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HomeMy WebLinkAboutMS Appoint Standby CouncilmembersO'Ty0�. Agenda Item No: 11 1� "/a Meeting Date: March 16, 2009 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Management Services Prepared by: Steven Hancock, City Manager Approval: Emergency Services Manager SUBJECT: AMENDMENT TO RESOLUTION 12638 OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPOINTING STANDBY OFFICERS FOR EACH MEMBER OF THE SAN RAFAEL CITY COUNCIL. RECOMMENDATION: Adopt Resolution. BACKGROUND: Resolution 12638 was brought before the City of San Rafael City Council for adoption of approving Standby City Council officers on January 5, 2009. The City Council adopted nine Standby City Council officers on January 5, 2009; however, since that date, one Standby City Council officer has since removed themselves from the position. This resolution is an amendment to resolution 12638 removing Joan Thayer and adding Maribeth Bushey -Lang as a Standby City Council officer for Vice Mayor Barbara Heller. Section 8638, Article 15, Chapter 7, Division 1, Title 2 of the California Government Code, Preservation of Local Government, authorizes the San Rafael City Council to appoint named individuals, in order of selection, as standby officers for each member of the City Council. Each City Council member has been asked to identify individuals that could fulfill their elected obligations if they are otherwise unable to. The Standby City Council officers would be used during an emergency when the City Council can not reconstitute itself and its members are unavailable. ANALYSIS: While filling the post of an unavailable regular City Council member during the emeraencv, the Standby City Council officer would assume all the other duties and responsibilities that the regular City Council member would have had, including the duty FOR CITY CLERK ONLY FileNo.: cl_/ 4 fZ,—t I Council Meeting: -3 116 /d 9 Disposition: hc—sc?(_& /0,fo f=f_ 126-Ic SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2 to attend council meetings, vote on matters brought before the City Council, comply with the Fair Political Practices Act with respect to avoidance of conflicts of interest in making decisions, and comply with the Ralph M. Brown Act public meeting law. Standby City Council officers must take an oath of office upon appointment and will serve in those positions until removed or replaced by the City Council, or until they resign from that position. Standby officers are designated in resolution 12638 and the attached resolution. Standby City Council officers will participate in required emergency services training (2 hours) as required by State & Federal law and remain familiar with San Rafael's disaster operations. Standby City Council officers must file conflict of interest statements (Form 700's) with the City Clerk in the same manner as City Council members, per 2 CCR Section 18722(c). ("alternate" or "designee" of persons holding office specified in Government Code Section 87200, must disclose economic interest "in the same manner as the person holding the office".) FISCAL IMPACT: The action of approving the draft Standby City Council officer has no fiscal impact. OPTIONS: 1. Approve the Standby City Council officer or approve with modifications. 2. Do not approve the Standby City Council officer and direct staff to make changes. ACTION REQUIRED: Adopt Resolution as presented. ATTACHMENTS: Attachment A: Resolution RESOLUTION NO. 12670 AMENDMENT TO RESOLUTION 12638 OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPOINTING STANDBY OFFICERS FOR EACH MEMBER OF THE SAN RAFAEL CITY COUNCIL. WHEREAS, a continuity of Government Section is included in the City of San Rafael Emergency Operations plan; and WHEREAS, the function and continuity of the San Rafael City Council is important during periods of a disaster or other emergencies; and WHEREAS, on January 5, 2009, the San Rafael City Council, through resolution 12638, identified and approved two alternate Standby City Council officers for each City Council member; and WHEREAS, one alternate officer has since removed themselves from the position and a new alternate has been identified; and WHEREAS, this resolution is an amendment to resolution 12638 removing Joan Thayer and adding Maribeth Bushey -Lang as a Standby City Council officer for Vice -Mayor Barbara Heller. City Council Member Alternate #1 Vice -Mayor Barbara Heller Maribeth Bushey -Lang WHEREAS, Section 8638, Article 15, Chapter 7, Division 1, Title 2 of the California Government Code, Preservation of Local Government, authorizes the San Rafael City Council to appoint named individuals, in order of selection, as standby officers for each member of the City Council. THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: To Appoint the San Rafael Residents identified by City Council Members as Standby Officers for each City Council Position. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 16th day of March, 2009 by the following vote, to wit: AYES: Councilmembers: Brockbank, Connolly, Miller & Mayor Boro NOES: Councilmembers: None ABSENT: Councilmembers: Vice -Mayor Heller Esther C. Beirne, City Clerk INSTRUCTIONS FROM: DEPARTMENT: DATE: CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. Steven Hancock Management Services March 11, 2009 TITLE OF DOCUMENT: SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: March 16, 2009 MAR 112 09 Amendment to resolution 12638 of the Citv Council of The Citv of San Rafael appointinq Standbv Officers for each member of The San Rafael Citv Council. /f7 DepaPrfie nt head signature) 1 *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGkMag-er T Citignature) 1 NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signatur�) `