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HomeMy WebLinkAboutED CDBG Project Fundingciry ofWWMO:� Agenda Item No: 5.b Meeting Date: March 7, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Tom Adams City Manager Approval:"j Economic Development Specialist SUBJECT: Community Development Block Grant Project Funding RECOMMENDATION: Discuss Potential CDBG Projects and Provide Direction to Staff. BACKGROUND: Tonight's Community Development Block Grant (CDBG) agenda item is intended for discussion only to provide City Council the opportunity to review and discuss CDBG Housing and Capital project requests and provide direction to staff. City Council recommendations on which projects to fund through the CDBG program will take place at the March 21, 2016 City Council meeting. The CDBG Program provides grants from the U.S. Department of Housing and Urban Development (HUD) to local governments for specified programs serving low income residents such as housing renovation, community facilities, capital improvements, and human service programs. The County of Marin administers and oversees the HUD program on behalf of the county and cities within the county. Under the agreement with the county, the City allocates capital and housing funds and the County oversees public service program funding with representation from cities. In 1999, the City adopted an application process and allocation priorities, included as Attachment 1. The adopted City priorities are larger scale capital and housing projects with City projects first followed by housing projects. The conformance of this year's projects with these City priorities is shown in Attachment 2. City staff works closely with County staff to review projects and strategize about CDBG and other potential funding sources. It should be noted that the ability to spend CDBG funds in a timely manner has become increasingly important for the county. Under pressure from Congress, HUD is now more aggressive about taking CDBG funds away from communities with unspent account balances. Given the threat of the loss of funding to the county, the City should target CDBG funds to projects that are ready to proceed. FOR CITY CLERK ONLY File No.: 147 Council Meeting: 03/07/2016 Disposition: Accepted Report SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: Applications Filed Nine applications for housing and capital projects were filed. In addition, the City participates in cost sharing for three annual countywide housing projects. A summary of the projects is attached as Attachment 4 and the applications are shown in Attachment 5. It should be noted that the City of San Rafael has withdrawn its application for an affordable housing purchase and rehabilitation project. 2016-17 Allocation Amount Staff anticipates the total amount of the CDBG grant to the County is $1,302,255. San Rafael receives 39.42% of the net County grant (net is minus the County overhead). This percentage reflects the City's share of the total County population as well as poverty and over -crowding factors. San Rafael's estimated grant amount for 2016-17 is $375,379. Of this grant amount, 15% is directed to public service projects selected by the Local Area Committee (Councilmember Gamblin serves as a member of the Local Area Committee). The remaining 85% of the CDBG funds are designated for housing and capital projects selected by City Council pursuant to the City's adopted priorities. The 2016-17 estimated allocation amounts are: Total County Grant $1,302,255 County Administration ($350,000) Net County Grant $952,255 San Rafael Allocation (39.42%) $375,379 15% Public Service $56,307 85% Housing and Capital $319,072 Less City share of countywide projects ($136,579) Total City Housing and Capital Allocation $182,493 It is possible that the final Marin County grant amount may vary slightly from the numbers provided above. Any change to the grant amount will impact San Rafael's allocation. To avoid the need for an additional hearing, staff recommends that the amounts recommended by Council be subject to revision if there are changes in the County's CDBG allocation. At that time, County staff would recalculate the amounts available for each planning area and each activity category. To the extent that cuts are needed or additional funds are available, staff will adjust the preliminary project grant amounts on a proportional basis, rounded to the nearest hundred dollars. City Council typically authorizes staff to revise the allocations through the resolution attached to its annual recommendation of projects. Conformance to City Priorities The City priorities adopted in 1999 give primary consideration to projects which: A. Are City of San Rafael initiated or are joint partnerships with the City B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD Regulations) SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 C. Are affordable housing projects or community facility related activities within the San Rafael Planning Area D. Are projects that will move forward quickly, have the greatest impact, and can be completed within a reasonable time frame These priorities are intended to serve as a general guide for how the City Council intends to distribute federal CDBG funding and they do not bind the City Council to any specific course of action. A matrix evaluating the conformance of the applications with the City priorities is included as Attachment 2. It should be noted that to qualify under priority D, a project must be a complete, distinct activity that is not part of an ongoing maintenance program, have secure financing, reasonable site control, and not include a multiple year planning and fundraising campaign. Recommended Projects COUNTYWIDE HOUSING PROGRAMS The three countywide projects are recommended for funding: 1. Fair Housing Program — Fair Housing of Marin 2. Rehabilitation Loan Program — Marin Housing Authority 3. Residential Accessibility Modifications — Marin Center for Independent Living Fair Housing Program $23,050 (estimate) The Fair Housing Program educates landlords and neighbors about fair housing laws and helps maintain and encourage population diversity. The program provides community education and outreach concerning fair housing laws and services, recruits and trains fair housing testers, monitors discrimination in the housing market, investigates and verifies claims of alleged discrimination, counsels victims of housing discrimination and pursues fair housing cases in court. CDBG regulations require that the City and County take affirmative action to further fair housing; funding this program is a basic step towards meeting this obligation. The recommended funding amount was coordinated with the County, and represents San Rafael's share of the overall countywide request. Rehabilitation Loan Proqram $107,222 (estimate) The Marin County Housing Authority loans funds to low income owners of single family homes (including mobile homes) and to non-profit operated group homes to correct substandard housing conditions and to eliminate health and safety hazards. The recommended funding amount was coordinated with the County and represents San Rafael's share of the Countywide request. MCIL Housing Accessibilitv Modification $6,307 (estimate) Through its Housing Accessibility Modification Program, the Marin Center for Independent Living provides technical assistance and grants for minor remodeling to make housing accessible to lower income residents with impaired mobility. The recommended funding amount was coordinated with the County and represents San Rafael's share of the Countywide allocation. Other Projects for Council Consideration CITY OF SAN RAFAEL HOUSING AND CAPITAL PROJECTS Given that the council item tonight is intended as a discussion item, staff did not provide further recommendations beyond funding for countywide projects. The available funding as shown SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 above is $182,493 while the total requests for funding are $896,054. The nine projects seeking funding for CDBG Housing and Capital Projects in the total amount are shown in Attachment 4. CDBG Application details are shown in Attachment 5. It should be noted that two of the project sponsors (Center for Domestic Peace and EAH) also applied for HOME funding which is a separate federal program administered by the County - see Attachment 6. The following is a short summary of the specifics of the CDBG project requests: Citv of San Rafael - Public facilities accessibility improvements (ADA) $400,000 request This request would provide funding for the City of San Rafael to install accessibility curb ramps at intersections to comply with ADA requirements. The United States Department of Justice (DOJ) designated San Rafael a participant in their "Project Civic Access" which requires all city facilities to come into compliance with Title II of the American with Disabilities Act of 1990 (ADA). The City entered into a settlement agreement with the DOJ that requires the City to comply with ADA requirements for all construction or alterations to public facilities and streets that commenced after January 26, 1992. The agreement specifies new curb ramps and revisions to public facilities such as the library, City Hall, City Plaza, parks, parking lots and structures that must be made pursuant to a 10 year schedule (2004 to 2014). The City of San Rafael complied with the settlement agreement and completed most of the work; however, given the size, complexity, and cost of the ADA curb ramps portion of the project, the DOJ granted the City a five year extension to complete the curb ramps and the schedule now runs through 2019. Center for Domestic Peace: Rehabilitation of existing domestic violence shelter $40,000 request This request is to provide the City of San Rafael's "fair share" of CDBG funding (total project cost is $175,000) to complete a renovation of a domestic violence emergency shelter which serves all of Marin County. This project would create three new shelter bedrooms along with shared living space (kitchen, bathrooms, etc.) through conversion of the existing outbuilding into additional housing. This project is the final phase of the shelter rehabilitation. It should be noted that the applicant has also applied for HOME funding in the amount of $175,000 — since the anticipated total project cost is $175,000, the project could be funded through either CDBG or HOME funding, but it does not require both funding sources. Lifehouse, Inc.: Retaininq wall for group home for developmentally disabled $48,500 request This request is to rehabilitate a failing retaining wall behind a group home (Laurel House) near Downtown which serves 6 adults with developmental disabilities. The retaining wall is necessary due to grade changes on the site and it provides stability for the pool behind the house. The pool is one of the few ways the occupants get exercise and it also serves other developmentally disabled adults from other nearby group homes. Lifehouse, Inc.: Replace window for group home for developmentally disabled $7,000 request This request is to replace a failed double pane window in a group home (Nova House) in Terra Linda which serves 6 adults with severe developmental disabilities. This is an energy efficient window and it needs to be a custom installation due to the layout of this Eichler home. A deficiency such as a failed window is noted by HUD during its maintenance audit and it can jeopardize future funding. Lifehouse, Inc.: Remodel bathroom for group home for developmentally disabled $14,500 request This request is to remodel a bathroom in a group home (Sunrise II) in Terra Linda which serves 6 adults with severe developmental disabilities. This remodel would make the bathroom accessible to all of the house occupants and greatly enhance the efficiency of the bathing operations as staff must now use one bathroom to shower all of the clients in the home. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5 Lifehouse, Inc.: Install solar panels for group home for developmentally disabled $28,500 request This request is to install solar panels on the roof of a group home (Sunrise II) in Terra Linda which serves 6 adults with severe developmental disabilities. The installation of these solar panels will help offset the high energy bills from this home and reduce the cost of heating the swimming pool in the summertime. Marin Housinq Authoritv: Rehabilitation loan program staff salaries $140,000 request The Marin Housing Authority requests funding to cover its staff and overhead expenses for the administration of the Rehabilitation Loan Program, which makes low interest loans to very low income homeowners. The City of San Rafael traditionally funds this program through providing the City's share of the countywide request ($107,022 this year). Rehabilitation loans are made available to eligible low income applicants in the amounts of between $5,000 and $35,000 and they are repaid over time or upon the sale of the property. A significant number of the program participants live within San Rafael. EAH: New railings, stairs, etc. rehabilitation of Riviera low income apartments $217,554 request This request would fund the rehabilitation of a 28 unit apartment building which EAH owns in the Canal neighborhood. It should be noted that bids for the specified rehabilitation items are double the amount requested through CDBG as the applicant also submitted an additional application for HOME funding in the same amount of $217,554 (thus, the total project cost is $435,108 and EAH would need both funding sources to fully fund this project). This CDBG request includes the removal and replacement of failing second and third floor walkway railings ($42,275), new stairs and landing repairs ($21,850), painting ($22,000), concrete walkways demolition ($11,750), concrete walkways repair ($27,179), and roof replacement ($92,500). Given limited funding available, EAH staff stated that the railings, stairs, and walkways were the priority (total CDBG cost of $103,054) with the painting and new roof ($114,500 total cost) as a lesser priority. Citv of San Rafael: Assist Non -Profit to Purchase and Rehab affordable apartments $0 request Given the number of worthy CDBG requests this year and the limited amount of funding available, staff has removed this request and it does not need to be considered. FISCAL IMPACT: CDBG funds are provided by the federal government and therefore do not have a direct fiscal impact on the City's General Fund. OPTIONS: • Provide direction to staff on funding priorities for CDBG Projects for FY 16-17. • Request staff conduct further research ACTION REQUIRED: 1. Provide City staff with direction on CDBG Housing and Capital project priorities and/or specific project allocations for the FY 2016-17 CDBG program. City Council will review and adopt a resolution for CDBG funding amounts at the March 21 City Council meeting. ATTACHMENTS Attachment 1 City of San Rafael CDBG Priorities Attachment 2 2015-16 CDBG Conformance with Priorities Matrix Attachment 3 2015-16 CDBG Public Services Requests Attachment 4 2015-16 CDBG Housing and Capital Projects Summary Attachment 5 2015-16 CDBG Housing and Capital Projects Applications Attachment 6 HOME Project Proposal List Attachment 1 City of San Rafael Community Development Block Grant Program (CDBG) PURPOSE Under the provisions of City -County Community Development Block Grant Cooperation Agreement approved by City Council Resolution No. 10419, the City of San Rafael has established a City Program for CDBG funds within the San Rafael Planning Area. The City Council has taken this action for the purposes of: • Targeting CDBG funds to benefit San Rafael Planning Area residents; • Coordinating CDBG project funding with other efforts of the City; • Funding fewer projects with larger grants; • Measuring the impact of funded projects. PRIORITIES In selecting projects for funding, the City Council will give primary consideration to projects which: A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint partnerships with the City or Agency B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD Regulations) C. Are affordable housing projects or community facility related activities within the San Rafael Planning Area D. Are projects that will move forward quickly, have the greatest impact, and can be completed within a reasonable time frame APPLICATION PROCESS All applications for CDBG funds shall be filed with the Marin County Community Development Agency, Federal Grants Division, on their forms and consistent with their deadlines. Projects requesting San Rafael Planning Area funds should indicate the amount requested on the form. Up to 15% of San Rafael Planning Area funds may be used for public service projects. Applications for public service funds will be evaluated by County staff and a recommendation made by the Local Area Committee. Applications for non public service funds will be reviewed by City of San Rafael staff and a recommendation made by the San Rafael City Council based on conformance with the City priorities listed above. Final action on the recommendations will be made by the County Board of Supervisors. TIMING Filing deadlines for applications, with the exception of City initiated projects, will be set by the County. The San Rafael City Council will hold a public meeting to discuss and select projects from those submitted in the same general time frame as the Planning Area Committee meetings. The City Council recommendation will be presented to the County Board of Supervisors as part of the overall County CDBG processing. Attachment 2 2016-17 CDBG Projects Conformance with City Priorities City/ HUD regs Housing, Quick San Rafael Capital Agency Comm Impact, Proiect Facilitv Complete Public Facilities Improvements (ADA) • • C • San Rafael Housing Domestic Violence Emergency Shelter Lifehouse - Laurel Place House Lifehouse - Nova House Lifehouse - Sunrise II Bathroom Lifehouse - Sunrise II Solar Rehabilitation Loan Program Riviera Apartments San Rafael Affordable He�inn Countywide Housing Fair Housing Program Rehabilitation Loan Program Accessibility Modification Program KEY H = Affordable Housing Project C = Community Facility Project • = Conforms City/ HUD regs Housing, Quick Agency Comm Impact, Proiect Facilitv Complete • H • • H • • H • • H • • H • • H • • H • City/ HUD regs Housing, Quick Agency Comm Impact, Proiect Facilitv Complete • H • • H • • H • Project Family Law Legal Services Marin Brain Injury Network Services Middle School Scholarship Program Performing Stars Pickleweed Children's Center Senior Access Scholarships Wise Choices for Girls Attachment 3 2016-17 CDBG Public Services Requests Recommendations will be made by the Local Area Committee Funds Available $56,307 Sponsor Marin County Grassroots Leadership Network Family and Children's Law Center Brain Injury Network of the Bay Area Canal Alliance Performing Stars of Marin City of San Rafael - Child Care Division Senior Access Marin City Community Services District Description Reauest Civic engagement and leadership program $4,000 Legal Assistance for low income families $7,000 Staff salaries for services for head injury survivors $12,000 Staff salaries for after school tutoring and support $15,000 Social/self-development for low income children $5,000 Staff salaries for Assistant Teacher for pre -K $55,078 Scholarships, elderly day care $20,700 Family program focused on college tours $10,000 $128,778 Attachment 4 2016-17 CDBG Housing and Capital Project Summary Project Sponsor Description Request City Share Allocation Countywide Housing disabled adults - retaining wall Rehabilitate group home for developmentally $7,000 Fair Housing Program Fair Housing of Marin Fair housing services $70,000 $23,050 Rehabilitation Loan Program Main Housing Authority Staff salaries to provide residential $150,000 $107,222 Staff salaries to provide residential $140,000 rehabilitation loans Rehabilitatation of apartments for low income Accessibility Modification Program Marin Center for Independent Living Housing rehabilitation for handicapped $30,000 $6,307 Countywide Housing Total $250,000 $136,579 $0 San Rafael Capital Public Facilities Improvements (ADA) City of San Rafael Accessibility improvements to meet ADA $400,000 San Rafael Housing Domestic Violence Emergency Shelter Center for Domestic Peace Lifehouse - Laural Place retaining wall Lifehouse, Inc. Lifehouse - Nova House Window Lifehouse, Inc. Lifehouse - Sunrise II Bathroom remodel Lifehouse - Sunrise II Solar Project Rehabilitation Loan Program Riveria Apartments San Rafael Affordable Housing Lifehouse, Inc. Lifehouse, Inc. Marin Housing Authority EAH G4y-of San Pofae4 requirements San Rafael Capital Total $400,000 Rehabilitation of an existing domestic violence $40,000 shelter Rehabilitate group home for developmentally $48,500 disabled adults - retaining wall Rehabilitate group home for developmentally $7,000 disabled adults - replace window Rehabilitate group home for developmentally $14,500 disabled adults - remodel bathroom Rehabilitate group home for developmentally $28,500 disabled adults - install solar panels Staff salaries to provide residential $140,000 rehabilitation loans Rehabilitatation of apartments for low income $217,554 families - new railings & stairs $250,000 and Fehabilitation of o apartmen- buildings San Rafael Housing Total $496,054 $0 $0 San Rafael Project Total $1,032,633 $0 Attachment 5 CDBG 2016-17 Housing and Capital Projects Applications MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2016-17 1. Project Name: San Rafael ADA Compliance 2. Total Amount Requested: Non -housing proposals must 3. Project Sponsor: City of San Rafael specify the amount requested from each planning area. Contact Person: Richard Landis Title: Public Works Administrative Manager Mailing Address: 111 Morphew St. San Rafael, CA 94901 Telephone: 415-485-3354 Ext. Fax: 415-485-3334 E-mail: Richard. land is(@citvofsan rafael.orq For non -housing projects only Lower Ross Valley Planning Area Novato Planning Area Richardson Bay Planning Area San Rafael Planning Area Upper Ross Valley Planning Area West Marin Planning Area Website (optional): $400,000 Funds Requested $400,000 All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please call us at 415-473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Proiect Location: This is a citywide project to make San Rafael's sidewalks, walkways, public buildings, parks, etc., accessible to individuals with disabilities. Therefore, there are no specific street addresses. 5. Proiect Description: The City of San Rafael entered into a 10 -year settlement agreement with the U.S. Department of Justice in 2004. The agreement requires the City to comply with the Americans with Disabilities Act (ADA) as it relates to the public right-of-way (sidewalks, streets, etc.) and facilities. All requested funds are for the construction of curb ramps that will make San Rafael's sidewalks and streets accessible for wheelchair users and other individuals with disabilities. The agreement calls for the construction of 765 curb ramps on those "...streets, roads, and highways that have been constructed or altered since January 26, 1992." 6. Total Proiect Cost: The estimated cost is $400,000 (100% CDBG funding). Public Works staff is currently designing curb ramps for this rehabilitation/construction project. Adherence to Davis -Bacon wage rates will be mandatory. 7. Prolect Budqet for CDBG Funds: Attached is a document entitled "ADA/DOJ Curb Ramps 2015-2016, Engineer's Estimate." These figures are reasonable estimates of the costs we expect to pay when we bid the next CDBG-funded ramp project. The estimate does not include construction contingency costs. 8. Other Sources of Funds for this Proiect: There are no non-CDBG funds allocated to the project. 9. Proiect Implementation: The Department of Public Works is responsible for project implementation. San Rafael will enter into a contract with a construction company to install curb ramps at designated intersections throughout the City. As stated earlier, this is an ongoing project mandated by the City's 2004 Settlement Agreement with the federal Department of Justice. Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? 10. Need for the Proiect: San Rafael's annual curb ramp construction project benefits individuals with a broad range of needs. Examples are wheel chair users, others with ambulation issues, those who are visually impaired, etc. The project will serve individuals with disabilities who, based on 2010 census information, are considered to be low income relative to the non -disabled population. A. Need Group: The project will address the needs of individuals with a broad range of physical disabilities, e.g., wheel chair users, people with ambulation issues and those who are visually impaired. According to the 2010 census, the median income for disabled individuals living in San Rafael was well below the income limits shown on the table below. Household Income Si I Limit 1 $65,700 2 75,100 3 84,500 4 93,850 5 101,400 6 108,900 7 116,400 8 123,900 B. Proiect Rationale: This project is needed to support the ongoing process of improving the accessibility of San Rafael's public right-of-way infrastructure (sidewalks, crosswalks, roads) to better serve the needs of individuals with a broad range of disabilities. C. Equal Opportunitv: As stated, the project will serve a diverse group of individuals with disabilities by constructing curb ramps throughout San Rafael. The nature of this construction project, managed by San Rafael's Public Works Department, therefore precludes the need for outreach to a specific demographic group. If this project involves housing, how will it affirmatively further fair housing? NIA If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people. The City's contractor must comply with Caltrans Disadvantaged Business Enterprise (DBE) requirements. San Rafael's current DBE "target" is 7.71%. Contractors hired for San Rafael projects utilizing federal Department of Transportation (DOT) and/or Caltrans funds must make at least 7.71% of the construction budget available to minority-owned firms, e.g., African-American, Asian - Pacific American, Native American, women. The goal of the DBE program is "to ensure nondiscrimination in the award and administration of DOT -assisted contracts", and to "create a level playing field on which DBE's can compete fairly for DOT -assisted contracts." D. Accessibilitv:. By nature and definition, San Rafael's curb ramp project enhances public right-of-way accessibility for individuals with disabilities. E. Green Building: Green building principles are an integral part of the project. Curb ramp materials such as cement are produced by Dutra Materials, only a short driving distance from any of the curb ramp construction sites, thus minimizing construction vehicle emissions. o For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time. o The current year's application form must be used. o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. to download this form as a Microsoft Word document, www.marincountv.orq/depts/cd/divisions/federal-q rants open the =Panel and scroll to the heading Application Information and Workshops. o Don't forget to fill out the Organization Profile form. o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at disabilitvaccess aD..marincounty.ora. This form and other County documents are available in alternative formats upon request. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. ADA/DOJ Curb Ramps 2015-2016 Engineer's Estimate Item Description 1 �Mobization (3% Max) 2 Signs and Traffic Control (8%) 3 Clearing and Grubbing a. Remove Concrete Sidewalk b. Remove Concrete Curb and Gutter c. Excavation (Asphalt Removal) d. Remove Native Soil 4 Minor Concrete - Minor Structures a. Type 'A' Curb and Gutter b. Type'E' Curb c. 4" PCC Sidewalk d. 6" PCC Driveway e. Curb Ramp - Case C f. Curb Ramp - Case A g, New Type C Catch Basin h. Modified Type C Catch Basin (SE Corner of Charlotte/Sonoma) I, Modify Existing Catch Basin j. Modified Turning Structure 5 jAdjust Existing Facility to New Grade a. Sewer Cleanout Utility Box b. Water Meter Box c. Sewer Manhole Cover (2nd at Ida) d. Modify Sewer Lateral with Cleanout 6 112" PVC SDR 26 Storm Drain Pipe 7 Hot Mix Asphalt 8 Relocate Existing Sign to New Post 9 Istriping and Pavement Markings a. Install Pavement Markings b. Paint Curb Red Quantity Unit Unit Cost Total Cost 1 LS $6,333.18 1 LS -- $16,888.47 1,496 455 202 198 405 48 663 12 8 1 2 1 5 2 2 5 1 1 21 73 3 32 322 SF 8 I $11,968 LF I 12 $5,460 CY 100 $20,222 SIF 5 $990 LF 50 $20,250 LF 35 $1,680 SF 15 $9,945 SF 30 $360 EA 4000 $32,000 EA 4000 $4,000 EA 5000 $10,000 EA 5000 $5,000 EA 6000 $30,000 EA 5000 I $10,000 EA 500 $1,000 EA 500 $2,500 EA 3000 $3,000 EA 5000 $5,000 LF 400 $8,400 TON 350 $25,581 EA 500 $1,500 SF I 20 $640 LF I 5 I $1,610 Total $234,327 MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2016-17 Project Name: Domestic Violence Emergency Shelter Rehab & New Bed Creation Project Sponsor: Center for Domestic Peace Contact Person: Donna Garske Title: Executive Director Mailing Address: 734 A Street San Rafael, CA 94901 Telephone: (415) 457-2464 Ext. 27 Fax: (415) 457-6457 E-mail: dgarske@c4dp.org Total Amount Requested: $175,000 Non -housing proposals must specify the amount requested from each planning area. For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $35,000 Novato Planning Area $40,000 j Richardson Bay Planning Area $30,000 San Rafael Planning Area, $40,000 Upper Ross Valley Planning Area $30,000 West Marin Planning Area $ Website (optional): wwww.c4dp.org All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please callus at 415-473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. Confidential location, cottage was constructed in 1979. 5. Project Description: Center for Domestic Peace (C4DP) respectfully requests 5175,000 to complete renovation at our confidential domestic violence (DV) emergency shelter site (serving all of Marin County), which will expand the number of beds available through conversion of an existing cottage (currently used as the shelter and hotline office) into additional housing and rehab of a garage building into office space for shelter/hotline staff and other shelter -related activities. C4DP currently offers 18 beds of emergency shelter to domestic violence (DV) victims from throughout Marin, along with help addressing the factors that place DV victims at risk for long-term poverty. Victims not only have access to counseling, medical assistance, food, clothing, support groups, children's services, childcare, and transportation, but they also receive support to carry out a plan to achieve economic self-sufficiency and independence. Every year, C4DP receives far more requests for emergency shelter from DV victims fleeing their homes than we can fill. Furthermore, given the very tight housing market in Marin, C4DP has had increasing difficulty in helping women exiting our shelter secure safe, affordable housing. Our 21 units of transitional housing, Second Step, serve as a key referral point; however, limited space at the shelter means guests often have to leave and wait several months for a transitional housing unit to open up. During this time, DV victims are at times precariously housed, living at increased risk of danger and vulnerable to homelessness. C4DP's shelter site has the potential to house additional families — both those waiting to get into Second Step and those fleeing their homes who would otherwise be turned away from C4DP's shelter because it Is full — through a second smaller cottage on the property, currently used as an office for shelter and hotline staff and group meetings. Through this rehab project, C4DP will expand shelter capacity by removing the 600 -square foot garage on the property and replacing it with a newly -built shelter office structure and storage area, and converting the cottage (which currently holds the office) into an additional 3 bedrooms of housing along with shared living space (kitchen, bathrooms, etc,). The cottage will provide up to 2,920 bednights (in addition to the 6,570 provided by the 18 -bed main house), annually housing an average of 20-30 victims and 30-50 children (20-30 families). This will dramatically improve their safety and chances of building self-sufficiency and moving beyond poverty. This rehab of the current cottage office into housing space and construction of a new office/storage office is the third and final phase of C4DP's shelter rehab. The previous two stages included rehab of the main house into an ADA compliant space and remediation of building safety hazards, along with a rehab of the current shelter office building; costs for these two stages totaled approx. $1,3 million. 6. Total Project Cost: (include all costs for this particular project regardless of source.) $500,000 (third and final stage of entire shelter site rehab) 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. C4DP is seeking CDBG funds for the cottage rehab only; see the attached budget. (Construction of the shelter office is covered by other funds, listed below). Cost estimates have been provided by Morse & Cleaver Architects, the architect company contracted with for all three phases of the renovation project, including prior renovation of the shelter main house. These estimates are also attached. The cottage, which will be converted into housing, was previously rehabbed in 2013, and no lead-based paint was used. No lead-based paint will be used in this stage of renovation as well. 8. Other Sources of Funds for this Project: include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available Dominican Sisters Shelter office $325,000 1/23/2015 Yes 3/11/2015 Immediately of San Rafael construction 9. Project Implementation; Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Peggy Woodring of Woodring & Associates is serving as the project manager for the entire shelter rehabilitation project, including the proposed phase 3, and she is coordinating with a project team at C4DP headed by the organization's Executive Director. The proposed schedule for project implementation is as follows: • Completed: hired and signed contracts with both the project manager and the architect for renovation phase 3. • Completed: met with city director of planning to discuss project and make certain project meets all city requirements. • Completed: identified construction contractor (construction company that completed phases 1 and 2 of the shelter renovation), By Dec. 31, 2015: drawings submitted to city for building permit. • By mid Feb, 2016: city completes due diligence requirements, and bid with construction contractor is confirmed. • By Mar. 1, 2016: renovation on cottage and construction on office begins. • By Sept. 1, 2016: construction of new office (former garage) and cottage renovation (new living space) completed, 10. Need for the Project: A. Need Grouo What groups or individuals will benefit from the project? What income leve/ will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Income The program serves DV victims and their children from throughout Marin, and is the only Size Limit program of its kind in the county dedicated exclusively to this special population. These 1 $65,700 victims are fleeing their homes and do not have alternative safe housing; they would become 2 j 75,100 homeless without access to the program. Annually, our DV shelter currently houses between 3 I 84,500 130 and 230 women and children (with these numbers to increase once the cottage is 4 J 93,850 rehabbed to provide additional living space); 100% of these families fall below the CDBG 5 101,400 income limit. In fact, approx. 75-80% fall below the federal poverty level, and the remaining 6 108,900 15-20% are low or extremely low income. Income sources and amount for each resident are 7 116.400 documented via an online database during the intake process and again at program exit. 8 123,900 Long-term affordability is ensured in that we do not charge residents for shelter rent or any TOTAL supportive services, and we work intensively with shelter residents to help them secure 100.0% 206 affordable, safe housing upon program exit. B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? In Marin County, domestic violence (DV) is the number one violent crime (Marin County Civil Grand Jury, 2010) and a significant cause of homelessness. Nationally, upwards of 50% of all homeless women report that DV was the immediate cause of their homelessness. Each year C4DP answers more than 3,000 hotline calls, shelters 130-230 women and children for up to 6,570 bednights, and turns away another 150-200 hotline callers requesting shelter because the shelter is full. Most of these DV victims live in poverty and face additional challenges in securing safe housing. Not only do they lack the financial resources needed to find housing in one of the most expensive places to live in the nation, but their abusers also frequently create barriers that prevent them from leaving and securing safe new housing (i.e. deny financial support, sabotage their employment, harm their credit score, etc.). Without C4DP's assistance, they may be forced to choose between becoming homeless or remaining in their home, experiencing further abuse and/or at risk of dying. The DV victims served by this project qualify as a special population as designated by HUD; in addition to this status, a large percentage are from underserved marginalized populations. Last year, 78% were from populations of color, 26% of adult residents were mentally/emotionally challenged, 8% were physically/ medically disabled, 16% spoke limited English, and 19% were immigrants. A large percentage of these victims also qualify as female head of household. C. Eaual O000rtunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.) Each year, C4DP conducts a thorough analysis of the demographics of the DV victims we serve in our shelter and those seeking shelter on our hotline. A four-year comparison of the demographics of victims served at the shelter is as follows: C4DP Shelter (Women & Children) FY 11112 FY 12113 White 32 20.4% 50 ' 24.3% Hispanic _ 74 47.1% 68 33.0% African American34 Asian 4 21.7% 2.5% 46 41 21 22.3% 10.2% Pacific Islander 4 2.5% 1 8 3.9% Native American Other Unknown0 4 5 2.5% 3.2% 0.0% _ 2 6 5 1.0%0 2.9% 2.4% TOTAL 157 100.0% 206 100.0% FY 13/14 27 f 20.5'% 51 51 38.6% I 71 FY 14/15 38 - 1 28.8%_ 66 �3 5.6% 0.8% 0.2% 0'1% 5 3.80/a 1 2 1.5% 1 8 6.1% 18 0 0.0% 16 132 100.0%n 1 237 21.5%a 30.0% General Marin Population 72.7% 15.5% _ .