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Home My WebLink AboutCC SA Minutes 2016-03-07IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, March 7, 2016 Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Vice -Mayor Colin Councilmember Bushey Councilmember Gamblin Councilmember McCullough Absent: None Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS - 6:00 PM Mayor Phillips to announce Closed Session item Mayor Phillips City Manager Jim Schutz paid tribute to Dean Allison, Public Works Director, who passed away on Friday, March 4, 2016 Mayor Phillips CLOSED SESSION - THIRD FLOOR CONFERENCE ROOM - 6:00 PM 2. Closed Session: a. Conference with Labor Negotiators - Government Code Section 54957.6 Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore Negotiating Team: Jim Schutz, Cristine Alilovich, Deirdre Dolan, Mark Moses, Robert Epstein Employee Organizations: All Bargaining Units City Attorney Robert Epstein announced that no reportable action was taken OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM Carolyn Lenert reflected on the lives of the late Dean Allison, Steve Patterson, Federation of San Rafael Neighborhoods, and Justice Scalia Clayton Smith, Mill Valley, announced a Marin Coalition event on April 6, featuring Dr. Lynn Ingram, University of California at Berkeley Kate Powers expressed a community perspective on the late Dean Allison CONSENT CALENDAR: 3. Consent Calendar Items: Item 3.h held from the Consent Calendar for comment Councilmember Colin moved and Councilmember Bushey seconded to approve the remainder of the Consent Calendar Items: a. Approval of Minutes of Regular City Council / Successor Agency Meeting of Tuesday, February 16, 2016 (CC) Minutes 02/16/2016 Approved as submitted b. City Attorney's Impartial Analysis of the Special Library Services Parcel Tax Measure on the June 7, 2016 Ballot (CA) — File 9-4 June 7, 2016 — Measure D Library Parcel Tax Impartial Analysis Accepted report C. Resolution of Appreciation to the Terra Linda High School Mock Trial Team, Runners-up in the Mock Trial Competition 2015-2016 (CA) — File 102 RESOLUTION 14072 - RESOLUTION OF APPRECIATION TO THE TERRA LINDA HIGH SCHOOL MOCK TRIAL TEAM, RUNNERS-UP IN THE MOCK TRIAL COMPETITION 2015-2016 d. Resolution Authorizing the Temporary Closure of Portions of City Streets for the Seasonal Downtown San Rafael Market on Thursday Evenings from April 7th, 2016 through September 29th, 2016, 5:00 P.M. to 10:00 P.M. (ED) — File 11-19 Farmers' Market RESOLUTION 14073 - RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF PORTIONS OF CITY STREETS FOR THE SEASONAL DOWNTOWN SAN RAFAEL MARKET ON THURSDAY EVENINGS FROM APRIL 7TH, 2016 THROUGH SEPTEMBER 29TH, 2016, 5:00 P.M. TO 10:00 P.M. e. Resolution Authorizing the City Manager to Sign a Below Market Rate Ownership Housing Agreement and a Below Market Rate Rental Housing Agreement for 1200 Irwin Street/524 Mission Avenue (ED) — File 229 BMR Agreement 2 RESOLUTION 14074 - RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A BELOW MARKET RATE OWNERSHIP HOUSING AGREEMENT AND A BELOW MARKET RATE RENTAL HOUSING AGREEMENT FOR 1200 IRWIN STREET/524 MISSION AVENUE Resolution Authorizing the City Manager to Execute a Second Amendment to Professional Services Agreement for Crime Analysis Services, and Appropriating $132,500 from the Safety Grant Fund to Support this Extended Agreement (PD) — File 4-3-562 Crime Analyst Services RESOLUTION 14075 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR CRIME ANALYSIS SERVICES, AND APPROPRIATING $132,500 FROM THE SAFETY GRANT FUND TO SUPPORT THIS EXTENDED AGREEMENT g. Rossi Stormwater Pump Station Rehabilitation