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Home My WebLink AboutPW Lincoln Ave Storm Drain ReplacementC/TYOF Agenda Item No: 3.i n4 Meeting Date: March 7, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: PUBLIC WORKS Prepared by: Dean Allison, Director of Public Works City Manager Approval: File No.: 08.02.274 TOPIC: STORM DRAIN REPLACEMENT ON LINCOLN AVENUE SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL 1) ESTABLISHING A NEW CAPITAL PROJECT ENTITLED "STORM DRAIN REPLACEMENT ON LINCOLN AVENUE"; 2) APPROPRIATING $200,000 OF GAS TAX FUNDS INTO THE CAPITAL IMPROVEMENT PLAN, AND 3) AUTHORIZING THE CITY MANAGER TO EXPEND UP TO $200,000 OF GAS TAX FUNDS TO REPLACE THREE DETERIORATED STORM DRAINS AS PART OF A SAN RAFAEL SANITATION DISTRICT PROJECT ALONG LINCOLN AVENUE. RECOMMENDATION: Adopt resolution BACKGROUND: The San Rafael Sanitation District (District) will be reconstructing a major sewer line in Lincoln Avenue in July 2016. The alignment of the new sewer line crosses under three City storm drains which will be impacted by the construction. A recent inspection of the three storm drains determined that the facilities are made of corrugated metal pipe, are in poor condition and need to be rehabilitated or replaced. Staff recommends that the City should utilize the opportunity presented by the District's project to replace the three facilities at this time. The estimated cost of replacement is $200,000. DISCUSSION / ANALYSIS: Corrugated metal was a popular material choice for storm drains in the 1960's given its low cost and ease of construction. However because of the pipe's roughness the bottom of the pipes have a propensity to retain rainwater and rust out. When the pipes rust out, the pipes lose strength, and the roadway above will over time experience settlement. In extreme cases a sinkhole could occur. It is important to note that the roadway above the three facilities on Lincoln Avenue does not show any signs of settlement, and may not for several years. However, given the condition of the pipe, and the number of cars that utilize Lincoln Avenue each day, staff believes that the opportunity FOR CITY CLERK ONLY File No.: 9-3-40.2 x 4-4-613 Council Meeting: 03/07/2016 Disposition: Resolution 14079 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 presented by the District's construction project allows the City to replace the three facilities in a cost effective and strategic manner. Staff is working with the District to modify their construction contract documents to include bid items to replace the three storm drains prior to bid opening. Establishing unit prices for pipe replacements will mean the City will obtain a competitive price for pipe replacement, rather than having to negotiate a change order once the project is awarded. FISCAL IMPACT: The estimated cost for to replace the three storm drains is $200,000. Funding is available in the Gas Tax Fund. The estimated June 30, 2016 ending fund balance in the Gas Tax Fund is $1,300,000. OPTIONS: Do not adopt the resolution and do not replace the three storm drains. However, staff is concerned that the three storm drains may be damaged by construction activities and will need to be replaced. If this occurs, the replacement costs would have to be negotiated with the contractor as a contract change order, and would likely not be competitive. RECOMMENDED ACTION: Staff recommends that the City Council adopt the resolution establishing a new Capital Project entitled "Storm Drain Replacement in Lincoln Avenue"; 2) Appropriating $200,000 of Gas Tax Funds into the Capital Improvement Plan, and 3) Authorizing the City Manager to expend up to $200,000 of Gas Tax Funds to replace three storm drains facilities as part of a San Rafael Sanitation District project along Lincoln Avenue. ATTACHMENTS: 1. Resolution RESOLUTION NO. 14079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ESTABLISHING A NEW CAPITAL PROJECT ENTITLED STORM DRAIN REPLACEMENT IN LINCOLN AVENUE; APPROPRIATING $200,000 OF GAS TAX FUNDS INTO THE CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE CITY MANAGER TO EXPEND UP TO $200,000 OF GAS TAX FUNDS TO REPLACE THREE DETERIORATED STORM DRAINS AS PART OF A SAN RAFAEL SANITATION DISTRICT PROJECT ALONG LINCOLN AVENUE WHEREAS, the San Rafael Sanitation District will be reconstructing a major sewer line in Lincoln Avenue in July 2016; and WHEREAS, the alignment of the new sewer line crosses under three City storm drains which will be impacted by construction; and WHEREAS, the storm drains are made of corrugated metal pipe and in poor condition and need to be rehabilitated or replaced; and WHEREAS, the estimated cost of replacement is $200,000. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: 1. To establish a new Capital Project entitled "Storm Drain Replacement in Lincoln Avenue". 2. To appropriate $200,000 of Gas Tax Funds into the Capital Improvement Plan. 3. To authorize the City Manager to expend up to $200,000 of Gas Tax Funds to replace three deteriorated storm drains as part of a San Rafael Sanitation District project along Lincoln Avenue. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on the 7th day of March, 2016 by the following vote, to wit: AYES COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 08.02.274 ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 3/7/2016 From: Dean Allison Department: Public Works Date: 2/25/2016 Topic: Storm Drain Replacement on Lincoln Avenue as part of a San Rafael Sanitation District Project Subject: A resolution of the City Council for the City of San Rafael 1) Establishing a new Capital Project entitled "Storm Drain Replacement in Lincoln Avenue"; 2) Appropriating $200,000 of Gas Tax Funds into the Capital Improvement Plan, and 3) Authorizing the City Manager to expend up to $200,000 of Gas Tax Funds to replace three storm drains facilities as part of a San Rafael Sanitation District project along Lincoln Avenue. Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ® Finance Director Remarks: Van -Approved 2/26/16 ® City Attorney Remarks: LG -Approved 2/16/16 with minor corrections. ❑ Author, review and accept City Attorney / Finance changes Remarks: M City Manager Remarks: FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: