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Home My WebLink AboutCC Resolution 14077 (Rossi Pump Station Services; CSW Amendment)RESOLUTION NO. 14077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR ADDITIONAL SERVICES IN CONNECTION WITH THE ROSSI STORMWATER PUMP STATION REHABILITATION PROJECT, AND TO INCREASE THE COMPENSATION BY $40,392 FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $218,555 WHEREAS, the City Council adopted Resolution No. 13086 on December 20, 2010 authorizing the Director of Public Works to enter into a Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. to complete design services for the Rossi Stormwater Pump Station Rehabilitation project for an amount not -to -exceed $178,163 (the "Agreement"); and WHEREAS, the City now has a need for electrical engineering services during construction of the Rossi Stormwater Pump Station; and WHEREAS, the City received a proposal from CSW/Stuber-Stroeh Engineering Group, Inc. for additional electrical engineering services during construction, in an amount not -to -exceed $40,392; and WHEREAS, Funds in the amount of $40,392 will be appropriated from Stormwater Fund 205; WHEREAS, staff has reviewed the proposal and found it to be complete and within industry standards; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves and authorizes the City Manager to execute an amendment to the Agreement with CSW/Stuber-Stroeh Engineering Group, Inc., in the form attached hereto as Exhibit "A" and incorporated herein by reference, subject to final approval as to form by the City Attorney, in an additional amount not to exceed $40,392, for a total contract cost not to exceed $218,555. BE IT FURTHER RESOLVED that the Director of Public Works is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 7th day of March, 2016 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None A-- je&4-r ESTHER C. BEIRNE, City Clerk File No.: 08.06.62 CSWIStuber-Stroeh Engineering Group, Inc. Revised: February 25, 2016 February 24, 2016 Date: J0 27, 2015 File: 4.106' ).03 i Leveroni Cour( 115BE3AKU tdnvata Novato CA 94949 Faa 415 B83 9835 Pelaluma vn%r; rws12 eo,r S Mamertu En!tulssrs I Lind Planners I Surveyors I LarldbopeAchd.cis NIr. Dean Allison NIs. Stephanie Gindlesperger Cit, of San Rafael, Department of Public Works 1 11 Nlorphew Street San Rafael, C_1 94901 RE: ROSSI STORM WATER PUMP STATION REHABILITATION CONFIRMATION OF ADDITIONAL SERVICES NO. 1B Dear Dean and Stephanie: Thank you for the opportunity to continue our work for the CitF- of San Rafael on the Rossi Storm Water Pump Station Rehabilitation Project. This letter is requesting additional fees to corer the changes in electrical codes since 2011 and electrical support during construction, which was not included in our original contract. This Confirmation o E Additional Sen ices covers the following services: Electrical Engineer: CSW I ST2 has retained the services of Beecher Engineering, Inc. for electrical engineering services to replace the original electrical engineer, who passed away in 2014. The work includes review of the electrical design for code updates, subsequent revisions to the drawings and specifications, stamping and signing of the contract documents, coordination with PG&E, and constriction administration services. Fees: $40,392 (Invoicing shall be on a time and expense basis) A further breakdown of Electrical Eno neering Services: a. Revise existing electrical design sheets and specifications, as required, to upgrade documents to the new codes $ 5,560 b. Coordination with PG&E S 1,500 c. Submittal Review $ 9,724 d. RFI's $ 4,900 e. Clarifications S 2,744 f. NICC Factor}, Testing S 3,492 g. On -Site Observation S 4,240 h. Final Testi Site Inspection and Punch List $ 2,744 1. O and NI Alanual Review S 1,996 ). As -Builts $ 3,492 TOTAL — Electrical Engineering Services $ 40,392 W 110.-\Ui' \\T,4%4111W103 R—, Py (..n -1, (. k� ' 21116 12 3. CSW ST'/ City. of San Rafael Public W'orks February- 25, 2016 Page 2 Total fees associated with this CAS are 544,392. If you have any questions, please contact us for further clarification. Please issue us an Addendum to our contract confirming our verbal agreement for the additional services. kgam, thank you for the opportunity to assist Vou. Sincerely - CS X' STU BER STROEH ENGINLh /RING GROUP, I/NSC. Q Don Curry Al Cornwell Project Manager President Cc: Kevin McGowan \\' .\D -N( W\\\P\J\1106.i111 It -Ie.' P�\Cu1\2111(1 .17 25 C \ III RL cL'cdl d' III AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. TO EXPAND THE SCOPE OF WORK AND INCREASE THE COMPENSATION FOR THE ROSSI STORMWATER PUMP STATION REHABILITATION PROJECT This Amendment to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER-STROEH ENGINEERING GROUP, INC., a corporation (hereinafter "CONTRACTOR"), is made and entered into as of the, �N day of /YAI?GN , 2016. RECITALS WHEREAS, pursuant to City Council Resolution No. 13086 adopted on December 20, 2010, the CITY and CONTRACTOR entered into a Professional Services Agreement to complete design services for the Rossi Stormwater Pump Station Rehabilitation project for an amount not -to -exceed $178,163 (the "Agreement"); and WHEREAS, CITY now has a need for electrical engineering services during construction of the Rossi Stormwater Pump Station, and desires CONTRACTOR to perform this additional work under the Agreement, for an additional contract amount not -to -exceed $40,392; and AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby amend the Agreement as follo" s: Section 3 of the Agreement, entitled "DUTIES OF CONTI :ACTOR" is hereby amended to include the services set forth in CONTRACTOR's proposal for additional services dated July 27, 2015, as revised February 25, 2016, attached hereto as Exhibit "I" and incorporated herein by reference. 2. Section 5 of the Agreement, entitled "COMPENSATION" is hereby amended to include an additional amount of compensation to CONTRACTOR in the sum of $40,392 for the services set forth in Exhibit "I", thereby increasing the total contract compensation to a not -to - exceed amount of $218,555. olu".SAL 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in force after this amendment. IN WITNESS WHEREOF, the parties have executed this Amendment of the day, month, and year first above written. CITY OF SAN RAFAEL JIM �H rTL, C anager ATTEST: C-- - )Ret Z-"� . ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: — L —� ldj�. in OiE- ROBERT F. EPSTEIN, 'ity A orney CSW/STUBER-STROEH ENGINEERING GROUP, INC. Name: Title: 2 Exhibit 1 CSW ST2 CSM/Stuber-Stroeh Engineering Group, Inc. Revised: February 25, 2016 February 24, 2016 Date: July 27, 2015 File: 4.1063.03 45 Levemni Cour! 415.8839859 f?uvaiu Nnvato CA 94940 Per. 4158939835 PE131Uma ea\\v.rss12.com Saewmwn!o Engineers I Land Planners I Serve c,: I Lar dsoa c Arch,'ods Mr. Dean Allison Ms. Stephanie Gindlesperger City of San Rafael, Department of Public Works 111 Morphew Street San Rafael, CA 94901 RE: ROSSI STORM WATER PUMP STATION REHABILITATION CONFIRMATION OF ADDITIONAL SERVICES NO. 1B Dear Dean and Stephanie: Thank you for the opportunit}- to continue our work for the City of San Rafael on the Rossi Storm Water Pump Station Rehabilitation Project. This letter is requesting additional fees to cover the changes in electrical codes since 2011 and electrical support during construction, which was not included in our original contract. This Confirmation of Additional Services covers the following services: Electrical Engineer: CSW ( ST2 has retained the services of Beecher Engineering, Inc. for electrical engineering services to replace the original electrical engineer, who passed away in 2014. The work includes review of the electrical design for code updates, subsequent revisions to the drawings and specifications, stamping and signing of the contract documents, coordination with PG&E, and construction administration services. Fees: $40,392 (Invoicing shall be on a time and expense basis) A further breakdown of Electrical Enyineerin?-, Services: a. Revise existing electrical design sheets and specifications, as required, to upgrade documents to the new codes $ 5,560 b. Coordination with PG&E $ 1,500 c. Submittal Review $ 9,724 d. RFI's $ 4,900 e. Clarifications $ 2,744 f. MCC Factory Testing $ 3,492 g. On -Site Observation $ 4,240 h. Final Test/Site Inspection and Punch List $ 2,744 i. O and M Manual Review $ 1,996 j. As-Builts $ 3,492 TOTAL — Electrical Engineering Services $ 40,392 \S':\1D NON" UP\4\4IrrG3113Rn ,Pti\G,nvacn\Lq:I\211 G112-23r„„\i IO IR.Vwdl.d CSW ST2 City of San Rafael Public Works Pebrum, 25, 2016 Page 2 Total fees associated with this CAS are $40,392. If you have any questions, please contact us for further clarification. Please issue us an .-Addendum to our contract confirming our verbal agreement for the additional services. Again, thank you for the opportunity to assist you. Sincerely CSW/STUSER-STROEH ENGINEERING GROUP, INC. Don Curry Al Cornwell Project Manager President Cc: Kcvin McGowan WA ID NON \%X M4\410G3113 Rossi PS\G,.t—"iC %S 1121116 112 25 C 3., Ill 1Re .,A.docx PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CEIECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services acreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise and comment on draft agreement. cent - 2 Contracting Department Forward final agreement to contractor for / their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/ity Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. (�l� 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6_ City Cleric City Cleric attests signatures, retains original . agreement and forwards copies to the contracting department. to be completed by Contracting Department: ROSS PumS stc 1010 `S�ephan�e Rehab - C 'roject Manager: \,na\e_S�.(?r (yr Project Name:--.----- kgendized for City Council Meeting of (if necessary): f you have questions on this process, please contact the City Attorney's Office at 485-3080. Council approval is required if contract is over $20,000 on a cumulative basis. CSW ST CSWIStuber•Stroeh Engineering Group, Inc. DATE: March 16, 2016 TO: Ms. Dianne Mitchell City of San Rafael Public Works Department P.O. Box 151560 San Rafael, CA 94915-1560 45 Leveroni Court 415.883.9850 Novato Novato, CA 94949 Fax: 415.883.9835 Petaluma www.cswst2.com Sacramento Redwood City Engineers Land Planners Surveyors Landscape Architects FILE: 4.1063.03 RECE�VED MAR 2 1 2016 PUBLIC WORKS DEPT. CITY OF SAN' RAFAEL RE: ROSSI PUMP STATION REHABILITATION PROJECT FILE NO. 08.06.62 Enclosed are the following: Copies Date Description 3 _ Partially Executed Amendment to the Professional Services Agreement (wet -signed) Remarks: Per your request, enclosed are three (3) vet signed, Partially Executed ❑ for your use Amendments to the Professional Services Agreement for the Rossi Stormwater Pump Station Rehabilitation Project. for your information ❑ for review & comment Once fully executed, please return a copy for our records. ❑ for submittal Thank you. ■ for approval ■ as requested as discussed ■ Regular Mail ❑ On Trac ❑ Federal Express I Courier I Will Call By: Al Cornwell/rte cc: %N iD 1U\ WT 4 4106301 It — PMTra\21116-113-16 T,en Gry of San 11.,fa 1 dors