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Agenda Item No: 5.a
Meeting Date: March 21, 2016
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Economic Development
Prepared by: Tom Adams City Manager Approval:
Economic Development Specialist
SUBJECT: Resolution Recommending Community Development Block Grant (CDBG) Project
Funding for the Year 2016-17
RECOMMENDATION: Adopt Resolution.
The recommended CDBG project allocations include: $142,110 for countywide programs,
$95,937 for Public Facility Access Improvements, and $81,025 for Housing Projects.
BACKGROUND: This is a time sensitive item. The City needs to provide its CDBG
recommendations to the CDBG Countywide Priority Setting Committee which will meet on
March 28. The Countywide Priority Setting Committee will discuss CDBG projects throughout
the county and make recommendations on CDBG funding to the Marin County Board of
Supervisors which will discuss and approve CDBG allocations for the 2016-17 fiscal year.
The CDBG Program provides grants from the U.S. Department of Housing and Urban
Development (HUD) to local governments for specified programs which serve low income
residents such as housing renovation, community facilities, capital improvements, and human
service programs. The County of Marin administers and oversees the HUD program on behalf
of the county and cities within the county. Under the agreement between the County of Marin
and the City of San Rafael, the City allocates its share of capital and housing funds and the
County oversees public service program funding with representation from the City.
In 1999, the City adopted an application process and developed City Priorities for CDBG
program funding, as follows (see Attachment 1):
A. Are City of San Rafael initiated or are joint partnerships with the City
B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD
Regulations)
C. Are affordable housing projects or community facility related activities within the San
Rafael Planning Area
D. Are projects that will move forward quickly, have the greatest impact, and can be
completed within a reasonable time frame
A matrix evaluating the conformance of the FY 2016-17 applications with the City priorities is
included as Attachment 2.
FOR CITY CLERK ONLY
File No.: 147
Council Meeting: 03/21/2016
Disposition: Resolution 14091
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Status of ADA Accessibility Improvements Curb Ramp Program
At the March 7, 2016 City Council meeting, the City Council had a discussion item on the CDBG
program. At the conclusion of the discussion, City Council requested staff to return at the next
meeting with an update on the status of the City's compliance with the Settlement Agreement
with the United States Department of Justice (DOJ) regarding accessibility improvements for
City owned facilities and the public right-of-way.
As some background, the DOJ designated San Rafael a participant in their `Project Civic
Access' which requires all city facilities to come into compliance with Title II of the Americans
with Disabilities Act of 1990 (ADA). The City entered into a settlement agreement with the DOJ
that requires the City to comply with ADA requirements for all construction or alterations to
public facilities and streets that commenced after January 26, 1992. The agreement specifies
new curb ramps and revisions to public facilities such as the Library, City Hall, City Plaza, parks,
parking lots and structures to be made pursuant to a 10 year schedule (2004 to 2014). The City
of San Rafael completed most of the work specified in the settlement agreement with the
exception of the ADA curb ramps section of the agreement. Due to the complexity, number, and
cost of the curb ramp projects, in 2014, the DOJ granted the City a five year extension to
construct the remaining curb ramps and the schedule now runs through 2019.
The 2004 DOJ settlement agreement identified a backlog of 797 curb ramps requiring
construction. In 2014, as part of the 5 year extension, the DOJ agreed to the City's request to
temporarily waive construction of 32 of the original 797 ramps, thus reducing the City's total
ramps to 765. To date the City has completed 447 curb ramps identified in the DOJ settlement
agreement.
At the March 7, 2016 City Council meeting, the average cost of a single curb ramp was noted as
being approximately $8,000. While the replacement of a curb ramp typically ranges from $4,000
to $8,000, some ramps require the replacement of storm drainage systems which increases the
complexity and cost of the project. After review of the most recent curb ramp construction
contract, the average cost was estimated at $20,861 per curb ramp, largely due to the relocation
of storm drainage systems. Considering the worst case of having to relocate drainage systems
and other complexities, the remaining 318 ramps will cost approximately $6.6 million.
In every year since the beginning of the DOJ settlement agreement, the City has typically
dedicated between $200,000 and $300,000 from the CDBG program towards curb ramp
construction. To date the City has put roughly $2.7 million of its $3.2 million in available CDBG
funding towards the ADA accessibility program (84%). The City has typically funded housing
projects with roughly $50,000 in CDBG funding per year. However, due to the gradually
declining amount of CDBG funding provided by HUD, over the past four fiscal years, the City
has put $0 towards housing projects and the entire CDBG funding allocation was allocated to
the ADA curb ramp program (with the one exception of $17,000 from the sale of a group home).
Compliance with DOJ Settlement
The Department of Public Works has begun discussions with the DOJ about the City's
compliance situation. Staff could not contact the DOJ in time for this staff report so DPW staff
will provide an update on the current status of discussions with DOJ at the City Council meeting.
Staff believes that the recommendations for the FY 2016-17 CDBG allocations comply with the
intent of the CDBG program and continue to demonstrate that the City is showing `substantial
progress' to comply with the DOJ settlement. Should the discussions with the DOJ indicate the
need for more funding for curb ramp projects, staff will return to City Council at a future date to
discuss potential funding options.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paee: 3
ANALYSIS:
Applications Filed
Nine applications for housing and capital projects were filed. In addition, the City participates in
cost sharing for three annual countywide housing projects. A summary of the projects is
attached as Attachment 4 and the applications are shown in Attachment 5.
2016-17 Allocation Amount
HUD staff have informed the County to expect a total CDBG grant of $1,302,255. San Rafael
receives 39.42% of the net County grant. This percentage reflects the City's share of the total
County population as well as poverty and residential over -crowding factors.
San Rafael's estimated grant amount for 2016-17 is $375,379. Of this grant amount, 15% is
directed to public service projects selected by the Local Area Committee (Councilmember
Gamblin serves as a member of the Local Area Committee). The remaining 85% of the CDBG
funds are designated for housing and capital projects selected by City Council pursuant to the
City's adopted priorities. The 2016-17 estimated allocation amounts are:
Total County Grant $1,302,255
County Administration ($350,000)
Net County Grant $952,255
San Rafael Allocation (39.42%) $375,379
15% Public Service $56,307
85% Housing and Capital $319,072
Less City share of countywide projects ($142,110)
Total City Housing and Capital Allocation $176,962
It is possible that the final Marin County grant amount may vary from the current estimate
provided above. Any change to the grant amount will impact San Rafael's allocation. To avoid
the need for an additional hearing, staff recommends that the amounts recommended by
Council be subject to revision if there are changes in the County's CDBG allocation. At that
time, County staff would recalculate the amounts available for each planning area and each
activity category. To the extent that cuts are needed or additional funds are available, staff will
adjust the preliminary project grant amounts on a proportional basis, rounded to the nearest
hundred dollars. City Council typically authorizes staff to revise the allocations through the
resolution attached to its annual recommendation of projects.
Recommended Projects
The three countvwide voiects (totaling $142,110) are recommended for funding:
1. Fair Housing Program — Fair Housing of Marin
2. Rehabilitation Loan Program — Marin Housing Authority
3. Residential Accessibility Modifications — Marin Center for Independent Living
Fair Housinq Program $20,696
The Fair Housing Program educates landlords and neighbors about fair housing laws and helps
maintain and encourage population diversity. The program provides community education and
outreach concerning fair housing laws and services, recruits and trains fair housing testers,
monitors discrimination in the housing market, investigates and verifies claims of alleged
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
discrimination, counsels victims of housing discrimination and pursues fair housing cases in
court. CDBG regulations require that the City and County take affirmative action to further fair
housing; funding this program is a basic step towards meeting this obligation. The
recommended funding amount was coordinated with the County, and represents San Rafael's
share of the overall countywide request.
Rehabilitation Loan Program $114,318
The Marin County Housing Authority loans funds to low income owners of single family homes
(including mobile homes) and to non-profit operated group homes to correct substandard
housing conditions and to eliminate health and safety hazards. The recommended funding
amount was coordinated with the County and represents San Rafael's share of the Countywide
request.
MCIL Housing Accessibilitv Modification $7,096
Through its Housing Accessibility Modification Program, the Marin Center for Independent
Living provides technical assistance and grants for minor remodeling to make housing
accessible to lower income residents with impaired mobility. The recommended funding amount
was coordinated with the County and represents San Rafael's share of the Countywide
allocation.
Other Recommended Projects
After funding the City's share of countywide projects as shown above, the remaining funding
available for housing and capital projects is $176,962 (while the total requests for funding are
$896,054 — this number excludes the City's housing proposal which was withdrawn). The nine
projects seeking funding for CDBG Housing and Capital Projects in the total amount are shown
in Attachment 4. CDBG Application details are shown in Attachment 5.
There are many competing priorities for CDBG funding - staff considers both the curb ramps
and the housing projects high priorities to promote the overall welfare of the San Rafael
community. While it is important to comply with the DOJ settlement agreement, given that the
City has not funded housing projects for the last four years, staff considers it appropriate to
recommend City Council dedicate some of the CDBG funding for housing this year. In
determining which of the housing projects to fund, staff worked with County staff and also relied
upon the guidance of the applicants as to which of the projects or portion of projects was the
highest priority. The following is a short summary of the specifics of the recommended CDBG
projects:
Citv of San Rafael - Public facilities accessibility improvements (ADA) $95,937
This project will provide funding for the City of San Rafael to install accessibility curb ramps at
intersections to comply with ADA requirements.
Lifehouse, Inc.: Retaining wall for group home for developmentally disabled $24,250
Lifehouse identified the retaining wall as their highest priority. While the staff recommendation
only funds half of the estimated cost for the retaining wall, the estimate was very preliminary. In
addition, staff combined the retaining wall request with the bathroom remodel request (see
below) as one project in order to give the applicant greater flexibility to fund the retaining wall by
using the bathroom remodel funding should it be deemed necessary. If it is determined that the
retaining wall is too expensive, then the applicant could still move forward with the bathroom.
This project will rehabilitate a failing retaining wall behind a group home (Laurel House) near
Downtown which serves 6 adults with developmental disabilities. The retaining wall is necessary
due to grade changes on the site and it provides stability for the pool behind the house. The
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
pool is one of the few ways the occupants get exercise and it also serves other developmentally
disabled adults from other nearby group homes.
Lifehouse, Inc.: Remodel bathroom for group home for developmentally disabled $14,500
Lifehouse identified the bathroom as their second highest priority. As noted above, this project
has been combined with the retaining wall project to give the applicant flexibility to use this
funding for the retaining wall if necessary. This project will remodel a bathroom in a group home
(Sunrise II) in Terra Linda which serves 6 adults with severe developmental disabilities. This
remodel would make the bathroom accessible to all of the house occupants and greatly
enhance the efficiency of the bathing operations as staff must now use one bathroom to shower
all of the clients in the home.
EAH: New railings, stairs, etc. rehabilitation of Riviera low income apartments $42,275
Staff spoke with EAH staff and they indicated that while their project is much larger in scope
than the City can fund through CDBG, they can proceed with certain aspects of the project and
the railings were deemed the highest priority. EAH staff indicated they would find funding from
other sources to complete the railings portion of this project.
This request would fund the rehabilitation of a 28 unit apartment building which EAH owns in the
Canal neighborhood. It should be noted that bids for the specified rehabilitation items are double
the amount requested through CDBG as the applicant also submitted an additional application
for HOME funding in the same amount of $217,554 (thus, the total project cost is $435,108 and
EAH would need both funding sources to fully fund this project). Subsequent to the application,
staff has determined that this site is not eligible for additional HOME funds as the Riviera is still
in the affordability period required by the original HOME contract. This CDBG request includes
the removal and replacement of failing second and third floor walkway railings ($42,275), new
stairs and landing repairs ($21,850), painting ($22,000), concrete walkways demolition
($11,750), concrete walkways repair ($27,179), and roof replacement ($92,500). Given limited
funding available, EAH staff stated that the railings, stairs, and walkways were the priority (total
CDBG cost of $103,054) with the painting and new roof ($114,500 total cost) as a lesser priority.
Projects Not Recommended for Funding
While all of the projects were considered important and worthy of funding, staff did not
recommend several projects due to the limited amount of funding available. In order to prioritize
the projects, staff used the 1999 CDBG City Priorities list as the main guide, as well as other
factors such as time sensitivity, downside risk from not doing the project, and project priority as
determined by the applicant.
Center for Domestic Peace: Rehabilitation of existing domestic violence shelter $40,000 request
The Center for Domestic Peace domestic violence shelter expansion project was not funded as
it was unclear if this project would be able to meet the tight CDBG scheduling deadlines. The
shelter expansion project is the conversion of an existing office space so the new office space
must be built on the site prior to the start of the expansion. Staff considers this project less time
sensitive to the other projects and perhaps more appropriate to fund from a future CDBG
funding cycle.
This request is to provide the City of San Rafael's "fair share" of CDBG funding (total project
cost is $175,000) to complete a renovation of a domestic violence emergency shelter which
serves all of Marin County. This project would create three new shelter bedrooms along with
shared living space (kitchen, bathrooms, etc.) through conversion of the existing outbuilding into
additional housing. This project is the final phase of the shelter rehabilitation. It should be noted
that the applicant has also applied for HOME funding in the amount of $175,000 — since the
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
anticipated total project cost is $175,000, the project could be funded through either CDBG or
HOME funding, but it does not require both funding sources.
Lifehouse, Inc.: Replace window for group home for developmentally disabled $7,000 request
The window replacement project was not a top priority for the applicant. The request is to
replace a failed double pane window in a group home (Nova House) in Terra Linda which
serves 6 adults with severe developmental disabilities. This is an energy efficient window and it
needs to be a custom installation due to the layout of this Eichler home. A deficiency such as a
failed window is noted by HUD during its maintenance audit and it can jeopardize future funding.
Lifehouse, Inc.: Install solar panels for group home for developmentally disabled $28,500 request
The solar panels was not a top priority for the applicant. This request is to install solar panels on
the roof of a group home (Sunrise II) in Terra Linda which serves 6 adults with severe
developmental disabilities. The installation of these solar panels will help offset the high energy
bills from this home and reduce the cost of heating the swimming pool in the summertime.
Marin Housinq Authoritv: Rehabilitation loan program staff salaries $140,000 request
Staff salaries for the rehabilitation loan program were not funded because the City already
provides sufficient baseline funding through the countywide program. The Marin Housing
Authority requests funding to cover its staff and overhead expenses for the administration of the
Rehabilitation Loan Program, which makes low interest loans to very low income homeowners.
The City of San Rafael traditionally funds this program through providing the City's share of the
countywide request ($114,318 this year). Rehabilitation loans are made available to eligible low
income applicants in the amounts of between $5,000 and $35,000 and they are repaid over time
or upon the sale of the property. A significant number of the program participants live within San
Rafael.
Citv of San Rafael: Assist Non -Profit to Purchase and Rehab affordable apartments $0 request
Given the number of worthy CDBG requests this year and the limited amount of funding
available, staff has removed this request and it does not need to be considered.
FISCAL IMPACT: CDBG funds are provided by the federal government and therefore do not
have a direct fiscal impact on the City's General Fund.
OPTIONS:
• Adopt the staff recommendation.
• Alter the staff recommendation of projects recommended and amounts allocated. The total
amount recommended for allocation cannot exceed $319,072.
ACTION REQUIRED:
1. Adopt Resolution recommending CDBG project funding for the FY 2016-17 CDBG
program to the Marin County Board of Supervisors.
ATTACHMENTS
Attachment 1 City of San Rafael CDBG Priorities
Attachment 2 2015-16 CDBG Conformance with Priorities Matrix
Attachment 3 2015-16 CDBG Public Services Requests
Attachment 4 2015-16 CDBG Housing and Capital Projects Summary
Attachment 5 2015-16 CDBG Housing and Capital Projects Applications
RESOLUTION NO. 14091
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RECOMMENDING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROJECT FUNDING FOR THE YEAR 2016-17 TO THE MARIN COUNTY
BOARD OF SUPERVISORS
BE IT RESOLVED by the Council of the City of San Rafael as follows:
WHEREAS in June, 1999, the City Council revised the Cooperation Agreement
with the County of Marin for Community Development Block Grant (CDBG) funds
whereby the City remained in the County system; and
WHEREAS in December, 1999, the City devised a project selection process and
established allocation priorities for CDBG projects; and
WHEREAS on March 21, 2016, in accordance with the adopted project selection
process the City Council reviewed the submitted applications.
NOW, THEREFORE IT IS HEREBY RESOLVED that the City Council
recommends to the Marin County Board of Supervisors that the $319,072 in CDBG funds
available for allocation by the City of San Rafael be distributed to the projects and in the
amounts as shown on the attached EXHIBIT A subject to adjustments necessary to
accommodate any changes in the final allocation given to the County of Marin by the
federal Department of Housing and Urban Development (HUD).
I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City held on the 21 st day of March, 2016, by the following
vote, to wit:
AYES: COUNCIL MEMBERS: Bushey, Colin, Gamblin and Mayor Phillips
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: McCullough
Esther C. Beirne, City Clerk
Exhibit A
2016-17 Housing and Capital Recommended Allocations
Countywide Housing Projects Request City share
Fair Housing Program $70,000 $20,696
Rehabilitation Loan Program $150,000 $114,318
Accessibility Modification Program $30,000 $7,096
Countywide Housing Total $250,000 $142,110
Allocation
$20,696
$114,318
$7,096
$142,110
City Capital and Housing Projects Request Allocation
San Rafael Capital
Public Facilities Improvements (ADA) $400,000 $95,937
San Rafael Capital Total $400,000 $95,937
San Rafael Housing
Center for Domestic Peace: Rehab Domestic Violence Shelter
$40,000
$0
Lifehouse: Retaining Wall - Laurel House Group Home
$48,500
$24,250
Lifehouse: Replace Window - Nova House
$7,000
$0
Lifehouse: Remodel Bathroom - Sunrise II
$14,500
$14,500
Lifehouse: Solar Panels - Sunrise II
$28,500
$0
Rehabilitation Loan Program
$140,000
$0
EAH: Apartment Rehabilitation - Riviera
$217,554
$42,275
City of San Rafael: Purchase & Rehab Affordable Apartments
$0
$0
San Rafael Housing Total
$496,054
$81,025
PROJECT TOTAL
$1,038,164
$319,072
*Funding for the two Lifehouse group home rehabilitation projects (Laurel House and Sunrise II) will be treated
as a single project with two locations, in order to give the project sponsor flexibility to target the funds where
they can be used most quickly and effectively to meet the agency's highest priority needs.
Attachment 1
City of San Rafael
Community Development Block Grant Program (CDBG)
PURPOSE
Under the provisions of City -County Community Development Block Grant Cooperation
Agreement approved by City Council Resolution No. 10419, the City of San Rafael has
established a City Program for CDBG funds within the San Rafael Planning Area. The City
Council has taken this action for the purposes of:
• Targeting CDBG funds to benefit San Rafael Planning Area residents;
• Coordinating CDBG project funding with other efforts of the City;
• Funding fewer projects with larger grants;
• Measuring the impact of funded projects.
PRIORITIES
In selecting projects for funding, the City Council will give primary consideration to projects
which:
A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint
partnerships with the City or Agency
B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD
Regulations)
C. Are affordable housing projects or community facility related activities within the San
Rafael Planning Area
D. Are projects that will move forward quickly, have the greatest impact, and can be completed
within a reasonable time frame
APPLICATION PROCESS
All applications for CDBG funds shall be filed with the Marin County Community Development
Agency, Federal Grants Division, on their forms and consistent with their deadlines. Projects
requesting San Rafael Planning Area funds should indicate the amount requested on the form.
Up to 15% of San Rafael Planning Area funds may be used for public service projects.
Applications for public service funds will be evaluated by County staff and a recommendation
made by the Local Area Committee. Applications for non public service funds will be reviewed
by City of San Rafael staff and a recommendation made by the San Rafael City Council based on
conformance with the City priorities listed above. Final action on the recommendations will be
made by the County Board of Supervisors.
TIMING
Filing deadlines for applications, with the exception of City initiated projects, will be set by the
County. The San Rafael City Council will hold a public meeting to discuss and select projects
from those submitted in the same general time frame as the Planning Area Committee meetings.
The City Council recommendation will be presented to the County Board of Supervisors as part
of the overall County CDBG processing.
Attachment 2
2016-17 CDBG Projects Conformance with City Priorities
City/ HUD regs Housing, Quick
San Rafael Capital Agency Comm Impact,
Proiect Facilitv Complete
Public Facilities Improvements (ADA) • • C •
San Rafael Housing
Domestic Violence Emergency Shelter
Lifehouse - Laurel Place House
Lifehouse - Nova House
Lifehouse - Sunrise II Bathroom
Lifehouse - Sunrise II Solar
Rehabilitation Loan Program
Riviera Apartments
San Rafael Affordable He�inn
Countywide Housing
Fair Housing Program
Rehabilitation Loan Program
Accessibility Modification Program
KEY
H = Affordable Housing Project
C = Community Facility Project
• = Conforms
City/
HUD regs
Housing,
Quick
Agency
Comm
Impact,
Proiect
Facilitv
Complete
•
H
•
H
•
•
H
•
•
H
•
•
H
•
•
H
•
•
H
•
City/
HUD regs
Housing,
Quick
Agency
Comm
Impact,
Proiect
Facilitv
Complete
•
H
•
•
H
•
•
H
•
Project
Family Law Legal Services
Marin Brain Injury Network Services
Middle School Scholarship Program
Performing Stars
Pickleweed Children's Center
Senior Access Scholarships
Wise Choices for Girls
Attachment 3
2016-17 CDBG Public Services Requests
Recommendations will be made by the Local Area Committee
Funds Available $56,307
Sponsor
Marin County Grassroots Leadership Network
Family and Children's Law Center
Brain Injury Network of the Bay Area
Canal Alliance
Performing Stars of Marin
City of San Rafael - Child Care Division
Senior Access
Marin City Community Services District
Description
Reauest
Civic engagement and leadership program
$4,000
Legal Assistance for low income families
$7,000
Staff salaries for services for head injury survivors
$12,000
Staff salaries for after school tutoring and support
$15,000
Social/self-development for low income children
$5,000
Staff salaries for Assistant Teacher for pre -K
$55,078
Scholarships, elderly day care
$20,700
Family program focused on college tours
$10,000
$128,778
Attachment 4
2016-17 CDBG Housing and Capital Project Summary
Project
Sponsor
Description
Request
City Share Allocation
Countywide Housing
Fair Housing Program
Fair Housing of Marin
Fair housing services
$70,000
$20,696
$20,696
Rehabilitation Loan Program
Main Housing Authority
Staff salaries to provide residential
$150,000
$114,318
$114,318
rehabilitation loans
Accessibility Modification Program
Marin Center for Independent Living
Housing rehabilitation for handicapped
$30,000
$7,096
$7,096
Countywide Housing Total
$250,000
$142,110
$142,110
San Rafael Capital
Public Facilities Improvements (ADA)
City of San Rafael
Accessibility improvements to meet ADA
$400,000
I
$95,937
requirements
San Rafael Capital Total
$400,000
$95,937
San Rafael Housing
Domestic Violence Emergency Shelter
Center for Domestic Peace
Rehabilitation of an existing domestic violence
$40,000
shelter
0
Lifehouse - Laural Place retaining wall
Lifehouse, Inc.
Rehabilitate group home for developmentally
$48,500
$24,250
disabled adults - retaining wall
Lifehouse - Nova House Window
Lifehouse, Inc.
Rehabilitate group home for developmentally
$7,000
$0
disabled adults - replace window
Lifehouse - Sunrise II Bathroom
Lifehouse, Inc.
Rehabilitate group home for developmentally
$14,500
$14,500
remodel
disabled adults - remodel bathroom
Lifehouse - Sunrise II Solar Project
Lifehouse, Inc.
Rehabilitate group home for developmentally
$28,500
$0
disabled adults - install solar panels
Rehabilitation Loan Program
Marin Housing Authority
Staff salaries to provide residential
$140,000
$0
rehabilitation loans
Riveria Apartments
EAH
Rehabilitatation of apartments for low income
$217,554
$42,275
families - new railings & stairs
San Rafael Affordable Housing
G4y-of San F aaet
$250,000
$0
and Fehabilitation of o apartme-PA-
buildings
San Rafael Housing Total
$496,054
$81,025
Project Total
$1,146,054
$319,072
Attachment 5
CDBG 2016-17
Housing and Capital Projects
Applications
MARIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROPOSAL I
2016-17
1. Project Name: San Rafael ADA Compliance 2. Total Amount Requested: $400,000
Non -housing proposals must
3. Project Sponsor: City of San Rafael specify the amount requested
from each planning area.
Contact Person: Richard Landis
Title: Public Works Administrative ManagerI For non -housing projects only: Funds
Requested
Mailing Address: 111 Morphew St. Lower Ross Valley Planning Area $
San Rafael, CA 94901 Novato Planning Area $
Richardson Bay Planning Area $
San Rafael Planning Area $400,000
Telephone: 415-485-3354 Ext. Upper Ross Valley Planning Area $
Fax: 415-485-3334 West Marin Planning Area $
E-mail: Richard. land is(&citvofsanrafael.orq. Website (optional):
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail.
The County of Marin is committed to encouraging new grant applicants. Please call us at 415-473-6698 for advice about
our requirements and what to emphasize in your application, and consider attending one of our informational workshops.
HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups
are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's
commitment to affirmatively furthering fair housing and equal opportunity.
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair
Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status,
medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories.
4. Proiect Location: This is a citywide project to make San Rafael's sidewalks, walkways, public buildings,
parks, etc., accessible to individuals with disabilities. Therefore, there are no specific street addresses.
Proiect Description: The City of San Rafael entered into a 10 -year settlement agreement with the U.S.
Department of Justice in 2004. The agreement requires the City to comply with the Americans with
Disabilities Act (ADA) as it relates to the public right-of-way (sidewalks, streets, etc.) and facilities. All
requested funds are for the construction of curb ramps that will make San Rafael's sidewalks and streets
accessible for wheelchair users and other individuals with disabilities. The agreement calls for the
construction of 765 curb ramps on those "...streets, roads, and highways that have been constructed or
altered since January 26, 1992."
6. Total Project Cost: The estimated cost is $400,000 (100% CDBG funding). Public Works staff is currently
designing curb ramps for this rehabilitation/construction project. Adherence to Davis -Bacon wage rates will
be mandatory.
7. Proiect Budget for CDBG Funds: Attached is a document entitled "ADA/DOJ Curb Ramps 2015-2016,
Engineer's Estimate." These figures are reasonable estimates of the costs we expect to pay when we bid the
next CDBG-funded ramp project. The estimate does not include construction contingency costs.
8. Other Sources of Funds for this Proiect: There are no non-CDBG funds allocated to the project.
9. Proiect Implementation: The Department of Public Works is responsible for project implementation. San
Rafael will enter into a contract with a construction company to install curb ramps at designated intersections
throughout the City. As stated earlier, this is an ongoing project mandated by the City's 2004 Settlement
Agreement with the federal Department of Justice.
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule
for project implementation?
10. Need for the Proiect: San Rafael's annual curb ramp construction project benefits individuals with a broad
range of needs. Examples are wheel chair users, others with ambulation issues, those who are visually
impaired; etc. The project will serve individuals with disabilities who, based on 2010 census information, are
considered to be low income relative to the non -disabled population.
A. Need Group,: The project will address the needs of individuals with a broad range of physical disabilities, e.g.,
wheel chair users, people with ambulation issues and those who are visually impaired. According to the 2010
census, the median income for disabled individuals living in San Rafael was well below the income limits
shown on the table below.
Household I Income
Size
Limit
1
$65,700
2
75,100
3
I 84,500
4
I 93,850
5
101,400
6
108,900
7
116,400
8
123,900
B. Proiect Rationale: This project is needed to support the ongoing process of improving the accessibility of San
Rafael's public right-of-way infrastructure (sidewalks, crosswalks, roads) to better serve the needs of
individuals with a broad range of disabilities.
C. Equal Opportunity: As stated, the project will serve a diverse group of individuals with disabilities by
constructing curb ramps throughout San Rafael. The nature of this construction project, managed by San
Rafael's Public Works Department, therefore precludes the need for outreach to a specific demographic
group.
If this project involves housing, how will it affirmatively further fair housing? N/A
if this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the
design and development of this project, and (2) your plans to provide employment opportunities to low-income people
and businesses owned by low-income people. The City's contractor must comply with Caltrans Disadvantaged
Business Enterprise (DBE) requirements. San Rafael's current DBE "target" is 7.71%. Contractors hired for
San Rafael projects utilizing federal Department of Transportation (DOT) and/or Caltrans funds must make at
least 7.71% of the construction budget available to minority-owned firms, e.g., African-American, Asian -
Pacific American, Native American, women. The goal of the DBE program is "to ensure nondiscrimination in
the award and administration of DOT -assisted contracts", and to "create a level playing field on which DBE's
can compete fairly for DOT -assisted contracts."
D. Accessibilitv:. By nature and definition, San Rafael's curb ramp project enhances public right-of-way
accessibility for individuals with disabilities.
E. Green Building: Green building principles are an integral part of the project. Curb ramp materials such as
cement are produced by Dutra Materials, only a short driving distance from any of the curb ramp construction
sites, thus minimizing construction vehicle emissions.
o For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time.
o The current year's application form must be used.
o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community
Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157.
o Applications sent by fax or e-mail will not be accepted.
o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach
supplementary material. If you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www.marincounty.ora/dei)ts/cd/divisions/federal-grants
open the Panel and scroll to the heading Application Information and Workshops.
o Don't forget to fill out the Organization Profile form.
o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for
accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at
disabilitvaccess(d).marincountv.orq. This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M.
Remember that we don't accept e-mailed or faxed applications.
ADA/DOJ Curb Ramps 2015-2016
Engineer's
Estimate
Item
Description
Quantity
Unit
Unit Cost
Total Cost
1
Mobization (3% Max)
1
LS
$6,333.18
2
Signs and Traffic Control (8%)
1
LS
$16,888.47
3
Clearing and Grubbing
a. Remove Concrete Sidewalk
1,496
SF
8
$11,968
b. Remove Concrete Curb and Gutter
455
LF
12
$5,460
c. Excavation (Asphalt Removal)
202 I
CY
100
$20,222
d. Remove Native Soil
198
SF
5
$990
4
IMinor Concrete - Minor Structures
a. Type 'A' Curb and Gutter
405
LF
50
$20,250
b. Type'E' Curb
48
LF
35
$1,680
c. 4" PCC Sidewalk
I 663
SF
15 I
$9,945
d. 6" PCC Driveway
li 12
SF
30 li
$360
e. Curb Ramp - Case C
8
EA
4000
$32,000
f. Curb Ramp - Case A
1
EA
I 4000
$4,000
g. New Type C Catch Basin
2
EA
I 5000
$10,000
h. Modified Type C Catch Basin (SE Corner of Charlotte/Sonoma)
1
EA
5000
$5,000
I. Modify Existing Catch Basin
5
EA
6000
$30,000
j. Modified Turning Structure
2
EA
5000
$10,000
5
Adjust Existing Facility to New Grade
a. Sewer Cleanout Utility Box
2
EA
500
$1,000
b. water Meter Box
5
EA
500
$2,500
c. Sewer Manhole Cover (2nd at Ida)
1 I
EA
I 3000
$3,000
d. Modify Sewer Lateral with Cleanout
1
EA
li 5000
$5,000
6
12" PVC SDR 26 Storm Drain Pipe
21
LF
400
$8,400
7
Hot Mix Asphalt
73
TON
350 I
$25,581
8
Relocate Existing Sign to New Post
3
EA
500 li
$1,500
9
IStriping and Pavement Markings
a. Install Pavement Markings
32
SF
20
$640
b. Paint Curb Red
322
LF
I 5
$1,610
Total
$234,327
MARIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROPOSAL
2016-17
1. Project Name: Domestic Violence Emergency
Shelter Rehab & New Bed Creation
3. Project Sponsor: Center for Domestic Peace
Contact Person: Donna Garske
Title: Executive Director
Mailing Address: 734 A Street
San Rafael, CA 94901
Telephone: (415) 457-2464 Ext. 27
Fax: (415) 457-6457
E-mail: dgarske@c4dp.org
Total Amount Requested:
Non -housing proposals must
specify the amount requested
from each planning area.
For non -housing projects only:
S H
Lower Ross Valley PlanningArea
Novato Planning Area
Richardson Bay Planning Area
San Rafael Planning Area
Upper Ross Valley Planning Area
West Marin Planning Area
Website (optional): wwww,c4dp.org
$175,000
Funds
Requested
$35,000
$40,000
$30,000
$40,000
$30,000
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail.
The County of Marin is committed to encouraging new grant applicants. Please callus at 495-473-6698 for advice about
our requirements and what to emphasize in your application, and consider attending one of our informational workshops.
HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups
are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the
County's commitment to affirmatively furthering fair housing and equal opportunity.
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal
Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital
status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other
categories. - —
4. Project Location: (Precise street address). For housing and capital projects, include the year the building was
constructed and the Assessor's Parcel Number.
Confidential location; cottage was constructed in 1979,
5. Project Description:
Center for Domestic Peace (C4DP) respectfully requests $175,000 to complete renovation at our confidential domestic
violence (DV) emergency shelter site (serving all of Marin County), which will expand the number of beds available
through conversion of an existing cottage (currently used as the shelter and hotline office) into additional housing and
rehab of a garage building into office space for sheiter/hotline staff and other shelter -related activities. C4DP currently
offers 18 beds of emergency shelter to domestic violence (DV) victims from throughout Marin, along with help addressing
the factors that place DV victims at risk for long-term poverty. Victims not only have access to counseling, medical
assistance, food, clothing, support groups, children's services, childcare, and transportation, but they also receive support
to carry out a plan to achieve economic self-sufficiency and independence.
Every year, C4DP receives far more requests for emergency shelter from DV victims fleeing their homes than we can fill.
Furthermore, given the very tight housing market in Marin, C4DP has had increasing difficulty in helping women exiting
our shelter secure safe, affordable housing. Our 21 units of transitional housing, Second Step, serve as a key referral
point; however, limited space at the shelter means guests often have to leave and wait several months for a transitional
housing unit to open up. During this time, DV victims are at times precariously housed, living at increased risk of danger
and vulnerable to homelessness, C4DP's shelter site has the potential to house additional families — both those waiting to
get into Second Step and those fleeing their homes who would otherwise be turned away from C4DP's shelter because it
is full — through a second smaller cottage on the property, currently used as an office for shelter and hotline staff and
group meetings.
Through this rehab project, C4DP will expand shelter capacity by removing the 600 -square foot garage on the property
and replacing it with a newly -built shelter office structure and storage area, and converting the cottage (which currently
holds the office) into an additional 3 bedrooms of housing along with shared living space (kitchen, bathrooms, etc.). The
cottage will provide up to 2,920 bednights (in addition to the 6,570 provided by the 18 -bed main house), annually
housing an average of 20-30 victims and 30-50 children (20-30 families). This will dramatically improve their safety
and chances of building self-sufficiency and moving beyond poverty
This rehab of the current cottage office into housing space and construction of a new officelstorage office is the third and
final phase of C4DP's shelter rehab. The previous two stages included rehab of the main house into an ADA compliant
space and remediation of building safety hazards, along with a rehab of the current shelter office building; costs for these
two stages totaled approx, $1,3 million.
6. Total Project Cost: ( include all costs for this particular project regardless of source. )
$500,000 (third and final stage of entire shelter site rehab)
Project Budget for CDBG Funds:
Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as
accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs,
remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or
construction projects, you must include a contractor's written bid or other equally reliable cost estimate,
using Davis -Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans
to comply with federal lead paint regulations.
C4DP is seeking CDBG funds for the cottage rehab only; see the attached budget. (Construction of the shelter office is
covered by other funds, listed below). Cost estimates have been provided by Morse & Cleaver Architects, the architect
company contracted with for all three phases of the renovation project, including prior renovation of the shelter main
house. These estimates are also attached.
The cottage, which will be converted into housing, was previously rehabbed in 2013, and no lead-based paint was used.
No lead-based paint will be used in this stage of renovation as well,
8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than
CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this
project?
Date You Are Funds Date Funds Were When
Source Use Amount Applied Committed? Committed Available
Dominican Sisters Shelter office $325,000 1/23/2015 Yes 3/11/2015 Immediately
of San Rafael construction
9. Project Implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule
for project implementation?
Peggy Woodring of Woodring & Associates is serving as the project manager for the entire shelter rehabilitation project,
including the proposed phase 3, and she is coordinating with a project team at C41DP headed by the organization's
Executive Director. The proposed schedule for project implementation is as follows:
• Completed: hired and signed contracts with both the project manager and the architect for renovation phase 3.
• Completed: met with city director of planning to discuss project and make certain project meets all city
requirements
• Completed: identified construction contractor (construction company that completed phases 1 and 2 of the
shelter renovation).
By Dec 31, 2015: drawings submitted to city for building permit,
• By mid Feb, 2016: city completes due diligence requirements, and bid with construction contractor is confirmed.
• By Mar. 1, 2016: renovation on cottage and construction on office begins.
By Sept. 1, 2016: construction of new office (former garage) and cottage renovation (new living space) completed.
10. Need for the Project:
A. Need GroUD
What groups or individuals will benefit from the project? What income level will you serve? How will you document
eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or
below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below.
Applicants for housing funds must describe how the project will ensure long-term affordability.
Household Income
The program serves DV victims and their children from throughout Marin, and is the only
Size Limit
program of its kind in the county dedicated exclusively to this special population. These
1 $65,700
victims are fleeing their homes and do not have alternative safe housing; they would become
2 75,100
homeless without access to the program. Annually, our DV shelter currently houses between
3 84,500
130 and 230 women and children (with these numbers to increase once the cottage is
4 93.850
rehabbed to provide additional living space); 100% of these families fall below the CDBG
5 101 400
income limit. In fact, approx. 75-80% fall below the federal poverty level, and the remaining
6 108,900
15-20% are low or extremely low income. Income sources and amount for each resident are
7 116,400
documented via an online database during the intake process and again at program exit.
8 123,900
Long-term affordability is ensured in that we do not charge residents for shelter rent or any
supportive services, and we work intensively with shelter residents to help them secure
affordable, safe housing upon program exit.
B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group?
In Marin County, domestic violence (DV) is the number one violent crime (Marin County Civil Grand Jury, 2010) and a
significant cause of homelessness. Nationally, upwards of 50% of all homeless women report that DV was the immediate
cause of their homelessness. Each year C4DP answers more than 3,000 hotline calls, shelters 130-230 women and
children for up to 6,570 bednights, and turns away another 150-200 hotline callers requesting shelter because the shelter
is full. Most of these DV victims live in poverty and face additional challenges in securing safe housing. Not only do they
lack the financial resources needed to find housing in one of the most expensive places to live in the nation, but their
abusers also frequently create barriers that prevent them from leaving and securing safe new housing (i.e. deny financial
support, sabotage their employment, harm their credit score, etc,). Without C4DP's assistance, they may be forced to
choose between becoming homeless or remaining in their home, experiencing further abuse and/or at risk of dying.
The DV victims served by this project qualify as a special population as designated by HUD; in addition to this status, a
large percentage are from underserved marginalized populations. Last year, 78% were from populations of color, 26% of
adult residents were mentally/emotionally challenged, 8% were physically/ medically disabled, 16% spoke limited English,
and 19% were immigrants. A large percentage of these victims also qualify as female head of household.
C. Eaual Ogoortunity: For all projects, which demographic groups are least likely to apply, and what affirmative
marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are
least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your
analysis.)
Each year, C4DP conducts a thorough analysis of the demographics of the DV victims we serve in our shelter and those
seeking shelter on our hotline. A four-year comparison of the demographics of victims served at the shelter is as follows:
C4DP Shelter (Women & Children)
FY 11112
FY 12113
FY
13/14
FY
14115
General Marin
Population_
White
32
20.4%
50
24.3%
27
I
20.5%
51
21.5%
723%
Hispanic
74
47.1%
68
33.0%
51
38.6%
71
30.0%
15.5%
African American
34
21.7%
46
22.3%
38
28.8%
66
27.8%
2.6%
Asian
j 4
2.5%
21
10.2%
1
0.8%
13
5.5%
5.6%
Pacific Islander I
4
2.5%
8
3.9%
5
3.8%
1
0.4%
0.2%
Native American
4
2.5%
2
1.0%
2
1.5%
1
0.4%
0.2%
Other
5
3.2%
6
2.9%
8
6.1%
18
7.6%
3.1%
Unknown
0
0.0%
5
2,4%
0
0.0%
16
6.8%
TOTAL i
167
100.0%
206
100.0%
132
100.0%
237
100.0%
1000%
Based on a cross -year comparison across each demographic group, C4DP monitors whether any particular demographic
is rising or falling significantly and warrants additional outreach in the upcoming year. Given that populations of color
served are higher than their representation within the overall population of Marin County (see the right-hand column in the
table above), we believe that our shelter and hotline (the entry point to shelter) are effectively marketing to Marie's
populations of color. Types of outreach targeted to specific populations of color have included:
• Facilitation of a community-based advisory group Voces de Cambio {Voices of Change), comprised of Spanish-
speaking former legal advocacy service users who design community-based strategies to shift norms around
culturally -acceptable behavior within the Hispanic/Latino community and increase help -seeking behavior among
victims,
• Design and distribution of culturally -appropriate Spanish-language booklets and audio CDs that encourage
victims to access DV -related resources.
• Translation of our Spanish language outreach CD into English and tailoring of this CD for the African American
community; Voces de Cambio has helped distribute this CD broadly throughout the African American community
in Marin.
Is Placement of C4DP advocates (including Spanish-speaking bilingual, bicultural advocates) in multiple community-
based locations (including in the Canal District, San Rafael, Novato, and the Richardson Bay area) to improve
access to C4DP's services at locations victims are likely to seek other services.
In addition to the above outreach efforts, C4DP has determined that the group that least commonly requests shelter
services is elderly victims over the age of 55; given that Marin's elderly population is steadily increasing, we have begun a
strategic assessment of internal and external data and trends to determine if this group is in fact underutilizing the shelter,
or if shelter may not be necessary or an appropriate service. We have invested in specialized technical assistance from
the federal Office on Violence Against Women, and staff have attended a three-day national training to learn how to
effectively assess this group's unique needs. We have identified partners serving the elderly to be involved in the
coordinated community response to DV, and are engaging them in helping us identify the most appropriate services and
marketing strategies for the unique needs of elderly victims (mental/physical health, living arrangements, difficultly in
dealing with sexual assault, etc.) and the methods for promoting these services.
If this project involves housing, how will it affirmatively further fair housing?
C4DP affirmatively furthers fair housing by following our organizational -wide Equal Opportunity and Cultural and Linguistic
Competency Policy, which establishes responding to diverse populations and attracting new users to shelter -based DV
services as a business imperative. According to this policy, through the proposed housing program and our other
services, C4DP: 1) consciously seeks to increase participation of members from populations that are traditionally
marginalized or excluded due to discrimination and oppression (people of color including those who are bilingual, LGBTQ
persons, older people, religious minorities, parents, formerly battered women, the disabled, and any other group of people
determined to be subject to discrimination or oppression); 2) implements diversity on every level of C4DP's organizational
structure, and maintains diversity during any restructuring; and 3) offers programs and housing that are culturally and
linguistically appropriate. To promote equal access for those who meet the criteria of our shelter program and to ensure
fairness in all decisions regarding access to services, C4DP follows a multi -tiered intake process and provides ongoing
training to staff to increase cultural competency.
If this project involves construction, discuss (9) your plans for recruiting women- and minority-owned firms to bid
on the design and development of this project, and (2) your plans to provide employment opportunities to low-income
people and businesses owned by low-income people,
Two women -owned businesses have already been selected to fulfill the roles of architect and project manager (they were
selected during phase 1 of the shelter renovation and have been selected again for phase 3 to ensure project continuity).
D. Accessibility. What steps are you taking to make this project (and your overall program) accessible to people with
physical and other disabilities?
As a result of the first phase of renovation at C4D's emergency shelter, the main house and grounds are now in
compliance with ADA requirements and are fully accessible for individuals with physical disabilities, including all
entrances, bathrooms, walkways, bedrooms, shared living spaces, and outdoor spaces, which can accommodate
wheelchairs and individuals with limited mobility. All housing and supportive services are tailored to accommodate
individuals with other disabilities (mental health needs, deaf, vision -impaired, chronic health conditions, etc.), based on the
findings of a disability audit C4DP conducted with ADA -specific technical assistance.
E. Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles?
C4DP has been certified as a Green Business and has already instituted many green business practices throughout our
operations. We have installed solar panels at our main administrative office, conducted electricity and water audits,
switched to Energy Star equipment, installed motion detector lights, begun a transition to electronic files, etc. In
interviewing and selecting the architect and project manager for the shelter rehabilitation, we asked interviewees to
discuss the green building principles they have used and recommend, and we based our selection partially on this factor.
We followed the same process in interviewing and hiring a construction firm, and will seek to use green building principles
whenever possible, which may include installation of high-energy windows and appliances, insulation in ceilings, floors,
and walls, weather-stripping, and low -flow toilets and water -saving shower -heads and faucets.
c For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time.
The current year's application form must be used.
o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County
Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157.
o Applications sent by fax or e-mail will not be accepted.
This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach
supplementary material. If you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www.marincounty.orglder)ts/cd/divisions/federal-qrants
open the Newest Information Panel and scroll to the heading Application Information and Workshops.
o Don't forget to fill out the Organization Profile form.
o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for
accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at
disabilitvaccess(o)marincountv.orq This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M.
Remember that we don't accept e-mailed or faxed applications.
Renovation of DV Emergency Shelter Budget
2015-2016
Amount Status
Income
Dominican Sisters of San Rafael 325,000 Committed
County of Marin - CDBG 175,000 Requested
Total Income 500,000
Expenses CDBG
C4DP Personnel Expense (Project Administration)
Salaries 4,500
Health Ins & Other Benefits 500
Total Personnel Expense 5,000
Construction Expenses (Garage into Office)
Walls & floors
35,000
Foundation
25,000
Underground utilities
19,000
Roof
19,000
Exterior stairs & porch
18,000
Architecture & engineering
18,000
HVAC
15,000
County permit fees
15,000
Siding & trim
14,000
Electrical & lighting
14,000
Paining
12,000
Finishes
12,000
Doors & windows
11,000
Plumbing
11,000
Insulation
10,000
Appliances
6,000
Contingency & overhead @ 26%
66,000
Total Construction Expenses (Garage into Office)
320,000
Rehab Expenses (Cottage Office into Living Space)
Interior walls
14,000
14,000
Earthquake upgrade
13,500
13,500
Painting
12,000
12,000
Kitchen remodel
12,000
12,000
Plumbing
12,000
12,000
Architecture & engineering
12,000
12,000
Refinish parking lot
11,000
11,000
Roofing & gutter
10,000
10,000
County permit fees
10,000
10,000
Doors & windows
9,000
9,000
Flooring
9,000
9,000
Storage structure
8,000
8,000
Page 1 of 2
Demolition
7,000
7,000
Rewiring & electrical
7,000
7,000
Insulation
6,000
6,000
Contingency @ 15%
22,500
22,500
Total Rehab Expenses (Office)
175,000
175,000
Total Expense
500,000
175,000
Total Surplus/Deficit
Page 2 of 2
P.Q. Sox 2012/ 707--634--61 37 7f016 bo rga/�AvenUe
ScDastopoi, CA 95473 5c6astopal CA 9547z
December 9, 2015
RE: Budget for C4DP Cottage Rehab and Remodel
Construction Expenses
Roofing & Gutter
101000
Painting
12,000
Doors & Windows
9,000
Interior Walls
14,000
Demolition
7,000
Kitchen Remodel
121000
Flooring
9,000
Insulation
6,000
Rewiring & Electrical
71000
Plumbing
12,000
Earthquake upgrade
13,500
Storage structure
5,000
Refinish Parking lot
11,000
Construction documents
Architecture and engineering 12,000
County Permit fees 10,000
Sub total 149,000
Contingency at 15% 22,500
Total Rehab Expenses
$175,000
FAX: 707-634-6179 • Email: OfficcloMgmeCleaver.cam • We6: www. Morse Cleave r.com
MOQM LAS (.1LAVEL)
AQC-19TEC"ti i
r.0. ff)ox 2012 707-654-6 157 7016 E)odega Avenue
5e6astopol, CA 95473 5c6astopol CA 95472
December 9, 2015
RE: Budget for C4DP Cottage Rehab and Remodel
Construction Expenses
Roofing & Gutter
10,000
Painting
12,000
Doors & Windows
9,000
Interior Walls
14,000
Demolition
71000
Kitchen Remodel
12,000
Flooring
9,000
Insulation
6,000
Rewiring & Electrical
7,000
Plumbing
12,000
Earthquake upgrade
13,500
Storage structure
5,000
Refinish Parking lot
11,000
Construction documents
Architecture and engineering 12,000
County Permit fees 10,000
Sub total 1491000
Contingencv at 15% 22,500
Total Rehab Expenses $175,000
FAX; 707-63-t-6179 • Lmai[ Q ice4 orsccicaYcncom • Wc6: www.Morsecicaver.com
Organization Profile - 2016-17 Data Collection Pilot
The County of Marin is interested in more deeply understanding the population demographics of those who staff,
govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and
applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in
the 2011 Analysis of Impediments to Fair Housing in Marin.
The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If
you do not collect or do not wish to share the demographic information requested, please check the appropriate box
below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile
form when applying for foundation grants in Marin, feel free to use the information collected for those forms if
submitted within the last 12 months.
I Name of Organization: Center for Domestic Peace
_ My organization does not gather demographic data. _ My organization does not wish to share demographic data.
Income of Level of Clients Your Org Serves 9/0 (Please use the federal income guidelines on the reverse of this pa e.
Very low income people 75%
J Low income people 25%
People above the low income limits <1%
Percentages {%) Clients Your Clients for Support Professional Board Advisory
Organization this Project Staff Staff Committee
Serves
Ethnic/Racial
N/A
Demographics
Asian-American/Pacific
7%
6%
4%
20%
Islander
i
African-American/Black
7%
28%
4%
Caucasian/White
17%
21%
77%
54%
70%
Native American
<1%
<1%
Mixed Heritage
Unknown/other
69%
44%
33%
38%
10%
TOTAL %
100%
100%
100%
100%
100%
100%
Latino/Hispanic Origin
N/A
Of Latino/ Hispanic Origin
23%
30%
33%
33%
10%
�
NOT of Latino/ Hispanic
77%
700/a
67%
67%
90%
Origin
TOTAL 0%
100%
100%
100%
100%
100%
100%
.Aue
N/A
0-5 years old
2%
25%
6-17
3%
24%
18-24
7%
13%
67%
125-59
23%
33%
33%
100% I
80%
�
60+
3%
1%
20%
I
Unknown
62%
4%
TOTAL %
1009/0
100%
100%
100%
100%
100%
Gender
N/A
J Female
95%
71%
100%
92%
100%
( Male
5%
29%
8%
I Total %
100%
100%
100%
100%
100%
100%
Disabled
Organization Profile -- 2016-17 Data Collection Pilot _
Involvement of Clients Your Organ_iz_ ation Serves Percent of Board/Com_mittee Members_ Who Are Clients
On Governing Board 0%
On Advisory Committee N/A,
Income Limits
Household Size Very Low Income Limit Low Income Limit
(;�-50% of Median Income) (z8O% of Median Income)
- - 1 $491050 $65,70_0 - -
1 2 46,900 _ _ 75,100
3 52,750 84,500
4 _ 58,600 93,850 _
5 63,300 101,400
6 68,000 108,900
k:lcycle12015 cyclelappliealions fy15\2015-IG organization profile form.doe
MARIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROPOSAL
2016-17
1. Project Name: Laurel Place Nouse 2. Total Amount Requested.
Non -housing proposals must
3. Project Sponsor: Lifehouse specify the amount requested
from each planning area.
Contact Person: Brent Kush A%i i� Ai
Ut 177,
Title: Director of Firrmce and Administration For non -housing projects only:
Mailing Address: 899 Northgate Dr, Suite 500 Lower Ross Valley Planning Area
San Rafael, CA 94903 Novato Planning Area
Richardson Bay Planning Area
San Rafael Planning Area
Telephone: 415-526-5308 Ext. Upper Ross Valley Planning Area
Fax: 415-472-5739 West Marin Planning Area
SN C2
$ 48,500
Funds
Requested
E-mail:-bkmh@lifehouseagency.org Website (optional):
c,c'1,a�
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail.
The County of Marin is committed to encouraging new grant applicants. Please call us at 495-473-6698 for advice about
our requirements and what to emphasize in your application, and consider attending one of our informational workshops.
HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups
are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's
commitment to affirmatively furthering fair housing and equal opportunity.
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair
Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status,
medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories.
4. Project Location: (Precise street address). For housing and capital projects, include the year the building was
constructed and the Assessor's Parcel Number.
APN#001-173-26
The home is approximately 100 years old. The address is 210 Laurel Place, San Francisco CA 94901
5. Project Description:
This is a home licensed by the Department of Social Services to serve 6 adults with developmental disabilities. Most of
the residents have autism and it is a unique resource as the availability of housing programs for this population is lacking.
The residents are taught skills to become more independent in all their daily activities. Many have lived in this home for
several years and have continued to benefit from the services provided by Lifehouse. This project is to rehabilitate a failing
retaining wall to protect the structural integrity of the home.
6. Total Project Cost: (include all costs for this particular project Le ardless of source.)
$48,500
7. Project Budget for CDBG Funds:
Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate
and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs,
architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction
projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -
Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with
federal lead paint regulations.
Acquire soils analysis and engineering plans to fix the lower failing retaining wall at the back of the house
Drain the swimming pool
Remove existing retaining wall
Dig piers for new wall (number to be determined)
Install new steel rebar as needed
Construct formwork
Pour concrete into forms
Remove formboards
Refill pool
8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG
funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project?
Date You Are Funds Date Funds Were When
Source Use Amount Applied Committed? Committed Available
9. Project implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule
for project implementation?
Lifehouse administrative staff will work with maintenance staff to schedule these fence repairs as soon as possible. Bids
will be obtained and lowest/most qualified bid will be awarded. This project should take approximately one month to
complete.
10. Need for the Project:
A. Need Group
What groups or individuals will benefit from the project? What income level will you serve? How will you document
eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or
below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below.
Applicants for housing funds must describe how the project will ensure long-term affordability.
Household
Income
The six adults who live in this home all have extremely low incomes mostly from SSI. They
Size
Limit
attend programs during the day to compliment the skills they are learning at home. The home
1
$65,700
is owned by Lifehouse which is a non-profit agency providing residential services to people
2
75,100
with developmental disabilities.
3
84,500
4
93,850
5
101,400
_ 6
108,900
-- 7
116,400
8
123,900
S. Proiect Ratjonale: Why is this project needed? Will it assist an especially needy or underserved group?
Funding for all projects has been negatively affected by the economy and the state has cut the reimbursement rates for
services that Lifehouse provides to the residents. There have not been funds to make needed repairs to this home.
C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing
steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely
to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is
implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to
apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.)
The residents of this home are referred by the state/regional centers. As per protocol from the state, Lifehouse does not
recruit from the general public for referrals.
if this project involves housing, how will it affirmatively further fair housing?
The individuals who live in this home all have disabilities and are considered extremely low income. The home will always
house people from this population.
If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the
design and development of this project, and (2) your plans to provide employment opportunities to low-income people
and businesses owned by low-income people.
Lifehouse does not discriminate in the selection of contractors and minorities are always considered.
D. Accessibilitv' What steps are you taking to make this project (and your overall program) accessible to people with
physical and other disabilities?
This home is already occupied by adults with disabilities and will continue to be used for this purpose.
E. Green Buildina: For new construction or rehabilitation, what will you do to incorporate "green building" principles?
A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green"
objectives.
For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time
The current year's application form must be used.
Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community
Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157.
Applications sent by fax or e-mail will not be accepted.
o This form can be expanded to accommodate additional text, but we encourage you to be brief You may attach
supplementary material. If you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www marincounty.oraldeots/cdldiv* ionslfedera l -Grants
open the �►ca.c fie■�ui•�,c�r�r�.IuPanel and scroll to the heading Aoolication Information and Workshoos.
Don't forget to fill out the Organization Profile form.
All County publications are available in alternative formats (Braille, large print, or CD) upon request Requests for
accommodations may be made by calling (415) 473-4381 (Voice)1(415) 473-3232 (TDD/TTY), or by e-mail at
disabilitvaccess(o-)marincounty orq. This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M.
Remember that we don't accept e-mailed or faxed applications.
kuya1eL0I s cyde`mpplic:Aloos: fyI5�2015-1h Wbg npplkcvfina tiimi.doc
Organization Profile - 2016-17 Data Collection Pilot
The County of Marin is interested in more deeply understanding the population demographics of those who staff,
govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and
applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in
the 2011 Analysis of Impediments to Fair Housing in Marin.
The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If
you do not collect or do not wish to share the demographic information requested, please check the appropriate box
below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile
form when applying for foundation grants in Marin, feel free to use the information collected for those forms if
submitted within the last 12 months.
Name of Ormanization: �' �G �" v� 5 , zYIL , ` L4wc A(4 t c Avws C.
My organization does not gather demographic data. —My organization does not wish to share demographic data.
Income of Level of Clients Your Org Serves % (Please use the federal income guidelines on the reverse of this page.)
Very low income people
Low income people
People above the low income limits
Percentages Clients Your Clients for
Organization this Project
Serves
Ethnic/Racial Demographics
Asian-American/Pacific
7
Islander
African-American/Black
�3?
Caucasian/White
Native American
Mixed Heritage
Unknown/other
TOTAL %
100% 1(
Latlnol lspank Orlain
Of Latino/ Hispanic Origin
NOT of Latino/ Hispanic Origin
TOTAL %
-Age
0-5 years old
G 6-17
18-24
25-59
60+
TOTAL %
W
Support Professional Board Advisory
Staff Staff Committee
100% 100% 100%
100%
I4o
100% 100% 100%
Gender I
Female 33 i
I Male e7
J involvement of Clients Your Organization Serves Percent of Board/Committee Members Who Are Clients
On Governing Board j S
On Advisory Committee
1.
3.
MARIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROPOSAL
2016-17
Project Name: Nova House
Project Sponsor: Lifehouse
Contact Person: Brent-KvA AIti EU�Al
4 i� t: uprt.6r4'�
Title: Director of amara
Mailing Address: 899 Northgate Dr, Suite 500
San Rafael, CA 94903
Telephone: 415-526-5308 Ext.
Fax: 415-472-5739
2. Total Amount Requested:
Non -housing proposals must
specify the amount requested
from each planning area.
For non -housing projects only
SH -3
$ 7,000
Lower Ross Valley Planning Area $
Novato Planning Area $
Richardson Bay Planning Area $
San Rafael Planning Area $
Upper Ross Valley Planning Area $
West Marin Planning Area $
Funds
Requested
E-mail: bkueh@lifehouseagency.org Website (optional):
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail,
The County of Marin is committed to encouraging new grant applicants. Please callus at 415-473-6698 for advice about
our requirements and what to emphasize in your application, and consider attending one of our informational workshops.
HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups
are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's
commitment to affirmatively furthering fair housing and equal opportunity.
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair
Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status,
medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories.
4. Project Location: (Precise street address). For housing and capital projects, include the year the building was
constructed and the Assessor's Parcel Number.
APN#175-271-22
The home is approximately 48 years old. The address is 393 Nova Albion Way, San Rafael, CA 94903
5. Project Description:
This is a Health Care Licensed home serving six adults with severe to profound developmental disabilities. This home was
licensed in the early 1980's and has been in continuous operation since then.
There are some window panes at this home that have been damaged due to water intrusion and need to be replaced with
new energy efficient glass panes.
6. Total Project Cost: (include all costs for this particular project regardless of source.)
$7,000
Project Budget for CDBG Funds:
Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate
and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs,
architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction
projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -
Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with
federal lead paint regulations.
Remove faulty glass panes from the front atrium area
- Repair frames to new
Install new 1 -inch 16 glass
Seal windows
- Two panes to be replaced
8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG
funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project?
Date You Are Funds Date Funds Were When
Source Use Amount Applied Committed? Committed Available
9. Project Implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule
for project implementation?
Lifehouse administrative staff will work with maintenance staff to schedule these repairs as soon as possible Bids will be
obtained and lowest/most qualified bid will be awarded. This project should take approximately one week to complete.
10. Need for the Project:
A. Need Group
What groups or individuals will benefit from the project? What income level will you serve? How will you document
eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or
below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below.
Applicants for housing funds must describe how the project will ensure long-term affordability.
Household
Size
2
3
4
5
6
7
8
Income
Limit
$65,700
75,100
84,500
93,850
101,400
108,900
116,400
123,900
This is a licensed group home for 6 adults with developmental disabilities and profound
medical needs. The people who live here are all extremely low income with incomes from SSI.
The home is owned by Lifehouse, Inc a non-profit agency providing residential services to
individuals with developmental disabilities.
B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group?
Funding for all projects has been negatively affected by the economy and the state has cut the reimbursement rates for
services that Lifehouse provides to the residents. There have not been funds to make needed repairs to this home.
C. Equal O000rtunitv: For all projects, which demographic groups are least likely to apply, and what affirmative marketing
steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely
to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is
implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to
apply. Be sure to consider race, ethnicity. and disability, as well as other demographic factors, in your analysis.)
The residents of this home are referred by the state/regional centers. As per protocol from the state, Lifehouse does not
recruit from the general public for referrals.
If this project involves housing, how will it affirmatively further fair housing?
The individuals who live in this home all have disabilities and are considered extremely low income. The home will always
house people from this population.
If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the
design and development of this project, and (2) your plans to provide employment opportunities to low-income people
and businesses owned by low-income people.
Lifehouse does not discriminate in the selection of contractors and minorities are always considered.
D Accessibility_- What steps are you taking to make this project (and your overall program) accessible to people with
physical and other disabilities?
This home is already occupied by adults with disabilities and will continue to be used for this purpose.
E. Green Building: For new construction or rehabilitation, what will you do to incorporate "greet? building" principles?
A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green"
objectives.
For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time.
The current year's application form must be used.
Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community
Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157
Applications sent by fax or e-mail will not be accepted.
This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach
supplementary material. If you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www.rnarincounty.orcildeols/cd/divisions/federal-grants
open the Panel and scroll to the heading Application Information and Workshops.
Don't forget to fill out the Organization Profile form.
All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for
accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at
disabilitvaccess(cD.marincountv.orq. This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M.
Remember that we don't accept e-mailed or faxed applications.
00ycle\M15 cyale\npplicatums 5,M2015-16 Wbg applwa[inn runn.doc
Organization Profile - 2016-17 Data Collection Pilot
The County of Marin is interested in more deeply understanding the population demographics of those who staff,
govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and
applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in
the 2011 Analysis of Impediments to Fair Housing in Marin.
The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If
you do not collect or do not wish to share the demographic information requested, please check the appropriate box
below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile
form when applying for foundation grants in Marin, feel free to use the information collected for those forms if
submitted within the last 12 months.
Name of OrAanizatlorl: �' G � vu� 5 , I�- L , 11 f )V _, (_+,Z�o _ P1
My organization does not gather demographic data. —My organization does not wish to share demographic data.
Income of Level of Clients Your Om Serves % (Please use the federal income guidelines on the reverse of this page.)
Very low income people j{z0�°�
Low income people
People above the low income limits
Percentages (°/a) Clients Your Clients for
Organization this Project
Serves
Ethnic/Racial Demographics
Asian-American/Pacific
Islander 1 �'
African-American/Black
Caucasian/White
1
Native American
Mixed Heritage
Unknown/other
I TOTAL % 100% 10
Ladno/hfisuanic Orlpin
Of Latino/ Hispanic Origin
NOT of Latino/ Hispanic Origin
TOTAL %
Ape
0-5 years old
6.17
16-24
25-59
60+
TOTAL %
Gender
Female
Male
Total
Disabled %
i,YJ
Support Professional Board Advisory
Staff Staff Committee
100% 100% 10
100
100% 100% 10
l�
100% 100% 10
100% 100% 100%
www7mw
100% 100% 100%
Involvement of Clients Your Organization Serves Percent of Board/Committee Members Who Are Clients
On Governing Board 1 S 'Jr,
f On Advisory Committee
MARIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROPOSAL
2016-17
1. Project Name: Sunrise II �!3AtTM RAOMI 2. Total Amount Requested:
Non -housing proposals must
3. Project Sponsor: Lifehouse specify the amount requested
from each planning area.
Contact Person: Ann Elias
Title: Director of Development
Mailing Address:
899 Northgate Drive, Suite 500
San Rafael, CA 94903
Telephone: 415-526-5320 Ext.
Fax: 415-472-5739
E-mail: aelias@lifehouseagency.org
$14,500.00
For non -housing projects only: Funds
Requested
Lower Ross Valley Planning Area $
Novato Planninq Area $
Richardson Bay Planning Area $
San Rafaei Planning Area $
Upper Ross Valley Planning Area $
West Marin Planning Area $
Website (optional): www.lifehouseagency.org
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail.
The County of Marin is committed to encouraging new grant applicants. Please callus at 415-473-6698 for advice about
our requirements and what to emphasize in your application, and consider attending one of our informational workshops.
HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups
are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's
commitment to affirmatively furthering fair housing and equal opportunity.
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair
Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability. In addition, state law prohibits housing discrimination on the basis of age. ancestry, marital status,
medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories.
4. Project Location: (Precise street address). For housing and capital projects, include the year the building was
constructed and the Assessor's Parcel Number.
Address: 48 Golden Hide Ave, San Rafael, CA 94903
Parcel Number 175-291-10
This is an approximately 56 year old house
5. Project Description:
This is a home that is licensed by Health Care Licensing for six adults with severe and profound developmental disabilities.
Several of the residents use wheelchairs for mobility and have very limited mobility. The project includes an accessible
bathroom remodel.
6. Total Project Cost: (Include all costs for this particular project regardless of source.) $14,500.00
Project Budget for CDBG Funds:
Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate
and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs,
architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction
projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -
Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with
federal lead paint regulations.
1. Demolish existing tublshower bath and dispose of debris.
2. Re -slope bath to accommodate better water resistance.
3. Install new tub and plumbing fixtures.
4. Re -tile tub surrounding, bathroom floor, and wainscot tile walls.
5. Upgrade electrical and plumbing to meet ode.
6. Install new sink and toilet and upgrade plumbing fixtures.
7. Install new ADA sink.
B. Prime and pain bathroom.
8. Other Sources of Funds for this Project: Include amount, source. use, status, and timing of funds other than CDBG
funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project?
Date You Are Funds Date Funds Were When
Source Use Amount Applied Committed? Committed Available
9. Project Implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule
for project implementation?
Lifehouse administrative staff will work with a contractor to schedule the work. Bids will be obtained and the lowest/most
qualified bid will be awarded. The project should take approximately one month to complete.
10. Need for the Project:
A. Need Group
What groups or individuals will benefit from the project? What income level will you serve? How will you document
eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or
below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below.
Applicants for housing funds must describe how the project will ensure long-term affordability.
Household
income
This is a licensed group home for 6 adults with developmental disabilities who have severe
Size
Limit
and profound medical and self care needs. The individuals who live here are considered at the
1
$65,700
"extremely low income" level They do receive MediCal. The home is owned by Lifehouse, a
2
75,100
non-profit agency providing residential services to individuals with developmental disabilities
3
84,500
4
93,850
5
101,400
6
108,900
7
116,400
8
123,900
B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group?
Funding for all projects has been negatively affected by the economic downturn and also the cuts and frozen rates from
the state for the services provided by Lifehouse. There have not been funds to make needed repairs.
