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Home My WebLink AboutED Sunset Criterium 2016CITY OF Agenda Item No: 3.1 Meeting Date: April 18th, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger, Events Coordinator City Manager Approval: TOPIC: Sunset Criterium Bike Race SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS; FOURTH STREET FROM LOOTENS TO D STREET, FIFTH AVENUE FROM COURT TO D STREET, A AND C STREETS FROM THIRD STREET TO MISSION AVENUE, B AND D STREETS FROM THIRD STREET TO FIFTH AVENUE FOR THE 18TH ANNUAL SAN RAFAEL SUNSET CRITERIUM ON SATURDAY, JULY 30TH, 2016 FROM 11:00 AM TO 10:00 PM RECOMMENDATION: Adopt the Resolution authorizing the temporary street closures. BACKGROUND: This will be the 18th year for the San Rafael Downtown Bike Race - the race is newly re -titled as the San Rafael Sunset Criterium & 1 Mile Run. Mike's Bikes, a local downtown business for over 50 years, took over as the event producer in 2015 when there was a possibility that the race might not continue. Mike's Bikes stepped up to keep the event going and save this special flagship of San Rafael downtown events. This year's event will feature four races, a race expo area, the popular Kid's Race, and a new 1 Mile Run to expand the field of interest. The pro races for men and women are expected to attract full fields from top professional teams in the country and a few international teams. The race is sponsored by Toyota and it is part of the USA Criterium National series which gets worldwide coverage. This cycling event draws over 5,000 spectators each year to San Rafael from northern California and beyond. This event is renowned among cycling fans as one of the most exciting races and uniquely beautiful settings on the West Coast. It is the only Criterium in the North Bay thereby showcasing Downtown San Rafael as a hub of Bay Area sporting events. There also will be a locally sponsored "Beer Garden" which provides income to support the event. NON-PROFIT: The event will benefit the Mike's Bike Foundation and their Africa Project which collects donated bikes around the Bay Area and distributes them throughout Africa. Since 2008, more than 16,000 bicycles have been distributed to African communities. ANALYSIS: The majority of the races are in the mid to late afternoon and early evening. The later start time allows businesses several hours of operation before racing begins to reduce the street closure impact on merchants. Prior to the event becoming a Twilight Race, Fourth Street FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 04/18/2016 Disposition: Resolution 14103 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 had been closed down the entire day. The race is scheduled to end by approximately 9:30 p.m. and streets should be re -opened within roughly thirty minutes. COMMUNICATION, OUTREACH & MARKETING: Mike's Bikes will promote the race through its business and marketing team using their extensive regional media contacts. Mike's Bikes will be working with the BID to give Downtown businesses opportunities to promote their businesses at the event. The event will be coordinated with the Police, Fire and Public Works Departments. At the request of City Staff, the promoter will be making special notifications to: St. Raphael's Church, the Rafael Film Center, Amicis' Pizza, Cushman/Wakefield (managers of 1000 Fourth Street), Monahan/Parker Properties, and the Rafael Town Center. FISCAL IMPACT: Pursuant to the current City policy, Police and Public Works costs will be reimbursed by the event unless otherwise directed by City Council or the City Manager. It is anticipated that the minor loss of revenue from the meters in the one block closure will be made up by a boost of garage visits. OPTIONS: • Adopt the resolution as proposed • Modify resolution • Do not accept the resolution ACTION REQUIRED: Adopt the attached resolution. ATTACHMENTS: Resolution RESOLUTION NO. 14103 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS; FOURTH STREET FROM LOOTENS TO D STREET, FIFTH AVENUE FROM COURT TO D STREET, A AND C STREET FROM THIRD STREET TO MISSION AVENUE, B AND D STREETS FROM THIRD STREET TO FIFTH AVENUE FOR THE 18T" ANNUAL SAN RAFAEL SUNSET CRITERIUM ON SATURDAY, JULY 30T", 2016 FROM 11:00 AM TO 10:00 PM WHEREAS, the San Rafael Sunset Criterium will occur in Downtown San Rafael on July 30th, 2016; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the downtown area, the streets shown below should be temporarily closed to through traffic for the date and times as specified below: STREET CLOSURES: Streets to be closed, Saturday, July 30th, 2016 for times shown below: 11:00 a.m. to 10:00 p.m. 1. Fourth Street from Lootens Place to `B" Street 2. "B" Street from Fourth Street to Fifth Ave. 3. "C" Street from Third Street to Mission Avenue 11:30 a.m. to 10:00 p.m. 1. Fourth Street from "B" Street to "D" Street 2. "A" Street from Third Street to Mission Avenue 3. `B" Street from Third Street to Fourth St. and Fifth Avenue to Mission Avenue 4. "D" Street from Third Street to Fifth Avenue 12:00 p.m. to 10:00 p.m. 1. Fifth Avenue from Court Street to "D" Street NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the date and times described above. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the eighteenth day of April, 2016, by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None ESTHER C. BEIRNE, City Clerk ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 4/18/2016 From: Brian Auger Department: Economic Development Date: 4/5/2016 Topic: Event Road Closure Subject: San Rafael Sunset Criterium -Cycle Race Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: Staff Report APPROVALS ❑ Finance Director Remarks: ® City Attorney Remarks: LG -Approved 4/11/16 with minor changes. ® Author, review and accept City Attorney / Finance changes Remarks: accepted changes, item is now final. ® City Manager Remarks: