HomeMy WebLinkAboutED Great Race St. Closure 2016CITY OF Agenda Item No: 3.h Meeting Date: April 18, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger City Manager Approval: Events Coordinator TOPIC: Road Closure Details for the Great Race Start Event & Celebration SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING STREET CLOSURES FOR THE 2016 GREAT RACE START CELEBRATION ON SATURDAY, JUNE 18t', 2016 FROM 6:00 A.M. — 7:00 P.M. ON FOURTH STREET FROM LOOTENS PLACE TO D STREET INCLUDING EACH CROSS STREET FROM LOOTENS PLACE TO E STREET (AS NEEDED) RECOMMENDATION: Adopt the resolution BACKGROUND: The "Great Race" is a time -speed -distance road rally for vintage automobiles, held over fourteen days across the country. In 2006 the City of San Rafael was the official "Finish Host City" for the Great Race. Race organizers recognized San Rafael as the "Best Host City" for 2006, and awarded our San Rafael Public Library with an award of $10,000. The Great Race organizers visited San Rafael and are pleased to have contracted with the City of San Rafael to be the "Official Great Race Start City" for the 2016 Great Race. The event will be hosted by the City in partnership with the Chamber of Commerce, the Business Improvement District, and the Marin County Visitor's Bureau as well as local business sponsorship support. The 2016 Great Race does not include any City funding. ANALYSIS: This free event is expected to bring several thousand attendees to the Downtown to enjoy the street faire atmosphere and the exciting start of the 2016 Great Race. As the "Official Great Race Start City" this event will showcase the Downtown as well as promote the City of San Rafael. This event will benefit the local economy in various ways - increased sales for local stores and restaurants, increased sales tax revenue, and increased hotel stays. Following the start of the Great Race, the City will present a Downtown Celebration as a fundraiser for our San Rafael Public Library — the post -start event will feature a car show, live music, and food and beverage booths. In addition to the "Start" event and Downtown Celebration, there will be several Great Race participant activities the week prior to June 18th. The pre -start activities include hosting the 350 plus Great Race participants and crew at the Rafael Theatre, a mixer at Charlie Goodman's classic car collection, and a reception at Peacock Gap golf course. FOR CITY CLERK ONLY File No.: 11-19 x 4-3-592 Council Meeting: 04/18/2016 Disposition: Resolution 14101 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 COMMUNITY OUTREACH: The Great Race Start will be thoroughly marketed via a number of media and partnership resources by the City of San Rafael, including The Marin County Visitors Bureau, the San Rafael Chamber of Commerce, and the Business Improvement District. Big Cat Advertising is handling all local publicity for the Great Race Start event. FISCAL IMPACT: There will be no direct fiscal impact on the City of San Rafael. The Great Race Committee has raised all funds for the 2016 Great Race through local sponsorships. Additional potential costs for staff time (primarily for street closures and traffic control) are estimated to be minimal and already included in the Economic Development and Police Budgets. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt resolution as written. 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt Resolution ATTACHMENTS: Resolution RESOLUTION NO. 14101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING STREET CLOSURES FOR THE 2016 GREAT RACE START CELEBRATION ON SATURDAY, JUNE 18th , 2016 FROM 6:00 A.M. — 7:00 P.M. ON FOURTH STREET FROM LOOTENS PLACE TO D STREET INCLUDING EACH CROSS STREET FROM LOOTENS PLACE TO E STREET (AS NEEDED) WHEREAS, the Great Race organizers have contracted with the City of San Rafael to be the "Official Great Race Start City" for the 2016 Great Race; and WHEREAS, the 2016 Great Race Start Celebration will be held downtown on Saturday June 18, 2016; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the downtown area, the streets listed below should be temporarily closed to through traffic for the date and times shown below. WHEREAS, the 2016 Great Race Start Celebration necessitates the temporary closure of city streets on June 18th, 2016 as specified below: 1) 6:00 a.m. — 7:00 p.m. on Fourth Street from Lootens Place to D Street including streets between Third Street and Fifth Avenue as follows: Lootens Place, A Street, B Street, C Street, D Street, and E Street, as needed; NOW, THEREFORE, BE IT RESOLVED: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the date and times described above. I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the eighteenth day of April, 2016, by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None - . jet, -r Esther Beirne, City Clerk ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 4/18/2016 From: Brian Auger Department: Economic Development Date: 4/7/2016 Topic: Event Road Closure Subject: The Great Race - June 18th Event Street Closure Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: Staff Report APPROVALS ® Finance Director Remarks: Van -Approved 4/8/16 ® City Attorney Remarks: LG -Approved 4/7/16. ® Author, review and accept City Attorney / Finance changes Remarks: accepted all changes, item is final ® City Manager Remarks: