HomeMy WebLinkAboutFin Accounting & Financial Reporting Services 2016AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
FOR ACCOUNTING AND FINANCIAL REPORTING SERVICES
THIS AMENDMENT to Agreement for Professional Services for Accounting and
Financial Reporting Services is made and entered into the ,.?-/S7 day of lYsORW -, 2016, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and VAVRINEK, TRINE, DAY &
CO, LLP (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, on April 6, 2015, CITY and CONTRACTOR entered into an "Agreement
for Professional Services for Accounting and Financial Reporting Services" (the "Agreement"),
pursuant to which CONTRACTOR agreed to provide designated services to CITY through
December 31, 2015; and
WHEREAS, as provided in the Agreement, the term thereof was subsequently extended by
90 days, through March 30, 2016; and
WHEREAS, CITY and CONTRACTOR wish to extend the term of the 2015 Agreement;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
Section 4 of the Agreement, entitled " COMPENSATION" is hereby amended to
increase the compensation amount under the Agreement by an additional $50,000, and as amended
shall read in its entirety as follows:
For the full performance of the services described herein by CONTRACTOR,
CITY shall pay CONTRACTOR, pursuant to the schedule of CONTRACTOR'S
fees which is included in attached Exhibit A, an amount not to exceed $110,000,
including expenses.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
2. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby
amended to extend the term of the Agreement, and as amended shall read in its entirety as follows:
The term of this Agreement shall be from the date of execution through
December 3l, 2016. Upon written agreement of the PROJECT MANAGER and
PROJECT DIRECTOR, the term of this Agreement can be extended for an
additional period of up to the earlier of 120 days, or when the not -to -exceed limit of
this contract is reached.
3. Except as specifically amended herein, all other terms and conditions of the
Agreement shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day,
month and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
1
By: -
JIM SC 1UT , City ana r
Name: os���l� v► ty-
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
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2
Title: At tti'0r
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services agreements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible
Description
Completion
Department
Date
1
City Attorney
Review, revise, and comment on draft
agreement.
2
Contracting Department
Forward final agreement to contractor for
their signature. Obtain at least two signed
3/2 9'//
originals from contractor.
3
Contracting Department
Agendize contractor -signed agreement for
Council approval, if Council approval
/v 4 -
necessary (as defined by City Attorney/City
Ordinance*).
4
City Attorney
Review and approve form of agreement;
bonds, and insurance certificates and
endorsements.
3I1ib
5
City Manager / Mayor / or
Agreement executed by Council authorized
Department Head
official.
6
City Clerk
City Clerk attests signatures, retains original
agreement and forwards copies to theI��I
contracting department.
To be completed by Contracting Department:
V ►�� z�a��� , ��iN� -. may
Project Manager: SAA: N(os&s. Project Name: ACccwe"ti,5 <Qevx��'S'
Agendized for City Council Meeting of (if necessary): FPPC: ❑ , check if required
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.