC AND THE NEW MODULAR BUILDING TO A TOTAL OF 60 CLIENTS/DAY, AVERAGED OVER ONE WEEK AT 12 RITTER STREET (RITTER CENTER): APN 011-271-13 AYES: Councilmembers: Connolly, Heller, Levine, McCullough and Mayor Phillips NOES: None ABSENT: None OTHER AGENDA ITEMS: 6. Other Agenda Items: a. Resolution to Accept the Downtown San Rafael SMART Station Area Plan (CM) — File 245 SMART Downtown Station Area Plan Mayor Phillips stated that because of the lateness of the hour, this item would be postponed until the meeting of May 7th, so that it could be addressed in a meaningful way. CITY MANAGER'S REPORT: 7. City Manager's Report - None 5 COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Reports on meetinqs and conferences attended at Citv expense. 8. Councilmember Reports Councilmember Heller distributed material related to a legislative meeting she attended recently, Jared Huffman event, and sidewalks. Mayor Phillips indicated that at the City Council Meeting of April 16, 2012, he would propose renaming a building in San Rafael in honor of a prominent former colleague. CITY OF SAN RAFAEL AS SUCCESSOR AGENCY TO SAN RAFAEL REDEVELOPMENT AGENCY 9. Successor Agency Items - Consent Calendar: None ADJOURNMENT: 11:29 PM ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2012 GARY P. PHILLIPS, Mayor IXI