- 27.8% 2.6% 5.5% 5.6% 0.4% 0.2% 0'1% �0.4% 7.6% 111% 6,8% 100.0%a 100% Based on a cross -year comparison across each demographic group, C4DP monitors whether any particular demographic is rising or falling significantly and warrants additional outreach in the upcoming year. Given that populations of color served are higher than their representation within the overall population of Marin County (see the right-hand column in the table above), we believe that our shelter and hotline (the entry point to shelter) are effectively marketing to Marie's populations of color. Types of outreach targeted to specific populations of color have included: • Facilitation of a community-based advisory group Voces de Cambio (Voices of Change), comprised of Spanish- speaking former legal advocacy service users who design community-based strategies to shift norms around culturally -acceptable behavior within the Hispanic/Latino community and increase help -seeking behavior among victims. • Design and distribution of culturally -appropriate Spanish-language booklets and audio CDs that encourage victims to access DV -related resources. • Translation of our Spanish language outreach CD into English and tailoring of this CD for the African American community; Voces de Cambio has helped distribute this CD broadly throughout the African American community in Marin. • Placement of C4DP advocates (including Spanish-speaking bilingual, bicultural advocates) in multiple community- based locations (including in the Canal District, San Rafael, Novato, and the Richardson Bay area) to improve access to C4DP's services at locations victims are likely to seek other services. In addition to the above outreach efforts, C4DP has determined that the group that least commonly requests shelter services is elderly victims over the age of 55; given that Marin's elderly population is steadily increasing, we have begun a strategic assessment of internal and external data and trends to determine if this group is in fact underutilizing the shelter, or if shelter may not be necessary or an appropriate service. We have invested in specialized technical assistance from the federal Office on Violence Against Women, and staff have attended a three-day national training to learn how to effectively assess this group's unique needs. We have identified partners serving the elderly to be involved in the coordinated community response to DV, and are engaging them in helping us identify the most appropriate services and marketing strategies for the unique needs of elderly victims (mental/physical health, living arrangements, difficultly in dealing with sexual assault, etc.) and the methods for promoting these services. If this project involves housing, how will it affirmatively further fair housing? C4DP affirmatively furthers fair housing by following our organizational-wlde Equal Opportunity and Cultural and Linguistic Competency Policy, which establishes responding to diverse populations and attracting new users to shelter -based DV services as a business imperative. According to this policy, through the proposed housing program and our other services, C4DP: 1) consciously seeks to increase participation of members from populations that are traditionaliy marginalized or excluded due to discrimination and oppression (people of color including those who are bilingual, LGBTQ persons, older people, religious minorities, parents, formerly battered women, the disabled, and any other group of people determined to be subject to discrimination or oppression); 2) implements diversity on every level of C4DP's organizational structure, and maintains diversity during any restructuring; and 3) offers programs and housing that are culturally and linguistically appropriate, To promote equal access for those who meet the criteria of our shelter program and to ensure fairness in all decisions regarding access to services, C4DP follows a multi -tiered intake process and provides ongoing training to staff to increase cultural competency. If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people. Two women -owned businesses have already been selected to fulfill the roles of architect and project manager (they were selected during phase 1 of the shelter renovation and have been selected again for phase 3 to ensure project continuity). D. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? As a result of the first phase of renovation at C4D's emergency shelter, the main house and grounds are now in compliance with ADA requirements and are fully accessible for individuals with physical disabilities, including all entrances, bathrooms, walkways, bedrooms, shared living spaces, and outdoor spaces, which can accommodate wheelchairs and individuals with limited mobility. All housing and supportive services are tailored to accommodate individuals with other disabilities (mental health needs, deaf, vision -impaired, chronic health conditions, etc.), based on the findings of a disability audit C4DP conducted with ADA -specific technical assistance. E. Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles? C4DP has been certified as a Green Business and has already instituted many green business practices throughout our operations. We have installed solar panels at our main administrative office, conducted electricity and water audits, switched to Energy Star equipment, installed motion detector lights, begun a transition to electronic files, etc. In interviewing and selecting the architect and project manager for the shelter rehabilitation, we asked interviewees to discuss the green building principles they have used and recommend, and we based our selection partially on this factor. We followed the same process in interviewing and hiring a construction firm, and will seek to use green building principles whenever possible, which may include installation of high-energy windows and appliances, insulation in ceilings, floors, and walls, weather-stripping, and low -flow toilets and water -saving shower -heads and faucets. o For further information, please call Roy Bateman (415 - 473-6698) It's ok to call with any questions at any time. o The current year's application form must be used. o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. to download this form as a Microsoft Word document, www.marincountv.ora/der)ts/cd/divisions/federal-qrants open the Newest Information Panel and scroll to the heading Application Information and Workshops, o Don't forget to fill out the Organization Profile form. o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDOrFTY), or by e-mail at disabilitvaccess(o7marincount�rq. This form and other County documents are available in alternative formats upon request. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. Renovation of DV Emergency Shelter Budget 2015-2016 Amount Status Income Dominican Sisters of San Rafael 325,000 Committed County of Marin - CDBG 175,000 Requested Total Income 500,000 Expenses CDBG C4DP Personnel Expense (Project Administration) Salaries 4,500 Health Ins. & Other Benefits 500 Total Personnel Expense 51000 Construction Expenses (Garage into Office) Walls & floors 35,000 Foundation 25,000 Underground utilities 19,000 Roof 19,000 Exterior stairs & porch 18,000 Architecture & engineering 18,000 HVAC 15,000 County permit fees 15,000 Siding & trim 14,000 Electrical & lighting 14,000 Paining 12,000 Finishes 12,000 Doors & windows 11,000 Plumbing 11,000 Insulation 10,000 Appliances 6,000 Contingency & overhead @ 26% 66,000 Total Construction Expenses (Garage into Office) 320,000 Rehab Expenses (Cottage Office into Living Space) Interior walls 14,000 14,000 Earthquake upgrade 13,500 13,500 Painting 12,000 12,000 Kitchen remodel 12,000 12,000 Plumbing 12,000 12,000 Architecture & engineering 12,000 12,000 Refinish parking lot 11,000 11,000 Roofing & gutter 10,000 10,000 County permit fees 10,000 10,000 Doors & windows 9,000 9,000 Flooring 9,000 9,000 Storage structure 8,000 8,000 Page 1of2 Demolition 7,000 7,000 Rewiring & electrical 7,000 7,000 Insulation 6,000 6,000 Contingency @ 15% 22,500 22,500 Total Rehab Expenses (Office) 175,000 175,000 Total Expense 500,000 175,000 Total Surplus]Deficit Page 2 of 2 MOli• N,* 0 C.'1.aEAWL ) .1 . 4 A QC THT EC V, P.0. F)ox Z0 1 2 707-631-6157 7016 tjodaga Avenue 5e6a ,topol, CA 95+73 5e6astopol CA 951.72 December 9, 2015 RE: Budget for C4DP Cottage Rehab and Remodel Construction Expenses Roofing & Gutter 101000 Painting 121000 Doors & Windows 91000 Interior Walls 14,000 Demolition 71000 Kitchen Remodel 12,000 Flooring 9,000 Insulation 61000 Rewiring & Electrical 7,000 Plumbing 12,000 Earthquake upgrade 131500 Storage structure 5,000 Refinish Parking lot 111000 Construction documents Architecture and engineering 12,000 County Permit fees 10,000 Sub total 149,000 Contingency at 15% 22,500 Total Rehab Expenses $175,000 • j�/I _CI�avcr.c,om • 1/`C6, www. Morse Cleaver. Com �AX� 7o7 -63g-617'3 Email: FFice@__....Qrsc......�».__�. 1�1L iSEhr ! ��y��•�•C'IL�l<11VEJS r.(). box z01 z 707-65+-6 i V 7016 bodega Avenue 5e6astopol, CA 9547 5c6astopol CA 95`1.72, December 9, 2015 RE: Budget for C4DP Cottage Rehab and Remodel Construction Expenses Roofing & Gutter 101000 Painting 12,000 Doors & Windows 91000 Interior Walls 141000 Demolition 71000 Kitchen Remodel 12,000 Flooring 9,000 Insulation 6,000 Rewiring & Electrical 71000 Plumbing 121000 Earthquake upgrade 13,500 Storage structure 8,000 Refinish Parking lot 11,000 Construction documents Architecture and engineering 12,000 County Permit fees 10,000 Sub total 1491000 Contingency at 15% 22,500 Total Rehab Expenses $1751000 FAX: 707-63---6 ] 7� • r_ mad;-Officeo T:seQeaver.com • W,-6: www.M,:)rseCIcaver.com Organization Profile - 2016-17 Data Collection Pilot The County of Marin is interested in more deeply understanding the population demographics of those who staff, govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in the 2011 Analysis of Impediments to Fair Housing in Marin. The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If you do not collect or do not wish to share the demographic information requested, please check the appropriate box below, We hope you will be able to participate in this pilot project. If you have completed a similar organization profile form when applying for foundation grants in Marin, feel free to use the information collected for those forms if submitted within the last 12 months. Name of Organization: Center for Domestic Peace My organization does not gather demographic data. —My organization does not wish to share demographic data. I Income of Level of Clients Your OrASeryes % (Please use the federal income guidelines on the reversed this page,) I� Very low income people 75%° Low income people 25% People above the low income limits <1% Percentages (%) Clients Your Clients for Support Professional Board Advisory Organization this Project Staff Staff Committee Serves Ethnic/Racial Demographics Asian-American/Pacific I Islander A frican-Amerl can /Black Caucasian/White Native American Mixed Heritage Unknown/other TOTAL % LatinoJHis,panic Origin Of Latino/ Hispanic Origin NOT of Latino/ Hispanic Origin TOTAL % N/A 7% I 6% 4% 20% 7% 28% 250/o 4% i 17% 21% 77% 54% 70% <1% <1% 118-24 7% 13% 69% 44% 33% 38% 10% 100% 100% 100% 100% 100% 100% I 3%1 i/o W/A 23% 30% 33% 33% 100/0 I 1 77% 70% I 67% 100% 67% 90% 100% 100% 1 100% I N/A 100% 100% 100 0 J Alpe I I N/A I 0-5 years old 2% 250/o i 6-17 1 3% 24% 1 118-24 7% 13% 670/o f 25-59 23% 3300 330/o 1.00% 801yo 1 1 60 I 3%1 i/o 20% i f Unknown f 620/0 4% TOTAL % 1.00°!o 100% 100% 100% 100% 100% Gender I I N/A Female 1 95% 71% 100% 92% I 100% 1 Male 29%00% � Total % 100°/v 0% 100%n 100% 00r61�� 100% _ 100% 100% Disabled _ Organization Profile - 2016-17 Data Collection Pilot _ Involvement off Client's Your Organization Serves Percent of Board,/Committee Members Who Are Clients On GoveroinlL.Board 0% {7rlAdvisoryCommitte, N/A Income Limits Household Size Very Low Income Limit (;:60% of Median Income 1 $41,050 2 46,900 3 52,750 4 58,600 63,300^ 6 68,000 Low Income Limit (^80% of Median Income) $65,700 1 75,100 £34,500 93,850 1.01,400 108'.900 k°.ky21c1?D'Ii ayclu,nTpld•ca�ions ly'1512015-9i organintionprofit form.doc MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2016-17 1. Project Name: Laurel Place House 2. Total Amount Requested: Non -housing proposals must 3. Project Sponsor: Lifehouse specify the amount requested from each planning area, Contact Person: Bre�►t-(w" Mt 6 ELl S I.)Gvit:,;� Title: Director of Ftnance-a*d4AdmInistratrilon For non -housing projects only Mailing Address: 899 Northgate Dr, Suite 500 San Rafael, CA 94903 Telephone: 415-526-5308 Ext. Fax: 415-472-5739 SH-C2 $ 48,500 Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planninq Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Funds Requested E-mail:-bku"@lifehouseagency.org Website (optional): ri:1,kS All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please callus at 415-473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. APN#001-173-26 ak sj The home is approximately 100 years old. The address is 210 Laurel Place, San F;agc4�4 CA 94901 5, Project Description: This is a home licensed by the Department of Social Services to serve 6 adults with developmental disabilities. Most of the residents have autism and it is a unique resource as the availability of housing programs for this population is lacking. The residents are taught skills to become more independent in all their daily activities. Many have lived in this home for several years and have continued to benefit from the services provided by Lifehouse. This project is to rehabilitate a failing retaining wall to protect the structural integrity of the home. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) $48,50C 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. Acquire soils analysis and engineering plans to fix the lower failing retaining wall at the back of the house Drain the swimming pool - Remove existing retaining wall - Dig piers for new wall (number to be determined) - Install new steel rebar as needed Construct formwork Pour concrete into forms Remove formboards - Refill pool 8, Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Lifehouse administrative staff will work with maintenance staff to schedule these fence repairs as soon as possible. Bids will be obtained and lowest/most qualified bid will be awarded. This project should take approximately one month to complete. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below, Applicants for housing funds must describe how the project will ensure long-term affordability. Household Income The six adults who live in this home all have extremely low incomes mostly from SSI. They Size Limit attend programs during the day to compliment the skills they are learning at home. The home 1 $65,700 is owned by Lifehouse which is a non-profit agency providing residential services to people 2 75,100 with developmental disabilities. 3 84,500 4 93,850 5 101,400 6 108,900 7 116,400 8 123,900 B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? Funding for all projects has been negatively affected by the economy and the state has cut the reimbursement rates for services that Lifehouse provides to the residents. There have not been funds to make needed repairs to this home. C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.) The residents of this home are referred by the state/regional centers. As per protocol from the state, Lifehouse does not recruit from the general public for referrals. If this project involves housing, how will it affirmatively further fair housing? The individuals who live in this home all have disabilities and are considered extremely low income. The home will always house people from this population. If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people. Lifehouse does not discriminate in the selection of contractors and minorities are always considered. D. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? This home is already occupied by adults with disabilities and will continue to be used for this purpose. E. Green Buildinq: For new construction or rehabilitation, what will you do to incorporate "green building" principles? A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green" objectives. • For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time. o The current year's application form must be used. o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157. Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material, if you need more space for several questions, please answer all questions in sequence. to download this form as a Microsoft Word document, www.marincount}Sorg/d,_eepts/cd/divisions/federal-giants open the w iti,ig ,aid,L.iuclititea Panel and scroll to the heading Aoolication Information and Workshoos. o Don't forget to fill out the Organization Profile form. o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at disabilitvaccess(d)..marincounty,oro. This form and other County documents are available in alternative formats upon request. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. OryelrQol 5 cydac apphc donr, 1y 15QM 5- i 4 c4G Rppi "6nn 1bnn,dnc Organization Profile - 2016-17 Data Collection Pilot The County of Marin is interested in more deeply understanding the population demographics of those who staff, govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in the 2011 Analysis of Impediments to Fair Housing in Marin. The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If you do not collect or do not wish to share the demographic information requested, please check the appropriate box below. We hope you will be able to participate in this pilot project. if you have completed a similar organization profile form when applying for foundation grants in Marin, feel free to use the information collected for those forms If submitted within the last 12 months. Name ofOrganizatlon: ' f 6� 06-52 , T -AC, ' i4wa Plote i4ow.,G My organization does not gather demographic data. _ My organization does not wish to share demographic data. Income of Level of Clients Your Orp Serves g'o Very low income people Low income people People above the low income limits Percentages (%) Ethnic/Racial Demographics Asian-American/Pacific Islander African-American/Black Caucasian/White Native American Mixed Heritage Unknown/other (Please use the federal income guidelines on the reverse of this page.) Iv o "'o Clients Your Clients for Organization this Project Serves 17' 331, vy., Support Professional Board Advisory Staff Staff Committee Of Latino/ Hispanic Origin NOT of Latino/ Hispanic Origin 141 TOTAL 9/0 100% 100% 1000/0 100% 100% 100% A,qe 0-5 years old 6-17 18-24 25-59 60+ TOTAL Gender Female Male Total 0 Disabled Iia 100% 1 100% 33 0 100% 1C 100% 100% 100% 100% 1 1 100% 10 involvement of Clients Your Organization Serves Percent of Board/Committee Members Who Are Clients On Governing; Board d 5'r�i On Advisory Committee 1. 3. MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2016-17 Project Name: Nova House Project Sponsor: Li'fehouse Contact Person: Br"t 1(tisft htiO Fl_4Al 4 &41.UPN."T Title: Director of Finance-arnd-AtIm+tistmVe4 Mailing Address: 899 Northgate Dr, Suite 500 San Rafael, CA 94903 .w,) Telephone: 416-526-53% Ext. Fax: 415472-5739 2. Total Amount Requested: Non -housing proposals must specify the amount requested from each planning area. For non -housing projects only: $ 7,000 Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Funds Requested E-mail: bkueh@lifehouseagency.org Website (optional): All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mall. The County of Marin is committed to encouraging new grant applicants. Please call Lis at 415-473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4, Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. APN#175-271-22 The home Is approximately 48 years old. The address is 393 Nova Albion Way, San Rafael, CA 94903 5. Project Description: This is a Health Care Licensed home serving six adults with severe to profound developmental disabilities. This home was licensed in the early 1980's and has been in continuous operatlon since then. There are some window panes at this home that have been damaged due to water intrusion and need to be replaced with new energy efficient glass panes. 6. Total Project Cost: (Include all costs for this particular project regardless of source,) $7,000 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. Remove faulty glass panes from the front atrium area Repair frames to new Install new 1 -inch 16 glass Seal windows Two panes to be replaced 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Lifehouse administrative staff will work with maintenance staff to schedule these repairs as soon as possible. Bids will be obtained and lowesUmost qualified bid will be awarded. This project should take approximately one week to complete. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds most describe how the project will ensure long-term affordability. Household Income This is a licensed group home for 6 adults with developmental disabilities and profound Size Limit medical needs. The people who live here are all extremely low income with incomes from SSI. 1 $65,700 The home is owned by Lifehouse, Inc a non-profit agency providing residential services to 2 75,100 individuals with developmental disabilities. 3 84,500 4 93,850 5 101,400 6 108.900 7 116,400 8 123,900 B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? Funding for all projects has been negatively affected by the economy and the state has cut the reimbursement rates for services that Lifehouse provides to the residents. There have not been funds to make needed repairs to this home. C. Equal O000rtunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.) The residents of this home are referred by the state/regional centers. As per protocol from the state, Lifehouse does not recruit from the general public for referrals. If this project involves housing, how will it affirmatively further fair housing? The individuals who live in this home all have disabilities and are considered extremely low income. The home will always house people from this population, If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people. Lifehouse does not discriminate in the selection of contractors and minorities are always considered. D. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? This home is already occupied by adults with disabilities and will continue to be used for this purpose. E. Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles? A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green" objectives. o For further information, please call Roy Bateman (415 - 473-6698). it's ok to call with any questions at any time. o The current year's application form must be used. o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. to download this form as a Microsoft Word document, www.marincounty.p1q d is/cd/divisions/federal-grants open the,►:,=ru�i•,.u,a,i,•,,.Panel and scroll to the heading Application Information and Workshoos, o Don't forget to fill out the Organization Profile form, o All County publications are available in alternative formats (Braille, large print, or CD) upon request, Requests for accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at disabi,litvaccess(a mar.incountv.ora. This form and other County documents are available in alternative formats upon request. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY. DECEMBER 11. 2015, AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. 04ycIcL015 eyarelaplslicnlipr,s tyISoliI5-16 cft aWlk; <Ii4n fgnn.bc Organization Profile - 2016-17 Data Collection Pilot The County of Marin is interested in more deeply understanding the population demographics of those who staff, govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in the 2011 Analysis of Impediments to Fair Housing in Marin. The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If you do not collect or do not wish to share the demographic information requested, please check the appropriate box below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile form when applying for foundation grants in Marin, feel free to use the information collected for those forms if submitted within the last 12 months. Name of Organization: i.i � L k ac's e, , zH c. , MDVa- HQ j e,. —My organization does not gather demographic data. —My organization does not wish to share demographic data. Income of Level of Clients Your Org Serves % (Please use the federal Income guidelines on the reverse of this page.) Very low income people 1120 °Is Low income people People above the low income limits Percentages (%) Ethnic/Racial Demographics Asian-American/Pacific Islander African-American/Black Caucasian/White Native American Mixed Heritage Unknown/other TOTAL Latino/Hispanic Or(gin Of Latino/ Hispanic Origin NOT of Latino/ Hispanic Origin TOTAL % Age 0-5 years old 6-17 18-24 25-59 60+ TOTAL % Gender Female Male Total Disabled 916 Clients Your Clients for Support Professional Board Advisory Organization this Project Staff Staff Committee Serves 110 gtl 100% 100% 1 100% 100% 10 1 f,7:3 1 1000A I 1000/0 I 100% 100% 1000/0 140 100% 100% 100% 1 100% 100% 100% 100% 100% 100% 100% 10 100 100% 100% 1 1 involvement of Clients Your Organization Serves Percent of Board/Committee Members Who Are Clients On Governing Board On Advisory Committee MARIN COUNTY COMMUNITY DEVELOPMENT �. BLOCK GRANT (CDBG) PROPOSAL 2016-17 1. Project Name: Sunrise II ;-�rtiaoe� 2. Total Amount Requested: $14,500.00 Non -housing proposals must 3. Project Sponsor: Lifehouse specify the amount requested from each planning area. Contact Person: Ann Elias Title: Director of Development For non -housing projects only: Funds Requested Mailing Address: Lower Ross Valley Plannino Area $ 899 Northgate Drive, Suite 500 Novato Planning Area $ San Rafael, CA 94903 Richardson Bay Planning Area I $ San Rafael Planninq Area I $ Telephone: 415-526-5320 Ext. Upper Ross Valley Planning Area $ Fax: 415472-5739 West Marin Planning Area $ E-mail: aelias@lifehouseagency.org Website (optional): www.lifahouseagency.org All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please callus at 415-473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply, The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity, The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4, Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. Address: 48 Golden Hinde Ave, Sari Rafael, CA 94903 Parcel Number 175-291-10 This is an approximately 56 year old house 5. Project Description: This is a dome that is licensed by Health Care Licensing for six adults with severe and profound developmental disabilities. Several of the residents use wheelchairs for mobility and have very limited mobility. The project includes an accessible bathroom remodel. 6. Total Project Cost: (Include all costs for this particular project reaardless of source.) $14,500.00 Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must Include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable. if your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations, 1. Demolish existing tub/shower bath and dispose of debris. 2. Re -slope bath to accommodate better water resistance. 3. Install new tub and plumbing fixtures. 4. Re -tile tub surrounding, bathroom floor, and wainscot the walls. 5. Upgrade electrical and plumbing to meet ode. 6. Install new sink and toilet and upgrade plumbing fixtures. 7. Install new ADA sink. 8. Prime and pain bathroom. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Lifehouse administrative staff will work with a contractor to schedule the work. Bids will be obtained and the lowest/most qualified bid will be awarded. The project should take approximately one month to complete. 10. Need for the Project: A. Need Grout) What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below, Applicants for housing funds must describe how the project will ensure long-term affordability. Household Income This is a licensed group home for 6 adults with developmental disabilities who have severe Size Limit and profound medical and self care needs. The individuals who live here are considered at the 1 $65,700 "extremely low income" level. They do receive Medical. The home is owned by Lifehouse, a 2 75,100 non-profit agency providing residential services to individuals with developmental disabilities 3 84,500 4 93,850 5 101,400 6 108,900 7 116,400 8 123,900 B, Project Rationale; Why is this project needed? Will it assist an especially needy or underserved group? Funding for all projects has been negatively affected by the economic downturn and also the cuts and frozen rates from the state for the services provided by Lifehouse, There have not been funds to make needed repairs. C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis,) The residents of this home are referred by the regional centeristate of California. Lifehouse has a policy of non- discrimination in who it serves. If this project involves housing, how will it affirmatively further fair housing? The inclividuais who live here all have disabilities and are considered extremely low income. The home will always house people From this population. If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people. Lifehouse does not discriminate in the selection of contractors. Lifehouse has a policy of non-discrimination when it comes to contracting work. In recruiting contractors, minorities are always considered. D. Accessibility,: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? All the residents of the home have disabilities. Many of them have physical disabilities necessitating the use of wheelchairs. This home will always be designated as a home for people with developmental disabilities. E. Green Bulldina: For new construction or rehabilitation, what will you do to incorporate "green building" principles? A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green" objectives. Lifehouse as the owner is a nonprofit agency. c For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time. o The current year's application form must be used. o Completed applications may be malled or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions In sequence. to download this form as a Microsoft Word document, senaw.rn rincou, ntyorc�ldeptslcc3ldi�isionslfederal-grants open the Panel and scroll to the heading Annlication Information and Workshoos. o Don't forget to fill out the Organization Profile form, o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at disabilityaccessL@marincounty.org. This form and other County documents are available in alternative formats upon request. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. Organization Profile - 201.6-17 Data Collection Pilot The County of Marin is interested in more deeply understanding the population demographics of those who staff, govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in the 2011 Analysis of Impediments to Fair Housing in Marin. The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If you do not collect or do not wish to share the demographic information requested, please check the appropriate hox below. We hope you,will be able to participate in this pilot project lfyou have completed a similar organization profile form when applying for foundation grants in Marin, feel free to use the information collected for those forms if submitted within the last 12 months. Name of Organization: Lifehouse, Inc - Sunrise 11 —My organization does not gather demographic data. _ My organization does not wish to share demographic data X For group homes only - not entire organization. .Income of Level of Clients Your Orn Serves % (Please use the federal income guidelines on the reverse of this page,) Very low income people 100% Low income people People above the love .income limits Percentages (n/o Clients Your Clients for Organization this Project Serves Ethnic/Racial Demographics Asian-American/Pacific 16% Islander African-Aanerican/Black Caucasian/White 84% Native American Mixed Heritage Unknown/other TOTAL % 1000A 1009 Latino,/rlispanic. Origin Of Latino/ Hispanic Origin NOT of LatinoJ Hispanic Origin 40% 60% Support Professional ' Board Advisory staff Staff Committee 1000/0 1000/0 100% 10 9 6-17 1I I 18-24 16% I � 125-59 84% � 60+ Female 50 -OA I Male 500A I Total 0yb 100% 100% 100% 1001'10 1001%, 1001% Disabled % I 10o% 7 1 Involvement of Clients VourOrganization Serves Percento.fBoardJCommitteeMen)bcrsWho Are Clients I On Governing Board 15% On Advisory Committee f MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2016-17 1. Project Name: Sunrise II 2. Total Amount Requested: $28,500.00 Non -housing proposals must 3. Project Sponsor: Lifehouse specify the amount requested from each planning area, Contact Person: Ann Elias Title: Director of Development For non -housing projects only: Funds Requested Mailing Address: Lower Ross Valley Planning Area $ 899 Northgate Drive, Suite 500 Novato Planninq Area $ San Rafael, CA 94903 Richardson Bay Planning Area $ San Rafael Planning Area $ Telephone: 415-526-5320 Ext. Upper Ross Valley Planning Area $ Fax: 415.472-5739 West Marin Planning Area $ E-mail: aelias@llfehouseagency.org Website (optional): www.lifehouseagency.org All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail, The County of Marin is committed to encouraging new grant applicants, Please callus at 495-473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage In affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination, The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. in addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number Address: 48 Golden Hinde Ave, San Rafael, CA 94903 Parcel Number 175-291-10 This is an approximately 56 year old house 5. Project Description: This is a home that is licensed by Health Care Licensing for six adults with severe and profound developmental disabilities. Several of the residents use wheelchairs for mobility and have very limited mobility. The project includes installation of new solar panel system and conduit repair. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) $28,500.00 Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc, For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable. If your project includes residential rehabilitation, describe yourplans to comply with federal lead paint regulations, • Installation of new solar panel system to offset high energy bills at Intermediate Care Facility (ICF). Q Solar panels will reduce the cost of heating swimming pool in the summertime. • Fix conduit on the roof to stop water from getting into the conduit and creating leaks. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Lifehouse administrative staff will work with a contractor to schedule the work. Bids will be obtained and the lowest/most qualified bid will be awarded. The project should take approximately one month to complete. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Size 2 3 4 5 6 7 Income Limit $65,700 75,100 84,500 93,850 101,400 108,900 116,400 123,900 This is a licensed group home for 6 adults with developmental disabilities who have severe and profound medical and self care needs. As mentioned above the residents of this home are able to have therapeutic exercise by the use of this pool. The individuals who live here are considered at the "extremely low income" level. They do receive MediCal. The home is owned by Lifehouse, a non-profit agency providing residential services to individuals with developmental disabilities B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? Funding for all projects has been negatively affected by the economic downturn and also the cuts and frozen rates from the state for the services provided by Lifehouse. There have not been funds to make needed repairs. C. Eoual 0000rtunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply, Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis,) The residents of this home are referred by the regional center/state of California Lifel70use has a policy of non- discrimination in who it serves. If this project involves housing, how will it affirmatively further fair housing? The individuals who live here all have disabilities and are considered extremely low income. The home will always house people from this population. If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people. Lifehouse does not discriminate in the selection of contractors. Lifehouse has a policy of non-discrimination when it comes to contracting work. In recruiting contractors, minorities are always considered. D, Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? All the residents of the home have disabilities. Many of them have physical disabilities necessitating the use of wheelchairs. This home will always be designated as a home for people with developmental disabilities. E, Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles? A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green" objectives. Lifehouse as the owner is a nonprofit agency. o For further Informatlon, please call Roy Bateman (415 - 473-6698), It's ok to call with any questions at any time. o The current year's application form must be used. o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material, If you need more space for several questions, please answer all questions in sequence. to download this form as a Microsoft Word document, www.marincgynty._orgldgp /ccs/divisio_ns/federal-grams open the lia:ALixi■i■il.,un=iiPanel and scroll to the heading Aodication Information and Workshoos. o Don't forget to fill out the Organization Profile form. o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at disabilityaccess((Dmarincounty nig, This form and other County documents are available in alternative formats upon request. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY. DECEMBER 11, 2015. AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. Organization Profile - 2016-17 Data Collection Pilot The County of Marin is interested in more deeply understanding the population demographics of those who staff, govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in the 2011 Analysis of Impediments to Fair Housing in Marin. The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or NOME funding. If you do not collect or do not wish to share the demographic information requested, please•check the appropriate box below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile form when applying for foundation grants in Marin, feel free to use the information collected for those forms if submitted within the last 12 months. Name ofOroanlzatlon: Lifehouse, Inc -- Sunrise II _ My organization does not gather demographic data. _ My organization does not wish to share demographic data. _X For group homes only -not entire organization. Income ofievel of Clients Your Org Serves % (Please use the federal income guidelines on the reverse of this page.) Very_ low income people 100% Low income people People above the low income limits Percentages (%) Ethnic/Racial Demopraphics Asian-American/Pacific Islander j African-American/Black Caucasian/White Native American Mixed Heritage Unknown/other TOTAL % Latino/Hispanic Origin Of Latino/ Hispanic Origin NOT of Latino/ Hispanic Origin TOTAL % Age 0-5 years old 6-17 18-24 25-59 60+ Clients Your Clients for Support Professional Board Advisory Organization this Project Staff Staff Committee Serves 16% 04% I 40% I I I I_ 60% 100% 1 100% 1000/0 1 100% 1 1000/0 1000A i 16% 84% Female I I 50% Male I I 50% Total % I 100% I 100% 100% I 100% 100% 100% 1 Disabled % Involvement of Clients Your Organization Serves On Governing Board On Advisory Cornmitwo. i00% Percent of Board/Committee Members Who Are Clients 15% MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2016-17 1. Project Name: San Rafael Residential Rehabilitation Loan Program 3. Project Sponsor: Housing Authority of the County of Marin Contact Person: Carmen Hall Soruco Title: Homeownership Programs Manager Mailing Address: 4020 Civic Center Drive San Rafael, CA 94903 Telephone: (415) 491-2532 Ext. Fax: (415) 472-2186 E-mail csoruco(a?marinhousinci.org 2.Total Amount Requested: Non -housing proposals must specify the amount requested from each planning area. $ ,540,000 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ 45,000 Novato Planning Area $ 100,000 Richardson Bay Planning Area $ 55,000 San Rafael Planning Area $ 140,000 Upper Ross Valley Planning Area $ 35,000 West Marin Planning Area $ 15,000 Countywide Housing $ 150,000 Vll'ebsite (optional): www.marinhousinn.orq All future announcements will be sent to you by e-mail, unless you Indicate otherwise: ❑ Please send by mail. I The County of Marin is committed to encouraging new grant applicants. Please call us at 495-473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. V HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups Jare least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are Jleast likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and In other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4, Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. The Residential Rehabilitation Loan Program provides home repair and property improvement loans throughout Marin County to low-income owner occupants of single family homes, floating homes docked in approved berths, mobile homes located within mobile home parks and non -profit -sponsored group homes serving special populations. 5. Project Description: The Rehabilitation Loan Program underwrites and funds low-interest home repair loans of up to $35,000 to very low income homeowners who reside in their homes, and non-profit group home sponsors, to undertake and complete necessary home repairs, correct substandard housing conditions, eliminate health and safety hazards and legalize and/or create second units orJunior accessory dwelling units (JADU's). Types of repairs and improvements that may be undertaken include the repair or upgrading of existing, plumbing, heating and electrical systems, roof repair or replacement, correction of foundation, drainage, dry rot and termite -related problems, emergency and/or storm -related repairs, energy efficiency measures such as window retrofits, and ADA improvements for wheelchair accessibility such as ramps and roll -in showers. Borrowers receive technical assistance from staff in determining the scope of needed repairs, consultation with local building departments, development of cost estimates, obtaining of bids and contracting for the repairs, monitoring and Inspecting the work under construction and issuing progress payments for labor and materials. The specific repayment terms of each loan are tailored to fit the homeowner's individual financial circumstances and can be deferred payment loans, due upon sale of the property. Over the past 40 years, the Residential Rehabilitation Loan Program has processed 1444 applications and funded 759 loans totaling $13,526,693 as well as 82 further advances on existing loans totaling $596,078. In the San Rafael Planning Area, 151 loans and 24 further advances have been made totaling $3,178,492. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) Total CDBG funds requested are $540,000.. Of this amount $150,000 is requested from the Countywide Housing allocation for loans to be made available throughout the County, and a combined total of $390,000 (including $140,000 from the San Rafael Planning Area) requested from individual Planning Areas for additional loans to be made within each Planning Area. 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must Include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable, if your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. Individual rehabilitation loans range from $5,000 to a maximum of $35,000. In extremely dire situations, loans may be approved for up to $50,000. The funds requested will provide loan funds for approximately 22 new loans at an average loan amount of $25,000. Program administrative costs run an average $22,500 per month. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Se rce Use Amount Aoplied Committed? Committed Available Marin Comm. Fdn. Gates Coop 879,700 1996 Yes 1996 1996 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what Is the proposed schedule for project implementation? Marin Housing Authority administers the Residential Rehabilitation Loan Program and is responsible for its implementation throughout the county. Program staff includes the Homeownership Programs Manager, the Homeownership Programs Specialist, and the Homeownership Programs Services Coordinator, all at half- time, with support provided by General Services and Accounting staff. 10. Need for the Project: A. Need GrouD What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Income Size Limit 1 $65,700 2 75,100 3 84,500 4 93,850 5 101,400 6 108,900 7 116,400 Since 2001, the program has specifically benefited very low-income homeowners and non-profit sponsored group homes serving very low income special populations. Every household assisted through the program has income well below 80% of median with the majority (904) below 50% of median. The average household Income Is 35% of median., Eligibility Is documented in a personal interview conducted with each applicant in which original tax returns, pay stubs, assistance payments and all other sources of income are reviewed and copied to the file. All loan applications are then presented for approval to the Rehab Loan Committee. The program ensures long term affordability In two ways: 1) by providing low-cost financing that enables a low-income homeowner to repair and maintain hislher home in order to continue to reside in it; and 2) by providing the option of deferred principal and Interest repayment, thereby allowing the borrower to avoid unaffordable loan payments. Staff works closely with other social service agencies in identifying and assisting clients who include. Elderly and Disabled: The program assists elderly and disabled homeowners on fixed (often minimal) incomes to repair unsafe conditions in their homes, catch up on critical deferred maintenance, and Install accessibility improvements, so that they may "age in place". In many cases the ability to Install building accommodations makes the critical difference in enabling a homeowner to remain in his/her own home. Female Heads of Household: Families with only one head of household and no other sources of Income than themselves often face insurmountable financial obstacles when urgently needed home repairs threaten the integrity and livability of their homes. In some cases their only alternative is selling their property and relocating out of Marin County. Special Populations: The program is available to non -profit -sponsored group homes serving special populations such as the developmentally disabled and mentally ill, most of whom only receive SSi. B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? With the ever -rising cost of real estate in Marin County, one of the highest -priced areas in the country, and the diminishing amount of affordable housing, the Rehab Loan Program is the only way for low-income homeowners, often elderly citizens on fixed incomes who purchased their homes many years ago, to maintain their property in a safe and livable condition so they can remain in their homes and age In place. Most low-income homeowners are unable to qualify for conventional property improvement loans. In addition, many lenders do not lend on mobile homes and floating homes. The Rehab Loan Program is the only recourse for all of these owners when faced with home repair emergencies. it can also be used to Install accessibility improvements and energy efficiency measures to lower energy costs which can be prohibitive.. C. Eoual Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.) Racial and ethnic minorities are underrepresented in the Rehab Loan Program reflecting their overall underrepresentation as homeowners in Marin County. Low-income homeowners who were able to purchase property in Marin County In more recent years did so predominantly in the areas where real estate prices are the lowest, namely the Canal Area in San Rafael, Marin City and the downtown area of Novato. In order to reach this demographic group, over 1,000 homeowners in these census tracts were identified and outreach mailings undertaken in ongoing phases to these populations. Numerous presentations throughout the year are conducted at various locations, including senior centers and social service agencies, often in conjunction with other affordable housing services providers. Rehab Loan applications and brochures are available in Spanish and Vietnamese as well as English and are disseminated through senior centers, community centers, Hispanic agencies, social service agencies, lawyers for the elderly, senior resource directories, mobile home and floating home site management offices, public libraries and workshops. Interpreters are also available on MHA staff. if this project involves housing, how will it affirmatively further fair housing? By serving low-income households who are underrepresented as homeowners in this high-priced real estate ...,. aef in lUarin r_ni,ntt,_ tha program furthers fair housing by orovidinq the mans for them to remain in their not low-income but who are now living on fixed low Incomes. They can now legalize a second unit or create a junior second unit in their homes to generate added income or in exchange for services such as caregiving. For current low-income prospective buyers It is next to impossible to buy into this market unless it is by purchasing a Below -Market -Rate housing unit and tapping into the mortgage assistance programs available through MHA. In order to reach this demographic of younger low-income households, the income guidelines for the Rehab Loan Program were expanded from very -low (50% AMI) to low (80% AM!) for BMR owners and a fully amortized repayment plan required. Several such Rehab Loans have been made to BMR owners to cover the cost of special assessments for exterior repairs as well as other necessary home repairs and upgrades. If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people, A list of contractors who have worked successfully on past rehab loan projects is maintained by staff and continually updated. RFPs have been sent out in the past to attract women and minority construction companies to add to the list which is handed out borrowers upon request We recommend that they solicit three bras before signing a contract. The final choice of contractor, however, Is up to the homeowner. For small non-technical projects under $500, homeowners may use unlicensed low-income laborers. D. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? The Rehab Loan Program is ideal for installing accessibility Improvements for clients who require them such as grab bars, ramps, electric stair lifts, handicapped showers, door widening and kitchen modifications. Even elevators have been installed when feasible and reasonable. From beginning to end, the Rehab Loan process does not require a borrower to set foot in our office which is especially appreciated by disabled homeowners. On-site meetings at clients' homes are required of all applicants during which the application Is completed and physical inspection of the property performed. We are also able to provide our own traveling notary to accompany us to execute loan documents after a loan is approved. Site visits are made during the duration of the repair project to verify and inspect progress. Our office building is also fully ADA compliant if and when disabled clients wish to make office visits E. Green Building; For new construction or rehabilitation, what will you do to incorporate "green building" principles? Whenever and wherever feasible, "green building" principles and guidelines are applied and Implemented to assure the highest possible energy efficiency of the dwelling and the use of methods and materials least disruptive to the environment. Typical Improvements include installation of high -efficiency windows and appliances, insulation in walls, ceilings and floors, low -flow toilets and shower heads, and weather-stripping. e For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time. o The current year's application form must be used, o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 949034157. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. to download this form as a Microsoft Word document, www.marincountv.ora,dea lcd/divisionsifederal-grants open the3.Lau;tzjgioittjviiruLLs mPaneI and scroll to fhe heading Apolicatlon Information and Workshoos. o Don't forget to fill out the Organization Profile form. o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for accommodations may be made by calling (415) 473-4381 (Voice), (415) 473-3232 (TDDITTY), or by e-mail at disabiiityagcessmarincounty.o�. This form and other County documents are available in alternative formats upon request. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY. DECEMBER 11. 2045. AT 5 P.M. Damamhar that we don't accent e-mailed or faxed annlications Organization Profile — 2016-17 Data Collection Pilot The County of Marin is interested in more deeply understanding the population demographics of those who staff, govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in the 2011 Analysis of Impediments to Pair Housing in Marin. The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If you do not collect or do not wish to share the demographic information requested, please check the appropriate box below, We hope you will be able to participate in this pilot project. if you have completed a similar organization profile form when applying for foundation grants in Marin, feel free to use the information collected for those forms if submitted within the last 12 months. Name ofOrganization: 4 Ks),ns AoL� &,iq� 4-- � h My organization does not gather demographic data. _ My organization does not wish to share demographic data. I income of Level of Clients YourOrq Serves aha (Please,use the federal income guidelines on the reverse of this page.) Very low income people ! I I I I y 0l I I I 1 �6-17 Female 18-24 Low income people People above the low income limitsi/✓}, . #0 �, h Kr�r'/ l��r d�ra" 0ti1tGJ-' "S N0 7 1hrl"d ell 60+ .2q 6 X I ' I .�-q 61 a 1000/0 1 1000/0 1000/0 1 100% 100% Total0 100% Percentages (%} Clients Your Clients for Support Professional Board Advisory 1 involvement of Clients Your Organization Serves Organization this Project Staff Staff Committee r4 ua.� S Serves 1A9yP EthniclRocial Demographics I Asian-American/Pacific Islander African-American/Black L ! 0 A.3+—J 7 Lk (rr Caucasian/White 15—b Native American f 1 1 I, Mixed Heritage Unknown/other TOTAL n/o 100% 100% 10010 100% 1000/0 100% � Latino/Hispanic Origin Of Latino/ Hispanic Origin .'LO 7' /7- 1 NOT of Latino/ Hispanic Origin 13,0 13 g $ 3 ! e D 1 S TOTAL %n 1000A 1000/0 1000/0 1000/0 100% 1 100% 1 Ane ! I I I I 0-5 years old I I I 1 �6-17 Female 18-24 6 2s-59 7- 1 .33 1 S3 1 7/ 3 q 60+ .2q 6 X I ' I .