Project, City Project No. 11191 (PW) 1) Resolution Authorizing the City Manager to Execute a Professional Services Agreement for a Proposal from Consolidated CM in the Amount of $75,000 for Inspection Services Associated with the Rossi Stormwater Pump Station Rehabilitation Project — File 4-1-678 RESOLUTION 14076 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR A PROPOSAL FROM CONSOLIDATED CM IN THE AMOUNT OF $75,000 FOR INSPECTION SERVICES ASSOCIATED WITH THE ROSSI STORMWATER PUMP STATION REHABILITATION PROJECT 2) Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for Additional Services in Connection with the Rossi Stormwater Pump Station Rehabilitation Project, and to Increase the Compensation by $40,392 for a Total Not -to -Exceed Amount of $218,555 — File 4-3-515 RESOLUTION 14077 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER- STROEH ENGINEERING GROUP, INC. FOR ADDITIONAL SERVICES IN CONNECTION WITH THE ROSSI STORMWATER PUMP STATION REHABILITATION PROJECT, AND TO INCREASE THE COMPENSATION BY $40,392 FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $218,555 3) Resolution Authorizing an Expenditure in the Amount of $35,000 to PG&E for Electrical Services Associated with the Rossi Stormwater Pump Station Rehabilitation Project — File 4-4-613 RESOLUTION 14078 - RESOLUTION AUTHORIZING AN EXPENDITURE IN THE AMOUNT OF $35,000 TO PG&E FOR ELECTRICAL SERVICES ASSOCIATED WITH THE ROSSI STORMWATER PUMP STATION REHABILITATION PROJECT Rossi Stormwater Pump Station Resolution Establishing a New Capital Project Entitled Storm Drain Replacement on Lincoln Avenue; Appropriating $200,000 of Gas Tax Funds into the Capital Improvement Plan and Authorizing the City Manager to Expend up to $200,000 of Gas Tax Funds to Replace Three Deteriorated Storm Drains as Part of a San Rafael Sanitation District Project Along Lincoln Avenue (PW) — File 9-3-40.2 x 4-4-613 Lincoln Ave. Storm Drain Replacement RESOLUTION 14079 - RESOLUTION ESTABLISHING A NEW CAPITAL PROJECT ENTITLED STORM DRAIN REPLACEMENT ON LINCOLN AVENUE; APPROPRIATING $200,000 OF GAS TAX FUNDS INTO THE CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE CITY MANAGER TO EXPEND UP TO $200,000 OF GAS TAX FUNDS TO REPLACE THREE DETERIORATED STORM DRAINS AS PART OF A SAN RAFAEL SANITATION DISTRICT PROJECT ALONG LINCOLN AVENUE AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None h. Resolution Approving and Authorizing the City Manager to Execute a Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc., for Inspection Services in Connection with the Village at Loch Lomond Subdivision, in an Amount not to Exceed $86,000 (PW) — File 4-3-614 Inspection Services; CSW Councilmember McCullough Kevin McGowan, Assistant Public Works Director Mayor Phillips invited public comment; however, there was none Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14080 - RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC., FOR INSPECTION SERVICES IN CONNECTION WITH THE VILLAGE AT LOCH LOMOND SUBDIVISION, IN AN AMOUNT NOT TO EXCEED $86,000 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None SPECIAL PRESENTATION: 4. Special Presentation: a. Presentation of Resolution of Appreciation to Terra Linda High School Mock Trial Team Mayor Phillips presented the Resolution of Appreciation to the Terra Linda High School Mock Trial Team, runners-up in the recent Mock Trial competition. OTHER AGENDA ITEMS: 5. Other Agenda Items: a. Informational Report on Possible Amendments to the City's Smoking Ordinance (MS) — 4 File 13-1 Smoking Regulations Report Rebecca Woodbury, Senior Management Analyst, presented the staff report Mayor Phillips Councilmember Colin / Rebecca Woodbury Councilmember