C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing
steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely
to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is
implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to
apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.)
The residents of this home are referred by the regional center/state of California, Lifehouse has a policy of non-
discrimination in who it serves
If this project involves housing, how will it affirmatively further fair housing?
The individuals who live here all have disabilities and are considered extremely low income. The home will always house
people from this population.
If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the
design and development of this project, and (2) your plans to provide employment opportunities to low-income people
and businesses owned by low-income people.
Lifehouse does not discriminate in the selection of contractors. Lifehouse has a policy of non-discrimination when it comes
to contracting work. In recruiting contractors, minorities are always considered.
D. Accessibilibt: What steps are you taking to make this project (and your overall program) accessible to people with
physical and other disabilities?
All the residents of the home have disabilities. Many of them have physical disabilities necessitating the use of
wheelchairs. This home will always be designated as a home for people with developmental disabilities
E. Green Buildina: For new construction or rehabilitation, what will you do to incorporate "green building" principles?
A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green"
objectives. Lifehouse as the owner is a nonprofit agency
o For further information, please call Roy Bateman (415 - 473-6698). It's ok to tail with any questions at any time.
o The current year's application form must be used.
Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community
Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157-
o Applications sent by fax or e-mail will not be accepted.
o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach
supplementary material. If you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www, mWinQQstY.Qrgidevts/r: i'divi§ions/federai-grants
open Panel and scroll to the heading Application Information and Workshops.
o Don't forget to fill out the Organization Profile form.
All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for
accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at
disabili access@marincounty.org. This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY. DECEMBER 11, 2015. AT 5 P.M.
Remember that we don't accept e-mailed or faxed applications.
Organization Prole - 2016-17 Data Collection Pilot
The County of Marin is interested in more deeply understanding the population demographics of those who staff,
govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and
applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in
the 2011 Analysis of Impediments to Fair Housing in Marin.
The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If
you do not collect or do not wish to share the demographic information requested, please check the appropriate box
below. We hope you.will be able to participate in this pilot project, if you have completed a similar organization profile
form when applying for foundation grants in Marin, feel free to use the information collected for those forms if
submitted within the last 12 months.
Name of Organization: Lifehouse, Inc - Sunrise 11
My organization does not gather demographic data. —My organization does not wish to share demographic data.
X For group homes only -not entire organization.
Income of Level of Clients Your Orp Serves % (Please use the federal income guidelines on the reverse of this page.)
Very low income people 100%
Low income people
People above the low income limits
Percentages (%)
.ethnic/Racial Demographics
Asian-American/Pacific
Islander
African-American/Black
Caucasian/White
Native American
Mixed Heritage
Unknown/other
TOTAL %
Latino/Hispanic Origin
Of Latino/ Hispanic Origin
NOT of Latino/ Hispanic Origin
Clients Your Clients for Support Professional Board Advisory
Organization this Project Staff Staff Committee
Serves
16%
84%
100% 100% 100% 100% 10
40%
60%
I 0-S years old
6-17
18-24 16%
125-59 84%
60+
Female 50%
Male SO%
I Total "/o 100% 100% 100% 100% 100% 100% I
Disabled %
Involvement of Clients Your Organization Serves
On Governing Board
On Advisory Committee
100%
Percent of Board/Committee Members Who Are Clients
15%
3.
MARIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROPOSAL
2016-17
Project Name: Sunrise II
Project Sponsor: Lifehouse
Contact Person: Ann Elias
Title: Director of Development
Mailing Address:
899 Northgate Drive, Suite 500
San Rafael, CA 94903
Telephone: 415-526-6320 Ext.
Fax: 415-472-5739
E-mail: aellas@lifehouseagency.org
Total Amount Requested:
Non -housing proposals must
specify the amount requested
from each planning area.
For non -housing projects only:
$28,500.00
Funds
Requested
Lower Ross Valley Planning Area
$
Novato Planning Area
$
Richardson Bay Planninq Area
$
San Rafael Planning Area
$
Upper Ross Valley Planning Area
$
West Marin Planning Area
$
Website (optional): www.lifehouseagency.org
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail.
The County of Marin is committed to encouraging new grant applicants. Please call us at 495-473-6698 for advice about
our requirements and what to emphasize in your application, and consider attending one of our informational workshops.
HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups
are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
' least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's
commitment to affirmatively furthering fair housing and equal opportunity,
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair
Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
i transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status,
I medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories.
4. Project Location: (Precise street address). For housing and capital projects, include the year the building was
constructed and the Assessor's Parcel Number.
Address. 48 Golden Hinde Ave, San Rafael, CA 94903
Parcel Number 175-291-10
This is an approximately 56 year old house
5, Project Description:
This is a home that is licensed by Health Care Licensing for six adults with severe and profound developmental disabilities.
Several of the residents use wheelchairs for mobility and have very limited mobility. The project includes installation of new
solar panel system and conduit repair.
6. Total Project Cost: (include all costs for this particular project regardless of source.) $28,500.00
7. Project Budget for CDBG Funds:
Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate
and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs,
architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction
projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -
Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with
federal lead paint regulations.
• Installation of new solar panel system to offset high energy bills at Intermediate Care Facility (ICF).
o Solar panels will reduce the cost of heating swimming pool in the summertime.
• Fix conduit on the roof to stop water from getting into the conduit and creating leaks.
8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG
funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project?
Date You Are Funds Date Funds Were When
Source Use Amount Aoolied Committed? Committed Available
9. Project Implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule
for project implementation?
Lifehouse administrative staff will work with a contractor to schedule the work. Bids will be obtained and the lowestlmost
qualified bid will be awarded. The project should take approximately one month to complete.
10. Need for the Project:
A. Need Grouo
What groups or individuals will benefit from the project? What income level will you serve? How will you document
eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or
below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below.
Applicants for housing funds must describe how the project will ensure long-term affordability.
Household
Income
This is a licensed group home for 6 adults with developmental disabilities who have severe
Size
Limit
and profound medical and self care needs. As mentioned above the residents of this home
1
$65,700
are able to have therapeutic exercise by the use of this pool. The individuals who live here are
2
75,100
considered at the "extremely low income" level. They do receive Medical. The home is
3
84,500
owned by Lifehouse, a non-profit agency providing residential services to individuals with
4
93,850
developmental disabilities
5
101,400
6
108,900
7
116,400
8
123,900
B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group?
Funding for all projects has been negatively affected by the economic downturn and also the cuts and frozen rates from
the state for the services provided by Lifehouse There have not been funds to make needed repairs.
C. Eaual O000rtunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing
steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely
to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is
implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to
apply, Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.)
The residents of this home are referred by the regional center/state of California Lifehouse has a policy of non
discrimination in who it serves.
If this project involves housing, how will it affirmatively further fair housing?
'The individuals who live here all have disabilities and are considered extremely low income. The home will always house
people from this population.
If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the
design and development of this project, and (2) your plans to provide employment opportunities to low-income people
and businesses owned by low-income people.
Lifehouse does not discriminate in the selection of contractors, Lifehouse has a policy of non-discrimination when it comes
to contracting work. In recruiting contractors, minorities are always considered.
D. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with
physical and other disabilities?
All the residents of the home have disabilities. Many of them have physical disabilities necessitating the use of
wheelchairs. This home will always be designated as a home for people with developmental disabilities
E. Green Buiidina: For new construction or rehabilitation, what will you do to incorporate "green building" principles?
A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green"
objectives. Lifehouse as the owner is a nonprofit agency.
a For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time.
* The current year's application form must be used.
Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community
Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157.
Applications sent by fax or e-mail will not be accepted.
o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach
supplementary material. If you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www.marinr.otinty.org/depts/rd/divisions/fedi;
open the liaii,g allasain ", Panel and scroll to the heading Aoolication Information and Workshoos.
o Don't forget to fill out the Organization Profile form,
c: All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for
accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDDITTY), or by e-mail at
disabilityaccess dmarincounty.org. This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY. DECEMBER 11. 2015. AT 5 P.M.
Remember that we don't accept e-mailed or faxed applications.
Organization Profile - 2016-17 Data Collection Pilot
The County of Marin is interested in more deeply understanding the population demographics of those who staff,
govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and
applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in
the 2011 Analysis of Impediments to Fair Housing in Marin.
The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If
you do not collector do not wish to share the demographic information requested, please -check the appropriate box
below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile
form when applying for foundation grants in Marin, feel free to use the information collected for those forms if
submitted within the last 12 months.
Name ofOrnanlxation: Lifehouse, Inc - Sunrise 11
My organization does not gather demographic data. —My organization does not wish to share demographic data.
X For group homes only -not entire organization.
Income of Level of Clients Your Org Serves % (Please use the federal income guidelines on the reverse of this page.)
Very low income people 100%
Low income people
People above the low income limits
Percentages [%} Clients Your Clients for Support Professional Board Advisory
Organization this Project Staff Staff Committee
Serves
Ethnic/Racial Demographics
Asian-American/Pacific 16%
Islander
African-American/Black
Caucasian/White 84%
Native American
Mixed Heritage
Unknown/other
TOTAL % 100% 100% 100% 1001% l o0l%n 100%
Latina/Hispanic Origin
Of Latino/ Hispanic Origin 40%
NOT of Latino/ Hispanic Origin 60%
_�qe
0-5 ,years old
6-17
18-24 16%
25-59 84%
60+
Female 50%
Male 50%
Involvement of Clients Your Organization Serves Percent of Board/Committee Members Who Are Clients
On Governing Board 15%
On Advisory Committee
MARIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROPOSAL
2016-17
1. Project Name: San Rafael Residential
Rehabilitation Loan Program
Project Sponsor: Housing Authority of the
County of Marin
Contact Person: Carmen Hall Soruco
Title: Homeownership Programs Manager
Mailing Address: 4020 Civic Center Drive
San Rafael, CA 94903
Telephone: (415) 491-2632 Ext.
Fax: (415) 472-2186
E-mail: csoruco0marinhousinc.orq
2.Total Amount Requested:
Non -housing proposals must
specify the amount requested
from each planning area.
For non -housing projects only:
Lower Ross Valley Planning Area
Novato Planning Area
Richardson Bay Planning Area
San Rafael Planning Area
Upper Ross Valley Planning Area
West Marin Planninq Area
SH - Co
$ 540,1900
Funds
Requested
$ 45,000
$ 100,000
$ 55,000
$ 140,000
$ 35,000
$ 15,000
Countywide Housing $ 150,000
Website (optional): www.marinhousinp.orq
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail.
ii The County of Marin is committed to encouraging new grant applicants. Please callus at 415-473-6695 for advice about
our requirements and what to emphasize in your application, and consider attending one of our informational workshops.
u HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups
are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative II
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's
commitment to affirmatively furthering fair housing and equal opportunity.
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair i
Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
H transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status,
medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories.
i
4. Project Location: (Precise street address). For housing and capital projects, include the year the building was
constructed and the Assessor's Parcel Number.
The Residential Rehabilitation Loan Program provides home repair and property improvement loans
throughout Marin County to low-income owner occupants of single family homes, floating homes docked in
approved berths, mobile homes located within mobile home parks and non -profit -sponsored group homes
serving special populations.
5. Project Description:
The Rehabilitation Loan Program underwrites and funds low-interest home repair loans of up to $35, 000 to
very low income homeowners who reside in their homes, and non-profit group home sponsors, to undertake
and complete necessary home repairs, correct substandard housing conditions, eliminate health and safety
hazards and legalize and/or create second units or junior accessory dwelling units (JADU's).
Types of repairs and improvements that may be undertaken include the repair or upgrading of existing
plumbing, heating and electrical systems, roof repair or replacement, correction of foundation, drainage, dry
rot and termite -related problems, emergency and/or storm -related repairs, energy efficiency measures such
as window retrofits, and ADA improvements for wheelchair accessibility such as ramps and roll -in showers.
Borrowers receive technical assistance from staff in determining the scope of needed repairs, consultation
with focal building departments, development of cost estimates, obtaining of bids and contracting for the
repairs, monitoring and inspecting the work under construction and issuing progress payments for labor and
materials. The specific repayment terms of each loan are tailored to fit the homeowner's individual financial
circumstances and can be deferred payment loans, due upon sale of the property.
Over the past 40 years, the Residential Rehabilitation Loan Program has processed 9444 applications and
funded 759 loans totaling $13,526,693 as well as 82 further advances on existing loans totaling $596,076. in
the San Rafael Planning Area, 151 loans and 24 further advances have been made totaling $3,178,492.
6. Total Project Cost: (Include all costs for this particular project regardless of source.)
Total CDBG funds requested are $540,000. Of this amount $150,000 is requested from the Countywide
Housing allocation for loans to be made available throughout the County, and a combined total of $390,000
(including $140,000 from the San Rafael Planning Area) requested from individual Planning Areas for
additional loans to be made within each Planning Area.
7. Project Budget for CDBG Funds:
Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate
and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs,
architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction
projects, you must Include a contractor's written bid or other equally reliable cost estimate, using Davis -
Bacon wage rates if applicable. if your project includes residential rehabilitation, describe your plans to comply with
federal lead paint regulations.
Individual rehabilitation loans range from $5,000 to a maximum of $35,000. In extremely dire situations, loans
may be approved for up to $50,000. The funds requested will provide loan funds for approximately 22 new
loans at an average loan amount of $25,000. Program administrative costs run an average $22,500 per month.
8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG
funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project?
Date You Are Funds Date Funds Were When
Source Use Amount Applied Committed? Committed Available
Marin Comm. Fdn. Gates Coop 879,700 9996 Yes 1996 1996
9. Project Implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule
for project implementation?
Marin Housing Authority administers the Residential Rehabilitation Loan Program and is responsible for its
implementation throughout the county. Program staff Includes the Homeownership Programs Manager, the
Homeownership Programs Specialist, and the Homeownership Programs Services Coordinator, all at half-
time, with support provided by General Services and Accounting staff.
10. Need for the Project:
A. Need Group
What groups or individuals will benefit from the project? What income level will you serve? How will you document
eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or
below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below.
Applicants for housing funds must describe how the project will ensure long-term affordability.
Household Income
Size
Limit
1
$65,700
2
75,100
3
84,500
4
93,850
5
101,400
6
108,900
7
115,400
Since 2001, the program has specifically benefited very low-income homeowners and non-profit sponsored
group homes serving very low Income special populations. Every household assisted through the program
has income well below 80% of median with the majority (SO%) below 50% of median. The average household
Income is 35% of median. Eligibility is documented in a personal interview conducted with each applicant in
which original tax returns, pay stubs, assistance payments and all other sources of Income are reviewed and
copied to the file. All loan applications are then presented for approval to the Rehab Loan Committee.
The program ensures long term affordability in two ways: 1) by providing low-cost financing that enables a
low-income homeowner to repair and maintain his/her home in order to continue to reside in it; and 2) by
providing the option of deferred principal and interest repayment, thereby allowing the borrower to avoid
unaffordable loan payments. Staff works closely with other social service agencies In identifying and
assisting clients who include:
Elderly and Disabled: The program assists elderly and disabled homeowners on fixed (often minimal)
incomes to repair unsafe conditions In their homes, catch up on critical deferred maintenance, and install
accessibility Improvements, so that they may "age in place". In many cases the ability to Install building
accommodations makes the critical difference in enabling a homeowner to remain in his/her own home.
Female Heads of Household. Families with only one head of household and no other sources of income
than themselves often face insurmountable financial obstacles when urgently needed home repairs
threaten the Integrity and livability of their homes. In some cases their only alternative is selling their
property and relocating out of Marin County.
Special Populations: The program is available to non -profit -sponsored group homes serving special
populations such as the developmentally disabled and mentally ill, most of whom only receive SSI_
B. Prolect Rationale: Why is this project needed? Will it assist an especially needy or underserved group?
With the ever -rising cost of real estate in Marin County, one of the highest -priced areas in the country, and the
diminishing amount of affordable housing, the Rehab Loan Program Is the only way for low-income
homeowners, often elderly citizens on fixed incomes who purchased their homes many years ago, to maintain
their property in a safe and livable condition so they can remain In their homes and age In place.
Most low-income homeowners are unable to qualify for conventional property improvement loans. In
addition, many lenders do not lend on mobile homes and floating homes. The Rehab Loan Program is the
only recourse for all of these owners when faced with home repair emergencies. It can also be used to install
accessibility improvements and energy efficiency measures to lower energy costs which can be prohibitive.
C. Equal Oogortun%L For all projects, which demographic groups are least likely to apply, and what affirmative marketing
steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely
to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is
implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to
apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.)
Racial and ethnic minorities are underrepresented in the Rehab Loan Program reflecting their overall
underrepresentation as homeowners in Marin County. Low-income homeowners who were able to purchase
property in Marin County In more recent years did so predominantly in the areas where real estate prices are
the lowest, namely the Canal Area in San Rafael, Marin City and the downtown area of Novato. In order to
reach this demographic group, over 1,000 homeowners in these census tracts were identified and outreach
mailings undertaken in ongoing phases to these populations.