�-q 61 TOTAL % 10011/0 1000/0 1 1000/0 1000/0 1 100% 100% Gender Female 3 6 Male S-4 37 1 3 I Total0 100% 100% 100% 100% 100% 100% Disabled % 07- l o 1 involvement of Clients Your Organization Serves I percent of Board/Committee Members Who Are Clients 1 On Governing Board Z0 �1a On Advisory Committee 9 { '7 MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2016-17 1. Project Name: Riviera Apartments 2. Total Amount Requested: Non -housing proposals mus 3. Project Sponsor: EAH Housing specify the amount requested from each planning area. Contact Person: Verna Causby-Smith Title: Development Asset Manager Mailing Address: 2169 East Francisco Blvd Suite B. San Rafael, CA 94901 Telephone: 415-295-8871 Ext. Fax: 415-295-8871 E-mail: verna.causbysmith@eahhousing.org For non -housing projects only: Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): H-7 $217,554 Funds Requested All future announcements will be sent to you by e-mail, unless you Indicate otherwise: ❑ Please send by mail. I The County of Marin Is committed to encouraging new grant applicants. Please call us at 415-473-6698 for advice about our requirements and what to emphasize In your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing, That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing Is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination, The federal I Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related ; transactions, based on race, color, national origin, religion, sex, familial status (Including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. Address: Riviera Apartments, 455 Canal Street, San Rafael, CA 94901 Year Constructed: 1960, (Rehabilitation 1994 and 2004) Assessor's Parcel Number: 014-193-08 5. Project Description: Located -on a 28,000 (*1-? square foot lot, Riviera Apartments is a 28 -unit, multi -family development with a total building area of 24,600 s*'-) square feet. The Improvements include: one, 400 sq, ft, studio; four, 575 sq. ft. one -bedroom units; nineteen, 805 sq, ft. two-bedroom units; and four, 915 sq. sf. three-bedroom units. The complex consists of three, 2 -story, wood frame, residential bull -dings, with stucco exteriors surrounding a courtyard. Amenities include a swimming pool, computer center, laundry room, and resident manager's office. There are 2 uncovered and 28 covered parking spaces on-site. Page 1 CDBG Marin CntyApp 201617 RIVIERA 20151211 EAH acquired the buildings in 1993. Using EAH funds and a $340,000 HOME grant, EAH completed a moderate rehabilitation, In 2004, using 4% bonds, state tax credits, and loans from EAH, together with refinancing proceeds from Westamerica Bank, EAH completed substantial repairs to address deterioration and extend the useful life of the property. The scope of the 2004-05 rehabilitation included adding ADA compliant computer learning facilities, a resident manager's office and a laundry room. New entry hardware, dual pain windows, fencing, exhaust fans and wall heaters were also Installed, Extensive repairs to subfloors, roofs, fireplaces and flatwork were completed. The apartment buildings are approaching 55 years old, and critical components need attention. EAH's current work scope addresses immediate maintenance needs and safety issues, Including; exterior stairs and second level walkway repairs, with the installation of code compliant hand and guard railings, The project includes fascia board replacements, parking area resurfacing with ADA improvements, courtyard concrete repair and re -coating, new roofing, new trash and recycling enclosures and exterior painting. Residential unit upgrades are planned for equipment approaching or exceeding the end useful life where repeated repairs are not cost effective. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) The Total Project Cost Is $735,047. 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written b/d or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. The Project Budget totals $735,047, Components covered by CDBG funds total $217,554. Budget estimates were made referencing an 11/20/2014 Estimate from Zaldana Construction (attached) and a Project Needs assessment prepared by EAH Capital Needs Assessment/Facilities Coordinator. The major focus for this Project is to preserve and extend the useful life of this affordable housing asset and increase safety, CDBG/HOME funds would be directed towards roof replacement and repair, exterior stair and walkway concrete repairs, replacement stair and guard railings and exterior painting. Please see Exhibit CDBG Application Question 6 and 7. Project Budget attached for details. Constructed In 1960, subject property rehabllitation will include lead based paint testing and investigation prior to commencement of any work. Where lead based paint Is evident, EAH will provide residents notice of the assessment, planned hazard reduction actions and lead hazard informational pamphlets, Specialized repair contractors will follow abatement and/or containment processes to prevent exposure to anyone working or residing at the property. EAH will continue to employ its company -wide training regarding the hazards of lead based paint and appropriate maintenance standards as part of regular building operations. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Source Use Amount Date You Are Funds Date Funds When Aw3lied_Committed? Committed Available EAH Inc. Affordable $299,939 1/1/2015 Yes 12/1/2015 1211/2015` Housing Rehabilitation Marin County Affordable $217,554 12/11/2015 No TBD TBD CDBG Housing Rehabilitation Marin County Affordable $217,554 12/11/2015 No TBD TBD HOME Housing Rehabilitation Page 2 CDBG Won Cnty App 201617 RIVIERA 20151221 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementatlon? EAH Property Management Staff will implement the project. EAH Regional Supervisor, Michael Binett.i, Property Supervisor, Cynthia Swan and Facilities Coordinator Johan Hunter will lead the Project, Riviera Resident -Site Manager, Julio Martinez and Lead Maintenance Technician Antonio Martinez will also have keys role working with tenants through the rehabilitation project. Julio Martinez will continue his routine processes, certifying income qualifications for existing and new tenants, Coordinating with Ms. Swan, our on-site staff will deliver notices and communications about repair schedules and residents concerns. Mr. Hunter wi'i'I work through contract details with vendors and contractors, John Hunter will coordinate with EAH maintenance personnel, insure quality workmanship, safety and timely performance. EAH has started the project, funding repairs from property cash flow and -reserves together with additional EAH Inc, capital investment. During 2015, EAH began unit rehabilitations and appliance replacement at a cost of $230,000 Exterior repairs and replacements and (completion of unit upgrades are planned for 2016, Riviera Proposed Project Schedule Project Component Unit Rehab Cabinets, Sinks, Flooring and Plumbing Upgrades Energy Star Refrigerators Installation Stove Installation New Stair and Second Story Guard Railings Exterior Stairs New :Fascia Boards Asphalt Replacement Asbestos Ceiling Removal ADA -Parking Spaces & Concrete Repair Trash and Recycling Enclosures New Roofing Walkway -Patio Coatings and Drought Tolerant Landscaping Exterior Painting 10. Need for the Project: Scheduling 20152016 2015-2016 2015-2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 A. Need Group What groups or individuals will benefit from the project? What Income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper Income limits for CDBG beneficiaries are shown In the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Income Size Limit 1 $65,700 2 75,100 3 84,500 493,850 5 101,400 6 108,900 7 116,400 8 123,900 In 1993-94 EAH acquired Riviera Apartments and completed upgrades Busing HOME financing, In 2004, EAH refinanced and further improved Riviera Apartments property using tax credits and 4% bonds and EAH financial resources. As a result Riviera is governed by a CDLAC Regulatory Agreement covering the entire property, and a HOME Program Regulatory Agreement covering 6 of the 28 Tax Credit units. HOME units can be either 2 or 3 bedrooms; 2 must beat or below 50% AM) and the other 4 at or below 60% AMI. However, the CDLAC Regulatory Agreement requires that all units other than the employee unit be rented out at or below 50% AMI, Property staff includes a resident manager and a maintenance technician. Please see the attached Exhibit CDBG Question 10. Need for the Project for a complete demographic and regulatory requilrement review of existing residents. The Riviera renovation project will serve 28 households with quality, permanently affordable apartment units that are well- preserved and maintained for the benefit of current and future residents. Riviera serves a very low Income population of residents with incomes at 50% of the area median income (AMI). The combination rent restrictions of the property's TCAC Regulatory Agreement, MHRB Bonds and Marin County HOME financing, and the Amended and Restated Page 3 CDBG Marin Cnly App 201617 RIVIERA 20151211 Partnershlp Agreement require that all but the manager's' unit be leased at rents equal to 30% of 50% of AMI. Household eligibility is determined during the resident selection process and documented for full compliance with all regulatory requirements through annual re -certifications. A majority of the current households, 96%, have incomes at or below the CDBG .income Ilmits, EAH Housing's mission provides our guidance and commitment to develop, promote, and preserve affordable housing In perpetuity. As part of our stewardship Initiatives, Riv!ie!ra's .rehabilitation will maintain the units for permanent affordab:llity and enhanced quality of life. For-profit developers use tax credits and can sell the property after the regulatory agreements are over in 55, 45, or even 15 years, but our goal is to maintain them in perpetuity. B. Prolect Rationale: Why Is this project needed? Will It assist an especially needy or underserved group? Marin County's very expensive housing and ever increasing rents form the foundation of this project's rational. Simply put, residents with low, very low and extremely low Incomes 'have few and dwindling opportunities to find quality affordable housing, where rents do not exceed 30% of household Income. By all accounts, housing costs in Marin will continue to rise due to: 1) A limited supply of vacant land suitable for housing construction, with most Marin County cities built out; 2) limited new construction due to voter opposition to growth; and 3) high regional job growth generating increasing demand throughout the Bay Area. The City of San Rafael Housing Element reports that there are 30 residential projects with a total of 932 resat restricted affordable units in the city. Eight have the potential to convert to market rate housing during the next 10 years as restrictlons in regulatory agreements expire. The balance of the Housing Element documents the extreme need for more affordable housing units, due to very low vacancy rates, iminimal new housing construction, job and population growth, current over -crowding and rent overpayment in proportion to income. EAH is committed to ,preserving its housing portfolio with rents at affordable levels in perpetuity. EAH would use CDBGIHOME funds to preserve this valuable affordable housing resource in San Rafael. The other key element in this project's rational is the fact that for an extended 'time, project financial resources, have not covered project capital needs. EAH acquired the property in 1993, and made it part of its commitment to affordable housing. At acquisition, EAH made a significant investment to upgrade and stabilize the property. By 2004, aging components :needed attention, and again, EAH met this challenge through 'tax credit investment and refinancing. Since EAH has maintained the property, while totally -consuming all project cash flow, leaving minimal capital reserves. The 55 - year old buildings' major components require rehabilitation to insure the buildings and apartment units remain safe, sound and functioning with fully operational systems and appliances. This year, EAH Housing respectfully requests support to finish this work that will preserve and extend the life of this asset. C. Eaual Opportunity: For all projects, which demographic groups are least Ilkely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and laking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.) EAH Housing policy requires that vacant unit !marketing maximize the opportunity of all persons, regardless of race, color, religion, .age, gender, sexual orientation, national origin, familial or marital status, HIV/AIDS related conditions or disability, and that no socioeconomic group that otherwise would meet the Federal Low Income Housing Tax Credit Program income eligibility criteria shall be favored by or excluded from the marketing program. HUD foram 935.2a, the Affirmative Fair Housing Marketing Plan (AFHMP), is completed for HUD -financed properties prior to lease up for new construction, change in management or to update the p4n. The AFHMP is submitted for review and approval by HUD every five years if there are changes to the plan. An AFHMP is also included in the Management Plan for non -HUD sites and Is followed .and updated as necessary. Riviera will not complete the actual HIED form 935.2a since the ;property is not financed by HUD, though it will follow standard EAH Housing protocol for affirmative marketing. If this project Involves housing, how will it affirmatively further fair housing? In order to affirmatively further fair housing marketing efforts, EAH Housing engages in special outreach to persons and groups in the housing market area who are least likely to apply for available housing units. EAH Housing Real Estate Management staff are responsible for initial lease -up marketing, and the subsequent marketing of vacant units. The Page 4 CABG Mari?% CNy App 2()1817 RIVIERA 20151.211 Property Manager at Riviera manages leasing, marketing and waiting list administration, When vacancies occur, names are taken from the waiting list based on the unit size available, lottery number (when appropriate), preference order or the date and time of application. In determining what special outreach Is needed, EAH Housing takes into account census tract demographics, language barriers and other factors that might make It less likely that some persons and groups (a) would be aware of the availability of the housing or (b) would be likely to apply for the housing. In Implementing the targeted marketing, EAH Housing advertises in media most likely to reach the targeted groups. Flyers are made available in the appropriate languages, such as: English, Spanish, Vietnamese and Chinese. All publications, notices and flyers include a description of available units, accessible features, eligibility criteria, and the application process. EAH coordinates with community groups and service organizations to distribute information about Its properties, affordability programs and unit availability. Prior to the initial rent -up process and each time thereafter the waiting list is re -opened, EAH Housing takes the following steps to market the property: 1. Determine groups least likely to apply for housing. 2. Identify selection preferences, 3. Notify OHA that the waiting list will be re -opened. Set the application deadline. 4. Conduct advertising and outreach, using appropriate publications and contacting appropriate organizations, agencies, media sources and community groups. 5. Include in all marketing materials the Equal Housing Opportunity logotype and/or slogan, and a logotype and/or slogan indicating accessibility to persons with disabilities, in all press releases, solicitations, and program information materials. 6. Provide each applicant household with a copy of the Application, Resident Selection Plan, Income Limits and Program Eligibility requirements. These documents are also often made available on the EAH website. EAH staff members regularly participate in trainings to remain compliant will the law and learn new techniques to extend its reach under using fair housing efforts, including: 1, Bi -Annual HUD Fair Housing and Section 504 training for management staff. 2, AFHMP Training for management staff annually. If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people. EAH construction contracts comply with applicable regulations, including federal WBE/MBE rules and Section 3 requirements. Any contractor's subcontracts must include line same regulations for all subcontractors, EAH requires contractors and their subcontractors to reach out to minority and women owned businesses and businesses owned by low income people during the bidding process. These efforts include, but are not limited to, working with trade groups dedicated to supporting such businesses, placing requests for bid notices In non-traditional trade publications and coordinating with organizations such as the Hispanic Chambers of Commerce and women's professional groups, EAH solicits proposals from engineering and service companies that are women, and/or minority owned, reaching out to professionals In civil engineering, construction management and quality assurance inspections, EAH is working with Marin Clean Energy (MCE) and Marin Community Development Corporation (MCDC) on this project. MCE's program in energy and water conservation provides MCCDC training opportunities in Green maintenance and construction to disadvantaged groups. D. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? EAH Housing continues to market available affordable housing opportunities to persons and groups not likely to apply Including, but not limited to, households that include a member with disabilities, All advertising for available units displays the Equal Housing Opportunity logo and/or phrase "Equal Housing Opportunity" and a logo and/or slogan indicating accessibility to persons with disabilities. Fair Housing posters are displayed at the property's rental office. The Resident Selection Plan includes welcoming statements to encourage people with disabilities to apply for units, as well as a description of available units, accessible features, eligibility criteria and the application process. It also includes Page 5 CDBG Marin Cnty App 201617 RIVIERA 20151211 written procedures for ensuring that ;persons with disabilities who request accessible features are given preference for occupancy of accessible units. Real Estate ,Management staff follow written procedures to ensure reasonable accommodation requests are addressed In a timely manner for persons With disa.biliities. At Riviera in particular, the current project will help improve walkways, stairs, and balconies which are all in need of repair, enhancing their safety, stability and accessibility for all residents. E. Green Bulldino: For new construction or rehabilitation, what will you do to incorporate "green building" principles? EAH strives to utilize materials and implement programs incorporating green building and sustainab liity principals In all of its work. With this and other Marin County projects, EAH Is working wlth Marin Clean Energy (MCE) to identify energy and water conservation equipment and practices for use in each property. We are incorporating .Energy Star appliances, low flow showerheads, faucets and toilets in each unit renovation. New boilers will be the most efficient in their class. Details including low V©C paints and stains, using recycled materials, LED and compact florescent lighting, drought tolerant plantings with drip irdgation are the norm for new construction and rehabilitation. Resident participation is also encouraged through programs, Incentives and ;promotional materials ihighlighting conservation to reverse high consumption behaviors. EAH has developed and implemented "Green" maintenance and operations policies .and procedures and incorporated them into a Green Manual used by all properties, Working with MCE will provide an opportunity to train disadvantaged groups during construction. MCE teams with Marin City Community Development Corporation (MCCDC) providing staff to install energy and water saving equipment on projects like Riviera Apartments. MCCDC staff includes underemployed, re-entry individuals and/or youth from underserved communities in Marin and Contra Costa Counties. o For further information, please call Roy Bateman (415 - 473-6698). it's ok to call with any questions at any time. o The current year's application form must be used. o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions In sequence. to download this form as a Microsoft Word document, www.marincounty.or;Adepts/cd/divisions/federiil-.qr�_��its open theand scroll to the heading Anollcation Informtion and WorkshaDs. o Don't forget to fill out the Organization Profile form. o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at disabilityaccess@marincountv.org. This form and other County documents are available In alternative formats upon request. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M. Remember that we don't accept e-malled or faxed applications. Page 6 CDEG Marin Cnty App 201617 RIVIERA 20151211 Exhibk CBDG Application Questions 6 and 7. Project Budget CDBG-HOME Grant Application Date: December 11, 2015 Project Name: Riviera San Rafael Street Address: 455 Canal Street. San Rafael, CA 94901 Year CG. _,.. _., u. 1960: Year Renovated: Partial 2004 Prepared By- Verna Causby-Smith item 1 P"t" SITE EHettive Site Waler Lrnes 40 Site Sever Does 50 �' GW–Lines 40 Side rrri-obon fines 30 BULDING NEEDS unit Pai!S!y, �a VAsPIVtof east and west side t5 �n8ir 5amaged entry driveway 15 30 Remove & install new railings lo meetcwnent code 3 Good 40 ar1YSPraR 25 eal coal 5 Stripin 5 Stairsor Landes-(Cromne4ofj 50 Unil Ca: Buttons 1� ndsyapinq (Drought ToSerant PlanitirMsj maintain ew �i9nage 40 Fnuniaal5 20 Poois 15 Pool Fencirl4Ywrquaht Irou or ?teel 50 Mechanical Epuipmevit to RCAI 10 Trash �j ckoure for East side Trash 20 Solar Panels sg it /j eRhi?� Sidinq AT e ce all Fascla Boards on Landings with 2x10 30 Gin Ttauout 10 Paint of Exkwior fen/approximate 70 ft Replace 20 PoVal Boxes 30 Surveillance Cameras(Bids from 13k -261} EHettive NA 1 Bedroom Apartments: 4 Age emaining LillCondition 19 Action Qty. unit 47 7 Good Maintain 1 28 47 3 Good Maintain 0 Is 47 -7 Gooq 1 0 is 47 17 Good maintain 0 is 47 -32 Poor2 es q 47 -32 Poor a lace d41 sg it 47 AT Poor Replace Ttauout NA0 5475 = 10T94 50 = 521,150 52185D ea. 47 -22 Fair Rjam 0 ea 47 -42 Fair Seal 2 ea 47 -42 Fair Restripe 54 AN' S4�000 =_ 47 3 Poor Re bee 92 ea NA 0 ea 8 Good Maintain 1 ea 47 0 Good Maintain 1 ea NA NA Maintain Mairtail 0 I ea 1 14 Good Gunite & Tie 1 i ea NA Maintain 0 ea 0 ea 10 Ruq for Community Room Good Maintain NA SO 10 Goad Maintain 1 en 0 ea 0 ea. 47 -17 Poon Replace 1 98 12 1 -2 1 Fair I Repaw t 1 tte 40 ,20 Poor 70 Ft 15 15 Good 0 1 Surveillance Cameras(Bids from 13k -261} Una mk NA 1 Bedroom Apartments: 4 16 2 Bedroom Apartments: 19 3 Bedroom Apartnents: 4 20 Studios : 1 Total Apartments 28 T PI: Sou(q,BS Sources SQWrce� p_ EAI-` CDBG! HOME Unit cow C. • a"a= 5 Good 1 1 � ea 1 1 moi, i NA NA es 510. � � i i2l.dfd QiFnCF: Needs 511 ' $4,, _ 54.741 =. $84.550: $84.550: 30 — $42.275: 542.275 s� o f so 5475 = 10T94 50 = 521,150 52185D $1.500 �1.. r 1��"5'O•Q � � $2.600 ' $ZA 11 10 15 NA NA 52.324 : $- 52, 4 ; ea 514,81](3 514,ti � 514.$00 , 54 AN' S4�000 =_ 50 € 523,1700. 522 0100 tiri t:7 d5n t7 Lyn Maintain Surveillance Cameras(Bids from 13k -261} 10, NA Replay 16 es Gp Gates 20 NA Maintain 1 ea I Wall ti Gates 20 15 5 Good Maintain 1 ea i Pla r�mrVet- 37uiprriffnt 15 NA NA es QiFnCF: Needs (j so M+11RVniV Room IZi�jf�o1�rko0m , TtiL*.,'t"I' m Fixt res`Tv Iets, sinks 10 15 NA NA M'aTtan 0 0 ea "Q 6 Publuc bathroom Accessories 15 NA Maintain 0 ea K ttrhsn NA 0 0 Common Areaefrigerator 15 NA Maintain 0 ea Q Common Area dove 15 NA Maintain 0 ea �0 Ruq for Community Room 0 NA 0 € -0 , _ t ,750 Pagn1 C8DG+XVALWI IQWy,rq Budgal'.Wf417 WWEAA20%5121108 G+r CDBG-HOME Grant Aciptication un -ft nibc Date: December 11, 2015 1 Bedroom ADartrrtenls: 4 Project Name: Riviera San Rafael 2 Bedroom Apartments: 19 Street Address: 45S Canal Street San Rafael, CA 94901 3 Bedroom Apartmients: 4 Year Constructed: 1960;.Year Renovated: Partial 2004 Studios : I Prepared By: Verna Causby-SmiLh Total Apartments 28 Total sources! Sources: Sources Es*natLd I Effeobw Prolled' EAN: CORG HOME Item Useful Ufa Age RmainingL Condition I n Oty. Ith*I Unit Cosel Costs - Uses Furnilute New Sofa for community Room I 0 I I I NA I D I I $o $0 $0 ARCHITECTIIJRAL —F T— WKxknvs & Frarnes - Avartmerds 20 12 T 8 maintain 0 es so $0 Windows & Frames - Non -apartments. 210 12 8 —Good- — -1maintain 1 0 ea MOT $0 Doors & Frames - Common Spaces - interior is 1 10 Good Maintain -07 ea Doors & Frames - Common Soaces - Exterior 15 NA 10 I GwA I Mairitain I 0 ea 11a 1 so i Roof Coverirws Flat tar and oravellcomWelis replant 20 30 -10 Fair Reolace I Tow slwowt SIMA-6 I so 1 $82" 1• S92.500 Wood sh'wvWes I211 f NA $0 1 Shinolles {state. tie. clay etc) 1 30 i NA Awninci for Unit 3 & 4 Front Door I 20 instal 1 2 e>r $sm. ftow $1.000 Exterior Wall's Cementifyous fmfqr) sidinciffirick orblock I 20 I ?a ftpolnt Stone veneer (brownstone) 20 NA %wte�f —40 $0 VOO Glass Block 15 INA— I I Reblock i I $o $o Wry) sidinq 10 NA Reaace $o Wood sidinglishinales t0 10 Fair naintirestain I I I SM! Plvwoowstucco 10 10 —734 Farr Prej:iReDaint so Foundations I -so I 47 I 3 I Good Re -secure I Blidq so $L Elevator Cab I 15 NA NA 0 elevators 0- Etevatr "AachirterV 30 'v, NA r 0 elevators 1 $0 so Elevator Shaftvmv Doors, ReDLEitce qibs & rollers 20 NA NA 0 elevators $0 Elevator Hoist cables, rails. HWrauhc oislon &L-vO 25 I I NA I NA 0- elevators so to Elevate,. Controller. dispatch i 20 I I NA NA a i elevators 60 $o MECHANICAL & ELECTRICAL I Domestic Water HealerslAlll Gas Wate- Heaters 12 NA C-Dw Maintain I 16 I se I $1.0004 $o so Gornestic Water Pumps 15 0 NA Good Maintain 4 so $2.500 $0 to Compactors i 15 i NA so 0 OB -fired. sectional I 22 I NA I I I I $o $0 GasOual. s"tionat 25 12 13 Good Maintain t 2 100 $3.5w st $o OH(Usidual fired. tow MHS 30 NA $0 Oillciasidual fired, hicilli MBH I 40 I NA $o Gas fired artmosoherk,. 25 NA $o Electric 20 NA I I I I 1 I $o j Light fbftre replacement: Energy Star Common 20 j 15 I 5 f Fair_ Repiace Zj I ea $200 j $5,600 areas BuzzerfIntercom. central Danef is I to I 5 I Good I Maiintain I I I ea I $4 $4.00D $4.000 Smoke & Fire Detector devices 15 I NA I I Clow 28 I es I SM i tw ° 58J0 Smoke & Fire Defection System, Central Panel is I NAso $0I so so DWELLING UNITS Apartment Interiors Livin4itbedmorn flowing IcarpetinqV3 units peri 7 1 10 I -3 I Far I Replace I 20 units I 5I-100 113,M 03,600 Kitchen;Bab) rooms (sheet AnVIY3 units per yr I to I 10 I 0 F* Replace 28 units 14000 Y14,000 Aoartrrient entry doors & frames 22 10 12 Good I Maintain 1 0 _ units so SO Apartment closet door I 22 I io I 12 I Goad I KwjnsaT-1 I 28 unk I SM t $10.220 $10220 Apartment interior doors & frames l 15 10 I 5 I Fair I Rec'a::e 28 ea S10.220 S10.720 CDBG44OME Grant Application Unr( MY, Date: December 11, 2015 1 Bedroom Aparhnenls: 4 Project Name: Riviera San Rafael 2 Bedroom Apartments: 19 Street Address: 455 Canal Street, San Rafael, CA 94901 3 Bedroom Aparnrientso 4 Year Constructed-, 1960: Year Renovated: Partial 2004 Studios : 1 Prepared By: Verna CausbySnvft Total Apartments 28 I ( I 1 Total SourcesSources) Sources Estimated I Effective Prosect- EAH CDBrG; — R0C1A Item Useful Life f J Age Remaining lit€E Conciltion Action I @[y. Unit I Unit Coafc_ Costa • User:_ i Bathroom Baseboards I ib I 10 s 5 I Fair + Replace I id 1 unds 5200 50 $0 Light fixture replacement EnergyStar(2 per 10 8• 2 ` Fair Reoaace 20 ea $150 1 53,000 $3,040 year! ` I I Carbon Monoxide Detectors I 10 I tnstail I 28 ea 550: S1A00 51,400 Rereotacles _ 25 8 i 17 Good I Replace. I 10 ( ea _ _ a25 ._ 52:4 _ s Remove asbestos popcorn ceilinct I I Ppdr [iemave I Z_ I S3.Ofilsa ft ! S1,800 ,600. 512,600 MAN Paint complete apartment (total belmomsy3 o� 10 I 10 _ 0 Fir° _I ` Repaint l 28 ea $1,200. 37,20(1. STE200 Kitchen 1 I 1 l l� Kitchen, price includes, countertops and faucet f 20 I 10 I 10 I Fair I Maintain 24 ea 55261 :_ $126264 ? S126,M Mr:hen,1 Have refinished. as needed I 10 I 8 I 10 I Good IMaintain 0 ea I � $400 = $d $0 K'nhen faucet I 15 I 10 I 5 ! Fair Replace 1 0 ea S200 so -- so Through wall. heatiair combo unit I 15 I 10 It 5 I aped I Maintain I 10 I ea S1,.ti00 SO $0 s s Bathroom Toilet 15 I 10 I 5 I Fair Replace l 28 I ea SM € 11,860 $1 lMl l Var1il*3 per year) I 15 10 I 5 I Falx I Replace I 25 I ea $350 € $1,960 € $1.960 s [ Tub I Shower 8 Enclosures (2 per yam} I 15 I 10 1 5 I Fair Refinish 219 I es f $ S2A00 ; 52A00 ! € Bathroom Accessories I 10 I 10 I 0 l God I Replace 40 1 ea $20 $0 ; $0 ; Apartment Appliances I I I I I I I Disposal (2 per year) 1 5 10. 1 -5 1 - Fair I Replace I 20 ee 5204 $4.000: $4.000 I t i0 t NA 1 Fair I 0 $400 i0 : ___ _ $0 _ Sistrvv8sherl'2�eryearl Stoves (3 per sear) I 15 1 10 5 I PaF _R_eplaoe Rep�ce _ _ea �_ ea S500 $2.800: 52,800 Retrlgera(or__ Kitchens (3 per_ypar) 10 I 10 0 1 I Fair 1{ Replace I 25 ea $750 $4,200 - 14,2po Kane f hood (3, Der year) 10 I 10 0 1 Fair I Replace I 28 ea 5350 51Lg80 57,980 5moke(Fire Detectors I 5 1 10 T -5 1I Fair Replace I 150 I ea _ $20 $600 S600 Microwave 1 10 1 NSA 1 I 1 0-1 ea $250 so 1 I I I I 1 TOTAL 5735,047 5219.9'.19 $2-1-7..554'- $21L % of Total 41% 33'ra 30"% STATE LICENSECLASS B # 969809 Zaldana Consfrucf ion Date: 11/20/2014 Estimate #1942 To: Riviera Apartments 455 Canal Street San Rafael, CA 94901 (415) 453-4977 (415) 457-8805 fax ZALDANA CONSTRUCTION 655 Devito St Pittsburg C A 94565 TEL510-200-42.45 Fax #925.267-3026 EMAIL xaidana.canstructionfthotmeii,com General Building Contractor State Llc # 969809 Job Name: Riviera Apt Projects We, ZALDANA CONSTRUCTION. Agree to do the following work including the furnishing of all Labor, Equipment and Materials: DESCRIPTION Preliminary inspection has been done, resulting in the following recommendation Riviera Ap=prol��ta Concrete emo (tion and preparation form Including removed old concrete and repair damage wood support -Install new water proof plywood Install new water proof membrane Concrete Repaired damage stucco demolition Painting and prlmer as -needed Facial board Removed and Install facial board for the entire project Facial board Install now ,-Approx. 2,406 sq, ft, of walk way (second and third floor) reinforced with fiber mesh broom finish no color 2. -Two new driveways (approx. 736' sq. ft) 6" thick relnforced with #4 rebar 18" center and 4" of base rock broom flnlsh no color 3.-approx. 736' sq. ft. of break out and disposal of It (asphalt) 4. -Approx. 394' of sand blast exlsfing concrete 5. -Approx. 297' sq. ft. of break out and disposal of It Concrete project 6. -Approx. 297' sq. ft. of new concrete slab 4" thick reinforced with 318" rebar 18" center (exposed regular Installation concrete,( with 2 Ib, of lamp black per cu,yd.) ZALDANA CONSTRUCTION STATE LICENSE CLASS B # 969809 as'a, $23.500.00 $14,800.00 $54,358.00 7,- A.pprox, 228' In. ft. of 4" 2 channel system reinforced with 4" of concrete under and 2 #4 rebar (contingent the existing drain pipe steel in working condition) If not an additional fee will be added for Inslallatlon and purchase of new p1pel COMPLETE REPLACEMENT 1. Excavate & haul out of damaged asphalt (25) 2. Grade & compact existing base rock, includes 1 load If necessary. Now Asphalt 3. Cover wKh 2.5" of W" fine asphaltic concrete. For east and 4. Pave with paving machine & compact with roller. west side NOTE -Excludes additional dump fees for exlstinq petro mal If encountered $21,450.00 ZALDANA CONSTRUCTION STATE LICENSE CLASS B # 969809 R�� Removed and installed new fence for Using red wood material and pressure treated posts Approximate 70 lineal ft $2,450.00 Remove the existing exterior Riviera sing apartment and make a new complete style and color will be at the management $ 2,600.00 To all sides of Building exterior • Pressure wash entire exterlor including garage/carports on both sides of apartment complex • Protect all non -painted surfaces from paint drips and splatter • Repair cracks using exterior caulking compound • Remove any loose or peeling palm from all wood trim and wooden balconies • Patch any holes and open seams with exterior caulking compound $44,000111 • Apply exterior primer to all previously painted surfaces note: doors will be primed only as needed • Apply exterior flat paint (Sherwin Williams Durallon) to all stucco/body of apartment complex • Apply semi -gloss enamel (Sherwin Williams Duration) to all doors, wood trim and wooden balconies • Apply porch and deck paint to all previously painted' exterior walkways and balcony floors • Clean up _G $29,000 Completed demolllion and hauling This job will be included new cabinet River Oak Install 15 cabinet different side Install new gram molding around kitchen cabinets Install new kitchen faucet and new water supplies line ,and new drain pipes Including p -track Install new kitchen Stalnless Steel sink Install kitchen range hoodduck connections Kitchen Repair any damage drywall an painting as needed cabinets and Reinstall Stove and Refrigerator counter top Installed 26 kitchen cabinets door handles slairdess steel 6 " handles Total 24 Prloe for each $5,281.00 x 24 = $126,264 Handrail Removed and install new handrail for similar stile and material meeting city regulation and code $84,550.00 steps Removed and install new concrete steps for the entire protect total totals steps 92 $43,700,00 Remove and Install new exterior metal door six panels including frame and looks Entry doors cost for door $975 each x 28 $27,300.00 Completed demolition for the existent damage entry driveway Completed demolition for the existent damage entry driveway Install new concrete slate 21 'x 21'feet 4 "deep total of 441 sq, feet cast $10.75 x sq. ft. This included hulling demos fees and steel rebar Ail broom finish Building new trash room by Marlin Sanitary specifications gate 48" W X72" High using steel gate frame and reed wood board 1 "x6"6 ft. h -Install heave duty hinge -Gate will be open 90• East side Install 2 post using 4`x4"x8' ft, steel post trash $7,065.00 COMPLETE REPLACEMENT 1. Excavate & haul out of damaged asphalt (25) 2. Grade & compact existing base rock, includes 1 load If necessary. Now Asphalt 3. Cover wKh 2.5" of W" fine asphaltic concrete. For east and 4. Pave with paving machine & compact with roller. west side NOTE -Excludes additional dump fees for exlstinq petro mal If encountered $21,450.00 ZALDANA CONSTRUCTION STATE LICENSE CLASS B # 969809 R�� General cleanlnc for from parklnc are Including power wash and degreaser as -needed $1,075.00 Exisfing roof, tar and gravel Type of new roof: TPO Single Ply 60m II All of the following procedures are applied to all 5 buildings unless specifically noted, Remove loose gravel. 3. Tear off all the way to the existing deck. 4. Install Tapper System which Is an arrangement of Insulation with an increasing thickness of %" to the midpoint of the roof at 17', which will be Implemented on Bullding 1, 2, and 3only. 5. Install Insulatlon fiber board 112 4x8 over the existing BUR roof on Building 4 and 5 only. Install aluminum gutters on Building 1 only 7. Install 60 Mil White TPO jhermopiastic) Mechanlcally Attached Roofing System over the new Insulation, The membrane will!, be securely fastened to the deck with FM approved metalplates and heavy-duty fasteners spaced' 12" on center, 8. Adjacent sheets of TPO will be overlapped a minimum of four Inches (4") creating a seam that will be cleaned wlth acetone and then hot air welded. 9. Stacks & Pipes —AII rooftop slacks & pipes will be field Flashed per VEVOA speciflcalion, using our 12" Thermoplastic TPO form flashing or a prefabricated boot, 10. We will tear off 1 foot around to drain water as necessary. 1 l . All parapet walls will be tied with a bonding adhesive and a lerminalJon bar with a water cut-off from undemeath. DRY ROT: The existing deck is assumed to be In good condition. If any defective wood or dry rot Is found and must be replaced'the cost of replacement Mif be agreed to by the owner and Zatdana Construction prior to the undertaking of the replacement of the deteriorated roof deck. The owner will be notlfled Immediately if any dry rot is _Jz found. Zaldana Construction will charge $6.65 a sa. ft. $185.000.00 Complete demolition for bathroom Tub Including wall and drain line connection Tub replace New mixer valve, primer and painting total 6 x $3,450.00 = $20,700,00 $20,700.00 $16,200.00 vanities Removed and Install 24 bathroom vanities $675 x 24 = $16,200. Our price including labor, parts and guaranty for two year only the parts there are install by us protecting and secure all areas as -needed Note: any additional change order will be summited for owners approval Estimate time 6 to 8 day depend of the whether condition Contractors fees and management / supervision nln Clean and dispose all debris as -needed in the daily bases 10% will be required before star this project THIS PRICE WILL BE INCLUDING: TAX and LABOR,PARTS ZALDANA CONSTRUCTION STATE LICENSE CLASS B # 969809 ACCrrtaorreri BUSWESS $ 704,012.00 ESTIMATE TOTAL We propose hereby to furnish material, equipment and labor — complete In accordance with above specifications for the sum of: Seven Hundred Four Thousand Twelve US Dollars and 001100 Payment to be made as follows: Progress All material Is guaranteed to be as specified. All work to be completed In a workmanlike manner according to standard practices. Any alteration or deviation from above specifications Involving extra costs w9l be executed only upon written orders. and will become an extra charge over and above the estimate. Damages resulting from earth movement or abusive use shall not be considered contractors liability. On all past due accounts there will be a finance change of 1 '/z per month which Is 18% annually. Debtor agrees to pay legal fees and court costs Incurred In the collection of delinquent accounts. All agreements contingent upon strikes or delays beyond contractors control. Our workers are fully covered by workmen's Compensation Insurance. Terms and Conditions: Anycancellatlon must be made 24 hours prior to the start of scheduled work ora minimum charge may apply. There will be no retenilon withheld from the payments for this work. Owner is responsible for any permits and or surveyIngi If needed. ZALDANA CONSTRUCTION xGuill Zaldana 11/20/2014 Thank you for your Interest Please return a copy of the signed document to this office via fax at: 925.267-3026 Or a-mali xoldeno.construclionta'' airnail,com or asoo.construction0hotmsii.com We welcome the opportunity to work with you on this project ACCEPTANCE OF PROPOSAL SIGNATURE DATE OF ACCEPTANCE ZALDANA CONSTRUCTION STATE LICENSE CLASS 8 ## 969809 BBB. Exhibit CDBG Application Question 10. Need for the Project Riviera Apartments: 455 Canal Street, San Rafael, CA Resident Demographics and Rent Roll as of December 1, 2015 CBDG Application Question 10-A; HOME Application Question 11-A 27 & �- w` ceE o "D -o m 9 yo'm d o �E a 9 e c n 4� x '� E Z d g c ate[ ®' L)Q t^ m d 7 NU) in G Q a e xa s N 50% 1 Tax Credit $1,107 2 $26.167 51% $49,400 50% 1 Tax Credit $1,107 1 $24,000 55% $43,250 50% 1 Tax Credit $1,107 1 $44,200 30% $43,250 50% 1 Tax Credit $1,107 1 $28,055 47% $43,250 50% 2 Tax Credit $1,324 2 $33,911 47% $49,400 50% 0 Tax Credit $1,033 1 $40,145 31% $43,250 50% 2 Tax Credit $1,324 3 $30,941 51% $55,600 50% 2 Tax CredIUHOME $1,324 4 $35,702 45% $61,750 50% 2 Tax Credit $1,324 3 $31,000 51i% $55,600 50% 2 Tax Credit $1,324 4 $66,080 24% $61,750 50% 2 Tax CredlUHOME $1,324 2 $34,560 46% $49,400 NA 3 Resident M'gr, $1,520 1 $0 NA $0 50% 2 Tax CredlUHOME $1,186 5 $36,165 39% $66,700 50% 2 Tax Credit/HOME $1,324 2 $43,015 37% $49,400 50% 2 Tax Credit $1,324 3 $41,400 38% $55,600 50% 2 Tax Credit $1,324 2 $66,849 28% $49,400 50% 3 Tax Credit/HOME $1,518 4 $34,732 52% $61,750 50% 2 Tax Credit $1,324 5 $45,326 35% $66,700 50% 2 Tax CredIUHOME $1,186 2 $22,062 65% $49,400 50% 2 Tax Credit $1,324 3 $21,000 76% $55,600 50% 2 Tax Credit $1,324 3 $33,600 47% $55,600 50% 2 Tax Credit $1,324 4 $43,248 37% $61,750 50% 2 Tax Credit $1,324 3 $34,202 46% $55,600 50% 3 Tax Credit $1,518 4 $72,800 25% $61,750 50% 3 Tax Credit $1,518 5 $30,000 61% $66,700 50% 2 Tax Credit $1,324 2 $77,324 21% $49,400 50% 2 Tax Credit $1,324 3 $48,007 33% $55,600 50% 2 Tax radit X1.3242 3 6 3m $55,600 50% $1,292 $39,924 43% $54,535 The combination rent restrictions of the property's TCAC Regulatory Agreement, MHRB Bonds and Marin County HOME financing and the Amended and Restated Patlnership Agreement require that all but the manager(s)' unit(s) be leased at rents equal to 30% of 50% of the Area Median Income. CBDG-HOME Marin Cnty App Need 201617 RIVIERA 20151211 Riviera Resident Demographics Organization Profile - 2016-17 Data Collection Pilot The County of Marin is interested in more deeply understanding the population demographics of those who staff, govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in the 2011 Analysis of Impediments to Fair Housing in Marin. The data gathered on this form will NOT determine an organ'ization's likelihood to receive CDBG or, HOME funding. If you do not collect or do not wish to share the demographic information requested, please check the appropriate box below. We hope you will be able to participate in this pilot project. if you have completed a similar organization profile form when applying for foundation grant's in Marin, feel free to use the information collected for those forms if submitted within the last 12 months. Name of Oryganixation; EAH Housing My organization does not gather demographic data. _ My organization does not wish to share demographic data. Income of Level of Clients Your Orq Serves % (Please use the federal income guidelines on the reverse of this p ige.) Very low income people 81% Low income people 15% People above the low income limits 4% Percentages (%) I Clients Your Clients for Support Professional Board Advisory 6-17 Organization this Project Staff Staff Committee 18-24 Serves (Riviera 12.559 38% Apartments) RhniclRaclal Demographics 24% 1% Asian-American/Pacific 36% 12% 57% Islander- African-American/Black I 12/0 Caucasian/White I 31% 88% 43% Native American I 3% Mixed heritage I 11% Unknown/other I 7% 1 Of Latino/ Hispanic Origin 29% I 100% NOT of Latino/ Hispanic Origin 60% 1 0% 1 TOTAL % 1000/0 1 100% 100% 100% 100% 100% 1 Aqe 0.5 years old 10% 80/0 6-17 19% 29% � 18-24 9% 80/0 12.559 38% 55©10 1 60+ 24% 1% TOTAL % 1000/0 1000/0 Gender Female 57% Mate 43% Total % 1000/0 Disabled o 1 4% Involvement of Clients Your Organization Serves On Governing Board On Advisory Committee 1 1 1 1 100% 100% 100% 1 100% I I 520/o I 120/0 430/0 48% I I 880/0 j 57% 100% 100% 10o% 100% 100% Percent of Board/Committee Members Who Are Clients of Household Size 1 2 3 4 5 6 Organization Profile - 2016-17 Data Collection Pilot Income Limits Very Low Income Limit (:z50% of Median Income) $41,050 46,900 52,750 58,600 63„300 68,000 Low Income Limit (^'80% of Median Income) $65,700 75,100 84,500 93,850 101,400 108,900 kACycicQ0I S cyclOapplicalions fy15\2015.16 orgonl7alion profile forrn.doc Page 2 CBDG-HOME Marin Cnty App Organiz:ationProflle 201617 RIVERIA 20151211 EAH � 1 A NONPROFIT HOUSING CORPORATION December 10, 2015 Federal Grants Division Marin County Community Development Agency 3501 Civic Center Drive, Room 308 San Rafael, CA 94903 Subject Property: Marin County CDBG Program Proposal 2016-17 Project: Riviera Apartments, 455 Canal Street, San Rafael, CA 94901 Gentlepersons: Please consider the enclosed application for funding critical Improvements at the Subject Property. I will be happy to answer any questions or provide additional materials to support our request. Yours trul , I 1 - V Verna Mai: ausby-Smith Development Asset Manager Phone/Fax: 415.295.8871 Verna.Causbysmith@eahhousing.org Enclosures: a. Marin County CDBG Program Proposal 2016-17 b. Exhibit CDBG Application Questions 6 and 7. Project Budget c. Contractor Estimate d. Exhibit CDBG Application Question 10. Need for the Project e. Organizational Profile Form Copy: Cynthia Swan Christlna Gotuaco John Hunter ruww.F,'AF/Harrsdng.nr�,r + Creatfrrg carrrrnurrfry bvdr�veluHlrr$, rnmra8{rrg and lrrorno,t{rag garrslP�� nff`nrdrslr{rhans{ng.slrrer� 19c�4 2169 Easr t,'rancisuo Wvr1., Salle B, Sent Rafael, CA 94901 + 415.258.1800 + 841 B{shalr Sr,. {{22($, Honolulu. HI 9013 4 8OR-323.8826 MARIN COUNTY COMMUNITY DEVELOPMENT ! BLOCK GRANT (CDBG) PROPOSAL 2016-17 1. Project Name: Affordable Housing 2. Total Amount Requested: $250,000 Non -housing proposals must 3. Project Sponsor: City of San Rafael specify the amount requested from each planning area. Contact Person: Stephanie Lovette Title: Economic Development Manager For non -housing projects only: Funds Requested Mailing Address: 1400 Fifth Avenue Lower Ross Valley Planning Area $ San Rafael, Ca 94901 Novato 'Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ Telephone:415 485-3460 Ext. Upper Ross Valley 'Planning Area $ Fax: 415 485-3170 West Marin Planning Area f $ E-mail:stephanie.lovette@cityofsanrafael.org Website (optional): All future announcements will be sent to you by e-mail, unless you indicate otherwise: O Please send by mail The County of Marin is committed to encouraging new grant applicants. Please call us at 495-473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to mari<et the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's it commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability: In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, fmedical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. Precise locations to be determined within the City of San Rafael. S. Project Description: The purpose of the program is to assist a non-profit housing organization to purchase, rehabilitate and manage multifamily residential properties within the City of San Rafael, Non-profit ownership will ensure the units will remain affordable over time. This program will be similar to the Canal Affordable Housing Improvement Program ("CAHIP") that the City undertook in 2003-2005. This new program will be Citywide and will be focused in areas outside of the Canal neighborhood to further assist fair housing and community integration goals. Funds will be utilized for the acquisition and rehabilitation including roofing, heating, electrical, window repair and security, painting and landscaping. The nonprofit developer working with the City will be required to maintain rents at levels affordable to low income families and to provide ongoing property management. The rent restrictions will be either 50% or 60% of median depending on the requirements of the funding agencies. In order to compete in a very hot real estate market, any nonprofit owner must act quickly to obtain consulting inspections; information on overcrowding and to identify the financing once an offer is made to a property owner. The short time deadlines require that funding sources be identified prior to making an offer. Therefore, we are submitting this application to fund the program with the intention of submitting detailed applications on specific sites once program funding is approved and a site is identified. The City of San Rafael holds about $1 Million dollars of specific funds that can only be used for affordable housing. These funds include both the former Redevelopment Agency affordable housing funds and in lieu fees collected from commercial developments. The City Council has authorized staff to use these funds on a variety of programs to increase the supply of affordable housing including assisting nonprofit developers to construct or acquire affordable housing. Total Project Cost: (include all costs for this particular project regardless of source.) The cost will be dependent on the property selected. Project costs will include acquisition, rehabilitation and any required relocation. Like the previous CAHIP program, relocation will only be required if the units have residents in excess of two persons per bedroom and one additional person. Based on previous experience and current real estate prices, it is anticipated that the per unit acquisition costs will be at least $150,000 per unit. 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable. if your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations, The project budget will depend on the units acquired. Staff anticipates a minimum of $150,000 per unit. The rehabilitation will be conducted pursuant to a San Rafael building permit. The rehabilitation will comply with State and Federal regulation including analysis and removal of potential hazardous conditions including lead paint removal. The construction costs will include Davis Bacon or CA prevailing wage as applicable. 8. Other Sources of Funds for this Project: include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? The City of San Rafael Economic Development staff will lead the program through implementation. The City will choose one or more affordable housing nonprofits to work with us. The nonprofit(s) will be chosen by the City based on the agency's experience and ability to provide economies of scale in the purchase, rehabilitation and management of the units. The chosen nonprofit will secure the necessary additional funding for each project site in the program. The City and nonprofit staff and will work with Marin County and the other funders to ensure satisfactory performance on the design, construction/ rehabilitation work, compliance reporting, and ongoing property management, CDBG funds will be spent on acquisition costs or construction costs as the project proceeds through the rehabilitation process. Date You Are Funds Date Funds Were When Source Use Arnount Applied Committed? Committed Available City of San Rafael Affordable Up to Yes July 2015 Now housing acq $1 rehab million Marin Community Affordable Yes once Once the Foundation housing acq the building building is rehab is identified identified 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? The City of San Rafael Economic Development staff will lead the program through implementation. The City will choose one or more affordable housing nonprofits to work with us. The nonprofit(s) will be chosen by the City based on the agency's experience and ability to provide economies of scale in the purchase, rehabilitation and management of the units. The chosen nonprofit will secure the necessary additional funding for each project site in the program. The City and nonprofit staff and will work with Marin County and the other funders to ensure satisfactory performance on the design, construction/ rehabilitation work, compliance reporting, and ongoing property management, CDBG funds will be spent on acquisition costs or construction costs as the project proceeds through the rehabilitation process. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability, Household Income The goal of the project is to provide long term housing stability for lower income households. Size Limit Documentation of the residents' income and number of occupants will take place upon site 1 $65,700 selection. The nonprofit will ensure the residents of the rehabilitated apartments do not exceed 2 75,100 the income limits established by the CDBG program and the other funders and will prepare all 3 1 84,500 required documentation. The City will require rent restriction agreements to maintain rent 4 93,850 affordability to low income persons. The other governmental agencies that are providing 5 101,400 funds will also require long term affordability. Another goal of the program is to minimize the 6 108,900 temporary relocation and/or permanent displacement of the existing residents while still 7 116,400 meeting the occupancy and income requirements of CDBG and other funders, 8 123,900 B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? This program is needed due to the increasing rents and limited number of landlords that will accept Section 8 vouchers. These two factors are forcing low income residents out of the San Rafael and Marin County. C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.) Affirmative marketing strategies will be developed based on the specific properties, it is anticipated that many of the current residents in the buildings that will be rehabilitated will be low income so we do not anticipate much initial need for marketing. If this project involves housing, how will it affirmatively further fair housing? Working with the local fair housing organization, Marin Housing and HUD staff to develop an affirmative marketing plan. If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the design and development of this project, and (2) your plans to provide employment opportunities to low-income people and businesses owned by low-income people. Working with contractors, the local unions and Marin Builder Association to assure that the work will include opportunities for women and minority owned firms. Outreach through Marin City Community Development Corporation. D. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? To be determined upon site selection, E. Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles? To be determined upon site selection, We are fortunate to have Marin Clean Energy and anticipate using them as the energy provider if the cost is comparable. ID For further information, please call Roy Bateman (415 - 473-6698), It's ok to call with any questions at any time. o The current year's application form must be used, o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157. o Applications sent by fax or a -mail will not be accepted. n This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material, If you need more space for several questions, please answer all questions in sequence. to download this form as a Microsoft Word document, www.marincountv,or rg/depts/cdldivisions/federal grants open the wL;4+iu_-,&iam1sj mrin.umPanel and scroll to the heading AA. plication Information and Worksho.0. 0 Don't forget to fill out the Organization Profile form. o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at disabilitvaccessa.marincountv.crq. This form and other County documents are available in alternative formats upon request, DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. c e124� c c7 - lic uons fx15�3t�;ad1��_tp�iaatign,�'orm� o Organization Profile - 2016-17 Data Collection Pilot 'The County of Marin is interested in more deeply understanding the population demographics of those who staff, govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and applicant organizations, More deeply understanding these demographics will address some of the topics highlighted in the 2011 Analysis of Impediments to Pair Housing in Marin. The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If you do not collect or do not wish to share the demographic information requested, please Check the appropriate box below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile form when applying for foundation grants in Marin, feel free to use the information collected for those forms if submitted within the last 12 months. Name ofOrRanization: City of San Rafael _X_ My organization does not gather dernographic data. —My organization does not wish to share demograirhic date, { Income of Level of'Clients Your Orq Serves % (Please use the federal income guidelines on the reverse of this page.) � Very low income people I Low income people I People above the low income limits � Percentages (%) Ethnic/Racial Oernographics Asian-.Arrai.rican/Pacific; Islander African-American/Black I` Caucasian/White Native .American Mixed Heritage f Unknown/other LatinolfF9fpernic Origin Of Latino/ Hispanic Origin NOT of Latino/ Hispanic Origin TOTAL.'% I APe 0 0-5 years old Q 6-17 18-24 2a -S9 60+ TOTAL Clients Your ' Clients for Stipport Professional Board Advisory Organization this Project Staff Staff Committee Serves 1000/a 100 100% 100 100% 1 100% I Gender Female Male Total % 1000/0 1000/0 I 100ox, I 100% 100% 1 1000/0 1 100% 1.00 ✓0 100% I � � I I 100% 100% 100o/r, 100% 10"o 10 I Disabled °10 I I j I I i Involvement of Clients Your Organization Serves Percent of Board/Committee Members Who Are Clients On Governing Board Or anization Profile - 2016-17 Data Collection Pilot AOn dvisory Cornmittee -- --- - -- .y_ —. _ — -- Household Size 1 2 3 4 5- 6 Income Limits Very Low Income Limit Low Income Limit 50% of Median Income) 1(�80% of Median Income) $41,050 $65,700 --. � 46,90075,100 �T 52,750 84,500 58,600 93,8^^50 63,300 - - 101,400 -- - 68,000 .-108,900 kNoycle aO1$ oyCWBppliea8ions fyI500-1$ orguixation profilo form,duc 2016-2017 County of Marin Community Development Block Grant (CDBG) and HOME Project Proposal. List APP. # PROJECT NAME HOME Program H-1 Domestic Violence Emergency Shelter H-2 Habitat - 4th Street Homes H-3 Oma Village -Housing for Working Families H-4 Peace Village H-5 Riviera Apartments PROJECT SPONSOR Center For Domestic Peace Habitat for Humanity Homeward Bound of Marin Resources for Community Development EAH H-6 San Rafael Affordable Housing City of San Rafael H-7 Walnut Place EAH, Inc. PROJECT ADDRESS DESCRIPTION CDBG REQUEST HOME REQUESTS $ 2,267,086 confidential Rehabilitation of an existing domestic $ 175,000 violence shelter 1112 4th Street Developer administrative expenses $ 100,000 Novato 94945 5394 Nave Drive, Novato Development of affordable rental homes $ 444,836 94949 2626 Sir Francis Drake Blvd., Site acquisition for development of $ 679,696 Fairfax 94930 senior housing 455 Canal Street Rehabilitation of apartments for low $ 217,554 San Rafael 94901 income families Assistance to non-profit agencies for Citywide purchase and rehabilitation of apartment $ 250,000 buildings 600 A Street, Rehabilitate housing for low income $ 400,000 Point Reyes Station 94956 seniors $ 2,267,086 K:\Cycle\2016 Cycle\2016-17 CDBG and HOME Project List-Staff.xlsx 12/18/2015 ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 3/7/2016 From: Tom Adams Department: Economic Development Date: 2/23/2016 Topic: Discussion of Community Development Block Grant (CDBG) Program Subject: Discussion of Community Development Block Grant (CDBG) Project Funding for the Year 2016-17 Type: ❑ Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: Discussion Item APPROVALS ® Finance Director Remarks: approved - no review required ® City Attorney Remarks: LG -2/23/16, no review required. ® Author, review and accept City Attorney / Finance changes Remarks: ® City Manager Remarks: