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HomeMy WebLinkAboutPW Routine & Emergency Tree Svcs.; Plans & SpecsCITY DF�&" Agenda Item No: 10 Meeting Date: February 7, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Director of Public Works City Manager Approval?q File No.: 01.17.02.04 SUBJECT: ADOPT SPECIFICATIONS FOR THE ROUTINE AND EMERGENCY TREE SERVICES CONTRACT 2011/2012, AND AUTHORIZE THE CITY CLERK TO CALL FOR BIDS. RECOMMENDATION: Adopt Specifications. BACKGROUND: The City of San Rafael has been a Tree City USA for the last 28 years. The City Council has adopted many policies to preserve the City's 50,000 trees also recognized as urban forest. On August 18, 2008 the City Council appointed seven residents and experts to the City's Tree Advisory Committee who were tasked to recommend practices to preserve and plant more trees in San Rafael. The Tree Advisory Committee presented its recommendation to the City Council on September 20, 2010. Tree services and maintenance was one of the Tree advisory Committee's highest priorities. Staff is working on recommendations to implement the Tree Advisory Committee's plan. One of the major elements of our parks division's maintenance program is routine and emergency tree services. The previous contract is expired, and in order to continue the tree services, a new contract is required. A copy of the specification is available at the City Clerk's office for review. ANALYSIS: The tree services are a major function of the parks division. It is an essential public safety function and the city is proud to be an urban forest providing a desirable environment to live and work in San Rafael. It preserves one of the most important elements of clean air natural mitigation. FISCAL IMPACT: The annual budget to provide routine and emergency tree services is $209,860 and it has been budgeted in the Public Works Parks Division contractual services line item budget 001-44-47001-9270. ACTION REQUIRED: Adopt specifications for the Routine and Emergency Tree Services Contract 2011/2012, and authorize the City Clerk to call for bids. FOR CITY CLERK ONLY File No.: 44-1. 4 Council Meeting: 21-412oli Disposition: (3DPPove-d S {F QQccQuc�.+er,�Cc (�ID.-+s CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: 2/7/2011 FROM: Nader Mansourian DEPARTMENT: Public Works DATE: 2/2/11 TITLE OF DOCUMENT: ADOPT SPECIFICATIONS FOR THE ROUTINE AND EMERGENCY TREE SERVICES CONTRACT 2011/2012, AND AUTHORIZE THE CITY CLERK TO CALL FOR BIDS. /jam Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: )� lq, � 7 > City Manager (signature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature) File No.: 01.17.02.04