Numerous presentations throughout the year are conducted at various locations, including senior centers
and social service agencies, often In conjunction with other affordable housing services providers. Rehab
Loan applications and brochures are available in Spanish and Vietnamese as well as English and are
disseminated through senior centers, community centers, Hispanic agencies, social service agencies,
lawyers for the elderly, senior resource directories, mobile home and floating home site management offices,
public libraries and workshops. Interpreters are also available on MHA staff.
If this project involves housing, how will it affirmatively further fair housing?
By serving low-income households who are underrepresented as homeowners in this high-priced real estate
—L—fl in MArin l --tv. thA Pronram furthers fair housing by providing the means for them to remain in their
not low-income but who are now living on fixed low incomes. They can now legalize a second unit or create a
junior second unit in their homes to generate added income or in exchange for services such as caregiving.
For current low-income prospective buyers it Is next to impossible to buy into this market unless It is by
purchasing a Below -Market -Rate housing unit and tapping into the mortgage assistance programs available
through MHA. In order to reach this demographic of younger low-income households, the income guidelines
for the Rehab Loan Program were expanded from very -low (50% AMi) to low (80% AMi) for BMR owners and a
fully amortized repayment plan required- Several such Rehab Loans have been made to BMR owners to cover
the cost of special assessments for exterior repairs as well as other necessary home repairs and upgrades.
If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the
design and development of this project, and (2) your plans to provide employment opportunities to low-income people
and businesses owned by low-income people.
A list of contractors who have worked successfully on past rehab loan projects is maintained by staff and
continually updated. RFPs have been sent out in the past to attract women and minority construction
companies to add to the list which is handed out borrowers upon request. We recommend that they solicit
three bids before signing a contract. The final choice of contractor, however, is up to the homeowner. For
small non-technical projects under $500, homeowners may use unlicensed low-income laborers.
D. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with
physical and other disabilities?
The Rehab Loan Program is ideal for installing accessibility improvements for clients who require them such
as grab bars, ramps, electric stair lifts, handicapped showers, door widening and kitchen modifications. Even
elevators have been installed when feasible and reasonable,
From beginning to end, the Rehab Loan process does not require a borrower to set foot in our office which is
especially appreciated by disabled homeowners. On-site meetings at clients' homes are required of all
applicants during which the application is completed and physical inspection of the property performed. We
are also able to provide our own traveling notary to accompany us to execute loan documents after a loan is
approved. Site visits are made during the duration of the repair project to verify and inspect progress. Our
office building is also fully ADA compliant if and when disabled clients wish to make office visits
E. Green Buiidina:. For new construction or rehabilitation, what will you do to incorporate "green building" principles?
Whenever and wherever feasible, "green building" principles and guidelines are applied and implemented to
assure the highest possible energy efficiency of the dwelling and the use of methods and materials least
disruptive to the environment. Typical improvements include installation of high -efficiency windows and
appliances, insulation in walls, ceilings and floors, low -flow toilets and shower heads, and weather-stripping.
o For further information, please call Roy Bateman (415 - 473-6698). It's ok to call with any questions at any time.
o The current year's application form must be used.
o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community
Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 949034157.
o Applications sent by fax or e-mail will not be accepted.
o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach
supplementary material. if you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www.marincqUMy.QrjLidepiALcd/divisioiis/fo.pral-arants
open the- . . M Panel and scroll to the heading Application Information and Workshops.
o Don't forget to fill out the Organization Profile form.
o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for
accommodations may be made by calling (415) 473-4381 (Voice), (415) 473-3232 (TDD/TTY), or by e-mail at
disabilitvaccessa.marincountv.orq. This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY. DECEMBER 11, 2015, AT 5 P.M.
0--omhor that we don't accent e-mailed or faxed applications.
Organization Profile - 2016-17 Data Collection Pilot
The County of Marin is interested in more deeply understanding the population demographics of those who staff,
govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and
applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in
the 2011 Analysis of Impediments to Fair Housing in Marin.
The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If
you do not collect or do not wish to share the demographic information requested, please check the appropriate box
below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile
form when applying for foundation grants in Marin, feel free to use the information collected for those forms if
submitted within the last 12 months.
Name of Orpaniiation: d alt' Q '�� �►�� D`� �`'I�rt ►� -
My organization does not gather demographic data. — My organization does not wish to share demographic data.
j Income of Level of dien_ts_ Your Ory Serves
Very low income people
Low income people '
(Please,use the federal income guidelines on the reverse of this page.)
��/vi - - - - --
— — /� i�►'17�i'�1rr, k:�l�[—� X41
Percentages {%] Clients Your Clients for Support Professional Board Advisory
Organization this Project Staff Staff Committee
SServes , Li qW
Ethnic/RacialDemoyraphlcs
Asian-American/Paciric
-
0-5 years old
_Islander S,
-13
African-American/Black'.).
_
10 -
17
Caucasian/White Sb� -
170
�� 1 ;-9 61
Native American i
__
100% 100% lob% 100% 10011/0 100% �
Mixed Heritage
Unknown/other 13 _
TOTAL % 100%
100% 100%
100% 100% 100ox,
Latino/Hispanic Origin
Of Latino/ Hispanic Origin
NOT of Latino/ Hispanic Origin - �j' _ $ 3 Mo
D
TOTAL % 100% 100% 100% 100% 100% 100%
Aye-
-
0-5 years old
- -
1 6-17
1 18-24
--
1 25-59-
3 q 1
60+
�� 1 ;-9 61
TOTAL%
__
100% 100% lob% 100% 10011/0 100% �
Gender_
Male
Disabled %
63
34
involvement of Clients Your Organization Serves
On Governing Board -
On Advisory Committee
100%
.3
lob%
3
100%
6/ 1
100%
Percent of Board/Committee Members Who Are a Clients �
MARIN COUNTY COMMUNITY DEVELOPMENT �� w
BLOCK GRANT (CDBG) PROPOSAL
2016.17
1. Project Name: Riviera Apartments 2. Total Amount Requested: $217,554
Non -housing proposals must
3. Project Sponsor: EAH Housing specify the amount requested
from each planning area.
Contact Person: Verna Causby-Smith
Title: Development Asset Manager For non -housing projects only: Funds
Requested
Mailing Address: 2169 East Francisco Blvd. Lower Ross Valley Planning Area $
Suite B. Novato Planning Area $
San Rafael, CA 94901 Richardson Bay Planning Area $
San Rafael Planning Area $
Telephone: 415-295-8871 Ext. Upper Ross Valley Planning Area $
Fax: 415-295-8871 West Marin Planning Area $
E-mail: verna.causbysmith@eahhousing.org Website (optional):
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail.
The County of Marin is committed to encouraging new grant applicants. Please call us at 495-473-6698 for advice
about our requirements and what to emphasize in your application, and consider attending one of our informational
workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which
i demographic groups are least likely to apply and taking extra steps to market the program or project to those groups.
One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable
to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity
and to support the County's commitment to affirmatively furthering fair housing and equal opportunity.
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination, The federal
Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital
status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other
categories.
4. Project Location: (Precise street address). For housing and capital projects, include the year the building was
constructed and the Assessor's Parcel Number.
Address: Riviera Apartments, 455 Canal Street, San Rafael, CA 94901
Year Constructed: 1960, (Rehabilitation 1994 and 2004)
Assessor's Parcel Number: 014-193-08
5. Project Description:
Located on a 28,000 (''-)square foot lot, Riviera Apartments is a 28 -unit, multi -family development with a total building
area of 24,600 (+-) square feet. The improvements include: one, 400 sq. ft. studio: four, 575 sq. ft, one -bedroom units;
nineteen, 805 sq, ft. two-bedroom units; and four, 915 sq. sf. three-bedroom units. The complex consists of three, 2 -story,
wood frame, residential buildings, with stucco exteriors surrounding a courtyard. Amenities include a swimming pool,
computer center, laundry room, and resident manager's office. There are 2 uncovered and 28 covered parking spaces
on-site.
Page 1 CDBG Marin Cnty App 201617 RiVIERA 20151211
EAH acquired the buildings in 1993. Using EAH funds and a $340,000 HOME grant, EAH completed a moderate
rehabilitation. In 2004, using 4% bonds, state tax credits, and loans from EAH, together with refinancing proceeds from
Westamerica Bank, EAH completed substantial repairs to address deterioration and extend the useful life of the property.
The scope of the 2004-05 rehabilitation included adding ADA compliant computer learning facilities, a resident manager's
office and a laundry room. New entry hardware, dual pain windows, fencing, exhaust fans and wall heaters were also
installed. Extensive repairs to subfloors, roofs, fireplaces and flatwork were completed.
The apartment buildings are approaching 55 years old, and critical components need attention. EAH's current work scope
addresses immediate maintenance needs and safety issues, including: exterior stairs and second level walkway repairs,
with the installation of code compliant hand and guard railings. The project includes fascia board replacements, parking
area resurfacing with ADA improvements, courtyard concrete repair and re -coating, new roofing, new trash and recycling
enclosures and exterior painting. Residential unit upgrades are planned for equipment approaching or exceeding the end
useful life where repeated repairs are not cost effective.
6. Total Project Cost: (Include all costs for this particular project reaardless of source.)
The Total Project Cost is $735,047.
7. Project Budget for CDBG Funds:
Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as
accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs,
remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or
construction projects, you must Include a contractor's written bid or other equally reliable cost estimate,
using Davis -Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans
to comply with federal lead paint regulations.
The Project Budget totals $735,047. Components covered by CDBG funds total $217,554. Budget estimates were made
referencing an 11/20/2014 Estimate from Zaldana Construction (attached) and a Project Needs assessment prepared by
EAH Capital Needs Assessment/Facilities Coordinator. The major focus for this Project is to preserve and extend the
useful life of this affordable housing asset and increase safety. CDBG/HOME funds would be directed towards roof
replacement and repair, exterior stair and walkway concrete repairs, replacement stair and guard railings and exterior
painting. Please see Exhibit CDBG Application Question 6 and 7. Project Budget attached for details.
Constructed in 1960, subject property rehabilitation will include lead based paint testing and investigation prior to
commencement of any work. Where lead based paint is evident, EAH will provide residents notice of the assessment,
planned hazard reduction actions and lead hazard informational pamphlets. Specialized repair contractors will follow
abatement and/or containment processes to prevent exposure to anyone working or residing at the property. EAH will
continue to employ its company -wide training regarding the hazards of lead based paint and appropriate maintenance
standards as part of regular building operations.
8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than
CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this
project?
Source
Use
Amount
Date You
Are Funds
Date Funds
When
Applied
Committed?
Committed
Available_
EAH Inc.
Affordable
$299,939
1/1/2015
Yes
12/1/2015
12/1/2015
Housing
Rehabilitation
Marin County
Affordable
$217,554
12/11/2015
No
TBD
TBD
CDBG
Housing
Rehabilitation
Marin County
Affordable
$217,554
12/11/2015
No
TBD
TBD
HOME
Housing
Rehabilitation
Page 2 CDBG Marin Cnty App 201617 RIVIERA 20151211
9. Project Implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule
for project implementation?
EAH Property Management Staff will implement the project. EAH Regional Supervisor, Michael Binetti, Property
Supervisor, Cynthia Swan and Facilities Coordinator John Hunter will lead the Project. Riviera Resident -Site Manager,
Julio Martinez and Lead Maintenance Technician Antonio Martinez will also have keys role working with tenants through
the rehabilitation project. Julio Martinez will continue his routine processes, certifying income qualifications for existing
and new tenants. Coordinating with Ms. Swan, our on-site staff will deliver notices and communications about repair
schedules and residents concerns. Mr. Hunter will work through contract details with vendors and contractors. John
Hunter will coordinate with EAH maintenance personnel, insure quality workmanship, safety and timely performance.
EAH has started the project, funding repairs from property cash flow and reserves together with additional EAH Inc.
capital investment, During 2015, EAH began unit rehabilitations and appliance replacement at a cost of $230,000
Exterior repairs and replacements and completion of unit upgrades are planned for 2016.
Riviera Proposed Proiect Schedule
Protect Component
Unit Rehab — Cabinets, Sinks, Flooring and Plumbing Upgrades
Energy Star Refrigerators Installation
Stove Installation
New Stair and Second Story Guard Railings
Exterior Stairs
New Fascia Boards
Asphalt Replacement
Asbestos Ceiling Removal
ADA Parking Spaces & Concrete Repair
Trash and Recycling Enclosures
New Roofing
Walkway -Patio Coatings and Drought Tolerant Landscaping
Exterior Painting
10. Need for the Project:
Scheduling
2015-2016
2015-2016
2015-2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
A. Need Grouo
What groups or individuals will benefit from the project? What income level will you serve? How will you document
eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or
below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below.
Applicants for housing funds must describe how the project will ensure long-term affordability.
Household
Income
In 1993-94 EAH acquired Riviera Apartments and completed upgrades using HOME
Size
Limit
financing. In 2004, EAH refinanced and further improved Riviera Apartments property using
1
$65,700
tax credits and 4% bonds and EAH financial resources. As a result Riviera is governed by a
2
75,100
CDLAC Regulatory Agreement covering the entire property, and a HOME Program
3
84,500
Regulatory Agreement covering 6 of the 28 Tax Credit units. HOME units can be either 2 or 3
4
93,850
bedrooms; 2 must be at or below 50% AMI and the other 4 at or below 60% AMI. However,
5
101,400
the CDLAC Regulatory Agreement requires that all units other than the employee unit be
6
108,900
rented out at or below 50% AMI. Property staff includes a resident manager and a
7
116, 400
maintenance technician. Please see the attached Exhibit CDBG Question 10. Need for the
Project for a complete demographic and regulatory requirement review of existing residents.
8
123,400
The Riviera renovation project will serve 28 households with quality, permanently affordable apartment units that are well-
preserved and maintained for the benefit of current and future residents. Riviera serves a very low income population of
residents with incomes at 50% of the area median income (AMI). The combination rent restrictions of the property's
TCAC Regulatory Agreement, MHRB Bonds and Marin County HOME financing, and the Amended and Restated
Page 3 CIDBG Marin Cnty App 201617 RIVIERA 20151211
Partnership Agreement require that all but the manager's' unit be leased at rents equal to 30% of 50% of AMI. Household
eligibility is determined during the resident selection process and documented for full compliance with all regulatory
requirements through annual re -certifications.
A majority of the current households, 96%, have incomes at or below the CDBG income limits. EAH Housing's mission
provides our guidance and commitment to develop, promote, and preserve affordable housing in perpetuity. As part of
our stewardship initiatives, Riviera's rehabilitation will maintain the units for permanent affordability and enhanced quality
of life. For-profit developers use tax credits and can sell the property after the regulatory agreements are over in 55, 45,
or even 15 years, but our goal is to maintain them in perpetuity.
B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group?
Marin County's very expensive housing and ever increasing rents form the foundation of this project's rational. Simply
put, residents with low, very low and extremely low incomes have few and dwindling opportunities to find quality affordable
housing, where rents do not exceed 30% of household income. By all accounts, housing costs in Marin will continue to
rise due to: 1) A limited supply of vacant land suitable for housing construction, with most Marin County cities built out; 2)
limited new construction due to voter opposition to growth; and 3) high regional job growth generating increasing demand
throughout the Bay Area. The City of San Rafael Housing Element reports that there are 30 residential projects with a
total of 932 rent restricted affordable units in the city. Eight have the potential to convert to market rate housing during the
next 10 years as restrictions in regulatory agreements expire. The balance of the Housing Element documents the
extreme need for more affordable housing units, due to very low vacancy rates, minimal new housing construction, job
and population growth, current over -crowding and rent overpayment in proportion to income. EAH is committed to
preserving its housing portfolio with rents at affordable levels in perpetuity. EAH would use CDBG/HOME funds to
preserve this valuable affordable housing resource in San Rafael.
The other key element in this project's rational is the fact that for an extended time, project financial resources, have not
covered project capital needs. EAH acquired the property in 1993, and made it part of its commitment to affordable
housing. At acquisition, EAH made a significant investment to upgrade and stabilize the property. By 2004, aging
components needed attention, and again, EAH met this challenge through tax credit investment and refinancing. Since
EAH has maintained the property, while totally consuming all project cash flow, leaving minimal capital reserves. The 55 -
year old buildings' major components require rehabilitation to insure the buildings and apartment units remain safe, sound
and functioning with fully operational systems and appliances. This year, EAH Housing respectfully requests support to
finish this work that will preserve and extend the life of this asset.
C. Eaual OQportunity: For all projects, which demographic groups are least likely to apply, and what affirmative
marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are
least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your
analysis.)
EAH Housing policy requires that vacant unit marketing maximize the opportunity of all persons, regardless of race, color,
religion, age, gender, sexual orientation, national origin, familial or marital status, HIVIAIDS related conditions or disability,
and that no socioeconomic group that otherwise would meet the Federal Low Income Housing Tax Credit Program
income eligibility criteria shall be favored by or excluded from the marketing program,
HUD form 935.2a, the Affirmative Fair Housing Marketing Plan (AFHMP), is completed for HUD -financed properties prior
to lease up for new construction, change in management or to update the plan. The AFHMP is submitted for review and
approval by HUD every five years if there are changes to the plan. An AFHMP is also included in the Management Plan
for non -HUD sites and is followed and updated as necessary. Riviera will not complete the actual HUD form 935.2a since
the property is not financed by HUD, though it will follow standard EAH Housing protocol for affirmative marketing.