Gamblin City Attorney Robert Epstein Maribeth Bushey / Rebecca Woodbury Councilmember McCullough / Rebecca Woodbury Councilmember McCullough / Rebecca Woodbury Councilmember Colin / Rebecca Woodbury Mayor Phillips / Rebecca Woodbury Mayor Phillips invited public comment Jane Levinson Sarah Gant Bob Curry, Tobacco Program Coordinator, County of Marin Mayor Phillips There being no further comment from the audience, Mayor Phillips closed the public comment period Mayor Phillips Councilmember McCullough Mayor Phillips Councilmember McCullough Mayor Phillips Councilmember Gamblin Councilmember Colin Mayor Phillips 5 Councilmember Bushey Councilmember Bushey moved and Councilmember Gamblin seconded to accept report Accepted report AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. Discussion of Community Development Block Grant (CDBG) Project Funding for the year 2016-2017 (ED) — File 147 CDBG Funding Report Tom Adams, Economic Development Coordinator, presented the staff report. Mayor Phillips Councilmember Colin / Tom Adams Councilmember Colin / Kevin McGowan, Assistant Public Works Director City Attorney Robert Epstein Councilmember Colin / Kevin McGowan Mayor Phillips / Tom Adams Mayor Phillips / Kevin McGowan Mayor Phillips / City Manager Jim Schutz Mayor Phillips / Jim Schutz Mayor Phillips / Robert Epstein Mayor Phillips Councilmember Gamblin / Kevin McGowan Councilmember Gamblin / Tom Adams Councilmember Gamblin / Kevin McGowan Mayor Phillips invited public comment Cynthia Swan, Ecumenical Association for Housing (EAH) Matt Tarver-Wahlquist, Lifehouse Vice -President and Chief Operating Officer 0 Tony Street, Lifehouse Facilities Supervisor Matt Tarver-Wahlquist Mayor Phillips There being no further comment from the audience, Mayor Phillips closed the public comment period. Councilmember McCullough Councilmember Bushey Councilmember Gamblin Mayor Phillips Tom Adams Jim Schutz Mayor Phillips / Robert Epstein Councilmember McCullough moved and Councilmember Colin seconded to accept report Accepted report AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None C. Tamalpais Avenue Queue Cutter Improvements Project, City Project No. 11272 (PW) 1) Resolution Awarding a Construction Contract for the Tamalpais Avenue Queue Cutter Improvement Project, City Project No. 11272, to Ghilotti Bros., Inc., in the Amount of $1,247,146, and Appropriating an Additional $273,000 of Traffic Mitigation Funds — File 4-1-679 2) Resolution Authorizing the City Manager to Enter into a Professional Services Agreement for a Proposal from Park Engineering for Inspection Services Associated with the Tamalpais Avenue Queue Cutter Improvement Project, City Project No. 11272, in an Amount Not -to -Exceed $56,000 — File 4-3-613 3) Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Kimley-Horn and Associates, Inc. for Additional Services in Connection with the Tamalpais Avenue Queue Cutter Improvement Project and to Increase the Compensation by $90,000, for a Total Not -to -Exceed Amount of $254,260 — File 4-3-604 Tamalpais Ave. Queue Cutter 7 Kevin McGowan, Assistant Public Works Director, and Hunter Young, Assistant Civil Engineer, presented the staff report Councilmember McCullough / Kevin McGowan / Hunter Young Mayor Phillips invited public comment; however, there was none Mayor Phillips / Hunter Young / Kevin McGowan Mayor Phillips / Hunter Young Mayor Phillips / Kevin McGowan Mayor Phillips / Kevin McGowan Mayor Phillips Jim Schutz, City Manager Mayor Phillips / Hunter Young Councilmember McCullough / Kevin McGowan Councilmember McCullough / Hunter Young / Kevin McGowan Councilmember Gamblin / Kevin McGowan Councilmember Gamblin / Hunter Young Councilmember Gamblin / Kevin McGowan Councilmember McCullough / Kevin McGowan Councilmember McCullough / Jim Schutz Kevin McGowan Councilmember McCullough / Kevin McGowan Councilmember McCullough Mayor Phillips / Kevin McGowan Mayor Phillips / Kevin McGowan Mayor Phillips / Kevin McGowan Councilmember Colin / Kevin McGowan Councilmember Gamblin / Hunter Young Councilmember Gamblin / Hunter Young W Councilmember Gamblin / Hunter Young Councilmember Gamblin / Hunter Young Councilmember Gamblin / Kevin McGowan / Robert Epstein Councilmember McCullough / Hunter Young / Kevin McGowan Councilmember Gamblin / Robert Epstein Councilmember Gamblin / Hunter Young Mayor Phillips / Hunter Young Mayor Phillips / Hunter Young Councilmember Gamblin / Hunter Young Councilmember McCullough / Kevin McGowan Councilmember McCullough / Kevin McGowan Mayor Phillips / Kevin McGowan Mayor Phillips / Kevin McGowan Councilmember Gamblin / Kevin McGowan Jim Schutz Mayor Phillips / Hunter Young Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14081 - RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE TAMALPAIS AVENUE QUEUE CUTTER IMPROVEMENT PROJECT, CITY PROJECT NO. 11272, TO GHILOTTI BROS., INC., IN THE AMOUNT OF $1,247,146, AND APPROPRIATING AN ADDITIONAL $273,000 OF TRAFFIC MITIGATION FUNDS AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14082 - RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT FOR A PROPOSAL FROM PARK ENGINEERING FOR INSPECTION SERVICES ASSOCIATED WITH THE TAMALPAIS AVENUE QUEUE CUTTER IMPROVEMENT PROJECT, CITY PROJECT NO. 11272, IN AN AMOUNT NOT -TO -EXCEED $56,000 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips 0 NOES: Councilmembers: None ABSENT: Councilmembers: None Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14083 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR ADDITIONAL SERVICES IN CONNECTION WITH THE TAMALPAIS AVENUE QUEUE CUTTER IMPROVEMENT PROJECT AND TO INCREASE THE COMPENSATION BY $90,000, FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $254,260 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None d. Resolution Confirming the City's Continued Participation in the Marin County Major Crimes Task Force from March 2, 2016 through June 30, 2017, and Authorizing the City Manager to Execute an Amendment to the Joint Powers Agreement (PD) — File 4-10-114 x 9-3-30 Major Crimes Task Force Chief of Police, Diana Bishop, presented the staff report Councilmember McCullough / Chief Bishop Councilmember Colin / Chief Bishop Councilmember Gamblin / Chief Bishop Mayor Phillips invited public comment Alice Vipiana Speaker Sarah Gant There being no further comment from the audience, Mayor Phillips closed the public comment period Mayor Phillips Councilmember Gamblin / Chief Bishop Councilmember Bushey Councilmember Bushey moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION 14084 - RESOLUTION CONFIRMING THE CITY'S CONTINUED PARTICIPATION IN THE MARIN COUNTY MAJOR CRIMES TASK FORCE FROM MARCH 2, 2016 THROUGH JUNE 30, 2017, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE JOINT POWERS AGREEMENT 10 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None CITY MANAGER'S REPORT: 6. City Manager's Report: • City Manager Jim Schutz expressed some ideas to honor Dean Allison in the future COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Reports on Meetinqs and Conferences Attended at City Expense) 7. Councilmember Reports: None SAN RAFAEL SUCCESSOR AGENCY: 8. Consent Calendar: - None ADJOURNMENT Adjourned at 9:45 p.m. in memory of the late Public Works Director, Dean Allison ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2016 GARY O. PHILLIPS, Mayor 11