If this project involves housing, how will it affirmatively further fair housing?
In order to affirmatively further fair housing marketing efforts, EAH Housing engages in special outreach to persons and
groups in the housing market area who are least likely to apply for available housing units. EAH Housing Real Estate
Management staff are responsible for initial lease -up marketing, and the subsequent marketing of vacant units. The
Page 4 CDBG Marin Cnty App 201617 RIVIERA 20151211
Property Manager at Riviera manages leasing, marketing and waiting list administration. When vacancies occur, names
are taken from the waiting list based on the unit size available, lottery number (when appropriate), preference order or the
date and time of application. In determining what special outreach is needed, EAH Housing takes into account census
tract demographics, language barriers and other factors that might make it less likely that some persons and groups (a)
would be aware of the availability of the housing or (b) would be likely to apply for the housing.
In implementing the targeted marketing, EAH Housing advertises in media most likely to reach the targeted groups.
Flyers are made available in the appropriate languages, such as: English, Spanish, Vietnamese and Chinese. All
publications, notices and flyers include a description of available units, accessible features, eligibility criteria, and the
application process. EAH coordinates with community groups and service organizations to distribute information about its
properties, affordability programs and unit availability.
Prior to the initial rent -up process and each time thereafter the waiting list is re -opened, EAH Housing takes the following
steps to market the property:
1. Determine groups least likely to apply for housing.
2. Identify selection preferences.
3. Notify OHA that the waiting list will be re -opened. Set the application deadline.
4. Conduct advertising and outreach, using appropriate publications and contacting appropriate organizations,
agencies, media sources and community groups.
5. Include in all marketing materials the Equal Housing Opportunity logotype and/or slogan, and a logotype and/or
slogan indicating accessibility to persons with disabilities, in all press releases, solicitations, and program
information materials.
6. Provide each applicant household with a copy of the Application, Resident Selection Plan, Income Limits and
Program Eligibility requirements. These documents are also often made available on the EAH website.
EAH staff members regularly participate in trainings to remain compliant will the law and learn new techniques to extend
its reach under using fair housing efforts, including:
1. Bi -Annual HUD Fair Housing and Section 504 training for management staff.
2. AFHMP Training for management staff annually.
If this project involves construction, discuss (l) your plans for recruiting women- and minority-owned firms to bid on
the design and development of this project, and (2) your plans to provide employment opportunities to low-income
people and businesses owned by low-income people.
EAH construction contracts comply with applicable regulations, including federal WBEIMBE rules and Section 3
requirements. Any contractor's subcontracts must include the same regulations for all subcontractors. EAH requires
contractors and their subcontractors to reach out to minority and women owned businesses and businesses owned by low
income people during the bidding process. These efforts include, but are not limited to, working with trade groups
dedicated to supporting such businesses, placing requests for bid notices in non-traditional trade publications and
coordinating with organizations such as the Hispanic Chambers of Commerce and women's professional groups.
EAH solicits proposals from engineering and service companies that are women, and/or minority owned, reaching out to
professionals in civil engineering, construction management and quality assurance inspections.
EAH is working with Marin Clean Energy (MCE) and Marin Community Development Corporation (MCDC) on this project.
MCE's program in energy and water conservation provides MCCDC training opportunities in Green maintenance and
construction to disadvantaged groups.
D. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with
physical and other disabilities?
EAH Housing continues to market available affordable housing opportunities to persons and groups not likely to apply
including, but not limited to, households that include a member with disabilities. All advertising for available units displays
the Equal Housing Opportunity logo and/or phrase "Equal Housing Opportunity" and a logo and/or slogan indicating
accessibility to persons with disabilities. Fair Housing posters are displayed at the property's rental office
The Resident Selection Plan includes welcoming statements to encourage people with disabilities to apply for units, as
well as a description of available units, accessible features, eligibility criteria and the application process. It also includes
Page 5 C06G Marin Cnly App 201617 RIVIERA 20151211
written procedures for ensuring that persons with disabilities who request accessible features are given preference for
occupancy of accessible units.
Real Estate Management staff follow written procedures to ensure reasonable accommodation requests are addressed in
a timely manner for persons with disabilities.
At Riviera in particular, the current project will help improve walkways, stairs, and balconies which are all in need of repair,
enhancing their safety, stability and accessibility for all residents.
E. Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles?
EAH strives to utilize materials and implement programs incorporating green building and sustainability principals in all of
its work. With this and other Marin County projects, EAH is working with Marin Clean Energy (MCE) to identify energy
and water conservation equipment and practices for use in each property. We are incorporating Energy Star appliances,
low flow showerheads, faucets and toilets in each unit renovation. New boilers will be the most efficient in their class.
Details including low VOC paints and stains, using recycled materials, LED and compact florescent lighting, drought
tolerant plantings with drip irrigation are the norm for new construction and rehabilitation. Resident participation is also
encouraged through programs, incentives and promotional materials highlighting conservation to reverse high
consumption behaviors. EAH has developed and implemented "Green" maintenance and operations policies and
procedures and incorporated them into a Green Manual used by all properties.
Working with MCE will provide an opportunity to train disadvantaged groups during construction. MCE teams with Marin
City Community Development Corporation (MCCDC) providing staff to install energy and water saving equipment on
projects like Riviera Apartments. MCCDC staff includes underemployed, re-entry individuals andlor youth from
underserved communities in Marin and Contra Costa Counties.
o For further information, please call Roy Bateman (415 - 473-6695). It's ok to call with any questions at any time.
o The current year's application form must be used.
o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community
Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157.
o Applications sent by fax or e-mail will not be accepted.
o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach
supplementary material. If you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www.n�county,or 1q deDtslcd/diviswns/tederal-gran
open the i.r=iPanel and scroll to the heading Application Information and Workshops.
o Don't forget to fill out the Organization Profile form.
o All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for
accommodations may be made by calling (415) 473-4381 (Voice),(415) 473-3232 (TDDITTY), or by e-mail at
disabilitvaccessCN.marincounlv.org. This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M.
Remember that we don't accept e-malled or faxed applications.
1�lcyato1�Q23:ayGte�ppifrlsttoaa1Y1n016 .T6 cft*P;0br*d&ftdo
Page 6 CABG Marin Cnty App 201617 RIVIERA 20151211
CDBG440ME Grant Application
Unit mix:
Date: December i1, 2015
1 Bedroom Apartments:
4
Project Name: Riviera San Rafael
2 Bedroom Apartments:
19
Street Address: 455 Canal Street. San Rafael, CA 94901
3 Bedroom Apartments:
4
Year Constructed: 1960: Year Renovated: Partial
2004
Studios,
1
Prepared By: Verna CausbVSmith
Total Apartments
28
Total
Sourrea i9ouromi
sources
Estimated
Effective
Proiect
EAHi CDBG::
HOME
Item
Useful Life
Age
2emaining Lift
Condition
Action
Qty.
Unit
tkdtCosrt! Costs
-Uses
Bathroom Baseboards
15
10
5
Fair
ReRwe
10
unils
S20D
SQ
Light fixture replacement Energy Star f2 per
10
8
2
Fair
Replace
20
ea
$150
$1000
i
$3AIN
YEis>fl
€
Carbon Monoxide Detectors
10
Install
28
ea
550:
$1,ggp
sidw €
Receplacie$
25
8
17
Good{replace
10
ea
325 i
5 50
� 0 I
Remove asbestos popcorn geding
Poor
Remove
7
S3A01sa ft
Ilia
$12 fjj}Q
$ jz,OpQ !�
Pqffit; complete apartment (total bedroomsW3 R
10
10
0
Fair
Repaint
28
ea
1.200 €
$7,200
$7,200
Kitchen
j
j ;Iien, Prjce includes. ¢punterlops and faucet
20
10
10
Fair
Maintain
24
ea
3$01
5126,2"
$126.2" j
KilccherV Have refinished as needed
10
8
10
Good
Maintain
0
ea
Kitchen faucet
15
10
5
Fair
Replace
0
ea
200:
Q
Throucth wall heatfair combo unit
15
10
5
Goad
Maintain
10
ea
51.000
Si{0'
so
Bathroom
Toilet
15
10
5
Fair
RpD[ace
28
ea
WMI
111*0
;1,"
VaNN? per year)
15
10
5
Fair
Reglarlp
28
ea
350 `
J1.W
f 1
Tub t Sthower& Enclosures f2 per year)
15
10
5
Fair
Refinish
20
ea
5600
$2.4{
$2,499
Bathroom Accessories
10
10
0
Good
Replace
40
ea
$20
i0
s0
Aggtment AWiances
Dipppsal l- f?e7 year)
5
10
-5
Fair
Replace
20
ea
$200
$4.
$4,09
Dishwasher (2 per year)
10
NA
Fair
�eglgse
0
ea
4AD
5500S2
q
Stoves (3 per yeah15
10
5
fair
tievlace
28
ea
11 3
Rehioer&r - Kitchens 43 per year)
10
10
0
Fair
Replace
28
ea
5750
54,290.
RpIne 1 hood (3 per year)
10
10
0
Fair
tieptace
28
ea
S350
$1
!
S119,60
SmokelFire Detectors
5
10
-5
Fair
Replace
150
ea
$ 1
SSW
Microwave
10
NA
0
ea
5250
so
TPTAI_
S299.919 MUM
MUM
°1v of Total
41% WA
30%
P.'W 3 FaV RP. MI1 $211 CWa- 10W
STATE LICENSECLASS 8 # 969809
Zaldana Construction
Date: 11/20/2014
Estimate #1942
To: Riviera Apartments
455 Canal Street
San Rafael, CA 94901
(415) 453-4977 (415) 457-8805 fax
ZALDANA CONSTRUCTION
655 Devito St Pittsburg C A 94565
TE L510-200-4245 Fax #925.267,3026
EMAIL xaidana.constructionbhotmaii.com
General Building Contractor State Lic 0 969809
Job Name: Riviera Apt Projects
We, ZALDANA CONSTRUCTION. Agree to do the following work including the furnishing of all Labor,
Equipment and Materials:
Concrete
demolition
Facial board
Concrete
project
installation
DESCRIPTION
Preliminary inspection has been done, resulting in the following recommendation
Riviera Apt Projects
Concrete demolition and preparation form
Including removed old concrete and repair damage wood support
-install new water proof plywood
Install new water proof membrane
Repaired damage stucco
Painting and primer as -needed
Facial board
Removed and Install facial board for the entire project
lnslall new Vffweler proof 1°x 10'-
. -Approx. 2,408 sq. It. of walk way (second and third floor) reinforced with fiber mesh broom finish no color
2 -Two new driveways (approx. 736' sq. ft.) 6" thick reinforced with 94 rebar 18" center and 4" of base rock broom
finish
no color
3.-approx. 736' sq. ft of break out and disposal of it (asphalt)
4. -Approx. 394' of sand blast existing concrete
5. -Approx. 297' sq. ft. of break out and disposal of it
6. -Approx. 297' sq. ft. of new concrete slab 4" thick reinforced with 3/8" rebar 18" center (exposed regular
concrete,( with 2 Ib. of lamp black per cu.yd )
ZALDANA CONSTRUCTION
STATE LICENSE CLASS B # 969809
$23.500.00
$14,800.00
$54,358.00
7.- Approx. 228' In. ft. of 4" 2 channel system reinforced with 4" of concrete under and 2 #4 rebar (contingent the
existing drain pipe steel in working condition) if not an additional fee will be added for installation and purchase of
new pipe}
Removed and installed new fence for
Using red wood material and pressure treated posts
ROD Approximate 70 lineal ft $2,450.00
Remove the existing exterior Riviera sing apartment and make a new complete style and color will be at the
COMPLETE REPLACEMENT
I Excavate & haul out of damaged asphalt (2.5')
2. Grade & compact existing base rock, includes 1 load if necessary.
New Asphalt 3. Cover with 2.5" of W' fine asphaltic concrete.
For east and 4. Pave with paving machine & compact with roller.
west side NOTE -Excludes additional dump fees for existing petro mat If encountered $21,450.00
ZALDANA CONSTRUCTION
STATE LICENSE CLASS B # 969809
ADCC REDETm
BUSINESS
management
$ 2,600.00
To all sides of Building exterior
• Pressure wash entire exterior including garage/carports on both sides of apartment complex
• Protect all non -painted surfaces from paint drips and splatter
• Repair cracks using exterior caulking compound
• Remove any loose or peeling paint from all wood trim and wooden balconies
• Patch any holes and open seams with exterior caulking compound
$44,000111
• Apply exterior primer to all previously painted surfaces note: doors will be primed only as needed
• Apply exterior flat paint (Sherwin Williams Duration) to all stuccolbody of apartment complex
• Apply semi -gloss enamel (Sherwin Williams Duratlon) to all doors, wood trim and wooden balconies
• Apply porch and deck paint to all previously painted exterior walkways and balcony floors
• Clean up
PAINTIN
$29,000
Completed demolition and hauling
This job will be included new cabinet River Oak
Install 15 cabinet different side
Install new gram molding around kitchen cabinets
Install new kitchen faucet and new water supplies line ,and new drain pipes Including p -track
Install new kitchen Stainless Steel sink
install kitchen range hood duck connections
Kitchen
Repair any damage drywall an painting as needed
cabinets and
Reinstall Stove and Refrigerator
counter top
Installed 25 kitchen cabinets door handles stainless steel 6 " handles
Total 24
Price for each $5.261.00 x 24 =
$126,264
Handrail
Removed and install new handrail for similar stile and material meeting city regulation and code
$64,554.00
steps
Removed and install new concrete steps for the entire prolect total totals steps 92
$43,700,00
Remove and Install new exterior metal door six panels Including frame and lochs
Entry doors
cost for door $975 each x 28
$27,300.00
Completed demolition for the existent damage entry driveway
Completed demolition for the existent damage entry driveway
Install new concrete slate 21 'x 21'feet 4 "deep total of 441 sq. feet cost $10.75 x sq. ft.
This included hulling demos fees and steel rebar
All broom finish
Building new trash room by Marin Sanitary specifications gate
48" W X72" High using steel gate frame and reed wood board 1"x6"6 ft. h
-install heave duty hinge
-Gale will be open 90"
East side
Install 2 post using 4x4"4111, steel post
trash
$7,065.00
COMPLETE REPLACEMENT
I Excavate & haul out of damaged asphalt (2.5')
2. Grade & compact existing base rock, includes 1 load if necessary.
New Asphalt 3. Cover with 2.5" of W' fine asphaltic concrete.
For east and 4. Pave with paving machine & compact with roller.
west side NOTE -Excludes additional dump fees for existing petro mat If encountered $21,450.00
ZALDANA CONSTRUCTION
STATE LICENSE CLASS B # 969809
ADCC REDETm
BUSINESS
General cleaning for from parking are including power wash and degreaser as -needed
Existing roof: tar and gravel
Type of new roof: TPO Single Ply60mil
1 . All of the following procedures are applied to all 5 buildings unless specifically noted.
2. Remove loose gravel
3. Tear off all the way to the existing deck.
4. Install Tapper System which is an arrangement of insulation with an increasing thickness of Vto the
midpoint of the roof at 17', which will be Implemented on Building 1, 2, and 3only.
S. Install insulation fiber board 112 48 over the existing BUR roof on Building 4 and 5 only.
6. Install aluminum gutters on Building 1 only
7. Install 60 Mil While TPO (Thermoplastic) Mechanically Attached Roofing System over the new
insulation. The membrane will be securely fastened to the deck with FM approved metal plates and
heavy-duty fasteners spaced 12" on center.
$. Adjacent sheets of TPO will be overlapped a minimum of four inches (4") creating a seam that will
be cleaned with acetone and then hot air welded.
9. Stacks & Pipes — All rooftop stacks & pipes will be field flashed per VEVOA specification, using our
12" Thermoplastic TPO form flashing or a prefabricated boot.
10. We will tear off 1 foot around to drain water as necessary.
$1,075.00
. All parapet walls will be tied with a bonding adhesive and a termination bar with a water cut-off from
underneath
DRY ROT: The existing deck is assumed to be in good condition. If any defective wood ordry rot Is found and must
Complefb be replaced the cost of replacement will be agreed to by the ownerand Zaldana Construction prior to the
Roofing undertaking of the replacement of the deteriorated roof deck. The owner will be notified immediately if any dry rot is
55uilding found. Zaldana Construction will charge $6.65 a sq. ft. $185.000,00
Tub replace
vanities
Complete demolition for bathroom Tub including wall and drain line connection
New mixer valve, primer and paintinq total 6 x $3,450.00 = $20,700.00
Removed and install 24 bathroom vanities $675 x 24 = $16,200.
Our price including labor, parts and guaranty for two year only the parts were we install by
us
protecting and secure all areas as -needed
Note: any additional change order will be summited for owners approval
Estimate time 6 to 8 day depend of the whether condition
Contractors fees and management 1 supervision
Clean and dispose all debris as -needed in the daily bases
10% will be regmired before star this project
THIS PRICE WILL BE INCLUDING: TAX and LABOR,PARTS
ZALDANA CONSTRUCTION
STATE LICENSE CLASS B # 969809
2A,7DA,00
16,200.00
nln
$ 704,012.00
ESTIMATE TOTAL
We propose hereby to furnish material, equipment and labor — complete In accordance with above specifications for the sum of:
Seven Hundred Four Thousand Twelve US Dollars and 00/100
Payment to be made as follows: Progress
All material Is guaranteed to be as specified. All work to be completed in a
workmanlike manner according to standard practices. Any alteration or deviation
from above speclilcalions involving extra costs will be executed only upon written
orders, and will become an extra charge over and above the estimate. Damages
resulting from earth movement or abusive use shall not be considered contractors
liability. On all past due accounts there wilt be a finance change of 1 % per month
which Is 18% annually. Debtor agrees to pay legal fees and court Costs incurred in
the collection of delinquent accounts, All agreements contingent upon strikes or
delays beyond contractors control. Our workers are fully covered by workman's
Compensation Insurance.
Terms and Oondllionc
Any cancellation must be made 24 hours prior to the start of scheduled work or a minimum
charge may apply. There will be no retention withheld from the payments for this work.
Owner is responsible for any permits and or surveying if needed.
ZALDANA CONSTRUCTION
x Guill Zaldana 11/20/2014
Thank you for your interest. Please return a copy of the signed document to this office via fax at: 925-267-3026
Ors -mall zaidano.construction&hotmait.com or asamcon m
4ructionahotmail,co
We welcome the opportunity to work with you on this proe6t.
ACCEPTANCE OF PROPOSAL
SIGNATURE DATE OF ACCEPTANCE
ZALDANA CONSTRUCTION
STATE LICENSE CLASS B # 969809
Exhibit CDBG Application Question 10. Need for the Project
Riviera Apartments. 455 Canal Street, San Rafael, CA
Resident Demographics and Rent Roll as of December 1, 2015
CBDG Application Question 10-A; HOME Application Question 11-A
Organization Profile - 2016-17 Data Collection Pilot
The County of Marin is interested in more deeply understanding the population demographics of those who staff,
govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and
applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in
the 2011 Analysis of Impediments to Fair Housing in Marin.
The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or ROME funding. If
you do not collect or do not wish to share the demographic information requested, please check the appropriate box
below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile
form when applying for foundation grants in Marin, feel free to use the information collected for those forms if
submitted within the last 12 months.
Name of Organization: EAH Housing
My organization does not gather demographic data. " My organization does not wish to share demographic data.
Income of Leve! of Clients Your Ory Serves % (Please use the federal income guidelines on the reverse of this page.)
Very low income people 81%
Low income people 15%
People above the low income limits 4%
Percentages (%)
Ethnic/Racial Demographics
Asian-American/Pacific
Islander
African-American/Black
Caucasian/White
Clients Your Clients for Support
Organization this Project Staff
Serves (Riviera
Apartments)
36%
12%
31%
Professional Board Advisory
Staff Committee
12% 57%
88% 43%
Native American 3%
Mixed Heritage 11%
Unknown/other 7%
TOTAL % 100% 100% 1.00% 100% 100% 100%
LatinolMispank Origin
Of Latino/ Hispanic Origin 29% 100%
NOT of Latino/ Hispanic Origin 60% 0%
AL
100
10
_4 e
0-5 years old
10%
8%
6-17
19%
29%
18-24
9%
8%
25-59
38%
55%
60+
24%
1 %
TOTAL %
100%
100% 100%
100% 100%
100%
Gender
Female
57%
52%
12%
43%
Male
43%
48%
88%
57%
Total %
100%
100% 100%
100% 100%
100No
Disabled %
4%
involvement of Clients Your Organization Serves Percent of Board/Committee Members Who Are Clients
On Governing Board
On Advisory Committee
Page Y CBG -HOME Marin Cnty App Organization Profile 201617 RIVERIA 20151211
Household Size
1
_-- 2
3
4
5
6
Organization Profile - 2016-17 Data Collection Pilot
Very Low Income Limit
(:.-50% of Median Income)
$41,050
46,900
52,750
58,600
63,300
68,000
Low Income Limit
(2:80% of Median Income)
$65,700
75,100
84,500
93,850
101,400
108,900
Y:\cyc1e12015 cyela\appIk3tiom fyI512013.16 organintionprofk form.doc
Page 2 CBDG-HOME Marin Cnty App OrganizationProfile 201617 RIVERIA 20151211
EAH
1• ti r � AI
A NONPROFIT
HOUSING CORPORATION
December 10, 2015
Federal Grants Division
Marin County Community Development Agency
3501 Civic Center Drive, Room 308
San Rafael, CA 94903
Subject Property: Marin County CDBG Program Proposal 2016-17
Project: Riviera Apartments, 455 Canal Street, San Rafael, CA 94901
Gentlepersons:
Please consider the enclosed application for funding critical improvements at the Subject Property. I will
be happy to answer any questions or provide additional materials to support our request.
Yours truI ,
I
v�
Verna Mae ausby-Smith
Development Asset Manager
Phone/Fax: 415.295.8871
Verna.Causbysmith@eahhousing.org
Enclosures:
a. Marin County CDBG Program Proposal 2016-17
b. Exhibit CDBG Application Questions 6 and 7. Project Budget
c. Contractor Estimate
d. Exhibit CDBG Application Question 10. Need for the Project
e. Organizational Profile Form
Copy: Cynthia Swan
Christina Gotuaco
John Hunter
mreiv.E'ANHoasixg.org • Creating connnanily by developing. managing mrd promoting gully ufjordahle housing since 1468
2169liasi l micisco Blvd„ Stolle B. San Rafael, CA 94901 . 415- 258.1800 • 841 Bishop Si., 1122MJ. Haroledu, HI 9M13 • 808.523.8826
MARIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROPOSAL
2016-17
6,4a RA P A E —
1. Project Name: Affordable Housing 2. Total Amount Requested:
Non -housing proposals must
3. Project Sponsor: City of San Rafael specify the amount requested
from each planning area.
Contact Person: Stephanie Lovette
Title: Economic Development Manager
Mailing Address: 1400 Fifth Avenue
San Rafael, Ca 94941
Telephone -415 485-3460 Ext.
Fax: 415 485-3170
E-majl:stephanie.lovefte@cityofsanrafael.org
For non -housing projects only:
Lower Ross Valley Planning Area
Novato Planning Area
Richardson Bay Planning Area
San Rafael Planning Area
Upper Ross Valley Planning Area
West Marin Planning Area
Website (optional):
$250,000
Funds
Requested
All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail.
The County of Marin is committed to encouraging new grant applicants. Please callus at 415-473-6698 for advice about
our requirements and what to emphasize in your application, and consider attending one of our informational workshops.
HUD requires that all CDBG projects engage in affirmative marketing, That means analyzing which demographic groups
are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative
marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are
least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's
commitment to affirmatively furthering fair housing and equal opportunity.
The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair
Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related
transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of
children), and disability In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status,
medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories.
4, Project Location: (Precise street address). For housing and capital projects, include the year the building was
constructed and the Assessor's Parcel Number.
Precise locations to be determined within the City of San Rafael,
5. Project Description: The purpose of the program is to assist a non-profit housing organization to purchase,
rehabilitate and manage multifamily residential properties within the City of San Rafael. Non-profit ownership will ensure
the units will remain affordable over time. This program will be similar to the Canal Affordable Housing Improvement
Program ("CAHIP") that the City undertook in 2003-2005. This new program will be Citywide and will be focused in areas
outside of the Canal neighborhood to further assist fair housing and community integration goals.
Funds will be utilized for the acquisition and rehabilitation including roofing, heating, electrical, window repair and security,
painting and landscaping. The nonprofit developer working with the City will be required to maintain rents at levels
affordable to low income families and to provide ongoing property management. The rent restrictions will be either 50% or
60% of median depending on the requirements of the funding agencies.
In order to compete in a very hot real estate market, any nonprofit owner must act quickly to obtain consulting inspections;
information on overcrowding and to identify the financing once an offer is made to a property owner. The short time
deadlines require that funding sources be identified prior to making an offer. Therefore, we are submitting this application
to fund the program with the intention of submitting detailed applications on specific sites once program funding is
approved and a site is identified.
The City of San Rafael holds about $1 Million dollars of specific funds that can only be used for affordable housing. These
funds include both the former Redevelopment Agency affordable housing funds and in lieu fees collected from commercial
developments. The City Council has authorized staff to use these funds on a variety of programs to increase the supply of
affordable housing including assisting nonprofit developers to construct or acquire affordable housing.
Total Project Cost: (Include all costs for this particular project reaardless of source.) The cost will be dependent on the
property selected. Project costs will include acquisition, rehabilitation and any required relocation. Like the previous
CAH1P program, relocation will only be required if the units have residents in excess of two persons per bedroom and one
additional person. Based on previous experience and current real-estate prices, it is anticipated that the per unit
acquisition costs will be at least $150,000 per unit.
7. Project Budget for CDBG Funds:
Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate
and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs,
architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction
projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -
Bacon wage rates if applicable, If your project includes residential rehabilitation, describe your plans to comply with
federal lead paint regulations.
The project budget will depend on the units acquired. Staff anticipates a minimum of $150,000 per unit, The
rehabilitation will be conducted pursuant to a San Rafael building permit. The rehabilitation will comply with State and
Federal regulation including analysis and removal of potential hazardous conditions including lead paint removal. The
construction costs will include Davis Bacon or CA prevailing wage as applicable.
8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG
funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project?
9. Project Implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for
project implementation?
The City of San Rafael Economic Development staff will lead the program through implementation. The City will choose
one or more affordable housing nonprofits to work with us. The nonprofit(s) will be chosen by the City based on the
agency's experience and ability to provide economies of scale in the purchase, rehabilitation and management of the units.
The chosen nonprofit will secure the necessary additional funding for each project site in the program. The City and
nonprofit staff and will work with Marin County and the other funders to ensure satisfactory performance on the design,
construction/ rehabilitation work, compliance reporting, and ongoing property management. CDBG funds will be spent on
acquisition costs or construction costs as the project proceeds through the rehabilitation process.
Date You Are Funds
Date Funds Were When
Source
Use
Amount
Applied Committed?
Committed Available
City of San Rafael
Affordable
Up to
Yes
July 2015 Now
housing acq
$1
rehab
million
Marin Community
Affordable
Yes once
Once the
Foundation
housing acq
the building
building is
rehab
is identified
identified
9. Project Implementation:
Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for
project implementation?
The City of San Rafael Economic Development staff will lead the program through implementation. The City will choose
one or more affordable housing nonprofits to work with us. The nonprofit(s) will be chosen by the City based on the
agency's experience and ability to provide economies of scale in the purchase, rehabilitation and management of the units.
The chosen nonprofit will secure the necessary additional funding for each project site in the program. The City and
nonprofit staff and will work with Marin County and the other funders to ensure satisfactory performance on the design,
construction/ rehabilitation work, compliance reporting, and ongoing property management. CDBG funds will be spent on
acquisition costs or construction costs as the project proceeds through the rehabilitation process.
10. Need for the Project.,
A. Need GroUD
What groups or individuals will benefit from the project? What income level will you serve? How will you document
eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or
below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below.
Applicants for housing funds must describe how the project will ensure long-term affordability.
Household
Income
The goal of the project is to provide long term housing stability for lower income households.
Size
Limit
Documentation of the residents' income and number of occupants will take place upon site
1
$65,700
selection. The nonprofit will ensure the residents of the rehabilitated apartments do not exceed
2
75,100
the income limits established by the CDBG program and the other funders and will prepare all
3
84,500
required documentation. The City will require rent restriction agreements to maintain rent
4
93,850
affordability to low income persons. The other governmental agencies that are providing
5
101,400
funds will also require long term affordability. Another goal of the program is to minimize the
6
108 900
temporary relocation and/or permanent displacement of the existing residents while still
7
116,400
meeting the occupancy and income requirements of CDBG and other funders.
8
123,900
B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group?
This program is needed due to the increasing rents and limited number of landlords that will accept Section 8 vouchers.
These two factors are forcing low income residents out of the San Rafael and Marin County.
C. Eoual Opportunity. For all projects, which demographic groups are least likely to apply, and what affirmative marketing
steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely
to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is
implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to
apply, Be sure to consider race, ethnicity, and disability, as well as other demographic factors, in your analysis.)
Affirmative marketing strategies will be developed based on the specific properties. It is anticipated that many of the
current residents in the buildings that will be rehabilitated will be low income so we do not anticipate much initial need
for marketing.
If this project involves housing, how will it affirmatively further fair housing? Working with the local fair housing
organization, Marin Housing and HUD staff to develop an affirmative marketing plan.
If this project involves construction, discuss (1) your plans for recruiting women- and minority-owned firms to bid on the
design and development of this project, and (2) your plans to provide employment opportunities to low-income people
and businesses owned by low-income people.
Working with contractors, the local unions and Marin Builder Association to assure that the work will include opportunities
for women and minority owned firms. Outreach through Marin City Community Development Corporation.
D. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with
physical and other disabilities? To be determined upon site selection.
E. Green Buildinq: For new construction or rehabilitation, what will you do to incorporate "green building" principles? To
be determined upon site selection. We are fortunate to have Marin Clean Energy and anticipate using them as the
energy provider if the cost is comparable.
o For further information, please call Roy Bateman (415 - 473-6698), It's ok to call with any questions at any time.
o The current year's application form must be used.
o Completed applications may be mailed or hand -delivered to the Federal Grants Division, Marin County Community
Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157.
o Applications sent by fax or e-mail will not be accepted.
O This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach
supplementary material. If you need more space for several questions, please answer all questions in sequence.
to download this form as a Microsoft Word document, www.marincounty.orc/dex)ts/cd/divisions/federal-grants
open the ii Lgirpi■i.,i.,,iir�i«.iuPanel and scroll to the heading Application Information and Workshops.
o Don't forget to fill out the Organization Profile form.
All County publications are available in alternative formats (Braille, large print, or CD) upon request. Requests for
accommodations may be made by calling (415) 473-4331 (Voice),(415) 473-3232 (TDD/TTY), or by e-mail at
disabiiitvacressi7a marincountv.orq. This form and other County documents are available in alternative formats
upon request.
DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 11, 2015, AT 5 P.M.
Remember that we don't accept e-mailed or faxed applications.
h:jbycle1Z015 oyc7h.Vepp]iCnuonq,fyt512015_14';cftAppliantion fnnn doo
Organization Profile - 2016-17 Data Collection Pilot
The County of Marin is interested in more deeply understanding the population demographics of those who staff,
govern and/or utilize the services of Community Development Block Grant (CDBG) and HOME Program grantee and
applicant organizations. More deeply understanding these demographics will address some of the topics highlighted in
the 2011 Analysis of Impediments to Fair Housing in Marin.
The data gathered on this form will NOT determine an organization's likelihood to receive CDBG or HOME funding. If
you do not collect or do not wish to share the demographic information requested, please check the appropriate box
below. We hope you will be able to participate in this pilot project. If you have completed a similar organization profile
form when applying for foundation grants in Marin, feel free to use the information collected for those forms if
submitted within the last 12 months.
Name of Orqanization: City of San Rafael
__.XL My organization does not gather demographic data. _ My organization does not wish to share demographic
data.
Income oJf'Level of Clients YourOrg Serves % (Please use the federal income guidelines on the reverse of this page.)
Very low income people
Low income people
People above the low income limits - - -
Percentages {%) Clients Your Clients for
Organization this Project
Serves
Ethnic/Racial Demographics
Asian-American/Pacific
Islander
African-American/Black
Caucasian/White
Support Professional ' Board Advisory
Staff Staff Committee
Native American
Mixed Heritage
Unknown/other
TOTAL % 100% 100% 100% 100% 100% 100%
LatinolHispanic Origin
Of Latino/ Hispanic Origin
NOT of Latino/ Hispanic Origin
TOTAL % 100%
Age
0-5 years old
6-17
18-24
25-59
60+
TOTAL % 100%
Gender
Female
Male
Total %
Disabled %
100% 100% 100%
100% 100% 100% 100% 100%
100% 100% 100
Involvement of Clients Your Organization Serves Percent of Board/Committee Members Who Are Clients
On Governing Board
Organization Profile - 2016-17 Data Collection Pilot
On Advisory Committee
Household Size
1
2
3
4
5
6
Income Limits
Very Low Income Limit
(x50% of Median Income)
$41,050
46,900
52,750
58,600
63,300
68,000
Low Income Limit
(x80% of Median Income)
$65,700
75,200
84,500
93,850
101,400
108,900
kAcyclaUOIS eycWapplicationa fy1512015-16 organization profle form.doc
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 3/21/2016
From: Tom Adams
Department: Economic Development
Date: 3/10/2016
Topic: Community Development Block Grant (CDBG) Program
Subject: Resolution Recommending Community Development Block Grant (CDBG) Project
Funding for the Year 2016-17 to the Marin County Board of Supervisors
Type: ® Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other: Discussion Item
APPROVALS
® Finance Director
Remarks:
® City Attorney
Remarks: LG -Approved 3/14/16.
® Author, review and accept City Attorney / Finance changes
Remarks:
❑ City Manager
Remarks: